HomeMy WebLinkAbout27 - 2008-2009 Budget AdoptionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 27
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner@city.newport-beach.ca.us
SUBJECT: 2008 -09 BUDGET ADOPTION — REVISED CHECKLIST
Attached please find a revised FY 2008 -09 Budget Checklist. After preparation of the
staff report for this item, we received a request for $25,000 for the Orange County Film
Commission.
Submitted by:
Bennis C. Danner
Administrative Services Director
Attachment: Revised FY 2008 -09 Budget Checklist
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Revised June 19, 2008
Amount Approved
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
160,000
City Council
0410.7• New full -time Department Assistant in HR to support front
Repiping of Fire Station 3
$
30,000
7013 - 02002026
MacArthur Boulevard median trees
$
100,000
One -time
7013- C3170904
Add'I funds for Irvine Terrace/Coast Hwy Landscaping
$
30,000
One -time
various General
Waiver of special event permits and fees for the 20th
7284- C3002003 Traffic Signal Modernization Phase 3
$
249,500
Fund accounts
anniversary of the Taste of Newport
$
17,000
One -time
2720 -8250
Increase in NB Restaurant Association Bid Matching
$
35,000
One -lime
Sponsorship of January 2009 Restaurant Week (prior two
permit process
$
D110-a250
years were funded at $50,000 each)
$
75,000
One -time
D71D -8250
Sponsorship of Fall 2009 Restaurant Week - new event
$
75,000
One -time
7013 - 02002027
CdM State Beach Parking Lot Landscape Improvements
$
95,000
One -time
2720.8250
Bid Match for CdM Visioning Phase II
$
100,000
One -time
7015-C4002003
Artificial turf for Bonita Creek Park
$
1,000,000
One -time
7013. 02002028
Landscape improvements on Bristol
S
120.000
One -time
School football field. $ 30,000 One -time
Harbor Dredging Project Planning and Permitting $ 100,000 One -time
Balboa Vision Plan $ 75,000 One -time
and improvements between 32nd Street and Coast
Highway and in the Peninsula Point area
$
160,000
One -time
0410.7• New full -time Department Assistant in HR to support front
Repiping of Fire Station 3
$
30,000
counter needs
$
57,000
On -going
0110 -8250 Grant to Orange County Film Commission
$
25,000
One -time
Public Works Department
Newport Coast Runoff Reduction
$
(68,000)
7284- C3002003 Traffic Signal Modernization Phase 3
$
249,500
One -time
Planning Department
2710 -8105 Customer Service Training
$
15,000
One -time
2710 -7• New Permit Tech position to guide applicants through the
permit process
$
90,000
On -going
2720 -8080 Professional services related to the implementation of the
strategic plan
$
50,000
On -going
Recreation Department
4510 -8250 Recreation mailers to Newport Coast
$
30,000
On -going
Utilities Department
5300 -8116 20% increase in electricity for street lighting
$
100,000
On -going
5500 -8295 Reduction in amount of Imported water purchases
$
(83,142)
On -going
5500 -8296 Reduction in amount of groundwater purchases
$
(185,058)
On -going
TOTAL SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
2,350,300
GENERAL SERVICES CONTRACT SAVINGS
General Services Department - Expenditure
Cost savings associated with CR &R Contract (approved
various General by Council on June 10, 2008) to provide residential solid
Fund accounts waste transfer services and material processing /recycling $ (607,482)
TOTAL GENERAL SERVICES CONTRACT SAVINGS $ (607,482)
Public Works
7011 - 01002004
PD Upper Level Office Remodel
$
39,900
7011 - 02320856
Repiping of Fire Station 3
$
30,000
7013 - 05200407
Neighborhood Traffic Management Improvements
$
50,000
7013 - 05200932
Coast Highway Median Improvements
$
(50,500)
7014 - 05002000
Newport Coast Runoff Reduction
$
(68,000)
Revised June 19, 2008
TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830 Sale of Vehicle associated with the CR &R Contract to
Budget Checklist Items
provide residential solid waste transfer services and
Fiscal Year 2008 -09
material processing /recycling
$
Department/Account Number /Description
Utilities Department - Revenue
Amount Approved
7014 - 05100814
Miscellaneous Slope Repair
$
9,350
701405100889
Areas of Bio Significant Assessment
$
8,100
7014-CS100912
Newport Coast Watershed Program
$
47,200
7015 - 03170933
Back Bay View Park
$
(4,675)
7017- C2310620
Fire Facilities Management System
$
7,200
7017 - 08002026
Tsunami Warning System
S
198,100
7019- C1820918
Police Facility Generator Replacement
$
108,360
7019- C5100977
Newport Coast Community Center FF &E
S
133,500
7028- C3002004
River Avenue Pedestrian Access Improvements
$
(7,500)
7028- C5100282
Beach Replenishment Program
S
1,730
7181 - 05100733
Records Management Program Implementation
$
10,000
7181 - 05200974
Newport CoastlPeliran Hill Study
$
498.200
7231- C2370522
Eel Grass Mitigation Bank
$
15,700
7231 - 05100709
Big Canyon Creek Restoration
S
27,300
7231 - 05100836
Ocean Pier Repairs
S
2,000
7231- C5100890
Areas of Bio Significant Implementation
$
7,150
7231- C5400053
Oil Field Improvement Program
$
1,750
7261 - 02700813
City-wide Wayfinding /Enhance Signs
$
(48,800)
7261 - 05100784
Jamboree Road Bridge Widening
S
2,440
7271- C2320856
Repiping of Fire Station 3
S
65,000
7281- C3002002
Traffic Signal Modernization Phase 2
$
38,155
7281 - 05100733
Records Management Program Implementation
$
17,000
7411- C4002002
Marna Park
S
237,400
7453- Cl002007
OASIS Senior Center New
$
(16,750)
7457 - 00310600
Back Bay Science Center
$
100,000
7459- C5100866
SAH Equestrian Arena
$
(42,960)
TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830 Sale of Vehicle associated with the CR &R Contract to
provide residential solid waste transfer services and
material processing /recycling
$
226,000
Utilities Department - Revenue
500 -5170 Decrease in sale of potable water (revenue decrease)
$
(550,980)
500 -5400 Interest Earnings in the Water Fund (revenue increase)
$
400,000
500 -5620 Increase in petroleum royalties (revenue increase)
$
900.000
530 -5400 Interest Earnings in the Wastewater Fund (revenue
increase)
$
80.000
TOTAL REVENUEICONTRACT ADJUSTMENTS
$
1,055,020
SUMMARY BY TYPE OF REQUEST
Supplemental Expenditure Budget Requests
$
2,350,300
General Services Contract Savings
(607,482)
Net Change to FY 2008 -09 Exp Budget
1,742,818
Capital Improvement Program Re- Budget
1,416,350
Revenue Adjustments
1,055,020
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BY FUND
General Fund
$
2,249,000
Measure M Competitive
$
249,500
Bristol Street Relinquishment
$
120,000
Revised June 19, 2008
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Amount Approved
Water Fund
$
(268,200)
Total Supplemental Expenditure Budget Requests
$
2,350,300
GENERAL SERVICES CONTRACT SAVINGS BY FUND
General Fund
$
(607,482)
Total General Services Contract Savings
$
(607,482)
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
$
502,765
Gas Tax
$
508,200
Tidelands Fund
$
53,900
Building Excise Tax
$
65,000
Measure M Fund
$
55,155
Circulation & Transportation Fund
$
(46,360)
OASIS Senior Center
$
(16,750)
Marina Park
$
237,400
Miscellaneous Santa Ana Heights Projects
$
(42,960)
Back Bay Science Center
$
100,000
Total CIP Rebudgets /Changes
$
1,416,350
REVENUE ADJUSTMENTS BY FUND
Water Fund $ 749,020
Wastewater Fund $ 80,000
Equipment Fund $ 226,000
Total Revenue Adjustments $ 1,055,020
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 27
June 24, 2008
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Administrative Services Department
Dennis C. Danner, Administrative Services Director (949) 644 -3123
ddanner @city.newport- beach.ca.us
SUBJECT: 2008 -09 BUDGET ADOPTION
RECOMMENDATION:
It is recommended that the City Council: (1) straw vote the items included on the
Budget Checklist and determine by individual vote if the Budget Checklist items
should be included in the 2008 -09 Budget, and (2) approve the Resolution adopting the
City's 2008 -09 Budget, as amended by any approved Budget Checklist items.
DISCUSSION:
As provided in City Council Policy F -3 titled Budget Adoption and Administration, the
City Council reviews the new fiscal year's proposed City Budget through study sessions
and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in
the City Manager's proposed budget shall be added to a budget checklist. Subsequent
to Council review and prior to its final adoption, the City Manager shall provide each
Council Member with an itemized list of all proposed changes to permit a roll call vote
by the City Council on each item during a Council meeting." Please find attached a
complete listing of the proposed Budget Checklist items.
This year, the Budget Checklist items are summarized as follows:
Supplemental Expenditure Budget Requests
General Services Contract Savings
Net Change to FY 2008 -09 Exp Budget
CIP Rebudgets /Changes
Increase to Revenue Estimates
General
All Other
Fund
Funds
Total All Funds
2,224,000
101,300
2,325,300
(607,482)
-
(607,482)
1,616,518
101,300
1,717,818
502,765
913,585
1,416,350
-
1,055,020
1,055,020
2008 -09 Budget Adoption
June 24, 2008
Page 2
Upon completion of the Budget Checklist review and roll call votes on each item, a
Resolution must be adopted by the City Council adopting the 2008 -09 Budget as
amended through the Budget Checklist actions.
Please note that the Planning Commission conducted a review of the Preliminary Fiscal
Year 2008 -09 Capital Improvement Program and determined it to be consistent with the
General Plan and Coastal Land Use Plan. Attached please find their review
documents.
Submitted by:
%�C e
Dennis C. Danner
Administrative Services Director
Attachments: Resolution / Budget Checklist
Planning Department Report
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF NEWPORT BEACH
ADOPTING THE BUDGET FOR THE 2008 -09 FISCAL YEAR
WHEREAS, the City Manager of the City of Newport Beach has prepared and
submitted to the City Council a preliminary annual budget for the 2008 -09 Fiscal Year;
WHEREAS, the City Council has reviewed said preliminary budget, determined the
time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not
less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed
budget were made available for inspection by the public in the Office of the City Clerk and the
Administrative Services Department at least ten (10) days prior to said hearing; and
WHEREAS, the City Council has held a public hearing on said preliminary budget on
June 10, 2008, and has made such revisions in the preliminary budget as it deemed advisable; and
WHEREAS, the City Manager has the authority to approve budget increases not to
exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3
(Budget Adoption and Administration), and
WHEREAS, the City Manager may accept donations or grants of up to $10,000 on
behalf of the City and appropriate the funds for the purpose intended, in accordance with Council
Policy F -3 (Budget Adoption and Administration), and
WHEREAS, all requirements of the City Charter relating to the preparation and
consideration of the annual budget have been complied with.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach that the budget of the City of Newport Beach for the 2008 -09 Fiscal Year as revised by the City
Council via the Budget checklist is hereby adopted. The total approved appropriation of $256,221,159
($265,938,722 with Transfers Out), plus any items on the approved Budget Checklist attached as
Attachment A, has been allocated to the following funds in the amounts hereinafter shown:
Total Budget
Operating
Interfund
with Transfers
Fund
Budget
Capital Budget
Total Budget
Transfers Out
Out
General Fund
$132,479,313
$8,808,950
$141,288,263
$567,780
$141,856,043
Ackerman Fund
24,400
0
24,400
0
24,400
CDBG Fund
322,482
109,500
431,982
15,450
447,432
AQMD Fund
26,415
0
26,415
0
26,415
NAF Fund
78,697
0
78,697
0
78,697
SLESF - Cops Fund
120,000
0
120,000
0
120,000
State Gas Tax Fund
0
4,113,900
4,113,900
160,000
4,273,900
Traffic Cong. Relief
0
176,000
176,000
0
176,000
Measure M Fund
0
3,593,285
3,593,285
0
3,593,285
Transportation Efficiency
0
0
0
0
0
AHRP Fund
0
653,000
653,000
0
653,000
Tidelands Fund
2,768,489
2,354,000
5,122,489
3,742,275
8,864,764
Contribution Fund
0
3,316,900
3,316,900
0
3,316,900
Circulation Fund
0
1,273,400
1,273,400
230,000
1,503,400
Building Excise Tax
0
340,100
340,100
0
340,100
Environmental Liab.
90,000
635,000
725,000
0
725,000
Oil Spill Remediation Fund
0
0
0
0
0
Newport Annexation
1,200,000
0
1,200,000
1,400,000
2,600,000
Library Debt Service
569,730
0
569,730
0
569,730
C[OSA Fund
270,000
1,078,500
1,348,500
0
1,348,500
Bonita Canyon Dev.
0
0
0
0
0
Mariners Library
0
0
0
0
0
Fire Station #7
0
0
0
0
0
Back Bay Science Center
0
0
0
0
0
SAH Community Center
0
0
0
0
0
Misc. SAH Projects Fund
0
7,840,600
7,840,600
0
7,840,600
Newport Bay Dredging
0
0
0
0
0
Insurance Reserve Fund
5,446,500
0
5,446,500
0
5,446,500
Retiree Medical Fund
3,133,000
0
3,133,000
0
3,133,000
Comp. Absence Fund
1,206,000
0
1,206,000
0
1,206,000
Equipment Fund
4,517,888
0
4,517,888
250,000
4,767,888
Water Fund
16,715,772
2,039,000
18,754,772
0
18,754,772
Wastewater Fund
2,639,889
984,000
3,623,889
0
3,623,889
Total Appropriations
$171,608,575
$37,316,135
$208,924,710
$6,365,505
$215,290,215
BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the
City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for
the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk
where it shall be available for public inspection.
BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and
copies made available for the use of the public and of departments, offices and agencies of the City.
ADOPTED the 24th day of June, 2008.
MAYOR
ATTEST:
CITY CLERK
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description Amount Approved
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$ 100.000 One -time
$ 30,000 One -time
Fund accounts
anniversary of the Taste of Newport �_ __ _ _ _
$
_17,000
One -time
2720 -8250
Increase in NB Restaurant Association Bid Matching_
$
_ 35.000
One -time
15,000
Sponsorship of January 2009 Restaurant Week (prior two
_
2710 -7' New Permit Tech position to guide applicants through the
Coast Highway Median Improvements
$
0110.8250
years were funded at $50,000 each)
$
_ 75,000
One -time
0110 -8250
Sponsorship of Fall 2009 Restaurant Week - new event
$
75,000
One -time
7013 - 02002027
CdM State Beach Parking Lot Landscape Improvements
$
95,000
One -time
2720 -8250
Bid Match for CdM Visioning Phase II
_ _
$
_ _
100,000
One -time
7015- C4002003
_ _ _ _
Artificial turf for Bonita Creek Park
$
1_,000,000
One -time
7013 - 02002028
_ _ _
im
Landscape on Bristol
$
_
120,000
One -time
0110 -8250
Contribution towards re- sodding of Newport Harbor High
Ongoing
_in _ _
5500 -8298 Reduction in amount of groundwater purchases
$
(185,058)
School football field.
$
30,000
One -time
7014 - 04402001
Harbor Dredging Project Planning and P_ e_r_mit8_ng
$
_ _100,000
One -time
2710.8080
_
Balboa Vision Plan
$
75 =0
One -time
7013 - 02002029
Balboa Boulevard median and parkway landscape design
and improvements between 32nd Street and Coast
Highway and in the Peninsula Point area
$
150,000_
One -time
0.7'
641 _
New full -time Department Assistant in HR to support front
counter needs
$
57,000
On -going
Public Works Department
7284- C3002003 Traffic Signal Modernization Phase 3 _
$
_ 249,500
One -time
Planning Department
Rapping of Fire Station 3
$
30,000
2710 -8105 Customer Service Training
$
15,000
One -time
_
2710 -7' New Permit Tech position to guide applicants through the
Coast Highway Median Improvements
$
(50,500)
permit process
$
90,000
On -going
2720 -8080 Professional services related to the implementation of the
Miscellaneous Slope Repair
$
9,350
strategic plan
$
50,000
Ongoing
Recreation Department
4510 -8250 Recreation mailers to Newport Coast
_ $ _
30,000
Ongoing
Utilities Department
5300 -8116 20% increase in electricity for street lighting
$
100,000
Ongoing
5500 -8295 Reduction amount of imported water purchases
$
8( 3,142
Ongoing
_in _ _
5500 -8298 Reduction in amount of groundwater purchases
$
(185,058)
On -going
TOTAL SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS
$
2,325.300
GENERAL SERVICES CONTRACT SAVINGS
General Services Department - Expenditure
Cost savings associated with CR &R Contract (approved
various General by Council on June 10, 2008) to provide residential solid
Fund accounts waste transfer services and material processing /recycling _ $_ _ 6k7,482)
TOTAL GENERAL SERVICES CONTRACT SAVINGS E (607,482)
CAPITAL IMPROVEMENT
Public Works
7011 - 01002004
PO Upper Level Office Remodel
$
39,900
7011- C2320856
Rapping of Fire Station 3
$
30,000
7013- C5200407
Neighborhood Traffic Management Improvements
$
50,000
7013- C5200932
Coast Highway Median Improvements
$
(50,500)
7014- C5002000
Newport Coast Runoff Reduction
$
(68,000)
7014- C5100814
Miscellaneous Slope Repair
$
9,350
Department/Accou
7014- C5100889
7014- C5100912
7015- C3170933
7017- C2310620
7017- CB002026
7019-Cl 820918
7019- C5100977
7028- C3002004
7028- C5100282
7181- C5100733
7181- C5200974
7231- C2370522
7231- C5100709
7231- C5100836
7231- C5100890
7231- C5400053
7261- C2700813
7261- C5100784
7271- C2320856
7281- C3002002
7281- C5100733
7411- C4002002
7453- C1002007
7457- CO310600
7459- C5100866
Budget Checklist Items
Fiscal Year 2008-09
nt Number /Description
Areas of Bio Significant Assessment
Newport Coast Watershed Program
Back Bay View Park
Fire Facilities Management System
Tsunami Warning System
Police Facility Generator Replacement
Newport Coast Community Center FF &E
River Avenue Pedestrian Access Improvements
Beach Replenishment Program
Records Management Program Implementation
Newport Coast/Pelican Hill Study
Eel Grass Mitigation Bank
Big Canyon Creek Restoration
Ocean Pier Repairs
Areas of Bio Significant Implementation
Oil Field Improvement Program
City-wide Wayfinding /Entrance Signs
Jamboree Road Bridge Widening
Rapping of Fire Station 3
Traffic Signal Modernization Phase 2
Records Management Program Implementation
Marina Park
OASIS Senior Center New
Back Bay Science Center
SAH Equestrian Arena
TOTAL CAPITAL PROJECT REBUDGETS /CHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830
Amount Approved
$
8,100
$
47,200
$
(4,675)
$
7,200
$
198,100
$
108,360
$
133,500
$
(7,500)
$
1,730
$
10,000
$
498.200
$
15,700
$
27,300
$
2,000
$
7.150
$
1,750
$
(48,800)
$
2.440
$
65.000
$
38.155
$
17,000
$
237.400
$
(16,750)
$
100,000
$
(42,960)
TOTAL CAPITAL PROJECT REBUDGETS /CHANGES $ 1,416,350
REVENUE ADJUSTMENTS
General Services Department - Revenue
610 -6830
Sale of Vehicle associated with the CR &R Contract to
2;325,300
General Services Contract Savings
provide residential solid waste transfer services and
Net Change to FY 2008 -09 Exp Budget
1,717,818
material processing /recycling
$
226,000
Utilities Department - Revenue
1,055,020
500 -5170
Decrease in sale of potable water (revenue decrease)
$
(550,980)
500 -5400
Interest Earnings in the Water Fund (revenue increase)
$
400,000
500 -5620
Increase in petroleum royalties (revenue increase)
$
900,000
530 -5400
Interest Earnings in the Wastewater Fund (revenue
(268,200)
increase)
$
80.000
TOTAL REVENUE
/CONTRACT ADJUSTMENTS
$
1,055,020
SUMMARY BY TYPE OF REQUEST
Supplemental Expenditure Budget Requests
$
2;325,300
General Services Contract Savings
(607,482)
Net Change to FY 2008 -09 Exp Budget
1,717,818
Capital Improvement Program Re- Budget
1,416,350
Revenue Adjustments
1,055,020
SUPPLEMENTAL EXPENDITURE BUDGET REQUESTS BY FUND
General Fund
$
2,224,000
Measure M Competitive
$
249,500
Bristol Street Relinquishment
$
120,000
Water Fund
$
(268,200)
Budget Checklist Items
Fiscal Year 2008 -09
Department/Account Number /Description
Amount
Total Supplemental Expenditure Budget Requests
S
2.325.300
GENERAL SERVICES CONTRACT SAVINGS BY FUND
General Fund
$
(607,482)
Total General Services Contract Savings
$
(607,482)
CAPITAL IMPROVEMENT PROGRAM REBUDGET /CHANGES BY FUND
General Fund
$
502,765
Gas Tax
$
508,200
Tidelands Fund
$
53,900
Building Excise Tax
$
65,000
Measure M Fund
$
55,155
Circulation & Transportation Fund
$
(46,360)
OASIS Senior Center
$
(16.750)
Marina Park
$
237,400
Miscellaneous Santa Ana Heights Projects
$
(42,960)
Back Bay Science Center
$
100,000
Total CIP Rebudgets /Changes
$
1,416,350
REVENUE ADJUSTMENTS BY FUND
Water Fund S 749,020
Wastewater Fund $ 80,000
Equipment Fund $ 226,000
Total Revenue Adjustments $ 1,055,020
Approved
CITY OF NEWPORT BEACH
CITY COUNCIL MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Planning Department
Janet Johnson Brown, Associate Planner
(949) 644 -3236, jbrown cr.city.newport- beach.ca.us
DATE: June 24, 2008
SUBJECT: Planning Commission Review of Preliminary Fiscal Year 2008 -2009
Capital Improvement Program (PA2007 -131)
On May 22, 2008, the Planning Commission conducted a review of the Preliminary
Fiscal Year 2008 -2009 Capital Improvement Program (CIP) to determine consistency
with the General Plan and Coastal Land Use Plan. The Planning Commission found the
CIP to be consistent with the General Plan and Coastal Land Use Plan, and
recommends that the CIP be implemented by the City Council.
During discussion of the CIP, the matter of dredging the lower Newport Bay was
discussed. The Planning Commission suggests that City Council consider the dredging
of the lower Newport Bay as a high priority in the next CIP.
Prepared by:
..
Submitted by:
Gc✓
Davi epo
Planning Director
Attachments: May 22, 2008, Planning Commission Staff Report
CITY OF NEWPORT BEACH
PLANNING COMMISSION STAFF REPORT
May 22, 2008
Agenda Item 6
SUBJECT: Review of Preliminary Capital Improvement Program (PA2007 -131)
PLANNER: Janet Johnson Brown, Associate Planner
(949) 644 -3236, ibrown aC)city.newport- beach.ca.us
PROJECT SUMMARY
An annual review of the Preliminary Fiscal Year 2008 -2009 Capital Improvement
Program to determine consistency with the General Plan and Coastal Land Use Plan,
and to make recommendations to the City Council concerning the proposed public
works projects.
RECOMMENDATION
Conduct a review of the Preliminary Fiscal Year 2008 -2009 Capital Improvement
Program (CIP) and report to the City Council that the CIP is consistent with the General
Plan and Coastal Land Use Plan, and that the projects in the CIP be implemented by
the City Council.
DISCUSSION
Introduction
The Engineering Services Division of the Public Works Department is responsible for
the CIP projects, including the planning, design, construction, and inspection of these
projects. The CIP serves as a plan for the provision of public improvements, special
projects, on -going maintenance programs, and the implementation of the City's master
plans.
Pursuant to Section 707 (c) of the Charter of the City of Newport Beach, the Planning
Commission is required to make recommendations to the City Council concerning
proposed public works projects. In addition, Section 65401 of the California
Government Code states that the Planning Commission shall review the proposed
public works projects for conformity with the General Plan and Coastal Land Use Plan
and report the results of this review to the City Council.
Analysis
The Preliminary Fiscal Year 2008 -2009 CIP lists a total of 92 projects, a majority of
which involve the repair and maintenance of existing public improvements and facilities.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 2
These projects are consistent with General Plan policies that require the proper
maintenance of existing facilities and improvements.
Projects that involve new construction, the expansion or removal and replacement of
existing facilities, or renovations and improvements to existing facilities are analyzed
below in terms of their consistency with the General Plan and the Coastal Land Use
Plan. The projects listed in rows that are shaded represent new projects included in the
Fiscal Year 2008 -2009 CIP.
A copy of the CIP worksheets for each of the projects listed below is attached to this
report as Exhibit 1. A copy of the entire Preliminary Fiscal Year 2008 -2009 CIP may be
found online at: www.city.newport- beach. ca. us / accounting /Budget/2009 /ClPproiect-
Web 09.pdf
CIP Pg.# Project Title Planning Document Comments
Policy'. LU. 6.1.1 and 6.1.2 calls for the
i
City Hall and Park Design
Land Use Element
provision and development of government
Recreation Element
administrative facilities to serve the needs
of the residents.
Both the General Plan and the CLUP call
Coastal Land Use Plan
for providing adequate support facilities and
9
Little Corona Restroom Facility
Recreation Element
access for persons with disabilities. The
restreom facility will be consistent with
these policies .
Policy LU 6.1.1 calls for adequate facilifies
Land Use Element
to serve the. needs of the residents, and
10
Oasis Senior Center Rebuild
Recreation Element
Policy R. 1.9 calls for the provision of 'a
senior center that meets the needs of the
senior population,
Policy LU 2,1 calls for residential serving
land uses that support the needs of
16
Santa Ana Heights Equestrian Facilities
Land Use Element
residents, including recreational activity that
is in balance with community natural
resources, and op ens aces.
The medians are currently watered
manually The project includes a new
irrigation system connected to the City's
18
Avocado Avenue Medians Renovation
Natural Resources
automated system. This is consistent with
Element
Policy NR 1.1, which calls for the use of
water - efficient landscaping and irrigation.
Water - efficient shrubs and groundcover
-
should be used,
Policy LU 5.2.3 calls for improving and
20
Balboa Village Alley Replacement
Land Use Element
enhancing the aesthetic quality of alleys
without impacting service access.
Policy S 4.2 supports and encourages the
seismic retrofitting and strengthening of
23
Bridge Seismic Retrofit Construction
Safety Element
essential facilities such as hospitals and
schools to minimize damage in the event of
seismic or geologic hazards.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 3
CIP Pg.# Project Title Planning Document Comments
The medians are currently watered
manually. The project includes an irrigation
system connected to the City's automated
28
Dover Drive Medians Renovation
Natural Resources
system. This is consistent with Policy NR
Element
1.1, which calls for the use of water -
efficient landscaping and irrigation. Water-
efficient shrubs and groundcover should be
used.
Improvements and dimensions are
29
Dover Drive Sidewalk
Circulation Element
consistent with the classification of this
primary/major road.
32
Irvine Avenue Realignment- University to
Improvements and dimensions are
Bristol
Circulation Element
consistent with the classification of this
primary road.
33
Irvine Terrace Landscape Improvements
Natural Resources
Pursuant to Policy NR 1.1, water - efficient
Element
landscaping and irrigation should be used.
Improvements and dimensions are
34
Jamboree Road Bridge Widening
Circulation Element
consistent with the classification of this
major road.
Design and widening of Jamboree Road at
the intersection of MacArthur Blvd. is
35
Jamboree Road Improvements
Circulation Element
consistent with Policy CE 2.1.4 for roadway
Bristol/Fairchild
improvements to this major road in order to
-
provide efficient movement of goods and
people within the City.
CLUP Policy 3.1.1 -2 calls for the
39
Ocean Front Street End Improvements
Coastal Land Use Plan
enhancement of all existing public street
ends providing public access to the
shoreline and beaches.
CE Policy 2.3.2 calls for roadway
maintenance programs that inspect, repair
40
Pavement Management Plan Update
Circulation Element
and rehabilitate pavement surfaces in order
to preserve the high quality of City street
and roadways and provide an optimal
roadway system.
This project is consistent with policies in the
41
Santa Ana Avenue /Avon Street Slope
Natural Resources
Natural Resources Element that call for
Stabilization and Drainage
Element
prevention of water pollution and storm
runoff.
The medians are currently watered
manually. The project includes an irrigation
system connected to the City's automated
47
Westcliff Drive Medians Renovation
Natural Resources
system. This is consistent with Policy NR
Element
1.1. which calls for the use of water -
efficient landscaping and irrigation. Water -
efficient shrubs and groundcover should be
used.
Bayside Waterfront Walkway to Balboa Island
Harbor and Bay Element
This project is consistent with policies
48
Bridge
Recreation Element
calling for expanding public access to and
Coastal Land Use Plan
along the shoreline.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 4
CIP Pg.# Project Title Planning Document Comments
49
Directional, Wayfinding, and Monument
Circulation Element
Policy CE 1.2.1 and CLUP Policies 2.9.3 -3,
Signage
Coastal Land Use Plan
3.1.1 -3, and 3.2.2 -6 call for wayfinding
signs.
Neighborhood Traffic Management
Pursuant to Policy CE 2.2.5, traffic calming
50
Improvements
Circulation Element
improvements will need to balance safety,
quality of life, and efficiency.
51
River Avenue Pedestrian Coastal Access
Harbor and Bay Element
This project is consistent with policies
Improvements
Coastal Land Use Plan
calling for the expansion and enhancement
of public access to the shoreline
Policy CE 2.3.4 calls for monitoring of traffic
52
Traffic Signal Modernization: Phase 2
conditions, considering additional
Jamboree Road
Circulation Element
improvements in areas with operations
issues. such as intersections with heavy
turn volumes.
Back Bay Yew Park Replenishment and
The project is consistent with Policy 4.4.1 -2,
56
Enhancement
Coastal Land Use Plan
which requires landscaping to minimize
impacts to public coastal views.
CLUP Policy 2.8.2 -6 and Policy S 1.3 call
for continuing the Surfside- SunsetN/est
57
Beach Sand Study and Replenishment
Coastal Land Use Plan
Newport Beach Replenishment program.
Program
Safety Element
CLUP Policy 2.8.6 -2 and Policy S 3.1 call
for monitoring beach width and elevations.
CLUP Policy 2.8.6 -3 and Policy HB 116
call for a comprehensive beach
replenishment program to assist in
Coastal Land Use Plan
maintaining beach width and elevations.
58
Coastal Sand Replenishment Cooperative
Harbor and Bay Element
Project
Natural Resources
CLUP Policy 4.2.4 -2 and Policy NR 15.1
Element
call for monitoring dredging projects within
the region to identify opportunities to reduce
disposal costs and utilize dredge spoils for
beach nourishment.
CLUP Policy 2,8.6 -3 and Policy HB 13.6
call for a comprehensive beach
replenishment program to assist in
Coastal Land Use Plan
maintaining beach width and elevations.
59
Coastal Sand Replenishment Cooperative
Harbor and Bay Element
Project (County)
Natural Resources
CLUP Policy 4.2.4 -2 and Policy NR 15.1
Element
call for monitoring dredging projects within
the region to identify opportunities to reduce
disposal costs and utilize dredge spoils for
beach nourishment
CLUP Policies 4.2.5 -2 and 4.2.5 -4 and
Coastal Land Use Plan
Policy NR 11.5 allow eelgrass restoration
60
Eelgrass Mitigation Bank
Natural Resources
sites to serve as mitigation sites for
Element
eelgrass removal resulting from dock and
channel dredging projects.
Coastal Land Use Plan
CLUP Policy 3.3.2 -7 and Policies HB 6.3,
61
Mooring Layout Design
Harbor and Bay Element
HB 6.4, and Policy R 8.3 encourage the
Recreation Element
provision and expansion of moorings.
CLUP Policy 3.3.2 -7 calls for expanding
63
Public Docks Access Improvements
Coastal Land Use Plan
and enhancing facilities for dinghy docks,
where feasible.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 5
CIP Pg.# Project Title Planning Document Comments
Policy HB 6.4 calls for the enhancement of
64
Rhine Channel Wharf Repair and Public Dock
Harbor and Bay Element
guest and public facilities for transient
boaters.
Policy R 1.9 calls for developing Sunset
65
Sunset Ridge Park
Recreation Element
Ridge Park as an active park with
playrields, picnic areas, a playground, and
other facilities.
CLUP Policy 4.1.2 -2 calls for special
67
Areas of Special Biological Significance
Coastal Land Use Plan
protection to marine resource areas and
Assessment
species of special biological or economic
significance.
CLUP Policy 4.1.3 -3 and Policy NR 10.6
call for the preparation of natural habitat
protection regulations for Buck Gully for the
Coastal Land Use Plan
purpose of providing standards to ensure
68
Buck Gully Canyon Stabilization and Flood
Natural Resources
both the protection of the natural habitats in
Control
Element
these areas and of private property rights.
Include standards for the placement of
structures, native vegetation /fuel
modification buffers. and erosion and
sedimentation control structures.
Policy NR 10.2 calls for compliance with
polices contained in the Orange County
Natural Communities Conservation Plan.
CLUP Policy 4.1.3 -3 and Policy NR 10.8
call for the preparation of natural habitat
Coastal Land Use Plan
protection regulations for Buck Gully for the
69
Buck Gully Resource Management Plan
Natural Resources
Purpose of providing standards to ensure
Element
both the protection of the natural habitats in
these areas and of private property rights.
Standards for the placement of structures,
native vegetation /fuel modification buffers,
and erosion and sedimentation control
structures shall be included in the
regulations.
CLUP Policy 4.2.5 -3 calls for studies to
establish an eelgrass acreage baseline for
Newport Harbor. Policy NR 11.1 calls for
Coastal Land Use Plan
the development of a Harbor Area
70
Eelgrass Study
Natural Resources
Management Plan to provide a
Element
comprehensive approach to the
management of resources of Newport Bay
including eelgrass protection. Policy NR
11.4 calls for interagency coordination of
establishing eelgrass restoration sites.
CLUP Policy 4.3.2 -24 calls for the use of
71
g tywide Central Computer System
Irrigation p y
Coastal Land Use Plan
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
CLUP Policy 4.3.2 -24 calls for the use of
72
Irrigation — Newport Coast Central Computer
Coastal Land Use Plan
weather- and moisture -based irrigation
System
controls to reduce runoff, direct and
encourage water conservation.
Review of Preliminary Capital Improvement Program
May 22, 2008
Page 6
CIP PgA Project Title Planning Document Comments
CLUP Policy 4.3.2 -24 calls for the use of
73
Irrigation — Smart Controller Program
Coastal Land Use Plan
weather- and moisture -based irrigation
controls to reduce runoff, direct and
encourage water conservation.
CLUP Policy 43.2 -3 and Policies HB 6.6
Coastal Land Use Plan
and NR 3.6 call for participation in
74
Newport Coast Runoff Reduction Program
Harbor and Bay Element
watershed -based runoff reduction efforts
Natural Resources
with the Regional Board Water Quality
Element
Control Board, the County of Orange, and
upstream cities.
Both the CLUP and the General Plan
Identify the Semeniuk Slough as an
Coastal Land Use Plan
environmental study area (ESA). Policy NR
75
Semeniuk Slough Dredging Project
Natural Resources
10.3 requires a site - specific survey and
Element
analysis prepared by a qualified biologist
where development would occur within or
contiguous to areas identified as an ESA.
Both the CLUP and the General Plan call
Coastal Land Use Plan
for the preparation of a Harbor Area
76
Upper Bay Comprehensive Resource
Harbor and Bay Element
Management Plan (RAMP) that will provide
Management Plan
Natural Resources
a comprehensive approach to the
Element
management of the resources of Newport
Bay, including the Upper Bay.
CONCLUSION
The Preliminary Fiscal Year 2008 -2009 CIP does not present any inconsistencies with
the General Plan or the Coastal Land Use Plan.
Environmental Review
None required.
Public Notice
None required.
Prepared by:
J � I ''�
jile�l Q4
EXHIBIT:
Submitted by:
� 0
Da-71d Lepo
Planning Directo
1. Fiscal Year 2008 -2009 Capital Improvement Program Worksheets
IRVINE
TERIZ�CE
June 16, 2008
Mayor Selich
Members of City Council
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
Dear Mayor Selich and Honorable Members of the City Council
of the City of Newport Beach:
The Board of Directors of the Irvine Terrace Community Association and its residents
strongly urge you approve the $30,000 supplemental budget request in this year's budget
for upgrading the landscape on City property from Jamboree to just west of Avocado
between the Irvine Terrace wall and Coast Highway. The landscape along this stretch has
not been upgraded for over 40 years.
This stretch of land is in need of an upgrade. Coast Highway is one of the major east west
routes through the City of Newport Beach and will be one of the main arteries for access
to the new City Hall. The Irvine Terrace Community Association believes so strongly in
the need for this upgrade that it has allocated $20,000 of it funds in support of this project.
Please approve the supplemental budget request in this year's budget for this important
City project.
Very truly yours,
Joe Silvoso, II
Val Skoro
President Vice - President
Irvine Terrace Community Association Irvine Terrace Community Association
cc: Homer Bludau, City of Newport Beach, City Manager
Steve Badum, Director, Public Works for the City of Newport Beach.
A MERIT Supported Community
1 Polaris Way, Suite 100 • Aliso Viejo, CA 92656 • 949/448 -6000 • 800/428 -5588 • Fax: 949/448 -6400