HomeMy WebLinkAbout(2018, 08/14) – L-25 - AmendedL-25
DECORATIVE CONCRETE PAVERS IN ALLEYS
The City supports the beautification of public alleys by adjacent property owners. It is
the intent of this policy to allow property owners to contribute funds to enhance the
surface of alleys with decorative concrete pavers.
General
A. Installation is permitted in residential and commercial alleys upon approval of the
Public Works Department. No person shall install decorative concrete pavers
without first obtaining an encroachment permit from the Public Works
Department.
B. All improvements shall conform to City Standards and pavers shall conform to
City Standard Drawing STD -144-L. The block choice, color scheme, and block
pattern shall be approved by the Public Works Department. Traditional colors (ex:
concrete gray, brick red) or blended color schemes that are readily available
materials are required.
C. The proponents for a decorative concrete paver project shall pay for the increased
cost of the decorative concrete paver pavement section above the cost of standard
improvements, if the alley is scheduled for alley replacement by the City. If the
alley is not scheduled for replacement, the proponents shall be responsible for all
costs associated with alley reconstruction (including design and construction
services).
D. Upon installation, the City shall be responsible for maintenance of the concrete
pavers during the design life of the product (twenty (20) years). During the
maintenance period, every effort shall be made to match shape and color of
replacement pavers. At such time the Public Works Director determines that the
concrete pavers have deteriorated to an unacceptable condition and/or suitable
replacements are unavailable, the proponents shall be given an opportunity to
replace said pavers or the Public Works Department shall have the option of
replacing the alley pavement with alternative standard materials.
Procedure
A. The Proponents shall appoint a treasurer, trustee, escrow agent or fiscal agent
(hereinafter "agent") to collect and record individual property owner
contributions at the property owners expense and notify the City of the appointed
agent in writing.
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B. Proponents must circulate a City -provided petition to owners adjacent to the alley
where decorative concrete pavers are desired. The petition shall include product
specifications, color palette, paver layout pattern, estimated project costs, and
expected contribution amounts. Proponents shall submit samples and
manufacturers' specifications for review and approval. The petition shall be
approved by the Public Works Department prior to initiating the project.
C. More than sixty percent (60%) of the adjacent property owners per block where
improvements are proposed must support the installation by signing the petition.
However, support of the project does not make contribution mandatory, and the
contributions among individual proponents may vary.
D. Upon certification of the petition, City staff shall prepare construction documents
or modify budgeted alley resurfacing projects to include pavers. At this time the
City may require a non-refundable fee to cover the administration and design costs
of the project. The design and administration fee can vary between five (5%) and
fifteen (15%) percent of the anticipated construction cost.
E. Upon completion of construction documents, the remaining portion of the
proponent's contributions are due within thirty (30) days of invoicing from the
City to the Proponents appointed agent. Said contributions shall be paid to the
City by the agent in lump sum and deposited in a designated project trust account.
Interest earned on the construction deposit, the project proceeds and on any
proceeds received in excess of the cost of the project shall accrue to the benefit of
the City. Once these funds are received, the City shall obtain bids for the proposed
project. If the contributions are sufficient to cover the bid price of the project,
construction management, inspection, administration and reasonable
contingencies, City staff shall seek City Council approval to recognize the
contributions, appropriate the expenditures for the project, award the contract to
the successful bidder, and proceed with the construction. Any principal proceeds
in excess of the design, construction and administration of project shall be returned
to the appointed agent after the Public Works Department has accepted the
project, the final retention has been paid and a final accounting of the project cost
has been prepared.
History
(2004, 08/24) - L-25 - Adopted
(2005, 04/12) - L-25 - Amended
(2018, 08/14) - L-25 - Amended
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