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HomeMy WebLinkAbout09 - Accept a Check from the Newport Beach Public Library FoundationQ �EwP0 cq<iF�P TO: FROM: CITY OF NEWPORT BEACH City Council Staff Report September 11, 2018 Agenda Item No. 9 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator, mhartson@newportbeachca.gov PHONE: 949-717-3823 TITLE: Budget Amendment to Accept a Check from the Newport Beach Public Library Foundation and Appropriate Funds to the Library's Fiscal Year 2018/2019 Maintenance and Operation Budget ABSTRACT: Staff requests approval of a budget amendment to accept a check from the Newport Beach Public Library Foundation to enhance the Library collections, programs and technology. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve Budget Amendment No. 19BA-007 to increase revenue estimates by $153,125 in Account 0106051-511085 (Library Foundation Donations) and to increase expenditure estimates by the same amount in Division 0106051 (Library Foundation) and Division 01060604 (Literacy Services). DISCUSSION: A donation from the Newport Beach Public Library Foundation in the amount of $153,125 is intended to fund library materials and programs on the Library's Wish List for 2018/2019, which was approved by the Board of Library Trustees. These funds will be distributed in four quarterly allocations: August 2018 ($38,282), November 2018, February 2019 and May 2019. The Newport Beach Public Library Foundation funds valuable library resources, programs and cutting-edge Library enhancements that help customers explore new ideas, improve their lives and enjoy the opportunities our community has to offer. The donation will augment the Library's electronic collections for use at all locations. 9-1 Budget Amendment to Accept a Check from the Friends of the Newport Beach Library and Appropriate Funds to the Library's Fiscal Year 2018/2019 Maintenance and Operation Budget September 11, 2018 Page 2 The funds will enhance the Library's eBranch with their continued support of Lynda.com, Kanopy's streaming film service, Flipster downloadable magazines, continued digitization and indexing of local newspapers and downloadable eBooks and audiobooks. A portion of the donation will help fund the opening day collection and children's early literacy workstations at the Corona del Mar Branch. The funding will also be used to support the Library's Literacy Program. FUNDING REQUIREMENTS: The Budget Amendment records and appropriates $153,125 in increased revenues and expenditures in the following accounts: Increase expenditure accounts: 0106051-841052 Library Materials $128,125 0106051-811008 Professional Services $ 10,000 0106051-911025 New PC $ 10,000 01060404-711003 Literacy P/T Salaries $ 2,000 01060404-721002 Literacy Cafeteria Allowance P/T $ 2,500 01060404-841007 Literacy Office Supplies $ 150 01060404-841052 Literacy Materials $ 350 Total $153,125 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check Attachment B — Budget Amendment 9-2 Newport Beach Library Foundation 1000 Avocado Ave. Newport Beach, CA 92660-7915 949-717-3890 www.nbplfoundation.org ATTACHMENT A CITY NATIONAL BANK NEWPORT BEACH. CA 9266o 16-160611220 0-8/031`2011.8. 1370 Fx PAY TO THE Newport Beach Public Library j $*38,282.00 ORDER OF Thirty-eight thousand two hundred eighty-two and DOLLARS 1 9RCTECTEM AGAINS'r FRAUD D Newport Beach Public Library Valid for 30 days 1000 Avocado Avenue Newport Beach, CA 92660 UO MEMO Newport Beach Libra Foundation 08103/2017 Newport Beach Public Library Date Type 08/03/2018 BW 1006 City National Be Reference Original Amount Balance Due 38,282.00 38,282.00 Check Amount 1370 Payment 38,282.00 38,282.00 38,282-00 9-3 City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: ATTACHMENT B NO. BA- 19BA-006 AMOUNT:j $153,125.00 To increase revenue estimates and expenditure appropriations to record donation from the Newport Beach Library Foundation. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Orq 0106051 Object Description 511085 Library Foundation - Foundation Donation EXPENDITURE APPROPRIATIONS Org/Object Increase in Budgetary Fund Balance Org/Object Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? B Yes 01060404-721002 No To increase revenue estimates and expenditure appropriations to record donation from the Newport Beach Library Foundation. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES Orq 0106051 Object Description 511085 Library Foundation - Foundation Donation EXPENDITURE APPROPRIATIONS Org/Object 01 06051-841 052 Org/Object 0106051-811008 Org/Object 0106051-911025 Org/Object 01060604-711003 Org/Object 01060404-721002 Org/Object 01060604-841007 Org/Object 01060604-841004 Signed: Fina Signed: Signed Fi Description Library Foundation - Library Materials Library Foundation - Professional Services Library Foundation - New PC Literacy Services - Literacy Part Time Salaries Literacy Cafeteria Allowance PIT Literacy Office Supplies Literacy Materials Adminipf'ri ve Approval: City Manag City Council Approval: City Clerk Amount Debit Credit $153,125.00 Automatic S $128,125.00 $10,000.00 $10,000.00 $2,000.00 $2,500.00 $150.00 $350.00 Date ate Date