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HomeMy WebLinkAbout16 - Agreement for John Wayne Aircraft Noise Abatement Departure Procedure (NADP) AnalysisCITY OF ?�PORr NEWPORT BEACH City Council Staff Report September 25, 2018 Agenda Item No. 16 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Grace K. Leung, City Manager - 949-644-3001, gleung@newportbeachca.gov PREPARED BY: Tara Finnigan, Deputy City Manager, tfinnigan canewportbeachca.gov PHONE: 949-644-3035 TITLE: Amendment No. One to Professional Services Agreement with Harris Miller Miller & Hanson, Inc. for John Wayne Aircraft Noise Abatement Departure Procedure (NADP) Analysis ABSTRACT: In February of this year, the City of Newport Beach retained Harris Miller Miller & Hanson, Inc. (HMMH) to conduct an analysis of the aircraft noise abatement departure procedures at John Wayne Airport. Among other things, the project was designed to determine if specific air carriers are using a quieter departure procedure than other carriers with the same aircraft type and similar takeoff average maximum takeoff weight. Once the project was underway, the City asked HMMH to supplement this phase of the project with additional analytical work. The deliverable for this amendment is complete and was authorized due to the time -sensitive nature of this work. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Amendment No. One to the current Professional Services Agreement with Harris Miller Miller & Hanson, Inc. for John Wayne Aircraft Noise Abatement Departure Procedure (NADP) Analysis for the additional analytical work requested, add $30,000 to the contract for a new total not -to -exceed value of $140,000, and authorize the Mayor and City Clerk to execute Amendment No. 1 to the agreement. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this project. It will be expensed to the Airport Issues account in the City Council's budget, 01005001-811008. 16-1 Amendment No. One to Professional Services Agreement with Harris Miller Miller & Hanson, Inc. for John Wayne Aircraft Noise Abatement Departure Procedure (NADP) Analysis September 25, 2018 Page 2 DISCUSSION: Commercial aircraft departing from John Wayne Airport (JWA) are typically flown directly over Newport Beach using one of two Noise Abatement Departure Procedures (NADPs). Aircraft that take off using NADP -1 climb more steeply early, but the ascent slows down and the aircraft are often at a lower altitude later in the departure process than those utilizing NADP -2. In turn, aircraft using NADP -2 climb more gradually early, but continue to climb and are often at a higher altitude (than those utilizing NADP -1) later in the departure process. In response to increased community concerns over airplane noise, the City of Newport Beach retained HMMH earlier this year to study the current departure procedures and their noise impacts. The City's goal is to identify the safest and quietest departure procedure possible out of JWA. The first phase of HMMH's work focused on determining if certain commercial aircraft operators are utilizing a quieter departure procedure than other carriers with the same aircraft type and a similar average maximum takeoff weight. HMMH obtained flight track, aircraft identification, and correlated noise event data from John Wayne Airport for a four- month period (October 2017 to January 2018) and the work included analyzing aircraft noise for four operators and five aircraft types. The consultant utilized the FAA's noise - modeling tool to determine if the noise generated by a particular plane and carrier is greater or less than the model for that particular aircraft type predicts. While the study was underway, the City requested further analysis of the data already collected and analyzed for the four carriers and five aircraft types. HMMH was tasked with analyzing the hourly (between 7 a.m. and 9 p.m.) data collected every day for the four- month period. The results of the additional analysis will help determine if individual operators produce discernable differences in noise levels for the same type of aircraft, similar takeoff weights, and similar weather conditions. Due to the time -sensitive nature of this work, the additional analysis was authorized and the deliverable for this amendment is complete. The information is now being used in the next phase of the project which involves determining if an existing departure procedure can be slightly adjusted to further reduce community noise or, if the study supports proposing a completely new departure procedure. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 16-2 Amendment No. One to Professional Services Agreement with Harris Miller Miller & Hanson, Inc. for John Wayne Aircraft Noise Abatement Departure Procedure (NADP) Analysis September 25, 2018 Page 3 NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A —Amendment No. One 16-3 ATTACHMENT A AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT WITH HARRIS MILLER MILLER & HANSON INC. FOR JOHN WAYNE AIRPORT — AIRCRAFT NOISE ABATEMENT DEPARTURE PROCEDURE ("NADP") ANALYSIS THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 25th day of September, 2018 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and HARRIS MILLER MILLER & HANSON INC., a Massachusetts corporation ("Consultant"), whose address is 1508 Eureka Road, Suite 190, Roseville, California 95661, and is made with reference to the following: RECITALS A. On February 19, 2018, City and Consultant entered into a Professional Services Agreement ("Agreement") to provide aircraft noise abatement departure procedure ("NADP") analysis for John Wayne Airport ("Project"). B. The parties desire to enter into this Amendment No. One to reflect additional Services not included in the Agreement, and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services, attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Exhibit A to the Agreement and Exhibit A to this Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference ("Services" or "Work"). Exhibit B to the Agreement and Exhibit B to Amendment No. One shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed One Hundred Forty Thousand Dollars and 001100 ($140,000.00), without prior written authorization from 16-4 City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Thirty Thousand Dollars and 001100 ($30,000.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Harris Miller Miller & Hanson Inc. Page 2 16-5 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: °I 2 201 ?) CITY OF NEWPORT BEACH, a California municipal corporation Date: By:aw,. By: Fol:Aaron C. Harp Marshall "Duffy" Duffield City Attorney Mayor ATTEST: CONSULTANT: Harris Miller Miller & Date: Hanson Inc., a Massachusetts corporation Date: By. By: Leilani I. Brown Mary Ellen Eagan City Clerk Chief Executive Officer/ Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Harris Miller Miller & Hanson Inc. Page 3 16-6 EXHIBIT A SCOPE OF SERVICES Harris Miller Miller & Hanson Inc. Page A-1 16-7 HMMH 1508 Eureka Road, Suite 190 Roseville, CA 95661 916.368.0707 www.hmmh.com July 5, 2018 Mr. Dave Kiff City Manager City of Newport Beach, California 100 Civic Center Drive Newport Beach, CA 92660 Subject: John Wayne Airport—Additional Aircraft Noise Abatement Departure Procedure (NADP) Analysis Reference: HMMH Proposal Number P18-20122 Harris Miller Miller & Hanson Inc. (HMMH) is pleased to provide this proposal to the City of Newport Beach, California to conduct additional analysis of noise abatement departure profiles (NADP) for aircraft operating at John Wayne Airport (SNA). Based on discussions at the City of Newport Beach meeting on Wednesday, June 13, 2018, HMMH proposes the following additional scope of work that would supplement Task 1 of our contract with the City (Contract #7297-2). SCOPE OF WORK Additional Analysis as Part of Task 1 As part of the approved Task 1 of Contract #7297-2, HMMH obtained flight track and aircraft identification data and correlated noise event data obtained from SNA for a complete four months (October 2017 to January 2018). HMMH has analyzed aircraft noise for four operators (Alaska, American, Southwest, and United) and five aircraft types (Boeing 737-700, 737-800 and 737 -MAX; Airbus A319 and A320). The purpose of Task 1 was to determine if specific operators are utilizing a quieter NADP than others with the same aircraft type and similar average maximum takeoff weight. The average maximum takeoff weight and implemented flap settings were incorporated into standard NADP modeling profiles for each aircraft to obtain representative modeled results in terms of the Single Event Level (SEL) metric. HMMH utilized the Federal Aviation Administration's (FAA) Aviation Environmental Design Tool 2d (AEDT) to model single event levels (SEL) and compare the measured noise levels at SNA's Remote Monitoring Terminal (RMT) 5S, 6S, and 7S. The reported modeled and measured results were averages over the complete four months. The purpose of the additional analysis as part of Task 1 is to take a "deeper dive' into the data already collected and analyzed. HMMH proposes to look at the same four operators and five aircraft types, and analyze the data from 7 a.m. to 9 a.m. each day for the complete four months of data (October 2017 to January 2018). The average hourly modeled SEL results at SNA's Remote Monitoring Terminal (RMT) 5S, 6S, and 7S will be presented in tabular format within the Task 1 technical memorandum. The results of the additional analysis will help us determine whether individual operators produce discernable differences for the same aircraft type, similar takeoff weights, and similar weather conditions. Please note that no additional noise contour figures will be generated as part of this additional analysis. M July 5, 2018 Page 2 COST HMMH will complete the aforementioned additional analysis as part of Task 1 for a fixed fee cost of $30,000. If you have any questions or concerns, please do not hesitate to contact me. Sincerely yours, Harris Miller Miller & Hanson Inc. Justin W. Cook - INCE, LEED GA Principal Consultant cc: Gene Reindel, Vice President Once we come to terms, Mary Ellen Eagan, President and CEO will sign to bind HMMH to the terms of this proposal. If you approve this proposal, please sign below. City of Newport Beach Harris Miller Miller & Hanson Inc. 16-9 EXHIBIT B SCHEDULE OF BILLING RATES Consultant shall complete the aforementioned tasks on the following fixed fee costs: Task: Description: Cost: Task I Addi ional Analysis: Data Cogection and 1 $30,000.00 Analysis of Exist ng Condi ions GRAND TOTAL NOT -TO -EXCEED COST $140,000.00 Harris Miller Miller & Hanson Inc. Page B-1 16-10