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HomeMy WebLinkAbout13 - PSA for the Proposed Newport Village Mixed -Use Project Located in the 2000 Block of West Coast HighwayTO: FROM CITY OF NEWPORT BEACH City Council Staff Report September 24, 2019 Agenda Item No. 13 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Seimone Jurjis, Community Development Director - 949-644-3232, sjurjis@newportbeachca.gov PREPARED BY: Makana Nova, Associate Planner 949-644-3249, mnova(@_newportbeachca.gov TITLE: Professional Service Agreement with Psomas for Environmental Services for the Proposed Newport Village Mixed -Use Project Located in the 2000 Block of West Coast Highway (PA2017-253) ABSTRACT: For City Council's consideration is a Professional Services Agreement for $389,501 with Psomas for environmental consulting services for the proposed Newport Village Mixed - Use Project located at 2000-2244 West Coast Highway and 2001-2241 West Coast Highway in the Mariners' Mile corridor. RECOMMENDATION: a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; and b) Approve the Professional Services Agreement with Psomas and authorize the Mayor and City Clerk to execute the agreement. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. The consulting service cost of $389,501 will be reimbursed to the City by the Applicant, MX3 Ventures — MSM Global. DISCUSSION: MX3 Ventures — MSM Global (Applicant) is proposing a mixed-use development encompassing approximately 9.4 acres on the north and south sides of West Coast Highway in the Mariner's Mile corridor. An environmental impact report (EIR) will be required for the project. Staff has selected the environmental consulting firm Psomas to prepare the EIR. 13-1 Professional Service Agreement with Psomas for Environmental Services for the Proposed Newport Village Mixed -Use Project Located in the 2000 Block of West Coast Highway (PA2017-253) September 24, 2019 Page 2 Consistent with City Council Policy F-14, City Council authorization is required for the Professional Services Agreement because the "not to exceed" amount of $389,501 is in excess of the $120,000 limit by the City Manager. Proposed Prosect The project includes 14 residential condominium units on the south parcel, 108 apartment units on the north parcel, and 127,320 square feet of nonresidential floor area (including 96,850 square feet of office, 10,750 square feet of boat sales, 8,100 square feet of vehicle sales, and 11,620 square feet of restaurant uses) on both parcels. The project design includes a new publically accessible waterfront promenade and 835 parking spaces within surface level and partially subterranean parking. The existing bulkheads would be reinforced and capped along the waterfront. The maximum height of buildings on the north parcel is 26 feet for a flat roof and 31 feet for a pitched roofline measured from established grade. The maximum height of buildings on the south parcel is 35 feet for a flat roof measured from established grade. The existing structures at 2241 West Coast Highway and 2244 West Coast Highway would remain while other structures will be demolished and existing uses will be discontinued with project implementation. The applicant requests the following approvals: • Coastal Development Permit — to allow the project construction and uses in the Coastal Zone • Environmental Impact Report — to address reasonably foreseeable environmental impacts resulting from the project specific discretionary approvals, an Initial Study and Environmental Impact Report (EIR) are warranted for this project pursuant to the California Environmental Quality Act (CEQA) • Site Development Review — to allow the scope of the mixed-use project and adjustment of building height above the 26/31' base height limit to a maximum of 35' and the project construction on a 9.4 -acre site • Tentative Tract Map — to merge underlying parcels and allow 14 residential condominium units and commercial units • Traffic Study — to consider the projected increase in vehicle trips resulting from the proposed project pursuant to the City's Traffic Phasing Ordinance. Regarding the coastal development permit (CDP) mentioned above, the City has a certified Local Coastal Program (LCP) and the project site is located within the City's CDP jurisdiction area for improvements landward of the bulkhead face. However, any development through the face of the bulkhead will require a Coastal Development Permit processed by the Coastal Commission. Therefore, the Coastal Commission will utilize the EIR in their review of the CDP. 13-2 Professional Service Agreement with Psomas for Environmental Services for the Proposed Newport Village Mixed -Use Project Located in the 2000 Block of West Coast Highway (PA2017-253) September 24, 2019 Page 3 Consultant Selection Consistent with City Council Policy F-14 and Administrative Policy AP -001, a Request for Proposals (RFP) solicitation was sent to 11 candidate firms. These firms were sent RFP's based on the City's list of prequalified CEQA consultants, the fit of the project's scope with the consultant's line of work, and a desire to spread project work across firms that do not have active CEQA projects contracted with the City. Five proposals were received. The proposals were reviewed by an evaluation panel consisting of staff from the Community Development Department. Three of these proposals earned a minimum of 70% of the Technical Score (out of 80), as shown in Table — A. The evaluation panel invited the two highest ranked proposers to an interview. The purpose of this interview was to enable the panel to further examine the experience, qualifications, technical ability, and project methodology of the highest qualified proposers after the initial review of their written proposals. The interviews confirmed the panel's ranking as indicated in Table — A. In accordance with Qualifications -Based Selection (QBS) procedures for professional services, the panel proceeded to unseal the cost submittal from Psomas to assess the proposed costs for reasonableness and fairness. The panel also unsealed the costs from LSA and Kimley-Horn in order to provide the proper context in which to assess and compare the costs from Psomas. These costs are also shown in Table —A. The panel principally considered the background, experience, and technical qualifications of the consultant as well as the ability to respond promptly due to the sizeable scope of the Proposed Project and extensive community interest. In addition to their performance at the interview, Psomas was selected based on the firm's project understanding, qualifications, experience, thoroughness, and competitive cost to prepare the environmental impact report for this complex project. Kimley-Horn was selected as the sub -consultant, under Psomas' contract, to prepare the Traffic Study based on input from the Public Works Department. The Applicant was apprised of the proposal, including the scope of work, budget and schedule, and agrees with the selection. 13-3 TABLE - A PROPOSER TECHINCAL SCORE OVERALL RANK PROPOSED COST Psomas 95.00 1 $389,501 LSA 85.71 2 $318,189 Kimley-Horn 81.43 3 $388,900 The evaluation panel invited the two highest ranked proposers to an interview. The purpose of this interview was to enable the panel to further examine the experience, qualifications, technical ability, and project methodology of the highest qualified proposers after the initial review of their written proposals. The interviews confirmed the panel's ranking as indicated in Table — A. In accordance with Qualifications -Based Selection (QBS) procedures for professional services, the panel proceeded to unseal the cost submittal from Psomas to assess the proposed costs for reasonableness and fairness. The panel also unsealed the costs from LSA and Kimley-Horn in order to provide the proper context in which to assess and compare the costs from Psomas. These costs are also shown in Table —A. The panel principally considered the background, experience, and technical qualifications of the consultant as well as the ability to respond promptly due to the sizeable scope of the Proposed Project and extensive community interest. In addition to their performance at the interview, Psomas was selected based on the firm's project understanding, qualifications, experience, thoroughness, and competitive cost to prepare the environmental impact report for this complex project. Kimley-Horn was selected as the sub -consultant, under Psomas' contract, to prepare the Traffic Study based on input from the Public Works Department. The Applicant was apprised of the proposal, including the scope of work, budget and schedule, and agrees with the selection. 13-3 Professional Service Agreement with Psomas for Environmental Services for the Proposed Newport Village Mixed -Use Project Located in the 2000 Block of West Coast Highway (PA2017-253) September 24, 2019 Page 4 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Professional Services Agreement with Psomas Attachment B — Conceptual Project Site Plan 13-4 Attachment A Professional Services Agreement with Psomas 13-5 PROFESSIONAL SERVICES AGREEMENT WITH PSOMAS FOR ENVIRONMENTAL IMPACT REPORT (EIR) FOR NEWPORT VILLAGE MIXED-USE DEVELOPMENT THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 24th day of September, 2019 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and PSOMAS, a California corporation ("Consultant"), whose address is 555 S. Flower Street, Suite 4300, Los Angeles, CA 90071, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide environmental services for the Newport Village Mixed -Use Development ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2021, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED Consultant shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). City may elect to delete certain Services within the Scope of Services at its sole discretion. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in 13-6 Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Three Hundred Eighty Nine Thousand Five Hundred One Dollars and 00/100 ($389,501.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not PSOMAS Page 2 13-7 reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Alia Hokuki, AICP to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. This Agreement will be administered by the Community Development Department. City's Associate Planner or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the PSOMAS Page 3 13-8 requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Consultant's presence or activities conducted on the Project (including the negligent, reckless, and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them). 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of PSOMAS Page 4 13-9 conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of PSOMAS Page 5 13-10 Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. PSOMAS Page 6 13-11 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. PSOMAS Page 7 13-12 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act and/or Government Code §§ 1090 et seg., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Associate Planner Community Development Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: mimaI usno mm PSOMAS 3 Hutton Centre Drive, Suite 200 Santa Ana, CA 92707 PSOMAS Page 8 13-13 26. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. STANDARD PROVISIONS 28.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 28.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach PSOMAS Page 9 13-14 of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controllinq Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] PSOMAS Page 10 13-15 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: By: Aaron C. Oarp City Attorney ATTEST: Date: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Diane B Mayor Dixon CONSULTANT: PSOMAS, a California corporation Date: Bv: Ryan McLean Chief Executive Officer Date: Bv: Debra Lambeck Secretary [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements PSOMAS Page 11 13-16 EXHIBIT SCOPE OF SERVICES PSOMAS Page A-1 13-17 Newport Village Mixed -Ilse Development SCOPE OF WORK NEWPORT VILLAGE MIXED-USE DEVELOPMENT ENVIRONMENTAL ANALYSIS APPROACH The City of Newport Beach has determined that an EIR prepared in accordance with the California Environmental Quality Act (CEQA) and the State CEQA Guidelines, would be the appropriate CEQA document, due to the potential for significant environmental impacts, intense public interest, and the discretionary approvals required for the proposed development. Psomas concurs with the City's determination to prepare an EIR for the Project and proposes that a project -specific EIR be prepared, which "focuses out" those topical issues and environmental checklist questions that may not be applicable and thus will require detailed project -specific evaluation. The EIR will focus on the remaining topical issues that require detailed project -level analysis. The topical issues/checklist questions to be focused outwill be discussed upfront in the EIR document and focused out as stand-alone topical sections or discussions under checklist questions. Based on the preliminary findings and Psomas' independent research, a number of stand-alone environmental topics can be focused out of the EIR. At a minimum, these include Agricultural and Forest Resources, Mineral Resources, and Wildfire. PROJECT UNDERSTANDING The Newport Village Project proposes a mixed-use development on a total of 9.4 acres on a stretch of the Pacific Coast Highway (West Coast Highway) known as Mariners' Mile. The existing development on the Project site includes a mix of retail, marine -related commercial, boat rental, service uses, offices, and surface parking lots consistent with "highway -oriented retail and marine - related commercial uses," as characterized in the General Plan. More specifically, the surrounding uses include the Holiday Inn Express Newport Beach, Boy Scout Sea Base, retail and restaurant businesses, marine -related uses, Newport Bay, and residential uses on the bluff top above the North Parcel. The proposed Project site is comprised of two parcels: (1) the North Parcel, approximately 5.3 acres, located at 2000-2244 West Coast Highway; and (2) the South Parcel, approximately 4.1 acres, located at 2001-2241 West Coast Highway. The approximate 283,495 -gross -square -foot (GSF) Project, which includes an existing development of approximately 25,100 square feet (SF), consists of the construction of 122 multi -family residential units, and approximately 127,320 SF of non-residential, uses including mercantile, food and beverage retail, office space, parking spaces, car and boat showrooms, and public open space. Additional uses/amenities will include pedestrian boardwalks, plazas, a cafe deck with terraced seating, patios, courtyards and an office dining garden to provide outdoor amenities for future visitors, residents, and employees of the Project. The Project will provide approximately 18,000 SF of common open space for proposed residential uses in addition to a total of 24,900 SF of publicly accessible open space across both parcels. The open space will meet and exceed the open space requirement of NBMC. The Project is located in the City's Sub -Area 6, known as Mariners' Mile, with separate General Plan and Zoning designations for each parcel. The General Plan land use designation of the North Parcel, the inland West Coast Highway frontage property, is Mixed -Use Horizontal (MU -H1) and the zoning designation is Mixed Use -Mariners' Mile (MU -MM). The permitted uses under the MU -H1 designation A-1 Scope of Work 13-18 Newport Village Mixed -Use Development include marine -related and highway -oriented general commercial, and the MU -MM designation allows uses such as the proposed multi -unit residential or vertical mixed-use structures (i.e., residential above the ground floor with non-residential uses on the ground floor). The South Parcel, the bay -fronting property, has a General Plan designation of Mixed -Use Water 1 (MU- Wl) and a zoning designation of Mixed -Use Water Related (MU -W1). MU -W1 permitted uses include multi -family residential, mixed-use, and commercial. The zoning designation of MU -W1 allows nonresidential uses, including the proposed marine -related and visitor -serving uses, and residential dwelling units may be intermixed. As the proposed Project uses are permitted within the above designations, no General Plan Amendment and Zone Change would be required. The proposed Project is within the Coastal Zone and therefore, would be subject to the City's Local Coastal Program (LCP) and California Coastal Commission (CCC) regulations. In order to accommodate development of the proposed Project, the following discretionary actions may be requested: • Coastal Development Permit. To allow project construction and operation of proposed uses within the Coastal Zone; • Site Development Review. To allow the scope of the mixed-use Project and adjustment of building height above the 26/31 feet base height limit to a maximum of 35 feet and the project construction on a 9.4 -acre site; • Tentative Tract Map. To merge underlying parcels and allow 34 residential condominium units and commercial uses; • Traffic Study pursuant to City's Traffic Phasing Ordinance (TPO). To consider the projected increase in vehicle trips resulting from the proposed Project pursuant to the City's TPO because the Project is anticipated to increase traffic by more than 300 average daily trips; and • Development Agreement. To provide public benefits upon approval of the Project (may be requested by MX3 Ventures/MSM Global [hereinafter referred to as the Applicant] on a volunteer basis) In addition to the discretionary actions, the proposed Project requires coordination with Caltrans for improvements involving the public right-of-way at West Coast Highway. SCOPE OF ENVIRONMENTAL SERVICES Psomas strives and succeeds in meeting the agreed upon scope of work (SOW), project schedule, and budget requirements of our clients. In order to avoid issues pertaining to these elements, the Project Manager will be responsible for closely monitoring the status of these three key components for this Project. Relevant components will be shared with the appropriate team members as a guide to full understanding of the required tasks. Any additional task, not included in the approved SOW, will be discussed with the City to avoid expending budget on an unauthorized task. Below is Psomas' SOW for the Newport Village Project EIR based on our understanding of the proposed Project, the City's RFP, and supplemental information associated with the RFP: Task 1: Project Initiation Task 2: Technical Studies Task 3: Notice of Preparation and Scoping Meeting Task 4: Draft Environmental Impact Report A-2 Scope of Work 13-19 Newport Village Mixed -Use Development Task 5: Final Environmental Impact Report and Related Documents Task 6: Notices Task 7: Project Management, Meetings, and Public Hearings TASK 1 PROJECT INITIATION Subtask 1.1 Kick -Off Meeting Psomas will attend a Kick -Off Meeting with the City of Newport Beach and Project Team members, as appropriate, including Kimley-Horn, Psomas' traffic subconsultant. This meeting will provide an opportunity to discuss and/or confirm the approach to preparing the environmental document; further discuss and define the SOW; discuss the peer review of the Applicant -prepared technical studies; and identify and discuss the key community issues/concerns. Additionally, the Project schedule will be discussed, and key milestones will be defined. It is assumed that the Applicant will provide updated Project information, if available, including an updated Site Plan and technical studies. Psomas will identify information needed from the City/Applicant to complete the EIR within one week of the kick-off meeting. If requested by the City, Psomas will prepare and electronically submit the Meeting Minutes from the Kick-off Meeting to the City for review and comment. Upon receipt of comments, the Meeting Minutes will be revised and submitted electronically to the City for distribution. Subtask 1.1 Deliverables Electronic copies (CDs or email) of Draft and Final Meeting Minutes (if requested) Subtask 1.2 Data Collection and Site Visit Psomas will prepare a Data Needs Request to obtain data related to Project construction and operations activities that are needed for the respective technical analyses. Work can typically proceed on those tasks that are not dependent on forthcoming information. Additionally, Psomas will review existing City documents, including but not limited to the City of Newport Beach General Plan, adopted July 25, 2006 (General Plan); Environmental Impact Report General Plan 2006 Update (EIR); General Plan Housing Element; 2014-2021 Housing Element; Newport Beach Municipal Code; City's Local Coastal Program (LCP); and other pertinent documents. Additionally, Psomas will conduct a Project site visit to assist in the description of the environmental setting and to photographically document the site and surrounding area. Subtask 1.2 Deliverables • Electronic copy (CD or email) of Data Needs Request Subtask 1.3 Proiect Description and Environmental Impact Report Outline Psomas will prepare an in-depth and detailed Project Description, appropriate for an EIR, based on the following Project information already provided or to be updated by the City and/or Applicant: • Approved Project Objectives from the City, presumably developed with input from the Applicant; • Updated Project Site Plan, including building elevations; parking requirements and locations; and anticipated architectural style and density; • Grading Plan, including earthwork quantities, site cross-sections, and import/export locations, if available; A-3 Scope of Work 13-20 Newport Village Mixed --Use Development • Circulation Plan, Landscape and Open Space Plan, and other appropriate and available plans; • Information pertaining to infrastructure and wet and dry utilities; • Preliminary Water Quality Management Plan (WQMP); • Recreational amenities; • Any and all components of the Project that would need to be included in the Project Description; and • Any other features unique to the Project that would serve to minimize environmental impacts (such as sustainability components) or that are integral to the analysis of the environmental impacts. Additionally, Psomas will research and gather data that will serve to provide the setting information for the Project Description. Upon completion of the Project Description, one (1) electronic copy will be submitted to the City for review. The Project Description will be revised to address comments received by the City and will be submitted back to the City for final review and approval prior to distribution to Psomas' Project Team and subconsultants. Additionally, Psomas will prepare an outline for the EIR based on the City's prior EIR documents, as appropriate, and meeting all requirements of CEQA and State CEQA Guidelines. Upon completion, one (1) electronic copy of the EIR outline will be submitted to the City, along with the Project Description, for review and comment. The outline will be revised per comments received from the City and will be finalized and used in setting up the EIR template for the proposed Project. Subtask 1.3 Deliverables One (1) electronic copy (CD or email) of the Draft and Final Project Description One (1) electronic copy (CD or email) of the Draft and Final EIR Outline TASK 2 TECHNICAL STUDIES Subtask 2.1 Preparation of Technical Studies Upon receipt of all requested information, the Psomas Project Team will prepare multiple technical analyses/studies, as identified below in Task 2.1.1 through Task 2.1.6, to support the EIR. As presented below, the air quality, energy, greenhouse gas (GHG) emissions, historic resources, and noise and vibration analyses, as well as a traffic study are proposed as standalone technical reports that would be provided in the EIR as appendices and summarized in the appropriate EIR topical sections. However, as an option to streamline the process, the technical evaluations, including air quality, energy, GHG emissions, and noise and vibration, can be incorporated directly into the EIR section rather than provided as standalone technical reports. In this case, the computer model runs would be included as EIR appendices. This approach will be discussed with City staff at the Kick -Off Meeting (Task 1.1). Subtask 2.1.1 Air Quality Analysis Psomas will review the Project site plans and related Project data and will prepare a Data Needs Request spreadsheet for the Applicant to provide data relative to phasing; demolition and construction methods; grading quantities; building energy use; stationary sources; and Project features related to air quality. Based on information provided, Psomas will draft reasonable worst-case scenarios for anticipated construction activities (i.e., most intensive phase, type of construction, construction start and completion A-4 Scope of Work 13-21 Newport Village Maxed -Use Development dates, anticipated soil export and import, equipment mix) and long-term operations to be used as the basis of the air quality modeling. Psomas will conduct the air quality analysis consistent with the South Coast Air Quality Management District's (SCAQMD's) recommended methods for CEQA analyses and will evaluate the Project's contribution to regional emissions to the air basin as well as localized concentrations to sensitive uses proximate to the Project site, which include residential uses to the north and east of the North Parcel Project site. For the regional emissions analysis, Psomas will calculate the Project's construction and operational criteria pollutant regional (mass) emissions using the California Emissions Estimator Model (CalEEMod). Psomas will also estimate the existing emissions from current office, retail, and commercial uses on the Project site to determine the net change in emissions that would result from Project implementation. Model results will be compared with the SCAQMD's CEQA regional emissions thresholds to determine the potential for Project related impacts to the air basin's regional emissions. For the analysis of potential impacts to the local area proximate to the Project site, the SCAQMD requires that project -related construction emissions be evaluated against the localized significance thresholds (LSTs). LSTs are used to determine whether sensitive uses near the Project site are exposed to air pollution that exceeds the ambient air quality standards (AAQS). For the operations phase of the Project, it is expected that a qualitative analysis will be conducted to demonstrate whether or not the Project would generate traffic congestion at a major intersection at a magnitude that would cause a local carbon monoxide (CO) "hotspot". Thus, no dispersion modeling is included in this SOW for CO analysis. Project area exposure to construction phase toxic air contaminants (TACs) and odors will also be addressed qualitatively. Additionally, the analysis will include an evaluation of Project conformity with the Air Quality Management Plan (AQMP) for the South Coast Air Basin (SCAB). Subtask 2. 1.1 Deliverables • One (1) hard copy and one (1) electronic copy (CD or email) of the Draft and Final Air Quality Technical Study Subtask 2.1.2 Energy Technical Analysis/Study Psomas will prepare an Energy Analysis for the Project, which would include a discussion of energy demands, and the Project's proposed energy efficiency measures. The regulatory setting will include a discussion of the local, State, and federal policies and regulations that apply to the Project. The discussion of project related energy demands includes quantification of anticipated energy consumption from the construction and operations phases. Construction phase energy demand is due to diesel and gasoline consumption used during the development of the Project. The operations phase of the Project would consume energy from transportation fuels used for vehicle trips to and from the site; natural gas for heating needs; and electricity for lighting, devices, and water/wastewater conveyance. The Project's energy efficiency measures will be discussed relative to the Title 24 building standard requirements and any additional measures. Mitigation measures, if needed, will be discussed relative to any measures needed to reduce any significant energy impacts. The results will be provided in an Energy Technical Report and will include a discussion of regulatory setting, energy demands, Project energy efficiency measures, impact assessment, and any necessary mitigation measures. Subtask 2.1.2 Deliverables • One (1) hard copy and one (1) electronic copy (CD or email) of the Draft and Final Energy Technical Analysis Study A-5 Scope of Work 13-22 Newport Village Mixed -Ilse Development Subtask 2.1.3 Greenhouse Gas Emissions Technical Study Psomas will prepare a GHG emissions analysis. The quantitative Project analysis will use the data and scenarios developed for the air quality analysis; assumptions for the Project's anticipated electricity, natural gas, and water usage; proposed Project features that would conserve energy and water; and on-site recycling plans, sustainability features, and other data relative to GHG emissions. Psomas will calculate construction and operational GHG emissions concurrently with the air quality emissions using CaIEEMod. Psomas will compare the net change in GHG emissions with criteria that have been recommended by the SCAQMD or a threshold determined by coordination with City staff. Selected findings of the Coast Hazards and Sea Level Rise Report anticipated from the Applicant will be incorporated within the GHG emissions section. Psomas will also determine whether implementation of the Project would conflict with applicable State, regional, and City plans, policies, or regulations adopted for the purpose of reducing GHG emissions. Mitigation measures that reduce construction and operations phase impacts will be identified, as necessary. If regional and/or local construction or operations phase emissions exceed the SCAQMD thresholds of significance, Psomas will work with the City to determine feasible mitigation measures. The findings will be provided in the Air Quality and Greenhouse Gas Emissions Technical Report, which will include summaries of pollutant descriptions, pertinent air quality/GHG regulations, local air quality conditions, Project -generated air pollutant and GHG emissions, and an appendix with supporting calculations. Model results will be included in an appendix to the study. Subtask 2.1.3 Deliverables • One (1) hard copy and one (1) electronic (CD or email) copy of the Draft and Final Greenhouse Gas Emissions Technical Study. Subtask 2.1.4 Historic Resources As a subconsultant to Psomas, PaleoWest will be retained to conduct an analysis of potential historic resources, as appropriate. The scope of work includes conducting record searches and historic -period resources survey and preparing a summary report. PaleoWest will consult the California Historical Resources Information System to conduct a records searches of previously recorded historical resources and reports, as appropriate. PaleoWest will inspect any available historical maps and aerials, USGS survey plats, and Government Land Office (GLO) plats relevant to the Project. PaleoWest will also review properties listed on the California Historical Landmarks (CHL), California Historical Resources Inventories, California Points of Historical Interest (CPHI), local city and county registries of historic properties, the California Register of Historic Resources (CRHR), and the National Register of Historic Places (NRHP). Additional archival research at relevant repositories will be completed as necessary. PaleoWest will conduct a historical built environment surveys to photo document and assess current condition of historic -period resources, as needed. The historic -period resources will be recorded on appropriate DPR 523 series forms. In preparing the DPR 523 forms, the existing condition of the resources will be photographed and described in detail. Upon completion of the work, PaleoWest will prepare a technical report in compliance with CEQA standards. The report will include historic contexts, a summary of field methods and results, and significance evaluations of historic period resources under appropriate criteria. A-6 Scope of Work 13-23 Newport Village Mixed -Use Development Subtask 2.1.4 Deliverables • One (1) hard copy and one (1) electronic copy (CD or email) of the Draft and Final Historic Resources Technical Study. Subtask 2.1.5 Noise and Vibration Technical Study Psomas will visit the Project site to identify existing noise sources (traffic along West Coast Highway, parking lot activities, and boat activity in the waterway) and measure existing noise levels at the Project site boundaries. Two measurement locations will be used to document noise levels for at least 24 hours along West Coast Highway to represent the North and South parcels. Noise levels along the northern and southern Project site boundary are expected to be low and would be characterized by short-term noise measurements (20 minutes). Psomas will analyze temporary noise and vibration impacts from construction activities and will also review the Project plans, design, and traffic impact analyses to evaluate operational noise impacts to sensitive receptors. The Project is anticipated to involve noise sources, which include HVAC (heating, ventilation, and air conditioning) units and parking lot activities. The analysis will compare noise impacts with the standards in the City's General Plan and Noise Ordinance. Mitigation measures that reduce construction and operations phase impacts will be identified, as necessary. If regional and/or local construction emissions exceed the noise thresholds of significance, Psomas will work with the City to determine feasible mitigation measures. The results will be provided in a Noise Technical Report and will include summaries of noise terminology, applicable noise regulations, ambient noise environment, increases in existing noise levels, and an appendix with supporting calculations. We assume that a detailed interior noise analysis for individual residential uses will not be required and is not included in this SOW. Subtask 2.1.5 Deliverables One (1) hard copy and one (1) electronic copy (CD or email) of the Draft and Final Noise and Vibration Technical Study Subtask 2.1.6 Transportation Impact Assessment As a subconsultant to Psomas, Kimley-Horn and Associates, Inc. (Kimley-Horn) will be retained to conduct an analysis of potential traffic related impacts of the proposed Project and prepare a Traffic Impact Analysis (TIA) that will serve as the basis for the Transportation section of the EIR. The TIA will be prepared to satisfy both the CEQA and the City of Newport Beach TPO requirements. Kimley-Horn's proposed traffic scope is summarized below. Site Evaluation Kimley-Horn will conduct a field review of the study area to observe and record current traffic conditions in the Project vicinity, including the nearby Newport Heights and Cliffhaven neighborhoods. The field review will include documenting existing site driveways and access; roadway and intersection lane configurations; traffic control; posted speed limits; pedestrian crosswalks; transit stops, and on -street parking along the Project frontage. This information will be documented in the Existing Conditions section of the TIA. Kimley-Horn will review related documents and Project data provided by the City and Applicant to supplement the field work. Information would include identifying the anticipated opening year (within 60 months of Project approval); layout of the proposed development plan; existing and proposed land uses A-7 Scope of Work 13-24 Newport Village Mixed -Use Development and quantities; proposed site access; including proposed changes to existing site access; parking and onsite circulation; and other traffic -related site features. Identification of Traffic Study Area It is assumed that all available current peak hour traffic data for the TPO Primary Intersections (available through the City's annual count program) will be provided to Kimley-Horn by the City. Kimley-Horn will collect peak hour traffic data at the study intersections where current data is not available through the City's annual count program. Based on consultation with the cities of Newport Beach and Costa Mesa, the TIA will include analysis of the following study intersections: NEWPORT VILLAGE STUDY INTERSECTIONS For budgeting purposes, it is assumed that new traffic data collection will be required at up to 8 intersections. If more or fewer study intersections or if different or additional requirements are identified, adjustments to the scope and fee will be made accordingly. Project Assumptions Project trip generation estimates will be based on the Institute of Transportation Engineers (ITE) Trip Generation Manual (10th Edition) for those land use categories included in the Manual. Kimley-Horn will work with City staff to determine the preferred approach to estimating the trip generation for land uses not included in the Manual, specifically, the Boat Showrooms. Options include referencing prior traffic studies for similar uses, internet research, or conducting driveway counts at an existing comparable business. A-8 Scope of Work 13-25 kdwsection n 1 Coast Highway and Superior Newport Beach 2 Coast Highway and Newport Ramp Newport Beach 3 Newport and Hospital Newport Beach 4 Newport and Via Lido Newport Beach 5 Newport and 32"d Newport Beach 6 Coast Highway and Riverside Newport Beach 7 Coast Highway and Tustin Newport Beach 8 Irvine and Dover/19th Newport Beach 9 Irvine and Westcliff/17th Newport Beach 10 Dover and Westcliff Newport Beach 11 Dover and 16th Newport Beach 12 Coast Highway and Dover/Bayshore Newport Beach 13 Coast Highway and Bayside Newport Beach 14 Coast Highway and Jamboree Newport Beach 15 Coast Highway and Avocado Newport Beach 16 Coast Highway and MacArthur Newport Beach 17 Coast Highway and Newport Center Newport Beach 18 Newport and 18th Costa Mesa 19 Newport and 17th Costa Mesa 20 Newport and 161h Costa Mesa 21 1 17th and Santa Ana Costa Mesa For budgeting purposes, it is assumed that new traffic data collection will be required at up to 8 intersections. If more or fewer study intersections or if different or additional requirements are identified, adjustments to the scope and fee will be made accordingly. Project Assumptions Project trip generation estimates will be based on the Institute of Transportation Engineers (ITE) Trip Generation Manual (10th Edition) for those land use categories included in the Manual. Kimley-Horn will work with City staff to determine the preferred approach to estimating the trip generation for land uses not included in the Manual, specifically, the Boat Showrooms. Options include referencing prior traffic studies for similar uses, internet research, or conducting driveway counts at an existing comparable business. A-8 Scope of Work 13-25 Newport Village Mixed -Use Development Preliminary trip estimates indicate that, before any adjustments for existing uses, pass -by, or internal capture, the proposed Newport Village uses would generate approximately 2,700 daily trips, with 165 AM peak hour and 270 PM peak hour trips. As appropriate, the trips associated with the existing, active uses to be removed will be determined through drive -way counts and will be deducted from the proposed Project trip generation, to determine the Project's future net new trip generation. Pass -by and internal capture adjustments will also be applied, as appropriate, and in accordance with discussions with City staff. Kimley-Horn will develop trip distribution and assignment assumptions for the Project traffic based on likely origins and destinations of Project residents, employees, patrons, and visitors. The trip assignment assumptions will also account for changes to existing trip patterns that would be associated with existing uses to be removed and the integration of the proposed development. All Project trip generation and trip distribution assumptions will be provided to the City for review and concurrence prior to proceeding with the TIA. The TIA will evaluate the following scenarios: • Existing Conditions • Existing Plus Project • TPO Analysis o One Year after Project Opening without Project: Existing + Growth + Approved Projects o One Year after Project Opening: Existing + Growth + Approved Projects + Project • Cumulative Analysis o One Year after Project Opening without Project: Existing + Growth + Cumulative Projects (Approved and Pending Projects) o One Year after Project Opening with Project: Existing + Growth + Cumulative Projects + Project Because the proposed Project is consistent with General Plan land use designations, the evaluation of General Plan buildout without and with the proposed Project is not assumed. Analysis Methodologies Kimley-Horn will analyze Newport Beach and Costa Mesa intersection operations using the Intersection Capacity Utilization (ICU) methodology, consistent with TPO requirements. Caltrans facilities will also be evaluated using the Highway Capacity Manual (HCM) delay methodology, as required by the Caltrans Guide for the Preparation of Traffic Impact Studies. The TIA will address any potential Project impacts to Congestion Management Program (CMP) intersections consistent with the County's CMP Traffic Impact Analysis Requirements. Additionally, Kimley-Horn will prepare a Vehicle Miles Travelled (VMT) analysis. Intersection Evaluation. Kimley-Horn will obtain information regarding any committed roadway or intersection improvements planned to be completed within one year of the Project opening. They will develop peak hour turning movement forecasts for one year after the Project opening for the study intersections. Traffic Phasing Ordinance Evaluation. Kimley-Horn will obtain from the City information regarding the TPO Approved Projects, including Project trip generation and distribution from approved traffic studies. For Approved Projects for which an approved study is not available, Kimley-Horn will develop trip generation and trip distribution assumptions. The TPO 1 percent analysis will be prepared to first A-9 Scope of Work 13-26 Newport Village Mixed -Use Development determine whether the proposed Project's trips would increase traffic volumes for any leg of a Primary Intersection by one percent or more during either the AM or PM peak hour. For each intersection where the Project traffic would exceed the 1 percent threshold, a Level of Service analysis will be prepared. Cumulative Conditions Evaluation. Kimley-Horn will obtain a list of Cumulative Projects, which will include Approved and Pending Project, from the City of Newport Beach and surrounding cities. Cumulative Conditions will include ambient traffic growth and anticipated traffic from cumulative projects in Newport Beach and surrounding cities. For each project, Kimley-Horn will utilize approved traffic studies, where available, and will develop trip generation and trip distribution and assignment assumptions for projects where approved traffic studies are not available. Cumulative project traffic volumes at the traffic study area intersections will be identified. If needed, measures will be presented to mitigate the Project impacts at the study locations. The resulting Level of Service with implementation of proposed mitigation will be presented. Where mitigation is required, a conceptual drawing of the recommended improvement will be provided. This Scope of Services assumes mitigation concept plans (non -engineered plans) will be prepared for up to three study intersections; this includes preliminary cost estimates and Project contribution percentages for each of the mitigated intersections. In addition to Project buildout conditions, Kimley-Horn will provide a discussion of construction phase traffic issues, including debris haul and construction material truck movements, likely haul routes, construction crew parking, hours of construction, and the requirement for the preparation of a Construction Area Traffic Management Plan. The evaluation of construction traffic will be conducted for each phase of Project construction (anticipated to be three phases). The number of truck trips may be limited by the City during the summer to avoid conflicts with beach and tourist traffic. Vehicle Miles Travelled New CEQA requirements, as set forth by Senate Bill 743 (SB 743), change how traffic impacts are evaluated for CEQA purposes. The new rules supersede the Level of Service (LOS) criteria for measuring traffic impacts, replacing them with vehicles miles travelled (VMT) metrics. The updated CEQA Guidelines, which require the use of VMT, went into effect on January 1, 2019 and public agencies are required to adopt significance standards and implement VMT guidelines by July 1, 2020. Newport Beach is in the process of developing City standards to comply with VMT requirements. It is noted that cities may opt to include both the VMT analysis, to comply with CEQA requirements as well as Level of Service (LOS) analysis, to determine the traffic improvements needed to accommodate the Project traffic. Kimley-Hom assumes that the current LOS analysis requirements still in effect in the City, including the TPO, will continue to be required for this Project. As such, the typical LOS procedures for intersection analysis outlined above will be used to evaluate Project impacts. Kimley-Hom will also provide examples of VMT analyses that they have applied to other projects in other municipalities and will work with the City to use these examples, as well as State Office of Planning and Research (OPR) guidance to evaluate the proposed Project based on VMT requirements. Access and Parking In addition to traffic study area intersections, the TIA will evaluate the proposed access provisions for the Project on West Coast Highway, which is a Caltrans facility. The site currently has three driveways on the north side of West Coast Highway and four driveways on the south side. Full turning movements are allowed in and out of each driveway, facilitated by a striped median with a two-way left -turn lane on West Coast Highway. The conceptual site plan provided as part of the RFP reflects one driveway with a right -turn pocket for the north parcel uses. For the south parcel, the plan shows two full -movement driveways, and one inbound -only and one exit -only driveway. Analysis of the project site entries will include the effects of any programmed improvements on West Coast Highway as part of the PCH A-10 Scope of Work 13-27 Newport Village Mixed -Use Development Corridor Study. On-site circulation and queuing and traffic queues at any gated entrances, if proposed, will be analyzed. A signal warrant analysis will be conducted for each driveway. Based on the Project plans, parking will consist of a combination of surface and garage parking on both the north and south parcels. Open parking will be provided as both surface parking and in a portion of the garages. Other garage parking will be designated as residential and as office parking. Kimley-Horn will review the City's parking requirements for the site uses, and evaluate the number, location, and layout of the open and designated parking supplies. Vehicular circulation through the on-site drive aisles and parking areas will be evaluated. Additionally, Kimley-Horn will evaluate the Project's potential impact on public parking. On -street parking is currently allowed on both sides of West Coast Highway along the Project frontage, some specifically indicated with pavement markings (parking T's) and some unmarked. With the existing driveway locations and red curb marking, there is capacity for approximately 12 parked cars on the north side of West Coast Highway and 13 parked cars on the south side. Maintenance of public parking, even in the form of on -street parking, is important in upholding the Coastal Act's goals of maintaining public access to the coast. Kimley-Horn will identify and evaluate the before -and -after on -street public parking supply along the Project frontage. Subtask 2.1.6 Deliverables • One (1) hard copy and one electronic copy (CD or email) of the Draft and TIA Subtask 2.2 Peer Review of Existing Technical Studies As indicated in the City's RFP, a number of technical studies (i.e., Archaeological and Paleontological Reports; Coastal Hazards and Sea Level Rise Report; Phase 1 and 2 Environmental Site Assessments; Geotechnical Engineering Feasibility Study; Dry Utilities Reports; Marine Biological Resources Assessment; Sewer and Water Demand Report; Storm Drain Capacity Analysis; Traffic Signal Warrant Analysis; Hydrology Report; Visual Simulations; and a Water Quality Management Plan [WQMP]) have been prepared by the Applicant for use in the environmental analysis in the EIR. Psomas will conduct a peer review of these studies for adequacy and compliance with CEQA requirements. If any of the studies is deemed inadequate, a recommendation for additional analysis will be provided. TASK 3 NOTICE OF PREPARATION AND SCOPING MEETING Subtask 3.1 Draft and Final Notice of Preparation It has been determined that an Initial Study will not be prepared for the proposed Project. Psomas will prepare a Draft Notice of Preparation (NOP) for review by the City. The NOP will provide an overview of the Project; Project objectives; alternatives to be evaluated; and expected permits required for Project implementation. The NOP will also serve as a Scoping Meeting Notice. Psomas will submit one (1) electronic copy of the Draft NOP to the City for review. Upon receipt of comments from the City, Psomas will revise the NOP and prepare a Final NOP for the City's approval prior to public review. Psomas will provide up to 24 hard copies and 30 electronic copies (CDs) of the Final NOP and will be responsible for coordinating the reproduction and distribution of the NOP based on a distribution list prepared by the City with input from Psomas. Psomas will file the NOP in addition to a Notice of Completion (NOC) with the Orange County Clerk -Recorder, the State Clearinghouse (SCH), and other responsible and trustee agencies, and will distribute the NOP via certified mail to agencies and the general public with signed receipt as a proof of delivery, in compliance with the State CEQA Guidelines. For noticing, please see Task 6. A-11 Scope of Work 13-28 Newport Village Mixed -Use Development Subtask 3.1 Deliverables • One (1) electronic copy (CD or email) of Draft and Final NOP • Distribution of up to 24 hard copies and 30 electronic copies (CDs) of the NOP Subtask 3.2 Scoping Meeting Psomas will prepare for and attend one (1) EIR Scoping Meeting. It is assumed that the City will coordinate and organize the Scoping Meeting at a venue selected by the City. Psomas will attend and participate in the meeting, as appropriate. If requested by the City, Psomas will describe the environmental process to be followed in preparing the EIR for the proposed Project. Comments and issues to be addressed in the EIR will be requested from meeting attendees. This SOW assumes that Psomas will prepare Scoping Meeting materials (i.e., handouts, sign -in sheets, comment cards/sheets). However, it is assumed that display boards showing Project features and details will be provided by the Applicant. If requested by the City, Psomas can prepare a PowerPoint presentation for the Scoping Meeting. Psomas will prepare a summary of the meeting for inclusion in the EIR and will ensure that the issues raised at the meeting are addressed in the Draft EIR document, as appropriate. However, a standalone scoping report is not assumed to be required. Subtask 3.2 Deliverables • Scoping Meeting Attendance • Scoping Meeting Materials (i.e., handouts, sign -in sheets, comment cards from meeting attendees) • PowerPoint presentation (if requested by City) TASK 4 DRAFT ENVIRONMENTAL IMPACT REPORT Subtask 4.1 Administrative Draft Environmental Impact Report I (Draft 1) Psomas will prepare the Administrative Draft EIR I in accordance with CEQA, the State CEQA Guidelines, and pertinent case law. The analysis will be based upon the NOP responses received; community and agency input received at the Scoping Meeting; technical evaluation of the proposed Project; and available and pertinent data. The analysis assumes the Project will comply with all applicable federal and State laws and regulations and the City of Newport Beach Municipal Code. The EIR text will be supplemented by exhibits and graphics to enhance and support the analysis and findings. Upon completion of the Administrative Draft EIR I, two (2) hard copies with electronic copies (CD, email, or other electronic media) of the appendices will be submitted to the City for review and comment. Psomas' approach to preparing key sections of the EIR is provided below. It should be noted that the following key sections will be organized per the final EIR outline with input from the City, as described in Task 1.3. This SOW assumes two (2) rounds of review of the Administrative Draft EIR (I and II). Executive Summary Psomas will prepare the executive summary section upon completion of all other EIR sections in order to present the final and updated information. This section will summarize the Project Description, impacts, and mitigation measures. The summary will also discuss the location, areas of controversy and issues to be resolved, and Project alternatives. A-12 Scope of Work 13-29 Newport Village Maxed --Use Development Introduction This section will include a description of the purpose of the EIR, public scoping and circulation, and required contents of the EIR. Project Description Psomas will work closely with the City and Project Team members to prepare an in-depth description that articulates the characteristics and overall objectives of the Project (see Task 1.3). The Project Description will include, but not be limited to, the Project History; intended uses of the EIR/Project approvals; EIR focus and effects found not to be significant; Project location; Project characteristics; and Project goals and objectives. Environmental Analysis Each topical EIR section will contain a discussion of the existing conditions on the site and in the Project vicinity; a summary of the regulatory framework; identification of significant environmental effects anticipated for each environmental issue; and mitigation measures, if required. Thresholds of significance will be stated in each technical section to enable the reader to understand the analytical process used to identify potential Project impacts and, unless otherwise directed by the City, will be taken from the State CEQA Guidelines. For each topical issue, the EIR will identify the level of significance prior to and after mitigation, based on the established thresholds. Establishing a nexus among the Project -specific and cumulative impacts and the suggested mitigation measure(s) is critical. Psomas will differentiate among features of the Project (Project Design Features [PDFs]) that serve to partially or completely mitigate potential impacts; regulatory requirements (RRs, e.g., City of Newport Beach requirements, building, and energy codes); and "conventional" EIR mitigation measures (MMs). PDFs will be identified in the Project Description and then described in the impact discussion for each topical section to specify how the design feature could "prevent or lessen" a significant environmental impact. These PDFs, RRs, and MMs require monitoring to ensure that they are implemented. Measures in each topical section will be grouped according to impact category and will include measures for direct and indirect impacts. Project effects that cannot be mitigated to a level considered less than significant will be identified. The topical issues that are expected to be evaluated in the respective EIR sections and the scopes of the analysis are identified below. Aesthetics This topic will be evaluated in the Project EIR due to proposed changes to the visual character of the project vicinity, even though the uses are consistent with the General Plan and Zoning designations. The proposed Project EIR will assess the potential visual changes in comparison with the existing views of the site and surrounding viewshed, and in light of the proposed residential building heights compared to the existing conditions. The proposed structures will have increased heights compared to the existing structures and will be over the current zoning limits of 26/31 -foot maximum height. The analysis will include an assessment of the anticipated effects on public viewsheds and the potential degradation of the visual character associated with the proposed Project. The visual simulations; and photographs of the site, will be incorporated into the discussion and analysis in the Aesthetics section. Additionally, potential impacts emanating from the changed light and glare associated with the proposed Project will be analyzed using the Lighting Report prepared by the Applicant's subconsultant, Francis Krahe & Associates. The Lighting Report evaluates exterior lighting impacts based on light trespass (light that falls on a property but originates on an adjacent property) and glare (when luminance is too high or range of brightness in a visual field is too large). If potential significant impacts are identified, Psomas will recommend mitigation A-13 Scope of Work 13-30 Newport Village Mixed -Use Development measures to address those impacts. Additionally, if requested by the City, Psomas can prepare a shade and shadow study on a time -and -material basis. Agricultural and Forestry Resources The proposed Project site is designated as Urban and Built-up Land on the California Department of Conservation's Important Farmland Mapping and Monitoring Program (FMMP). The site is developed and not used or zoned for agricultural purposes; it is not subject to a Williamson Act Contract; and it does not contain Prime Farmland or Farmland of Statewide Importance. Additionally, no forest land occurs on the Project site or in the surrounding area. This topic will be discussed up front in the EIR and focused out of the EIR as a stand-alone topical section. Air Quality The Air Quality Technical Study (see Task 2.1.1) will be summarized into the Air Quality EIR Section and the Technical Study will be included as an appendix to the EIR. Biological Resources The proposed Project site is within a highly developed area of the City. The only vegetation on the site consists of ornamental vegetation/plants, and the site does not appear to support habitat for special status biological resources. It is anticipated that a Marine Biological Resources Assessment will be prepared by the Applicant's subconsultant and provided to Psomas. The Assessment will be reviewed by Psomas' senior biologist and summarized in the Biological Resources section of the EIR. The SOW does not include focused surveys for special status plant and wildlife species, a jurisdictional delineation, or any other resource related field survey or assessment. Cultural Resources The results of the Archaeological Resources Study, to be prepared by the Applicant's subconsultant, will be compiled and summarized in the cultural resources section of the EIR. The section will include standard resources information and associated regulations, a discussion of the Project's cultural context, and the results of the assessment. If potential significant impacts to resources are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. The Cultural Resources Report will be included as an appendix to the EIR. Additionally, the results of the Historic Resources Technical Study, prepared by Psomas' subconsultant PaleoWest, will be compiled and summarized in the cultural resources section of the EIR. The section will include standard resources information and associated regulations, a discussion of the Project's historical context, and the results of the assessment. If potential significant impacts to resources are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. The Historic Resources Report will be included as an appendix to the EIR. The results of the Paleontological Resources Study will be compiled and summarized in the geologic section of the EIR. The section will include standard resources information and associated regulations, a discussion of the Project's paleontological context, and the results of the assessment. If potential significant impacts to resources are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. The Paleontological Report will be included as an appendix to the EIR. A-14 Scope of Work 13-31 Newport Village Mixed -Use Development Energy Based on the approach described (see Task 2.1.2), the Psomas Air Quality, Greenhouse Gas, and Noise Manager will conduct an Energy Technical Analysis for inclusion in the Energy section of the EIR. If potential significant impacts are identified, Psomas will recommend appropriate mitigation measures, as appropriate, to address those impacts. These mitigation measures, if needed, will be discussed relative to any measures needed to reduce any significant energy impacts. Geology and Soils Based on the City's RFP, a Geotechnical Engineering Feasibility Study will be prepared by the Applicant's subconsultant (Leighton and Associates, Inc.) and will be reviewed by Psomas. It is assumed that the study has been prepared consistent with CEQA requirements and adequately addresses concerns and comments that may be raised during the NOP process. The pertinent findings of the Geotechnical Report, which include preliminary recommendations for earthwork, temporary excavation support, excavation dewatering structural buttressing, in-situ groundwater improvements and other foundational and seismic recommendations, will be incorporated into the. Geology and Soils EIR section and the report will be included as an appendix in the EIR. In addition, a Preliminary Dewatering Plan has been prepared by the Applicant's subconsultant (Vertical Earthworks) and will be reviewed by Psomas. It is noted that Preliminary Dewatering Plan is based solely on previous dewatering exposure in the City of Newport Beach and not on project site specific information (i.e. a soils report or onsite well testing) and therefore, will only be used for general information in the Geology and Soils EIR section and not for construction purposes. Greenhouse Gas Emissions The Greenhouse Gas Emissions Technical Study (see Task 2.1.3) will be summarized in the Greenhouse Gas Emissions Section of the EIR with the Technical Study included as an appendix to the EIR. Hazards and Hazardous Materials Psomas understands that a Phase I and Phase II ESA will be provided by the Applicant. The reports will be reviewed by Psomas and summarized in the Hazards and Hazardous Materials EIR section, and the Technical Reports will be included as appendices to the EIR. Hydrology and Water Ouality Psomas understands the Applicant will be providing the following technical reports prepared by the referenced subconsultants: • A Hydrology Report and a WQMP prepared by Fuscoe Engineering; and • A Coastal Hazard and Sea Level Rise Report prepared by GeoSoils, Inc. Psomas will review the reports for CEQA adequacy, summarize into the EIR, and include them as appendices to the EIR. The analysis in the EIR will address pre- and post -development conditions; available capacity of existing infrastructure; potential impacts related to storm drainage and changes to the groundwater supplies; and Coastal Hazard and Sea Level Rise report, including shoreline movement/erosion, waves and wave runup, and flooding. Based on the Coastal Hazard and Sea Level Rise Report, the Project site is primarily within Flood Zone X, as designated on the Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map (FIRM) with no base flood elevation. However, a small portion of the south parcel is in within Zone X with a one percent annual chance of flooding is less than 1 -foot. The analysis associated with water quality, will identify tributaries, impaired waters, and A-15 Scope of Work 13-32 Newport Village Mixed -Use Development pollutants of concern. It will also identify whether the total maximum daily load standards have been established; storm water rate and volume that dictates the Best Management Practices (BMPs) proposed and sizing; and the potential for hydrologic conditions of concern. This data will be incorporated into the EIR, and the said reports will be included as appendices to the EIR. If potential significant impacts are identified, Psomas will work with the Project engineer to recommend mitigation measures to address those impacts. Land Use and Plannins Psomas will describe the existing on-site and surrounding land uses based on a site visit (Task 1.2); review of the relevant documents; and information provided in existing land use policies, plans, and documents. The Project does not require amendment to the General Plan or Zoning Code, as the proposed Project is consistent with existing designations within the Mariners' Mile Area. Psomas will evaluate the proposed Project's consistency with relevant local and regional planning documents/policies, including the City of Newport Beach General Plan policies; the Local Coastal Program land use policies; Southern California Association of Governments' (SCAG's) regional planning policies; and other relevant policy documents. If potential significant impacts are identified, Psomas will recommend mitigation measures, as appropriate, to address impacts. Mineral Resources The Project site is within a highly developed area. According to the General Plan, the proposed Project site does not contain any mineral resources, and no mineral resources extraction activities occur on the Project site. This topic will be discussed up front in the EIR and focused out of the EIR as a stand-alone topical section. Noise The Noise Technical Report (see Task 2.1.5) will be summarized in the Noise Section of the EIR with the Technical Report included as an appendix to the EIR. Population and Housing The proposed Project will include 122 du, which would result in a population increase in the City of Newport Beach. However, the growth as a result of the Project is included in the projection for residential units planned for the Mariners' Mile Area. Psomas will evaluate the direct and indirect potential impacts the proposed Project could have on population, housing, and employment forecasts, using the latest demographic data available for the Project area. These would include the Orange County Preferred (OCP) 2018 Projections, the U.S. Census, the California Department of Finance (DOF) documents, SCAG documents, the General Plan, and other relevant documents. Psomas will additionally evaluate the jobs/housing ratios in light of the Project's projected growth. If potential impacts are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. Public Services Implementation of the proposed Project would generate additional population and, therefore, the Project has the potential to increase the demand for public services (fire, police, schools, and libraries). However, the growth as a result of the Project is included in the public projections for the Mariners' Mile Area. Potential effects associated with implementation of the proposed Project are related to the provision of adequate service levels and the need to upgrade and/or provide additional facilities to serve the proposed Project. Psomas will coordinate with service providers to identify existing public service facilities and to A-16 Scope of Work 13-33 Newport Village Mixed -Use Development determine whether the proposed Project can be adequately serviced without any increase in personnel or expansion of existing resources (including facilities). If potential impacts are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. Recreation Implementation of the proposed Project would generate additional population and, therefore, the Project has the potential to increase the demand for recreational facilities and services. However, the growth as a result of the Project is included in the projection planned for the Mariners' Mile Area. Psomas will generate a list of recreational facilities, including parklands, near the Project site. The EIR will evaluate potential impacts related to increased population and demand on recreational facilities in light of the Project's public open space, pedestrian connections, and outdoor amenities. If potential significant impacts are identified, Psomas will recommend mitigation measures to address those impacts. Transportation The Traffic Impact Assessment (see Task 2.1.6) will be summarized in the Transportation Section of the EIR with the Traffic Impact Analysis (TIA) included as an appendix to the EIR. Tribal Cultural Resources Assembly Bill (AB) 52 requires lead agencies to consult with California Native American Tribes that request such consultation prior to the agency's release of an NOP of an EIR or notice of a Mitigated Negative Declaration (MND) or Negative Declaration (ND). Therefore, with the preparation of an EIR, the Project is subject to AB 52. Psomas assumes the Applicant's subconsultant will send the Project notification letter to the tribes, mail out the letters to the tribes on the contact list from the California Native Heritage Commission (NAHC), and work in concert with the City to consult with the Tribes. However, if the City requests, Psomas can assist the City with AB 52 consultation. Psomas will summarize the results of the AB 52 process in the Tribal and Cultural Resources section of the EIR. Utilities and Service Systems Implementation of the proposed Project would generate additional population and, therefore, the Project has the potential to increase the demand for utility services. However, the growth as a result of the Project is included in the published population projections for the Mariners' Mile Area. Psomas will review the Sewer Analysis Report and a Water Demand Report prepared by the Applicant's subconsultant, Fuscoe Engineering, and the Dry Utilities Report for analysis of the Project's increased demand for utility services. Upon review by Psomas, the findings will be summarized into the EIR, and the reports will be included as appendices in the EIR. The preparation of a Water Supply Assessment (WSA) for the proposed Project is not required, as the Project is below the threshold of 500 du for residential and 500,000 SF for shopping center (commercial/retail). Based on the information provided, the proposed Project EIR would provide a site-specific analysis of the Project's construction and operational impacts on water supply, sewers, and storm drains, and compare them to the demand from the existing on-site uses. If additional information is needed, Psomas will coordinate with applicable wet and dry utility providers to obtain the necessary information regarding existing capacity, supply, and future demand from and related potential infrastructure upgrades to serve the proposed Project. If potential significant impacts are identified, Psomas will recommend mitigation measures, as appropriate, to address those impacts. Wildfire Based on the California Department of Forestry and Fire Prevention (CalFire) Fire Hazard Severity Zone Map for Newport Beach, the site and the surrounding areas are not located in designated Very High Fire A-17 Scope of Work 13-34 Newport Village Mixed -Use Development Hazard Severity Zones (VHFHSZ). Rather, the site is within a Non-VHFHSZ area, with the nearest VHFHSZ located approximately 4.4 miles south of the site. Based on this information, Psomas will provide a substantiation in the wildfire section of the EIR identifying that the Project site is not located in or near a State responsibility area or lands classified as VHFHSZ and does not result in potential impacts related to wildfire. ALTERNATIVES Psomas will provide an assessment of alternatives to the proposed Project. These alternatives will be based on the requirements of CEQA and discussions with City staff and the Project Team. Based on the City's RFP, this SOW assumes a minimum of two (i.e., No Project/No Construction and Reduced Intensity/Reduced Height) alternatives. As required by CEQA, the EIR alternatives will be designed to reduce or eliminate, where possible, the impacts identified for the proposed Project. The alternatives will be discussed and further developed/defined through collaboration with City staff and the Project Team. Each alternative will be qualitatively assessed in comparison to the proposed Project; quantitative analysis will be provided, if necessary, to adequately compare the impacts of the Alternative and the Project (e.g., trip generation). CUMULATIVE IMPACTS In addition to the analysis of potential short-term and long-term Project -specific impacts and the analysis of direct and indirect impacts, Psomas will conduct a cumulative impact analysis based on the provisions of Section 15130(b)(1) of the State CEQA Guidelines. Psomas will work closely with City staff and Project Team members to ensure that appropriate Projects are evaluated. At a minimum, Psomas will contact the adjacent jurisdictions (City of Irvine, City of Huntington Beach, City of Costa Mesa, and County of Orange) to obtain a listing of potential cumulative projects for inclusion in the cumulative analysis. Psomas will also coordinate with the traffic subconsultant to ensure consistency in the cumulative assumptions. The evaluation method for cumulative Projects will vary depending on the technical issue to be addressed. For example, the cumulative analysis for transportation and circulation will be based on projected regional growth in addition to a list of past, present, and probable future Projects to be prepared as part of the traffic study. This list will also be used to identify any projects in the immediate vicinity of the Project site that should be considered for cumulative impacts that are related to proximity (e.g., aesthetics). For other topics, cumulative analyses will be based on a summary of factors contained in the regional growth projections, the adopted General Plan, and the General Plan EIR. The cumulative study area will be identified for each topical issue. OTHER REQUIRED CALIFORNIA ENVIRONMENTAL QUALITY ACT TOPICS The following CEQA-required sections will be prepared as a part of the EIR: • Long-term impacts; • Significant irreversible environmental changes; • Significant unavoidable adverse impacts; • Growth -inducing impacts; references; and • Preparers and contributors, agencies, and persons consulted. Technical studies/reports will be included as appendices to the EIR. The Administrative Draft EIR I will be submitted electronically to the City for review and comment. A-18 Scope of Work 13-35 Newport Village Mixed -Use Development Subtask 4.1 Deliverables • Two (2) hard copies of Administrative Draft EIR I with electronic copies (CDs or email) of the technical appendices Subtask 4.2 Administrative Draft Environmental Impact Report II (Draft 2) Psomas will review the comments received from the City on the Administrative Draft EIR I and will disseminate the comments to respective team members for response and revision, as necessary. Psomas will work with the City should there be any conflicting comments/direction and for ensuring that these issues are resolved. Psomas will revise the document and submit two (2) hard copies of the Administrative Draft EIR II with electronic copies (CD, email, or other electronic media) of the technical appendices to the City for approval prior to preparation of the Pre -Print Draft EIR. Subtask 4.2 Deliverables • Two (2) hard copies of Administrative Draft EIR II and electronic copies (CDs or email) of the technical appendices Subtask 4.3 Pre -Print Draft Environmental Impact Report and Draft Environmental Impact Report for Public Review (Draft 3 - Pre -Print and Public Comment Drafts) Upon receipt of comments on the Administrative Draft EIR II, Psomas will review the EIR document, revise as necessary, and submit one (1) hard copy of the Pre -Print Draft EIR with electronic copies (CDs or email) of technical appendices to the City for a final check. Upon approval of the Pre -Print Draft EIR, Psomas will prepare the Draft EIR for distribution. Psomas will be responsible for producing and distributing the Draft EIR for a 45 -day public review period. Up to 24 hard copies of the Draft EIR and electronic copies (CDs or email) of the technical appendices will be submitted to the City. Additionally, one (1) copy of the Draft EIR and technical appendices in an HTML, or other acceptable web -friendly format, will be provided to the City to be placed on the City's web site. This task will include breaking the document into smaller, easily downloadable portions, as appropriate. One (1) hard copy of the draft and final technical appendices, in addition to the electronic copies of each, will be provided. It is assumed the City will prepare a distribution list of all agencies, interested parties, and members of the public, with input from Psomas. Psomas anticipates 30 CD copies of the document will be required to provide the necessary copies for distribution to the public. Psomas will submit 15 CDs of the Draft EIR and 15 hard copies of the Executive Summary or SCH electronic submittal form to the SCH with a Notice of Completion (NOC) and Notice of Availability (NOA). For noticing, please see Task 6. Subtask 4.3 Deliverables • One (1) electronic (CD or email) copy of the Pre -Print Draft EIR with technical appendices • 24 hard copies of the Draft EIR and electronic copies (CDs or email) of the technical appendices • 30 CDs of the Draft EIR, including technical appendices, for public distribution • One (1) electronic copy (CD or email) of the Draft EIR and technical appendices in HTML or other web -friendly format • 15 CDs, 15 hard copies of the Executive Summary or the SCH electronic submittal form, NOC, and NOC to the SCH (required submittal) A-19 Scope of Work 13-36 Newport Village Mixed -Use Development TASK 5 FINAL ENVIRONMENTAL IMPACT REPORT AND RELATED DOCUMENTS Subtask 5.1 Draft Responses to Comments/Errata Following the 45 -day mandatory public review period, Psomas will review comments received on the Draft EIR provided to the City from the SCH and other parties. Based on the comments received, Psomas will organize the comments so the Responses to Comments (RTC) effort can be performed in a timely and cost-efficient manner. Following review of the comments received, Psomas will coordinate with the City on the approach to preparing the responses. It is assumed if comments are received on analysis based on Applicant -prepared technical studies, those subconsultants will be available to provide RTC and any necessary revisions to the technical studies. Psomas will be responsible for assigning responsibilities to Project Team members for responding to comments; for ensuring that the responses are received; and for incorporating all input from the Project Team into the RTC document. Psomas, with assistance from the Project Team members, will prepare written responses to comments that raise significant environmental issues. The revisions that result from the comments on the Draft EIR will be identified in a Revisions and Clarifications Section of the RTC document (Errata). The new and modified text will be underlined, and the deleted text will be stricken -out. Up to 24 hard copies and 30 electronic copies of the Draft RTC and the revisions to the Draft EIR will be provided to the City for review. This SOW assumes that Psomas will spend approximately 100 hours of staff time on this task. If it appears that additional effort will be necessary or if late comment letters are received that raise significant environmental issues, Psomas will notify the City and a budget augment may be required. Subtask 5.1 Deliverables • 24 hard copies and 30 electronic copies (CDs) of Draft RTC/Errata Subtask 5.2 Final Responses to Comments/Errata and Final Environmental Impact Report Upon receipt of comments from the City, Psomas will revise the Draft RTC document and compile the Final RTC/Errata and Final EIR; coordinate with the Project team regarding revisions that are needed; and provide up to 24 hard copies and 30 electronic copies of the Final EIR. The Final EIR, including the Draft EIR, the RTC/Errata, the Mitigation Monitoring and Reporting Program (MMRP), and technical appendices, will also be submitted to the City electronically (CD, email, or other suitable media). Psomas will mail responses to public agency comments at least 10 days before consideration of certification of the Final EIR, as required by CEQA. Subtask 5.2 Deliverables • 24 hard copies and 30 electronic (CDs) of the Final RTC/Errata and Final EIR and one (1) electronic (CD or other electronic media) of the appendices • One (1) copy of the Final Product, including Notices, Draft EIR, Final EIR, and Findings of Facts in Microsoft Word (current version, properly formatted) and technical appendices in an electronic format (delivered on CD or other suitable media due to size) Subtask 5.3 Mitigation Monitoring and Reporting Program In compliance with Section 21081.6 of the California Public Resources Code, Psomas will prepare an MMRP as part of the Final EIR document and for adoption at the time of the Final EIR. The MMRP will be prepared in matrix format and will provide the timing and responsibility for each mitigation measure. It is assumed that one (1) draft and one (1) final version of the document will be submitted to the City. A-20 Scope of Work 13-37 Newport Village Mixed -Use Development If the Planning Commission or City Council modifies the Project and/or recommended conditions of approval/mitigation measures for the proposed Project, Psomas will revise the MMRP. However, substantial modifications are not assumed in the fees for this Project. Subtask 5.3 Deliverables • One (1) draft MMRP (CD or email) • One (1) final MMRP (CD or email) Subtask 5.4 Findings of Fact and Statement of Overriding Considerations As part of the Final EIR, Psomas will prepare the Findings of Fact and Statement of Overriding Considerations, if applicable, for the Project pursuant to Sections 21081 and 21081.6 of the California Public Resources Code and Sections 15091 and 15093 of the State CEQA Guidelines. It is assumed that one (1) draft and one (1) final version of the document will be submitted to the City. Subtask 5.4 Deliverables • One (1) draft Findings and Statement of Overriding Considerations (CD or email) • One (1) final Findings of Fact and Statement of Overriding Considerations (CD or email) TASK 6 NOTICES Psomas will prepare a Notice of Availability (NOA) of the NOP to be published in a local newspaper by the City in addition to a NOC of the NOP to be submitted to the SCH. Additionally, for the Draft EIR, Psomas will prepare an NOA of the Draft EIR to be published in a local newspaper by the City in addition to a NOC of the Draft EIR for submittal to the SCH. The NOA will be distributed to those property owners within 300 -feet of the Project site by Psomas. It is assumed that the City or Applicant will provide a mailing list reflecting the current tax roll. The desire to include all leaseholders on the notification will be discussed. A maximum of 500 notices are assumed as part of this SOW. The City will be responsible for distribution of the NOA and Draft EIR to the public library system, agencies, interested individuals, and posting at the Project site. Furthermore, Psomas will prepare the Notice of Determination (NOD) for the Project, which will be signed by the City upon certification of the EIR and action on the Project. Psomas will file the NOD with the County Clerk and the SCH. Per the RFP, the cost for this SOW includes the California Department of Fish and Wildlife filing fees and County Clerk Recorder processing fee (these fees are included in the Reimbursable portion of the cost spreadsheet). Task 6 Deliverables • Electronic copies of the draft and final NOC and NOA for the NOP • Electronic copies of the draft and final NOC and NOA for the Draft EIR • Electronic copies of the draft and final NOD • One (1) electronic copy of the final NOD (stamped by the County Clerk) • Additionally, the Final Product (i.e., Notices, Draft EIR, Final EIR, and Findings of Fact in Word and appendices) will be transmitted to the City on CD or other suitable media due to size. A-21 Scope of Work 13-38 Newport Village Mixed -Use Development TASK 7 PROJECT MANAGEMENT, MEETINGS, AND PUBLIC HEARINGS Subtask 7.1 Proiect Management Psomas will be responsible for managing the CEQA process for the City. This includes ongoing coordination with the City and team members to ensure compliance with the SOW and schedule and to ensure that information is disseminated, as necessary. This SOW assumes approximately a 14 -month schedule, not including the approval process (public hearings). Subtask 7.2 Proiect Meetings This task includes attendance at a total of six (6) coordination meetings with City staff and Project Team members, as necessary (in addition to the Project Kick -Off Meeting discussed in Task 1 and Scoping Meeting discussed in Task 3.2). This SOW assumes that the Primary Representative and Alternate Representative will attend all meetings (three hours each, which includes preparation and travel time). It should be noted that Kimley-Horn will attend three Project coordination meetings in addition to the Project Kick -Off Meeting. Additional meeting attendance will be billed on a time and materials basis, based on hourly rates and subject to prior approval. Kimley-Horn, Psomas' traffic subconsultant, will attend three (3) coordination meetings with City staff and Project Team members, as necessary (in addition to the Project Kick -Off Meeting discussed in Task 1). Subtask 7.2 Deliverables • Six (6) meetings with City staff members and the Project Team (Psomas) • Three (3) meetings with City staff members and the Project Team (Kimley-Horn) Subtask 7.3 Public Meetings and Hearings Psomas will attend one (1) Planning Commission study session, two (2) Planning Commission, and two (2) City Council meetings. Psomas will be available to make presentations and/or provide advice and input to the City and address questions regarding CEQA; the environmental review process; and the findings of the EIR analyses, as appropriate. The preparation of visual aids and handouts for the public hearings is not included in this SOW. This task assumes public hearings will be attended by the Primary Representatives and up to two additional Psomas staff. Additional public hearing attendance will be billed on a time and materials basis, based on hourly rates and subject to prior approval. Kimley-Horn, Psomas' traffic subconsultant will attend five (5) public hearings. Additional public hearing attendance will be billed on a time and materials basis, based on hourly rates and subject to prior approval. Subtask 7.3 Deliverables • Five (5) public meetings --one Planning Commission study session, two Planning Commission hearings and two City Council hearings (Psomas) • Five (5) public meetings—one Planning Commission study session, two Planning Commission hearings and two City Council hearings (Kimley-Horn) A-22 Scope of Work 13-39 Newport Village Mixed -Use Development ASSUMPTIONS City Responsibilities Per the RFP, the City shall provide the following: • A primary City representative to act as a project manager; • Copies of all relevant planning documents and land use data; • Update of GIS mapping, if needed; • Coordinate and schedule meetings with the City and Applicant; • Notice Public Meetings, post meeting agendas, and meeting minutes in accordance with the Brown Act; • Provide staff support and oversight during the processing of the application; • Prepare Planning Commission and City Council staff reports and schedule public hearings; • Provide any City -desired templates or examples of formats that are to be used in the CEQA document, including guidance on any specific thresholds of significance that should be considered in the impact analysis; • Information on community concerns and known issues of importance to stakeholders and/or elected officials; and • Coordinate with other City departments that may have information relevant to the CEQA document, including but not limited to information about utility capacity (water, sewer, storm drain) and City services. Historic Resources • It is assumed the Project area will be accessible to PaleoWest personnel for the purposes of conducting fieldwork. If escort is required, protocols will be conveyed in advance to the field crew prior to survey. • For purposes of this cost estimate, it is assumed that no more than four (4) historic -period built environment resources will require documentation and evaluation. If any additional historic - period built environment resources are identified that require documentation and/or evaluation, costs would increase based on the size and complexity of the resources. • This scope assumes that PaleoWest will be required to complete the records search at the SCCIC. • It is assumed that only direct effects will be considered in this study. Should an analysis of indirect effects be required, costs would increase. • This scope assumes one (1) round of comments will be addressed. Should additional rounds of comments be necessary, costs would increase. • It is assumed the City of Newport Beach is the CEQA lead agency and there is no federal nexus for the proposed Project. Should the Project involvement/approval and/or funding from federal agencies, costs may increase. A-23 Scope of Work 13-40 EXHIBIT B SCHEDULE OF BILLING RATES PSOMAS Page B-1 13-41 NEWPORT VILLAGE MIXED-USE PROJECT ENVIRONMENTAL IMPACT REPORT FEE SCHEDULE Citv of Newport Beach Planning Division 13-42 TASK 1 PROJECT INITIATION $12,250.00 Subtask 1.1 Kick-OffMeetin 3 6 3 $2,415.00 Subtask 1.2 Data Collection and Site Visit 8 8 6 $3,380.00 Subtask 1.3 Project Description and EIR Outline 1 8 4 16 8 4 4 $6,455.00 TASK 2 TECHNICAL STUDIES $145,740.00 2.1 Technical Studies Preparation Subtask 2. 1.1 Air Quality 4 14 36 8 $8,330.00 Subtask 2.1.2 Energy 4 1 1 24 1 1 1 1 8 $6,320.00 Subtask 2.1.3 Greenhouse Gas Emissions 4 6 12 $3,290.00 Subtask 2.1.4 Historic Resources (PaleoWest) $9,960.00 Subtask 2.1.5 Noise and Vibration 4 32 8 8 $8,760.00 Subtask 2.1.6 Transportation/Traffic (Kimle Horn) 14 $87,065.00 2.2 Peer Review of Existing Technical Reports/Studies 10 12 to 10 44 to $17,400.00 Coastal Hazard and Sea Level Rise (Michael Baker) $4,615.00 TASK 3 NOTICE OF PREPARATION AND SCOPING MEETING $12,770.00 Subtask 3.1 Dmft and Final Notice of Preparation 2 8 8 10 2 4 2 8 $5,810.00 Subtask 3.2 Scoping Meeting 8 16 10 4 $6,960.00 TASK 4 DRAFT ENVIRONMENTAL IMPACT REPORT $135,755.00 Subtask 4.1Administrative Draft EIR I 20 126 40 180 90 1 22 25 18 12 32 24 4 10 $88,880.00 Subtask 4.2 Administrative Draft EIR II 10 60 20 40 20 6 5 10 8 2 10 $29,915.00 Subtask 4.3 Pre -Print and Draft EIR for Public Review 4 40 10 16 20 4 4 15 $16,960.00 TASK 5 FINAL EIR AND RELATED DOCUMENTS $30,975.00 Subtask 5.1 Draft Res ones to Comments (100 hours -Technical staff) 8 30 24 20 6 6 6 2 4 2 $17,510.00 Subtask 5.2 Final Responses to Comments/Errata/Final EIR 2 10 8 1 2 $3,895.00 Subtask 5.3 Mitigation Monitoring and Reporting Pro ram 4 6 2 $1,800.00 Subtask 5.4 Findings of Fact and Statement of Overriding Considerations 2 16 24 4 4 $7,770.00 TASK NOTICES $1,440.00 NOC, NOA, NOP, NOD 2 8 2 $1,440.00 TASK 7 PROJECT MANAGEMENT, MEETINGS, AND PUBLIC HEARINGS $42,550.00 Subtask 7.1 ProjectManagement 60 $12,000.00 Subtask 7.2 Project Meetings (6 meetings) 1 18 1 18 20 1 1 1 1 1 $11,190.00 Subtask 7.3 IPublic Hearings (5, including a PC Study Session) REIMBURSABLE COSTS 1 32 1 1 1 $19,360.00 S381,480.00 S381,480.00 $8,021.00 Cultural Resources Records Searches $750.00 CDFW Filing Fee $3,271.00 County Clerk Filing Fee $50.00 Reprographics $2,000.00 Mailings/Deliveries $1,000.00 Mileage $350.00 Miscellaneous $600.00 13-42 RESOURCE ALLOCATION MATRIX City of Newport Beach Planning Division 4 I PEER REVIEW TEAM 13-43 9WPL Name Task Description Q 0 R _aU aL $ 255 N "MENd w L C d N N R d d � � CL df w a` in Q aL++� $ 200 �$ 15i--�95 m l0 l0 N N U U O d (�f at5 N N o o ° z z . y /y / V V O Q m $ 110 $ 235 O i Q In $ 145 l6 U1 a N N N O O d d 07 r2 C Z O N y LC Nd LC N n 6(D 4)i O O rn al rnii ( R C O C O C N (D L w w w In In Q $ 240,`$ 215 $ 165 $ 185 $ 135 $ 11�----- tal ours PROJECT INITIATION Kick -Off Meeting • .. Collection and Site Visit -0-0®---------------® Description and EIR Outline000®®-----------®®--� STUDIESTECHNICAL --------------------� 2.1 Technical Studies Preparation --------------------0 Subtask 2. 1.1 • -0---®®-----------®-� Greenhouse Gas Emissions Historic Resources (PaleoWest) --------------------0 Noise and Vibration 2.2 Peer Review of Existing Technical Reports/Studies Coastald and Sea Level --------------------0 NOTICEOF .. • 1 SCOPING MEETINGDraft and Final -Notice of Preparation %151--------------------� .._ .. DRAFT0�----------------0� , • • --------------------0 Administrative Draft EIR I Administrative Draft EIR 11 . Draft EIR for0����------------00®® FINAL',• 1 RELATED DOCUMENTS --------------------� Final Resp omments/Errata/Final EIR* Mitigation Monitoring and Reporting Program Findings of Fact and Statement of Overriding Considerations NOC, NOA, NOP, NOD Project Management Project M-- is . meetings)®' ��-----------------�' Public Hearings (5, including a PC Study Session) Total Labor 110 484 153 336 162 76 56 1 46 10 10 44 10 36 18 18 50 52 37 59 1768 13-43 EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this PSOMAS Page C-1 13-44 Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation (except for nonpayment for which ten (10) calendar days' notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: PSOMAS Page C-2 13-45 A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. Cid Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. PSOMAS Page C-3 13-46 G. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. PSOMAS Page C-4 13-47 Attachment B Conceptual Project Site Plan 13-48 CO PV R IG H T@ 2M7 RAR architects GARAGE- OPEN ® ILII BOA SHOWR i OFFICE FXISTI INr T01 — — — — WILDING FUNCTIONS EXISTING TO REMAIN GARAGE OFFICE RESIDENTIAL LRESTAURANT RETAIL 13-49 CO PV R IG H T@ 2M7 RAR architects 3 I � — k _ RESIDENTIAL �_ ®° ° ° DN I GARAGE -OFFICE I 1 1 1 I I I 1 1 1 1 e IRESIDENTIAL I a I 1 a I EXISTING TO 1 IREMAIN I I 1 I 1 I I I 1 I OFFICE 1 ---- --___ OFFICE I _ I BUILDING FUNCTIONS EXISTING TO REMAIN nGARAGE Ll J OFFICE Ll I RESIDENTIAL 13-50 CO PV R IG H T@ 2M7 RAR architects 3 I — _ I — — I — 1 _ 1 IRESIDENTIA J 1 1 I ® I I RESIDENTIAL 1 I I 1 1 1 � 1 I I 1 1 1 1 I I 1 1 I RESIDENTIAL 1 I I 1 1 I 1 I I I 1 I 1 _ _ 1 — _ 1 GARAGE - i OPEN ----------------------- BUILDING _---__----_____ BUILDING FUNCTIONS ❑ EXISTING TO REMAIN ❑ GARAGE J ' ❑ RESIDENTIAL I I 13-51