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Home My WebLink AboutC-4044 - Program Supplements for Local Assistance Transportation Projects (Supplement No. 020-N to Administering Agency-State Agreement No. 12-515R)PROGRAM SUPPLEMENT NO. N020 Date: March 13, 2005 to Location: 12-0RA-0-NPTB ADMINISTERING AGENCY -STATE AGREEMENT Project Number:STPL-5151(022) FOR FEDERAL -AID PROJECTS NO. 12-5151R E.A. Number: 12-931760 This Procyram Supplement hereby incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State ou 12/15/06 and is subject to all the ternis and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforemention�edMaster Agreement under authority of Resolution No. 2.C)UG _ / OG , approved by the Administering Agency on (21 f,Z10( (See copy attached). The Administering Agency further stipulates that as a condition to the payment by State of any fiords derived from sources noted below obligated to this project, the Administering Agency accepts and will comply with the Special covenauts or Remarks setforth on the following pages. PROJECT LOCATION: Birch Street from Bristol Street North to MacArthur Boulevard TYPE OF WORK: Road rehabilitation LENGTH: 0.5 (MILES) Estimated Cost Federal Funds Matching Funds $694,970.00 L230 $252,600.00 LOCAL $442,370.00 $0.00 OTHER $0.00 CITY OF NEWPORT BEACH STATE OF CALIFORNIA D partment of Transp rtation B BYAP Chief, Office of Project Implementation Date j P Division of Local Assistance Atte Date Title 01�`�,� I hereby certify upon my person 1 knowledge that budg ted funds are available for this encumbrance: Accounting Officer. Date $252,600.00 ll�� Chapter Statutes Item Year F 4gram Be Category Fund Source AMOUNT 171 2007 2660-102-890 2007-2005 20.30.010.810 C 262040 892-F 252,600.00 Program Supplement 12 -5151R -N020- ISTEA Page 1 of 3 12- 0RA- 0 -NPT8 • . 03/13/2008 STPL- 5151(022) SPECIAL COVENANTS OR REMARKS 1. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 2. Any State and Federal funds that may have been encumbered for this project are only available for disbursement for a period of five (5) years and seven (7) years, respectively, from the start of the fiscal year(s) that those funds were appropriated within the State Budget Act. All project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested and is approved by the California Department of Finance per Government Code Section 16304. The exact date of each fund reversion will be reflected in the approved finance letter(s) issued for this project. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement that is not submitted to the Department on or before 60 days after that applicable fixed fund reversion date will not be paid from that fiscal year's encumbered funds because all of these unexpended funds will be irrevocably reverted by the Department's Division of Accounting on that date. Pursuant to a directive from the State Controller's Office and the Department of Finance, the last date to submit invoices for reimbursed work in each fiscal year is May 15th in order for payment to be made out of those then current appropriations. Project work performed and invoiced after May 15th will be reimbursed only out of available funding that might be encumbered in the subsequent fiscal year, and then only when those funds are actually allocated and encumbered as authorized by the California Transportation Commission and the Department's Accounting Office. 3. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual. 4. Award information shall be submitted by the ADMINISTERING AGENCY Program Supplement12- 5151R -N020- ISTEA Page 2 of 3 4 4 • • 12- ORq- 0 -NP7$ 03/13/2008 STPL- 5151(022) SPECIAL COVENANTS OR REMARKS to the District Local Assistance Engineer within 60 days after the project contract award. A copy of the award package shall also be included with the submittal of the ADMINISTERING AGENCY's first invoice for the construction contract to: Department of Transportation Division of Accounting Local Programs Accounting Branch, MS #33 P. O. Box 942874 Sacramento, CA 94274 -0001. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. 5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations /obligations, and invoice payments for any on -going or future federal -aid project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six -month period. If no costs have been invoiced for a six -month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual. Program Supplement l2- 5151R -N020- ISTEA Page 3 of 3 RESOLUTION NO. 2006- 105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH DELEGATING AUTHORITY TO CITY MANAGER TO APPROVE PROGRAM SUPPLEMENTS WITH CALTRANS FOR LOCAL ASSISTANCE TRANSPORTATION PROJECTS WHEREAS, the City of Newport Beach is eligible to receive Federal and/or State funding for certain transportation projects, through the California Department of Transportation; and WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and WHEREAS, the City of Newport Beach wishes to delegate authorization to execute these agreements and any amendments to the City Manager and that the City Manager be authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and/or any Amendments thereto with the California Department of Transportation. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Newport Beach hereby delegates to the City Manager the authority to execute the individual Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and /or any Amandmentsthereto with the California Department of Transportation. This Resolution shall take effect immediately upon Its adoption. Adopted this 12 day of December, 2006. Mayor STATE OF CALIFORNIA } COUNTY OF ORANGE CITY OF NEWPORT BEACH } I, LaVonne M. Harkless, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2006 -106 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 12th day of December 2006, and that the same was so passed and adopted by the following vote, to wit: Ayes: Henn, Curry, Selich, Webb, Daigle, Gardner, Mayor Rosansky Noes: None Absent: None Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 13th day of December 2006. City Clerk ? - Newport Beach, California (Seal) 0 CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 5 December 12, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen Luy, P.E. 949 - 6443330 or sluy@city.newport- beach.ca.us SUBJECT: A RESOLUTION DELEGATING AUTHORITY TO THE CITY MANAGER TO APPROVE PROGRAM SUPPLEMENTS WITH CALTRANS FOR LOCAL ASSISTANCE TRANSPORTATION PROJECTS RECOMMENDATION: Adopt a Resolution delegating authority to the City Manager to execute master agreements, program supplemental agreements, fund exchange agreements and/or fund transfer agreements with Caltrans for Local Assistance Transportation Projects. DISCUSSION: In January of 2001 Council adopted Resolution No. 2401 -2 delegating authority to the City Manager to approve program supplements with Caltrans for Local Assistance Transportation Projects. The Resolution was necessary to expedite and secure funding for Federal Aid Projects. Copies of the Resolution were required to be submitted to Caltrans with other documentation related to Federal Aid Projects. Unfortunately, the language in the original Resolution is no longer acceptable to Caltrans and must be updated. The attached Resolution contains current applicable language acceptable to Caltrans for inclusion with document submittals for all Future Federal Aid Projects. Prepared by: Ste hen- u P.E P Y. Associate Civil Engineer Attachment: Resolution Submitted by: Ba a M Director RESOLUTION NO. 2006- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH DELEGATING AUTHORITY TO CITY MANAGER TO APPROVE PROGRAM SUPPLEMENTS WITH CALTRANS FOR LOCAL ASSISTANCE TRANSPORTATION PROJECTS WHEREAS, the City of Newport Beach Is eligible to receive Federal and/or State funding for certain transportation projects, through the Callomia Department of Transportation; and WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and WHEREAS, the City of Newport Beach wishes to delegate authorization to execute these agreements and any amendments to the City Manager and that the City Manager be authorized to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and/or any Amendments thereto with the California Department of Transportation. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Newport Beach hereby delegates to the City Manager the authority to execute the individual Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and /or any Amendments n u thereto with the California Department of Transportation. This Resolution shall take effect immediately upon its adoption. Adopted this 12 day of December, 2008. Mayor ATTEST: City Clerk F: WseraWBW% SharadlCOUNCIL WYpg.QTt24MesokWuVC hsns LATP.doc