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HomeMy WebLinkAboutFiscal Year 2003-04 Financial StatementCITY OF NEWPORT BEACH CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2004 O""w4w, Wpo 4 LIF O Comprehensive Annual Financial Report For the Year Ended June 30, 2004 Prepared by the Administrative Services Department Dennis Danner, Director THE CITY OF NEWPORT BEACH WAS INCORPORATED SEPTEMBER 19 1906 THE PRESENT CITY SEAL WAS ADOPTED JUNE 22, 1957 Introductory Section 0 0 ti. 0 CITY OF NEWPORT BEACH Comprehensive Annual Financial Report Year Ended June 30, 2004 TABLE OF CONTENTS INTRODUCTORY SECTION (Unaudited) Tableof Contents ......................................................................................... ............................... i Letterof Transmittal ........................................................ ............................... ............................iii GFOA Certificate of Achievement for Excellence in Financial Reporting .... ............................xvi CSMFO Certificate of Award for Outstanding Financial Reporting .............. ...........................xvii .. List of City Officials .............................................................,................... ............................... xvw OrganizationChart ............................................. ................ ...................................................... xix FINANCIAL SECTION Independent Auditors' Report ................................................................ ..............................1 Management's Discussion and Analysis .............................................. ..............................3 (Required Supplementary Information) Basic Financial Statements Government -wide Financial Statements: Statement of Net Assets .................................................................... .............................19 Statement of Activities ........................................................................ .............................20 Fund Financial Statements: Governmental Funds: BalanceSheet ................................................................................. .............................24 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets ............................................................ .............................25 Statement of Revenues, Expenditures and Changes in Fund Balances ...................... 26 Reconciliation of Statement of Revenues, Expenditures and Changes In Fund Balances of Governmental Funds to the Statement of Activities ..............27 Budgetary Comparison Statements: GeneralFund ............................................................................ .............................28 Tide and Submerged Land Fund ............................................... .............................30 Newport Coast Annexation ...................................................... ............................... 31 Proprietary Funds: Statementof Net Assets ............................................................. ............................... 33 Statement of Revenues, Expenses and Changes in Fund Net Assets ..................... 34 Statement of Cash Flows ........................................................... ............................... 35 Fiduciary Funds: Statement of Fiduciary Assets and Liabilities — Agency Funds ....... .............................37 Notes to the Financial Statements ................................................... ............................... 39 Supplementary Schedules Non -Major Governmental Funds: Combining Balance Sheet .................................................................. .............................88 Combining Statement of Revenues, Expenditures and Changes in FundBalances ................................................................................... .............................94 Budgetary Comparison Schedules: StateGas Tax Fund ......................................................................... ............................... 99 Traffic Congestion Relief Fund ........................... ............................... ............................100 AssetForfeiture Fund ......................................... ............................... ............................101 ContributionsFund ............................................. ............................... ............................102 Circulation and Transportation Fund .................. ............................... ............................103 Building Excise Tax Fund ................................... ............................... ............................104 Combined Transportation Fund ......................... ............................... ............................105 Arterial Highway Rehabilitation Fund ................. ............................... ............................106 Community Development Block Grant Fund ...... ............................... ............................107 Ackerman Donation Fund .................................. ............................... ............................108 Air Quality Management District Fund ................. ............................... ..........................109 Environmental Liability Fund ................................ ............................... ..........................110 Supplemental Law Enforcement Fund ................. ............................... ..........................111 Miscellaneous Grants Fund ............................... ............................... ............................112 Internal Service Funds: Combining Statement of Net Assets .................. ............................... ............................113 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets....... 114 Combining Statement of Cash Flows ................. ............................... ............................115 Fiduciary Funds: Combining Statement of Fiduciary Assets and Liabilities ................. ............................117 Statement of Changes in Fiduciary Net Assets .. ............................... ............................118 STATISTICAL SECTION (Unaudited) Miscellaneous Statistics .............................................. ............................... ............................119 Governmental Revenues by Source, Last Ten Fiscal Years ..................... ............................120 Governmental Expenditures by Function, Last Ten Fiscal Years .............. ............................120 Assessed and Estimated Actual Values of Taxable Property, Last Ten Fiscal Years ...........122 Secured Property Tax Levies and Collections, Last Ten Fiscal Years ...... ............................122 Construction Activity, Last Ten Fiscal Years ............... ............................... ............................124 Bank Deposits, Last Ten Fiscal Years ........................ ............................... ............................124 Property Tax Rates, Direct and Overlapping Governments, Last Ten Fiscal Years ..............126 Computation of Legal Debt Margin ............................. ............................... ............................126 Principal Property Taxpayers as of June 30, 2002 ..... ............................... ............................127 Schedule of Direct and Overlapping Bonded Debt ..... ............................... ............................128 Revenue Bond Coverage, Last Ten Fiscal Years ....... ............................... ............................129 Demographic Statistics, Last Ten Fiscal Years .......... ............................... ............................130 CITY OF NEWPORT BEACH ADMINISTRATIVE SERVICES Dennis Danner, Director /Treasurer November 29, 2004 Honorable Mayor and Members of the City Council City of Newport Beach Newport Beach, California The City Charter and California state law require that the City of Newport Beach issue annually a complete set of financial statements and that an independent firm of certified public accountants audit this report in conformance with generally accepted auditing standards (GAAS). The Comprehensive Annual Financial Report (CAFR) of the City of Newport Beach for the year ended June 30, 2004, is hereby submitted. The CAFR was prepared in conformance with generally accepted accounting principles (GAAP) as promulgated by the Governmental Accounting Standards Board (GASB). This report consists of City management's representations concerning the finances of the City of Newport Beach. Responsibility for the accuracy and completeness of the data presented rests with the City. Management of the City is also responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the government are protected from loss, theft, or misuse, and to ensure that adequate accounting data is compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. We believe the information presented in this report is complete and accurate in all material respects, and that it is reported in a manner designed to fairly present the financial position and results of operations of the various activities of the City of Newport Beach. Further, the City of Newport Beach's financial statements have been audited by Conrad and Associates, LLP, a firm of licensed certified public accountants. The goal of the audit was to provide reasonable assurance that the financial statements of the City of Newport Beach for the fiscal year ended June 30, 2004, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based on the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Newport Beach's financial statements for the year ended June 30, 2004, are fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this 3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915 Telephone: (949) 644 -3127 • Fax: (949) 644 -3339 •Website: www.city.newport- beach.ca.us iii report. In order to conform to GAAP, the City was required to implement GASB Statement 34 that significantly changed the format and the required information presented in the annual report. The new model now requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of the Management's Discussion and Analysis (MD &A). This letter of transmittal is designed to complement the MD &A and should be read in conjunction with it. The City of Newport Beach MD &A can be found immediately following the report of the independent auditors and will provide further information regarding the format and content of this report. PROFILE OF THE CITY The City of Newport Beach is located in the coastal center of Orange County, in the heart of Southern California, with Los Angeles County to the north and San Diego County to the south. There are currently 34 cities within the County offering one of the finest climates in the United States. Orange County is now the second largest county in California trailing only Los Angeles and surpassing San Diego and is the sixth largest county in the nation. In fact, according to the 2000 Census, Orange County now has a greater number of residents than twenty of the Country's states including Montana, Mississippi, and New Hampshire. The City of Newport Beach is one of Southern California's most scenic and dynamic communities. It surrounds Newport Bay, well known for its picturesque islands and one of the greatest natural yacht harbors in the world, accommodating over 9,000 boats of all types docked within its 21 square mile harbor area. This bay area and the ten miles of ocean beach offer outstanding fishing, swimming, surfing, and aquatic sports activities. The City has a permanent population of 79,392. During the summer months, the population grows to over 100,000 with 20,000 to 100,000 tourists daily. There are fine residential areas, modern shopping facilities, and a quality school system. A major campus of the University of California is located immediately adjacent to the City, and eight other colleges are within a 30 -mile radius. The City of Newport Beach was incorporated September 1, 1906. The current City Charter was adopted in 1954. The City operates under a Council- Manager form of government. Council members are elected by district but voted on by the population as a whole, and serve four -year staggered terms. The governing council consists of the mayor and six other members and is responsible for among other things, policy- making, passing local ordinances, adopting the budget, appointing committees and hiring the City Manager, City Attorney, and City Clerk. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day to day operations of the City, and for appointing heads of departments. The City of Newport Beach is a full service city providing its residents and visitors with the following functional services: general governance, legal, financial, information technology, and administrative management; police, fire, paramedic, lifeguard, and emergency medical iv transport services; engineering, construction, and maintenance of public facilities, public streets, beaches, and parks; planning, zoning, and economic development services; building inspection, plan check, and code enforcement services; libraries and cultural and arts services; recreation and senior services; water, wastewater, rubbish disposal, and street light utility services. The City provides water and sewer service to most areas within City limits, but it does not provide gas, electrical, or other utility service. Public elementary and secondary education is provided by school districts, which are separate government entities. The City's financial statements present the financial activity of the City of Newport Beach (the primary government) and the Newport Beach Public Facilities Corporation (a component unit of the City). The Corporation is blended into the City's financial statements because of its operational and financial relationship with the City. Even though it is a legally separate organization, City of Newport Beach elected officials have continuing accountability for fiscal matters of the Corporation. Additional information about the Newport Beach Public Facilities Corporation and the reporting entity in general can be found in footnote 1 a of the notes to the financial statements. LOCAL ECONOMIC FACTORS From 1950 -2004, the population of the City increased from 12,120 to 79,392. As vacant land becomes increasingly scarce, sources for future projections show that population growth will continue, but at a slower rate. By the year 2020, Newport Beach will be home to an estimated 88,676 residents, an increase of 13.4% over a twenty -year period. Newport Beach's physical setting encompasses about 25 square miles of land, of which approximately 75% is developed and 25% is undeveloped including the City's coastal beaches used for recreation and open space. The developed land is 70% residential and 30% non - residential. This current land use mix produces General Fund revenues of approximately $103.8 million. The top three revenue categories include Property Taxes, Sales Taxes, and Transient Occupancy Taxes (TOT). These account for 65% of General Fund revenues. The remaining 35% of revenue is generated by significantly smaller and very diverse sources. v General Fund Revenues 340%1 399%. ° ■ Property Taxes ■ Sales Taxes RM 7% 20% ❑ Transient Occupancy Taxes ❑ All Other Sources Property Taxes — Largely a residential community, residential property accounts for nearly 80% of all City Property Tax. Of the City's 41,400 dwelling units, 60% of the housing is single - family units and 40% are multi - family units. The City receives, on average, approximately 16.5% of the property taxes generated within City limits. The remainder goes to the school district, the County, and other government entities. The affluent neighborhoods and relatively constant demand for scenic coastal property account for the stability of property taxes in the City. Recent home sale prices by Newport Beach zip code are as follows: Median Home Sales" For the Month Ending 10/31/2004 " Source: DataQuick Information Systems Due to the demand and limited supply of coastal property, total assessed property values over a ten -year period, increased an average of 8.9% per annum. Vi Median Percentage Sales Change from Zip Code Price 2003 92625 T1,195,000 8.6% 92660 $1,250,000 27.7% 92661 $1,805,000 -2.4% 92662 $2,545,000 61.6% 92663 $1,170,000 98.0% 92657 $2,103,500 87.0% " Source: DataQuick Information Systems Due to the demand and limited supply of coastal property, total assessed property values over a ten -year period, increased an average of 8.9% per annum. Vi Sales Taxes — The chart below demonstrates the diversity of the City Sales Tax revenue stream. The largest segment, "Restaurants," accounts for only 20% of total sales taxes and is represented by 296 restaurants. The next largest segment, "New Auto Sales," accounts for 15% of total sales taxes and is represented by five dealerships. The "All- Other," categorization accounts for another 15% and is represented by 651 businesses. The City's sales tax base is largely diverse and is not dependent on any one segment or any one individual merchant. Sales Taxes by Business Segment 15°% 20% ■Restaurants - 296 ■New Auto Sales - 5 2 0 Department Stores - 25 0 Miscellaneous Retail - 645 3% 3g; Q ■Apparel Stores - 133 ■ Leasing - 56 3% ■ Furniture / Appliance -227 0 Food Markets - 36 4% ' 5% ■ Misc. Vehicle Sales - 50 ■Office Equipment - 76 6 °/ a °r° ❑ Service Stations - 16 ■ Light Industry - 181 6% 710% ■ Other -651 9% Transient Occupancy Taxes (TOT) — The TOT accrues to the City at a rate of 10% of room charges (with 18% of the collection going to the local Conference and Visitors Bureau). The City distinguishes its transient occupancy taxpayers in two broad property type categories, commercial and residential property. The commercial category is composed of nine hotels (Balboa Bay Club, Extended Stay America, Four Seasons Hotel, Hyatt Newporter Hotel, Marriott Ownership Resorts, Marriott Suites, Marriott Hotel & Tennis Club, Newport Hotel, and Sutton Place Hotel) and eleven inns and motels. The residential category is made up of some 581 vacation rentals. Together, they account for nearly $8.0 million in annual TOT revenue as follows: vii Annual Revenues Percent In Millions of Total Commercial Property: Hotels $ 6.7 84% Inns / Motels $ 0.4 5% Residential Property: Vacation Rentals (581 Units) $ 0.9 11% $ 8.0 100% vii 1*0]kiM1 AIIK6l1jI Kole] : Ely_ T91 to] : k34yy= [011Iki lei aRi9_1M;JA_1�I�II�W U.S. Economy — National, state and local economies have experienced solid, broad based economic growth in the last year despite sharply rising fuel costs and uneven job growth. The gains have been fueled by strong performances in interest sensitive sectors such as housing, business capital investment, and continued strength in consumer spending. Looking ahead, many economists expect economic growth to taper modestly in 2005 due to the rising energy costs, high household debt levels, and mild increases in interest rates. The outlook beyond 2005 becomes a bit uncertain as the dollar continues to decline amidst soaring federal trade and budget deficits. The combined effect of rising inflation due to higher energy costs, rising interest rates, high household debt levels, and a deflating dollar may be enough to significantly dampen consumer spending. State of California — The State has had significant structural budget shortfalls since 2001 -02 when revenues plunged following the recession and steep stock market decline. The annual gap between projected revenues and expenditures has been massive, reaching as much as twenty -five percent of General Fund spending. The 2004 -05 budget grappled with a $15 billion dollar deficit. While the State has addressed the annual shortfalls in each of the past three budgets, many of the budget - balancing actions involved limited -term solutions such as substantial borrowing, spending deferrals, accounting shifts, and diversions of local government tax revenues. Although revenues are sharply up in 2004 -05, the Legislative Analyst Office (LAO) predicts, "Even in the face of an expanding economy and strengthening revenues, it is unlikely that California will be able to simply grow its way out of this shortfall due to the size and persistence of the budget gap." Because of the State's reliance on limited -term solutions, it was clear when the 2004 -05 budget was adopted that the State will continue to face substantial budget shortfalls in the future until real and ongoing solutions are adopted to close the budget gap. In approaching the 2005 -06 budget, California's policymakers face a deceptively difficult challenge. Local Economy — Since geographic and socioeconomic conditions in Orange County and the City are very desirable, property values in Newport Beach are projected to remain high, and the City's property tax revenues are anticipated to maintain a favorable trend for many years to come. The total Newport Beach assessed valuation for 2003 -04 increased by nearly 9.7% and the ten year average is 8.9 %. The outlook for Sales Tax and Transient Occupancy Taxes are expected to remain solid but leveling a bit for 2004 -05 generally following the expected national consumer spending trend. Sales tax collections through the first quarter of 2004 -05 are tracking on target and hotel management is encouraged by relatively high occupancies. Viii Local Economic Concerns — For many years the City has been contending with financial uncertainty due to anticipated State "takeaways" and rising pension costs. State Takeaways — History has shown that when the State is in trouble, it has a tendency to permanently dip into local governments' pockets. One example of this has been the 13 year -old practice of shifting local property taxes to a special Educational Revenue Augmentation Fund (ERAF) in each county to be distributed to schools, allowing the State's General Fund responsibility for school funding to be reduced and the monies spent elsewhere in the State budget. In Newport Beach, ERAF versions I & II have cost taxpayers nearly $50 million dollars in lost property tax dollars that would have otherwise been used to fund City operations and capital improvements. For the coming years, the State has introduced three new budget balancing actions as part of SB 1096 that heavily impact local governments. The three elements are commonly referred to as "ERAF III ", the "Triple Flip" and the "VLF Swap." ERAF III — for Fiscal Years 2004 -05 and 2005 -06 only, the City will be losing an additional $2,264,302 of property taxes to the State, made up by a formulae of 1/3 property tax, 1/3 sales tax, and 1/3 vehicle license fees. TRIPLE FLIP — Beginning with the September 2004, sales tax payment (received in October 2004) 25% of the City's sales tax will be shifted to the State as a dedicated repayment source for the State's economic recovery bonds. The shift is based on the actual 2003 -04 sales tax allocation to the City with a statewide estimated growth rate applied. This shift will be made up, dollar for dollar, with an allocation from the County ERAF account with two payments, due on or before January 31St and May 1St of each fiscal year with any true up payments due in January, 18 months after the beginning of the fiscal year. The Triple Flip will be in effect until the State recovery bonds are paid in full. VLF SWAP — Beginning in January 2005, the Vehicle License Fee is permanently reduced to 0.65% from 2.0% of the vehicle's fair market value. Any loss to cities by this rate reduction will be made up, dollar for dollar, with an allocation from the County's ERAF account with two payments, due on or before January 31St and May 31St of each year. This allocation will grow by any corresponding growth in the City's secured property tax growth. Since only ERAF III results in a real loss of funding for the City for fiscal years 2004 -05 and 2005 -06, the fiscal effects of the Triple Flip and VLF Swap is mostly a cash flow issue - since we will now receive payments for both of these items twice a year vs. monthly. This should have little effect on the City since our current portfolio investment rates are so low. It will cause accounting issues, i.e., property tax in lieu of sales tax, and property tax in lieu of vehicle license fees must be recorded. However, it will make tracking of "real" property tax revenues much more difficult. ix Defined Benefit Pension Costs — The City contracts with the California Public Employees' Retirement System (PERS) for certain defined pension benefits. The City's contributions to the plan include a fixed employer paid member contribution and an actuarially determined employer contribution that fluctuates each year based on an annual actuarial plan valuation. This variable rate employer contribution includes the normal cost of providing the contracted benefits plus or minus an amortization of plan changes and net actuarial gains and losses since the last valuation period. It is the City's policy to make contributions to the plan equaling at least 100% of the actuarially required contribution (annual pension cost). Benefit revisions in recent years have and will impact future PERS rates. California Senate Bill 90 increased the maximum benefit level for safety employees from 85% to 90% of total compensation. Other contract benefit changes include the miscellaneous employees' benefit formula increase from 2% at age 60 to 2% at age 55 and the police safety employees benefit formula increase from 2% at age 50 to 3% at age 50. Newport Beach fire and marine safety employees have a 3% at age 55 benefit formula. A portion of the accrued unfunded benefits related to all prior covered service credit will be paid from available pension assets while the remaining obligation will be amortized and paid in conjunction with the normal cost employer rate. More significant than the benefit changes have been the pension asset investment losses caused by the downturn in the equities markets between 2000 and 2002. Although PERS has a fifteen -year average compounded return on investments of 9.38 %, recent actuarial investment losses have a significant impact on actuarially required employer contributions. Until recently PERS actuaries assumed an annual investment return of 8.25 %. The actual investment returns for fiscal years ended 2001, 2002, and 2003 were -7.2 %, -5.9 %, and 3.9% respectively. This produced a three -year actuarial loss of - 15.45 %, - 14.15 %, and -4.35% respectively or a three -year cumulative actuarial loss of - 33.95 %. Because of asset smoothing techniques, only a portion of the total loss for these years has been reflected in employer contribution rates through 2005 -06. The balance of the loss will have an adverse impact on employer contribution rates in subsequent years. The 2004 investment returns rebounded to achieve a 16.57% market value rate of return. However, due to the same asset smoothing technique used on actuarial losses, the asset gain will be spread over many years. The net result is that the City can expect the employer contribution rates to continue to rise for the next several years. To put things in perspective, the chart below represents the total PERS cost of both the Miscellaneous and Safety pensions for the past five years as well as an estimate of the next two years. x Total Actual and Estimated Contributions to Cal PERS Retirement Plan (In Millions) $15 $10 $5 P 2000 2001 2002 2003 2004 2005 2006 Est. Est. For more information on the City's pension plan and funding levels, see footnote 10 in the notes to the financial statements. OTHER FACTORS EFFECTING FINANCIAL CONDITION Post Employment Health Plan — The City of Newport Beach provides post - employment health benefits for certain retirees. At the end of the current fiscal year, there were 312 retirees enrolled in City's health plans out of the 589 retirees eligible to receive this benefit, which is funded on a pay -as- you -go basis. Current GAAP precludes agencies from recognizing a liability for the promise to provide current employees this future benefit. None - the -less, the City has begun a forced savings plan to accumulate sufficient resources to fund the current and future expected costs of the plan plus an amortization of expected future benefits previously accrued. Additional information on the City of Newport Beach post - employment benefits can be found in footnote 11 in the notes to the financial statements. Employee Bargaining Agreements — Current employee bargaining unit agreements provide for salary and benefit increases ranging from 2% to 4% of salary and benefits. All safety employee agreements are due to expire in December, 2004. All miscellaneous agreements will expire in June, 2005. There will be many factors considered during negotiations to renew these agreements. Summary of Economic Status — Even though the local economy remains solid, the rippling effect of the past economic recession is still very serious. As previously discussed, the State's continued budget crisis, rapidly increasing pension costs, and economic uncertainties may have a profound impact on local governments for many years to come. xi Due to a conservative fiscal policy and strong local economic vitality, the City has been able to weather the foregoing financial uncertainties thus far with little impact. Our number one revenue source, property tax, has experienced strong growth for the past several years due to the annexation of Newport Coast, the strong real estate market in Orange County, and low interest rates especially as Pre - Proposition 13 homes are sold and reassessed at today's market prices. In addition, the City has taken a conservative approach to forecasting revenues, often assuming a "worst case scenario" of State actions. Due to the uncertainty of State actions and anticipating the increase in pension costs, the City has chosen, for the past three years, to hold the operating budget flat, defer capital projects where feasible, and shore up reserves. This fiscal conservatism has helped stabilize the City's finances and as a result, we are able to maintain our course without cuts in service. The City's current fiscal posture is relatively strong and we are as prepared as we can be for economic uncertainties of this magnitude. Over the past several years the City has funded a pension reserve at $9.0 million to help amortize the rapidly rising pension costs. To date, we have not had to draw on that reserve to fund our pension obligations. As of June 30, 2004, the City's General Fund Contingency and Stabilization reserves were fully funded at nearly $14.3 million. In addition, the City has designated nearly $5.7 million for planned capital projects. A lot can go wrong in the coming years, but the City has positioned itself well to work through this crisis with the intent to limit the impact on public services as much as possible. STEWARDSHIP Budget — The annual budget serves as the foundation for the City of Newport Beach's financial planning and control. The Administrative Services Department, with City Manager approval, develops budget guidelines and appropriation limits for each department every year in January. The departments then submit revenue and expenditure appropriation requests which are summarized by the Administrative Services Department and presented to the City Manager for review. The City Manager then presents a proposed budget document to the City Council. The City Council holds a budget hearing and adopts a budget on or before June 30, the close of the City's fiscal year. Cash Management — It is the City's policy to invest all temporarily idle short-term funds and longer -term reserves in a manner that will maximize return without sacrificing security or jeopardizing liquidity requirements. Idle funds are invested in accordance with the Government Code and a formal Investment Policy approved by the City Council. The policy, which is reviewed and updated annually, allows investments in a variety of specific instruments, as well as certain state, county, and private sector investment pools and asset management services. Certificates of deposit, demand deposits, bankers acceptances, U.S. Government and agency securities, commercial paper, repurchase agreements, and the Local Agency Investment Fund are examples. xii The City's current investment strategy is to normally place most of the funds with five private sector investment management firms. Each of these intermediaries is guided by and constrained to an investment program at least as restrictive as the policy governing the City's direct investments. Regular reporting, both in writing and by personal presentation, is required. Additionally, with regard to the private sector firms, well - established and highly reputable third party custodians hold all cash or securities managed by them on the City's behalf. Smaller, more liquid portions of the portfolio are invested directly by City staff or placed with the State Pool (LAIF). For more information on the City's investment policy, see footnote 4 in the notes to the financial statements. Risk Management — The City maintains a risk management program, which is a combination of self- insured retention, excess insurance coverage, and written policies regarding department safety procedures. The City is also insured for environmental liabilities associated with waste disposal. As part of the City's Risk Management program, resources are aggressively set aside in an Internal Service Fund (Insurance Reserve Fund) to meet current and probable losses. All claims are investigated, valued, reserved, and defended and /or settled in accordance with generally accepted industry practices. Additional information on the City of Newport Beach's risk management activity can be found in footnote 8 in the notes to the financial statements. OTHER INFORMATION Awards — The City has prepared a comprehensive annual financial report for twelve straight years. The City has been fortunate to receive state and national awards for excellence in financial reporting each of those years. The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Newport Beach for its comprehensive annual financial report for the fiscal year ended June 30, 2003. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe our current comprehensive annual financial report continues to conform to the Certificate of Achievement Program's requirements and we are submitting it to GFOA to determine its eligibility for another certificate. The California Society of Municipal Finance Officers (CSMFO) is a state organization which sponsors extensive training and emphasizes high standards in all aspects of municipal finance operations, including financial reporting. As a result of last year's report, the City of Newport Beach is fortunate to have remained among the ranks of California cities that have met the rigorous standards of financial reporting required of xiii California cities that have met the rigorous standards of financial reporting required of recipients of the CSMFO Outstanding Financial Reporting Award. We will be submitting the report to CSMFO for consideration again this year as well. ACKNOWLEDGMENTS Preparation of this report was accomplished through the efficient and dedicated services of virtually everyone in the City's Accounting Division and Print Shop. In addition, members of the Administrative Services Department would like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. We would also like to thank our auditors, CONRAD AND ASSOCIATES, LLP for their time and assistance in the preparation of the report. This report was completely prepared and published by City employees. Hom L. Bludau City Manager xiv Dennis C. Danner Administrative Services Director This page left blank intentionally. xv Certificate of Achievement for Excellence in Financial ��'i`'ot�l`0 Presented to City ®f Newport Beach, CaEfomia For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2003 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. xvi California Society Of OHUnicipal 31inancr, OfTicers Certificate of Award ,t 111p 1 jri13jj!1 117111111 Presented to the I � � / 'I t This certificate is issued in recognition ofineeting professional standards and criteria in reporting PO y which reflect a high level of quality in the annual financial statements and in the underlying accounting system from which the reports were prepared z f ' March 1, 2004 t, g � ,x Chair, Pr.f.ianal & Technical Stand.,& Committ r Dedicated to Excellence in Municipal Financial Management xvii NEWPORT BEACH CITY OFFICIALS City Council I& Tod W. Ridgeway Mayor Steven Rosansky Garold B. Adams Don Webb Council Member Mayor Pro Tern Council Member 6 �. Steve Bromberg Richard A. Nichols John Heffernan Council Member Council Member Council Member Principal Administrative Officers q U Homer L. Bludau City Manager LaVonne M. Harkless Robert H. Burnham City Clerk City Attorney Sharon Wood .......... ............................... Assistant City Manager /Director of Community & Economic Development DaveKiff ............................................................................ ............................... ......................Assistant City Manager Dennis C. Danner ..................................................... ............................... Administrative Services Director /Treasurer BobMcDonell .............................................................................. ............................... ..........................Chief of Police TimRiley ....................................................................................................................... ............................... Fire Chief David E. Niederhaus .......................................................................... ............................... General Services Director Marie Knight ............................................... ............................... .....................Recreation & Senior Services Director Patricia L. Temple ............................................................................................. ............................... Planning Director JayElbettar ....................................................................................................... ............................... Building Director Steve Badum ............................................................................................. ............................... Public Works Director Diana Axley ...................................................................................... ............................... Human Resources Director Eldon Davidson ............................................................................. ............................... ......................Utilities Director Linda Katsouleas .................................................................%:................ ............................... Library Services Director xvw ELECTORATE O ELECTED OFFICIALS Fiscal Year 2003 -2004 16, 2003 ASS IGTANT CITY MANAGER ASSISTANT CITY MANAGER MAYOR BOARD OF LIBRARY TRUSTEES — Pier¢Inlwm has taro, Rarana COUNCIL Cotle�En1ronmenlal Enbrmmenl _r L BUILDINGCODE , BOARD OFAPPEALS J Water Current Plans & Prejecis r PARKS, BEACHE58 L RECREATION COMMISSION) Advance Planning II I r - - - - -- Fire Supshowion(Operations) Ocean Lifeguards Atlministration Training and Education Hazardous Meh is r - - - - -- J Fire Prevention Junior LlfeguaM Program I L CIwL SERVICE BOARD - - - - -J I CITY CLERK CITVATTORNEY CITYARTS COMMISSION I L - - - - -J I Insped I r - - - - --1 I ADMINISTRATIVE SERVICES r - - - - -- i I r I L II PLANNING COMMISSION _ _ — — — J Man Treasury Management Billing 8 Receivables CITY MANAGER GeograpM1ic Information System TelecR..m wdons HARBOR COMMISSION L — — — — -- J� I �I Management Information Systems Revenue O ELECTED OFFICIALS Fiscal Year 2003 -2004 16, 2003 ASS IGTANT CITY MANAGER ASSISTANT CITY MANAGER xaceora.anvaa c.mmunlryane e�..ml. oay.wominl Pier¢Inlwm has taro, Rarana coe.JEnvlmmesniu Entn'.cn.nl Cotle�En1ronmenlal Enbrmmenl III L PLANNING Water Current Plans & Prejecis �I �I Advance Planning II I FIRE Oil & Gas Fire Supshowion(Operations) Ocean Lifeguards Atlministration Training and Education Hazardous Meh is Fire Prevention Junior LlfeguaM Program I Administration Emergency Medical Services II BUILDING U— Plan Checking — — Insped I Pertdlons ts I I ADMINISTRATIVE SERVICES Engineering Purchasing &Warehousing A, CIP Management Man Treasury Management Billing 8 Receivables Construction Management GeograpM1ic Information System TelecR..m wdons Development Services Management Information Systems Revenue I HUMAN RESOURCES �I I L— Personnel Administration Parke and Trees Operations Sii Sol Management Field Maintenance Traffic Signs &Markings Risk Management Building Maintenance Refuse Collection Labor Relations O ELECTED OFFICIALS Fiscal Year 2003 -2004 16, 2003 ASS IGTANT CITY MANAGER xaceora.anvaa J Pier¢Inlwm has coe.JEnvlmmesniu Entn'.cn.nl I UTILITIES I Water Waste —ler Electrical Oil & Gas Atlministration I �I POLICE Patrol Taff Support Service, Donations Animal Control Parking I �I PUBLIC WORKS Engineering CIP Management Construction Management Development Services Traffic �I I GENERAL SERVICES Parke and Trees Operations Sii Field Maintenance Traffic Signs &Markings Building Maintenance Refuse Collection Equipment Maintenance Recycling RECREATION &SENIOR SERVICES �I �I Recreation Senior Services LIBRARY SERVICES Library CuIW21Ads r - - - --I L COUNCILAPPOINTED BOARDS & COMMISSIONS Ax ---- - - - - -J COUNCILAPPOINTED POSITIONS CITY DEPARTMENTS This page left blank intentionally. xx Financial Section N . N . �l COe AD AND CERTIFIED PUBLIC ACCOUNTANTS ?01 DRIVE, 0 AS S O CI LSD I VI E, CALIFORNIA FORNIA 92F (949) 474 -2020 Fax (941)) 267 -5520 City Council City of Newport Beach Newport Beach, California Independent Auditor's Report We have audited the accompanying financial statements of the governmental activities, the business - type activities, each major fund, and the aggregate remaining fund infonnation of the City of Newport Beach, California, as of and for the year ended June 30, 2004, which collectively comprise the City's basic financial statements, as listed in the table of contents. These financial statements are the responsibility of the management of the City of Newport Beach. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Goverment Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining Rind information of the City of Newport Beach, California, as of June 30, 2004, and the respective changes in financial position and cash flows, where applicable, of the City of Newport Beach, California and the respective budgetary comparison information for the general fund and major special revenue funds of the City for the year then ended in conformity with accounting principles generally accepted in the United States of America. The information identified in the accompanying table of contents as management's discussion and analysis are not a required part of the basic financial statements, but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Newport Beach's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements and statistical tables are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION City Council City of Newport Beach Newport Beach, California In accordance with Government Auditing Standards, we have also issued a report dated November 12, 2004 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. November 12, 2004 MANAGEMENT'S DISCUSSION AND ANALYSIS This section of the City of Newport Beach's Comprehensive Annual Financial Report (CAFR) presents management's discussion and analysis of the City's financial performance during the fiscal year that ended on June 30, 2004. This analysis should be read in conjunction with the Transmittal Letter at the front of this report and the accompanying Basic Financial Statements. FINANCIAL HIGHLIGHTS Long -term Economic Resource (Government -wide) Focus — Economic resources are differentiated from financial resources in that the economic measurement focus measures changes in net assets as soon as the event occurs regardless of the timing of related cash flows. Therefore, this measurement focus includes both current spendable resources and fixed non - spendable assets, and long -term claims against these assets. The resulting net asset utilizing this measurement focus provides one measure of the City's overall long -term financial condition. • The assets of the City exceeded liabilities at the close of the most recent fiscal year by $1.721 billion. The vast majority of this figure is represented by illiquid capital assets including land and infrastructure. Capital assets net of accumulated depreciation and any related debt totaled $1.607 billion, while the remaining balance of net assets totaled $113.8 million. Of this amount, $68.3 million represents unrestricted net assets that may be used to meet the City's ongoing obligations to citizens and creditors for both governmental and business -type activities. • The City's total net assets increased $101.9 million (6.3 %) to $1.721 billion as a result of current year activities. The increase is attributable to a $102.7 million special item, capital contribution related to the annexation two previously unincorporated areas known as East Santa Ana Heights and Bay Knolls. Excluding the special item, net assets decreased $0.8 million. The City's total debt decreased by $4.0 million during the current fiscal year from $58.2 million to $54.2 million. The decrease is the net result of regular debt service payments, a net increase in the worker's comp payable, and net decreases in claims and judgments payable and compensated absences. Short -term Financial Resource (Fund) Focus — The Financial resources focus measures inflows of current spendable assets. The resulting net difference between current financial assets and current financial liabilities otherwise known as fund balance (or net working capital in the private sector) is a measure the City's ability to finance activities in the near term. • At the close of the current fiscal year, the City's Governmental Funds reported a combined ending fund balance of $83.5 million, an increase of $9.0 million. Approximately $72 million is unreserved fund balance available to fund current obligations at the City Council's discretion. Of the $72 million unreserved fund balance, City Council has designated $14.3 for stabilization and unspecified contingencies while 3 the remaining $57.7 million is designated for capital projects, appropriations, and other special purposes. • The General Fund reported an increase of $5.0 million in fund balance after transferring $16.4 million to other funds. Of this transfer, $13.1 million represented a routine transfer to subsidize the operations of the Tide and Submerged Land Fund, while $2.0 million represented a nonrecurring transfer to bolster certain Internal Service fund operations. • At the end of the current fiscal year, unreserved fund balance for the General Fund was $37.7 million, or 42% of total General Fund expenditures. Although unreserved and available to fund current obligations, 100% of this balance is designated for contingencies, stabilization, capital projects, appropriations, and other special purposes. 1011VA4 WA IATA7L0la I: l=Iy10/_10[N/_1W-3 IF_A14�d21011K The financial section of the comprehensive annual financial report contains the following information: Independent Auditor's Report, Management's Discussion and Analysis (this section), the Basic Financial Statements, and the Supplementary Information section, an optional section that presents combining and budgetary schedules for individual non -major funds. The Basic Financial Statements are comprised of three components: 1) Government - wide Financial Statements, 2) Fund Financial Statements and, 3) Notes to the Financial Statements. The Management's Discussion and Analysis is intended to be an introduction to the Basic Financial Statements. BASIC FINANCIAL STATEMENTS Government -wide Financial Statements — The Government -wide Financial Statements are intended to provide a "Big Picture" view of the City as a whole using accounting methods similar to those used by private sector companies. The statement of net assets includes all of the City's assets (including non - spendable assets like streets, roads, and land rights) and liabilities (including long -term liabilities that may be paid over twenty or so more years). All of the current year revenues and expenses are accounted for in the statement of activities regardless of when cash is received or paid. The two Government -wide Financial Statements report the City's net assets and how they have changed. Net assets — the difference between the City's assets and liabilities — is one way to measure the City's financial health, or position. Over time, increases or decreases in the City's net assets are an indicator of whether its financial health is improving or deteriorating, respectively. To assess the overall health of the City, one should also consider additional non - financial factors such as changes in the City's property tax base and the condition of the City's roads. The Government -wide Financial Statements of the City are divided into two categories: Governmental Activities — This statement depicts the extent to which programs are self - supporting and the net amount provided by property taxes and other general revenues. Most of the City's basic services are included in this category, such as the public safety, public works, community development and community services 4 departments, and general administration. Taxes and other general revenues finance most of these activities. Business -type Activities — The City accounts for its Water and Wastewater utilities as business enterprises. The City charges fees to customers to recover the cost of supplying the Water and Wastewater services it provides. Fund Financial Statements — Funds are accounting devices that the City uses to track and control resources intended for specific purposes. The Fund Financial Statements provide more detailed information about the City's most significant funds (major funds) but not the City as a whole. Some funds are required by State and Federal law or by bond covenants. Other funds are utilized simply to control and manage resources intended for particular purposes. The City utilizes three broad categories of funds: Governmental Funds — Governmental Funds are used to account for essentially the same functions reported as Governmental Activities in the Government -wide Financial Statements. However, unlike the Government -wide Financial Statements, Governmental Fund Financial Statements utilize the financial resources measurement focus and thus concentrate on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Consequently, the Governmental Fund Financial Statements provide a detailed short- term view that helps a reader determine whether there are more or fewer financial resources that can be spent in the near future to finance City programs. Also included in the Governmental Funds are Permanent Funds. These funds are used to report resources that are legally restricted for the extent that only earnings, not principal, may be used for purposes that support City programs. Proprietary Funds — Services for which the City charges customers a fee are generally reported in Proprietary Funds (Enterprise Funds and Internal Service Funds). Like the Government -wide Financial Statements, these funds provide both long and short-term financial information utilizing the economic resources measurement focus. The City's Enterprise Funds (Water and Wastewater Funds) are individual funds represented in the combined presentation of Business -type Activities in the Government -wide Financial Statements. The individual fund presentation provides more detailed information about each business segment, its operating statements, and statements of cash flow. The City also uses Internal Service Funds that are utilized to report and allocate the cost of certain centrally managed and operated activities (e.g. fleet maintenance, risk management, etc.). Because the Internal Service Funds primarily serve the government, they are reported with Governmental Activities rather than the Business - type Activities in the Government -wide Financial Statements. Fiduciary Funds — The City utilizes Fiduciary Funds to account for assets held by the City in a trustee capacity, or as an agent for other governmental entities, private organizations, or individuals. All of the City's fiduciary activities are reported in a separate statement of fiduciary net assets and a statement of changes in fiduciary net assets. We exclude these activities from the City's Government -wide Financial Statements because the City cannot use these assets to finance its operations. 5 Notes to the Financial Statements - The financial statements also include the Notes to the Financial Statements that provide important narrative details about the information contained in the financial statements. Information contained in the Notes to the Financial Statements is critical to a reader's full understanding of the Government -wide and Fund Financial Statements. Supplementary Information - In addition to the required elements of the Basic Financial Statements, we have also included a Supplementary Information section, which includes budgetary and combining schedules that provide additional details about the City's non -major Governmental Funds, Internal Service Funds, and Fiduciary Funds. GOVERNMENT -WIDE FINANCIAL ANALYSIS Net Assets - Net assets may serve over time as a useful indicator of a government's financial position. The City's combined net assets for the year ended June 30, 2004, as shown in Table 1, were $1.721 billion. Current and other assets Capital assets Total assets Long -term liabilities outstanding Other liabilities Total liabilities Net assets Invested in capital assets, net of debt Restricted Unrestricted Total net assets, as restated Table 1 Net Assets (in thousands) Governmental Activities 2003 2004 $ 124,006 $ 128,078 1,441,059 1,538,211 1,565,065 1,666,290 48,437 45,615 17,283 15,756 65,720 61,372 1,412,372 1,512,651 37,651 45,494 49,322 46,773 $ 1,499,345 $ 1,604,918 Business -Type Activities 2003 2004 $ 26,763 $ 25,822 101,677 101,316 128,441 127,138 9,765 2,536 8,535 2,903 12,301 11,438 91,912 94,207 24,228 21,494 $ 116,140 $ 115,700 Total 2003 2004 $ 150,770 $ 153,900 1,542,736 1,639,528 1,693,506 1,793,428 58,202 19,818 54,150 18,659 78,020 72,809 1,504,285 1,606,858 37,651 45,494 73,550 68,266 $ 1,615,485 $ 1,720,618 Invested in Capital Assets - By far the largest component of net assets, $1.607 billion (93.4 %), reflects the City's investment in capital assets (e.g., land, buildings, infrastructure, and equipment) less accumulated depreciation and any related outstanding debt used to acquire those assets. The City's capital assets do not represent a financial resource and consequently are not readily available for funding current obligations. Restricted Assets - An additional portion of the City's net assets, $45.5 million (2.7 %), represents resources that are subject to external restrictions on how they may be used. C Unrestricted Assets - The remaining balance of unrestricted net assets, $68.3 million (3.9 %) may be used to meet the City's ongoing obligations to citizens and creditors. Overall the City's net assets increased $101.9 million during the current fiscal year. This increase is attributable to a $102.7 million special item, capital contribution related to the annexation of two previously unincorporated areas known as East Santa Ana Heights and Bay Knolls (see Note (16) in the Notes to the Financial Statements). Excluding this special item, net assets decreased $0.8 million in the current year. The key financial activity for the year ended June 30, 2004 is as follows: Revenues: Program Revenues: Charges for services Operating grants and capital contributions Capital grants and contributions General Revenues: Taxes: Property taxes Sales tax Transient occupancy taxes Othertaxes Investment related income Property income Miscellaneous Share of joint venture net income Special Item: Capital contributions Total revenues Expenses: General government Public safety Public works Community development Community services Interest Water Wastewater Total expenses Increases in net assets before transfers Transfers Increase in net assets Net assets, beginning, as restated Net assets, ending Table 2 Changes in Net Assets (in thousands) Governmental Activities Business -Type Activities Total 2003 2004 2003 2004 2003 2004 $ 29,683 $ 31,812 $ 19,258 $ 21,312 $ 48,941 $ 53,124 8,751 10,681 - - 8,751 10,681 4,147 675 - - 4,147 675 39,475 43,632 - - 39,475 43,632 20,134 21,844 - - 20,134 21,844 8,055 8,045 - - 8,055 8,045 9,524 10,049 - - 9,524 10,049 2,430 224 946 116 3,376 340 - - 30 30 30 30 1,426 215 - - 1,426 215 389 147 - - 389 147 17,837 102,713 - 215 17,837 102,929 141,850 230,036 20,234 21,673 162,085 251,709 10,800 11,428 - - 10,800 11,426 56,522 58,179 - - 56,522 58,179 32,089 38,128 - - 32,089 38,128 5,782 6,230 - - 5,782 6,230 10,404 14,742 - - 10,404 14,742 674 542 - - 674 542 - - 14,540 17,185 14,540 17,185 - - 3,115 3,364 3,115 3,364 116,271 129,248 17,655 20,549 133,926 149,797 25,579 100,788 2,579 1,124 28,158 101,912 33 58 (33) (58) - - 25,612 100,846 2,546 1,066 28,158 101,912 1,473,733 1,504,072 113,594 114,634 1,587, 327 1,618,706 $ 1,499,345 $ 1,604,918 $ 116,140 $ 115,700 $ 1,615,485 $ 1,720,618 7 Governmental Activities — The cost of all governmental activities in the current fiscal year was $129.2 million. As shown in the statement of activities, $32.4 million of the costs was paid by those who directly benefited from the programs, $11.4 million was financed by contributions and grants received from other governmental organizations, developers, and property owners for both capital and operating activities, and $86 million was subsidized through general City revenues. Net assets for governmental activities of the City at the beginning of the year were $1.5 billion, and increased by $100.8 million by the end of the year accounting for 99% of the total growth of net asset for the City as a whole. The growth was attributable to a special item, capital contribution discussed above. The City is a full service city providing residents and visitors with the following functional services: General Government is comprised of six departments (City Council, City Clerk, City Manager, City Attorney, Human Resources, and Administrative Services) providing general governance, executive management, legal services, records management, risk management, finance, accounting, and information technology services. Public Safety is comprised of two departments (Police and Fire) providing general law enforcement, fire suppression and prevention services, paramedic and medical transport services, disaster preparedness, and ocean lifeguard services. Public Works is comprised of two departments (Public Works and General Services) providing, engineering, construction and maintenance of public streets, highways, buildings, beaches, parks, and related infrastructure; as well as traffic engineering, street lighting, and trash disposal services. Community Development is comprised of two departments (Planning and Building) that provide planning and zoning services; economic development services, and building plan check and code enforcement services. Community Services is comprised of two departments (Libraries & Arts and Recreation & Senior Services) providing library services, cultural and arts programs, recreation services, and senior social and transportation services. Business Enterprise Operations are overseen by one department (Utilities) providing water and wastewater services. K Each programs' net cost (total cost less revenues generated by the activities) is presented below. The net cost shows the extent to which the City's general taxes support each of the City's programs. General government Public safety Public works Community development Community services Interest $60 $50 $40 $30 $20 $10 $0 Table 3 Governmental Activities (in thousands) 2003 Total Cost Net Cost of Service of Service $ 10,800 $ (7,791) 56,522 (43,808) 32,089 (18,426) 5,782 (1,759) 10,404 (1,232) 674 (674) $ 116,271 $ (73,691) 2004 Total Cost Net Cost of Service of Service $ 11,428 $ (9,301) 58,179 (41,030) 38,128 (26,161) 6,230 (1,034) 14,742 (7,451) 542 (542) $ 129,248 $ (85,519) Table 4 Program Expenses and Revenue - Governmental Activities Year Ended June 30, 2004 (in Millions) General Public Safety Public Works Community Community Interest Government Development Services ■Total Expenses ■Program Revenues Of the $86 million in general revenues that financed the Governmental Activities, 52% was utilized for Public Safety, 22% was utilized for Public Works, and the remaining 26% supplemented Community Development, Community Services, General Government, and Interest. 0 62% Sources of Revenue (Excluding Special Item) 10% Table 5 Governmental Activities Year Ended June 30, 2004 ■ Charges for Services ■ Contributions ❑ Taxes ❑ Other 28% Functional Expenses 9% 1% 9% • General Government • Public Safety :3 Public Works o Community Development 8% ■ Community Services ■ Interest Major Governmental Activities in the current fiscal year included the following: Revenues: • Excluding transfers and the special item, total program and general revenues in the current year amounted to $127.3 million. Of this amount, 34% represents program revenue, 34% is from property taxes, and 24% is from sales taxes and transient occupancy taxes. The remaining revenue sources of 8% are represented by significantly smaller sources and are broadly diverse. • As mentioned above, the City reported a special item related to the capital contribution of right -of -way, pavement, sidewalks, and other infrastructure. The contribution resulted in a one time infusion of $102.7 million in the statement of activities, and increased governmental land and infrastructure assets. Excluding the transfers and special items, total program and general revenues are up $3.3 million. The net increase over prior year is a combination of a few key factors: o At nearly $44 million per year, property taxes represent the largest individual recurring source of revenue for the City. They are up $4.1 million or 10.4% in the current year. Over the past ten years, property taxes revenues have increased an average of 8.9% per year. The current increase is above the average due to recent annexations and continued new construction activity in the Newport Coast area of the City. 10 • At nearly $21.8 and $8.0 million respectively, sales taxes and transient occupancy taxes represent the number two and three top individual revenue sources for the City. Sales taxes are up $1.7 million (8.5 %) from the prior year while transient occupancy taxes remained relatively flat. • Charges for services were up $2.7 million from the previous year from the net effect of increases and decreases within the various functions of the City. The most significant swings within this account related to increases in Public Safety and General Government charges for services and minor decreases in the other functions. • Operating and capital grants were down $1.5 million over the prior year primarily due to the unusually high activity in the prior year. Nearly $1.1 million of donations were received for the Mariners Library Project alone in the prior year. • Very low interest rates in the fixed income equities market combined with a changing interest rate environment had a combined negative impact on investment income. Investment income combined with the net decrease in the fair value of investments resulted in a $2.2 million decrease in revenues from the prior year. • All other general tax revenues were up a net $0.5 million (less than 1 %) while all other revenues were down approximately $1.4 million. Expenses: • In the current year, expenses for all governmental activities are $129.2 million. Overall, the amount is up $12.9 million (11 %) from the prior year which can be attributed to the following factors: • General Government expenses are up $.6 million (5.8 %) when compared to the prior year. This increase represents one time expenses related to the recent annexations. • Public Safety expenses are up $3.9 million (7 %) in the current year, reflecting the third full year of the City providing services to the newly annexed areas of town. In addition to the increase in safety services provided, safety PERS rates increased from an annual average of 12% in 2002 -2003 to 17.5% in 2003 -2004. • Public works expenditures were up $6 million (18.9 %) which include costs associated with repair and maintenance of City streets, infrastructure and facilities. • Community Services' expenses went up $4.4 million (41.7 %) in the current year, due to a large one -time scholarship distribution to UCI, various water quality studies, and other miscellaneous projects. 11 Business -type Activities — Business -type activities are financed primarily by fees charged to external parties for goods and services. The City's two business -type activities, water and wastewater utilities, produced a $1.0 million increase in net assets. The increase in net assets was comprised of operating income of $1.9 million from water activities and offsetting non - operating expenses of $1.0 million including interest expense of $367,743 and a loss on removal of assets totaling $789,807. $20 $15 $10 $5 $0 Table 6 Program Expense & Revenue - Business -type Activities Year Ended June 30, 2004 (in Millions) Water Wastewater ■Total Expenses ■Program Revenues Major Business -type Activities in the current fiscal year included the following: Water Of the $17.2 million in water related expenses, $7.2 million (42 %) is for the purchase of water, $3.4 million (19.6 %) is for maintenance, supplies and depreciation of the water system, $3.2 million (19 %) covers employee related costs, and the remaining $3.4 million (19.4 %) is collectively attributable to the amount paid to internal services funds, interest related to debt service payments, loss on removal of fixed assets, and other miscellaneous expenses. Wastewater Of the $3.4 million in wastewater related expenses, $1.4 million (41 %) is maintenance, supplies and depreciation of the wastewater system, $1 million (32 %) is employee related costs, $466,152 is loss incurred on removal of fixed assets, and the remaining 13% is attributable to other individually insignificant expenses. 12 FINANCIAL ANALYSIS OF THE CITY'S FUNDS As noted earlier, the City uses fund accounting to highlight available financial resources and to ensure and demonstrate compliance with finance - related legal requirements. Governmental Funds — Utilizing the financial resources measurement focus, the City's Governmental Funds provide information on near -term inflows and outflows, and balances of spendable resources. This information is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. Fund Balance — As of the end of the current fiscal year, the City's Governmental Funds reported combined fund balances of $83.5 million, an increase of $9.0 million from the prior year. The General Fund represented $44.4 million or 53.2% of the combined fund balances of the Governmental Funds. Reserved Fund Balance — The City has $11.6 million in fund balance that is reserved to indicate it is not available to finance new activities because it has already been committed: 1) to fulfill contractual obligations and purchase orders ($7.1 million), 2) as a debt service reserve consistent with bond covenants ($566,157), 3) as a reserve for affordable housing ($2.7 million), and 4) for a variety of other restrictions that make these resources unavailable for spending ($1.3 million). Unreserved Fund Balance — The remaining $71.9 million is classified as unreserved fund balance, which is available for spending at the City's discretion. Major activities in the Governmental Funds in the current fiscal year included the following: • The General Fund ended the year with a $44.4 million fund balance, a net increase of $8.1 million. Excluding net transfers out of $16.4 million, excess revenues over expenditures totaled $21.1 million. See Note (13) in the Notes to the Financial Statements for more information regarding interfund transfers. • The activities of the Tide and Submerged Land Fund are routinely subsidized by the General Fund. At year end, the General Fund transferred sufficient resources ($13.2 million) to cover the Tide and Submerged Land Fund's deficit and other outstanding commitments and designations of fund balance. The Tide and Submerged Land Fund ended the current year with $460,536 in fund balance. • The Newport Coast Annexation Fund ended the year with a $17.8 million fund balance. The net increase of $3.9 million in fund balance in the current year is a combination of $5.0 million received from the Irvine Ranch Water District as per our agreement and the regularly scheduled debt service payments. Proprietary Funds — The City's Proprietary Funds (Enterprise and Internal Service Funds) presented in the Fund Financial Statements section basically provide the same type of information in the Government -wide Financial Statements, but include individual segment information. 13 Major activities in the Enterprise Funds in the current fiscal year included the following: • Net assets in the Water Fund grew by $1.4 million and decreased in the Wastewater Fund by $346,505. Unrestricted net assets at year -end were $17.9 million for the Water Fund, and $3.5 million in the Wastewater Fund. • Other factors concerning the finances of these two funds have already been addressed above in the discussion of the City's business -type activities. Major activities in the Internal Service Funds in the current fiscal year included the following: • Net assets at fiscal year end for the Internal Service Funds was $6.8 million. Included in this amount is an accumulated deficit in the Insurance Reserve Fund and the Compensated Absence Fund in the amounts of $3.4 million and $6.2 million, respectively. • Net assets increased $2.1 million in the current year. The increase is a combination of increases in the various Internal Service Funds; namely, $836,418 in the Insurance Reserve Fund, $611,843 in the Compensated Absence Fund, $440,409 in Retiree Insurance, all resulting from a decrease in premium rates. Also a contributing factor, the Equipment Maintenance Fund contributed $231,544 of the increase in current year net assets through user fees charged to departments related to the maintenance and replacement of the City's rolling stock fleet. GENERAL FUND BUDGETARY HIGHLIGHTS The final appropriations for the General Fund at year -end were $1.5 million more than the original budget and total actual expenditures were $21.5 million less than the final budget. The factors contributing to the final variance can be briefly summarized as follows: Changes to Original Budget • $1.9 million increase as a result of accepting a U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) Technology grant award. The transaction combined with several smaller amendments up and down throughout the year resulted in a net increase of nearly $1.5 million. Actual expenditures were significantly less and revenues exceeded budgetary estimates eliminating the need to draw upon existing fund balance. Variance with Final Budget • The timing of capital projects in this fund account for over $5.8 million of this variance. Of this amount, $3.5 million was encumbered and $2.3 was re- budgeted to be expended during the following fiscal year. • As a change in inter -fund reimbursement policy, approximately $16.0 million of costs budgeted in the General fund were reclassified to the Tide and Submerged Lands fund. Although the Tide and Submerged Land fund budget was amended for the increase, the 14 General Fund budget was never reduced. In the previous reimbursement procedure, the General Fund was reimbursed for a small portion of the costs to maintain the tidelands area by a transfer -in from the Tide & Submerged Lands fund. CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets The City's investment in capital assets for governmental and business -type activities as of June 30, 2004, amounts to $1.64 billion (net of accumulated depreciation). This investment in a broad range of capital assets includes land, buildings and systems, improvements, machinery and equipment, park facilities, roads, storm drains, piers, oil wells, sound walls, and bridges. The total net increase (including additions and deletions) of $97.4 million represents a 6% increase over last year. The $97.4 million net increase is the net result of additions of $116 million, of which $102.7 million is attributable to the special item, capital contribution, and deletions of $19 million. Table 7 Capital Assets at Year End (net of depreciation, in thousands) Governmental Activities Business -Type Activities 2003 2003 as restated 2004 as restated 2004 Total 2003 as restated 2004 Land $ 1,219,745 $ 1,314,840 $ 2,016 $ 2,016 $ 1,221,761 $ 1,316,856 Structures 22,151 25,070 119 114 22,270 25,184 Equipment 8,615 7,711 2 17 8,617 7,728 Infrastructure 180,102 186,571 93,633 96,496 273,735 283,067 Work in progress 11,762 4,020 4,018 2,673 15,780 6,692 Totals $ 1,442,375 $ 1,538,211 $ 99,789 $ 101,316 $ 1,542,164 $ 1,639,528 Major capital asset events during the current fiscal year included the following: • Excluding the $102.7 million in capital contributions related to the special item mentioned above, the City capitalized $24.0 million in capital assets in the current year. Of the $24.0 million, $9.2 million was paid for through current year expenses and the remaining $14.8 million represents additions from work in progress started in previous years. • Of the $119.0 million capitalized as governmental assets in the current year, $102.7 million represents the capital contribution disclosed as a special item, $6.7 million paid in previous years for completion of Bonita Canyon Park, and $3.7 million in work in progress. Of the $8.0 million capitalized in the current year as business -type assets, $4.0 million represented additions for major repairs and upgrades to the water mains, $1.4 million in additions to wastewater and water pump stations, and $2.6 million as current year additions to the Big Canyon Reservoir Cover Project. 15 Additional information on the City's capital assets can be found in Note (5) of the Notes to the Financial Statements. Long -term Debt At the end of the current fiscal year, the City had total long -term debt outstanding of $54.2 million for all governmental and business -type activities. Certificates of participation Note payable Pre - annexation agreement CDBG Loan Capital leases Revenue bonds Claims and judgments Workers' compensation payable Compensated absences Totals Table 8 Outstanding Debt at Year -End (in thousands) Governmental Activities Business -Type Activities 2003 2004 2003 2004 Total 2003 2004 $ 6,110,000 $ 5,845,000 $ - $ - $ 6,110,000 $ 5,845,000 2,082,483 1,939,133 - - 2,082,483 1,939,133 16,800,000 15,600,000 - - 16,800,000 15,600,000 2,400,000 2,340,000 - - 2,400,000 2,340,000 1,293,586 862,975 - - 1,293,586 862,975 - - 9,765,000 8,535,000 9,765,000 8,535,000 4,285,236 2,839,000 - - 4,285,236 2,839,000 7,326,000 8,393,227 - - 7,326,000 8,393,227 8,139,727 7,796,024 - - 8,139,727 7,796,024 $ 48,437,032 $ 45,615,359 S 9,765,000 $ 8.535,000 $ 58,202,032 $ 54,150,359 The City's total debt decreased by $4.0 million during the current fiscal year as the net result of regular debt service payments; claims and judgments, and compensated absences payable decreased by $1.8 million. The City's Revenue Bonds and Certificates of Participation were insured and therefore, maintain "AAA" rating from Standard & Poor's Corporation and an "Aaa" from Moody's Investors Services. Additional information on the City's long -term debt can be found in Note (6) of the Notes to the Financial Statements. FACTORS EFFECTING NEXT YEAR'S BUDGET Overall the 2004 -2005 operating budget excluding capital improvement projects and internal charges increased 1.85% over the 2003 -2004 amended budget. A brief summary of the factors considered when preparing the 2004 -2005 budget are as follows: The State of California budget deficit resulted in several budget balancing actions as part of SB 1096 that heavily impact local governments. The most significant component ERAF III will cause the City to lose nearly $2.3 million in property tax revenues in 2004- 2005 and 2005 -2006. 16 • Current employee bargaining unit agreements provide for salary and benefit increases ranging from 2% to 4% of salary and benefits. All safety employee agreements are due to expire in December, 2004. All miscellaneous agreements will expire in June, 2005. There will be many factors considered during negotiations to renew these agreements. • Investment losses in the equities markets between 2000 and 2002 have caused the City's pension provider, Cal PERS to revise employer contribution rates significantly. The increased rates will cause pension costs for the City to increase nearly $3.6 million in fiscal year 2004 -2005. CONTACTING THE CITY'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors with a general overview of the City's finances and to demonstrate the City's accountability for the money it receives. If you have questions about this report or need additional financial information, contact the City's Administrative Services Department, 3300 Newport Boulevard, Newport Beach, CA 92663 -3884, (949) 644 -3126. 17 This page left blank intentionally. lu CITY OF NEWPORT BEACH Statement of Net Assets June 30, 2004 Assets: Cash and investments (note 4) Receivables: Accounts Notes Interest Intergovernmental receivables Restricted cash with fiscal agent (note 4) Internal balances Investment in joint venture (note 15) Prepaid items Inventory Other Capital assets, (note 5): Non - depreciable Depreciable Accumulated depreciation Total assets Liabilities: Accounts payable Accrued salaries and benefits Accrued interest payable Deposits payable Deferred revenue Noncurrent liabilities (note 6): Due within one year Due in more than one year Total liabilities Net Assets: Invested in capital assets, net of accumulated depreciation and related debt Restricted for: Community development Public safety Public works Community services Debt Service Endowment - nonexpendable Unrestricted Total net assets Governmental Business -type Activities Activities Total $ 102,646,182 $ 19,311,046 $ 121,957,228 5,400,946 4,195,732 9,596,678 50,000 - 50,000 951,776 - 951,776 10,521,829 867,299 11,389,128 5,040,828 1,425,597 6,466,425 (22,219) 22,219 - 2,656,819 - 2,656,819 333,141 - 333,141 496,894 - 496,894 2,187 - 2,187 1,318,859,392 4,689,026 1,323,548,418 331,895,356 138,003,150 469,898,506 (112,543,347) (41,376,069) (153,919,416) 1,666,289,784 127,138,000 1,793,427,784 5,963,016 2,436,219 8,399,235 4,765,474 209,186 4,974,660 155,153 183,871 339,024 2,967,365 73,492 3,040,857 1,905,326 - 1,905,326 8,180,933 1,280,000 9,460,933 37,434,426 7,255,000 44,689,426 61,371,693 11,437,768 72,809,461 1,512,651,096 94,206,704 1,606,857,800 11,799,749 - 11,799,749 894,388 - 894,388 17,207,876 - 17,207,876 13,950,695 - 13,950,695 566,157 - 566,157 1,075,217 - 1,075,217 46,772,913 21,493,528 68,266,441 $ 1,604,918,091 $ 115,700,232 $ 1,720,618,323 See accompanying notes to basic financial statements 19 Functions /Programs Primary government: Governmental activities: General government Public safety Public works Community development Community services Interest on long -term debt Total governmental activities Business -type activities: Water Wastewater Total business -type activities Total primary government CITY OF NEWPORT BEACH Statement of Activities Year Ended June 30, 2004 17,185,034 18,430,000 3,363,954 2,882,793 20,548,988 21,312,793 18,430,000 2,882,793 21,312,793 $ 149,797,247 $ 53,686,152 $ 10,681,329 $ 674,815 $ 65,042,296 See accompanying notes to basic financial statements 20 General revenues: Taxes: Property taxes Sales taxes Transient occupancy taxes Business license tax Franchise taxes Motor vehicle license tax Othertaxes Investment income Net decrease in fair value of investments Other Property income Share of joint venture net income (note 15) Special Item: Capital contributions (note 16) Transfers Total general revenues, special items capital contributions and transfers Change in net assets Net assets at beginning of year, as restated (notes 5 and 18 ) Net assets at end of year Program Revenues Operating Capital Total Charges for Grants and Grants and Program Expenses Services Contributions Contributions Revenues $ 11,428,379 $ 2,109,141 $ 18,333 $ - $ 2,127,474 58,178,633 15,739,912 1,408,680 - 17,148,592 38,127,832 5,481,464 5,898,419 586,499 11,966,382 6,229,785 5,196,276 - - 5,196,276 14,741,504 3,846,566 3,355,897 88,316 7,290,779 542,126 - - - - 129,248,259 32,373,359 10,681,329 674,815 43,729,503 17,185,034 18,430,000 3,363,954 2,882,793 20,548,988 21,312,793 18,430,000 2,882,793 21,312,793 $ 149,797,247 $ 53,686,152 $ 10,681,329 $ 674,815 $ 65,042,296 See accompanying notes to basic financial statements 20 General revenues: Taxes: Property taxes Sales taxes Transient occupancy taxes Business license tax Franchise taxes Motor vehicle license tax Othertaxes Investment income Net decrease in fair value of investments Other Property income Share of joint venture net income (note 15) Special Item: Capital contributions (note 16) Transfers Total general revenues, special items capital contributions and transfers Change in net assets Net assets at beginning of year, as restated (notes 5 and 18 ) Net assets at end of year Net (Expense) Revenue and Changes in Net Assets Primary Government Governmental Business -type 1,244,966 Activities Activities Total $ (9,300,905) $ - $ (9,300,905) (41,030,041) - (41,030,041) (26,161,450) - (26,161,450) (1,033,509) - (1,033,509) (7,450,725) - (7,450,725) (542,126) - (542,126) (85,518,756) - (85,518,756) - 1,244,966 1,244,966 - (481,161) (481,161) - 763,805 763,805 $ (85,518,756) $ 763,805 $ (84,754,951) 43,631,829 - 43,631,829 21,843,884 - 21,843,884 8,045,132 - 8,045,132 2,830,127 - 2,830,127 2,765,519 - 2,765,519 3,624,917 - 3,624,917 266,642 - 266,642 584,415 203,041 787,456 (360,586) (87,078) (447,664) 214,536 - 214,536 29,280 29,280 146,819 - 146,819 102, 713, 421 215,331 102, 928, 752 57,783 (57,783) - 186,364,438 302,791 186,667,229 100, 845, 682 1,066,596 101, 912, 278 1, 504, 072, 409 114, 633, 636 1, 618, 706, 045 $ 1,604,918,091 $ 115,700,232 $ 1,720,618,323 See accompanying notes to basic financial statements 21 This page left blank intentionally. 22 Governmental Funds GOVERNMENTALFUNDS Major Funds The General Fund is used to account for fiscal resources which are dedicated to governmental operations of the City, and not required to be accounted for in another fund. The Tide and Submerged Land Fund is a Special Revenue Fund used to account for all revenues and expenditures related to the operation of the City's tidelands, including beaches and marinas. The Newport Coast Annexation Fund is a Special Revenue Fund used to account for revenues and expenditures related to the Newport Coast Annexation Agreement. Non -major Funds Non -major governmental funds are those governmental funds which do not meet the criteria of a major fund. For reporting purposes in this section, they are combined together as Other Governmental Funds. This page left blank intentionally. 23 CITY OF NEWPORT BEACH Governmental Funds Balance Sheet June 30, 2004 See accompanying notes to basic financial statements 24 Tide and Newport Other Submerged Coast Governmental Assets General Land Annexation Funds Totals Cash and investments (note 4) $ 43,565,944 $ 264,938 $ 17,753,391 $ 20,824,699 $ 82,408,972 Receivables: Accounts 3,646,052 790,085 - 949,388 5,385,525 Notes 50,000 - - - 50,000 Interest 951,776 - - - 951,776 Intergovernmental receivables 4,972,801 - 5,000,000 549,028 10,521,829 Restricted cash with fiscal agent (note 4) - - - 5,040,828 5,040,828 Due from other funds (notel2) 3,250,242 - - - 3,250,242 Prepaid items 256,947 - - - 256,947 Inventory 178,630 - - - 178,630 Other 2,187 2,187 Total assets $ 56,872,392 $ 1,055,023 $ 22,753,391 $ 27,366,130 $ 108,046,936 Liabilities and Fund Balances Liabilities: Accounts payable $ 3,516,578 $ 400,665 $ - $ 1,149,191 $ 5,066,434 Accrued payroll 4,667,882 45,662 - - 4,713,544 Deposits payable 2,819,205 148,160 - - 2,967,365 Deferred revenue 1,424,347 - 5,000,000 2,097,261 8,521,608 Due to other funds (note 12) 3,250,242 3,250,242 Total liabilities 12,428,012 594,487 5,000,000 6,496,694 24,519,193 Fund balances: Reserved for encumbrances 3,527,179 340,208 575,000 2,631,885 7,074,272 Reserved for debt service - - - 566,157 566,157 Reserved for permanent endowment - - - 775,781 775,781 Reserved for affordable housing 2,665,823 - - - 2,665,823 Reserved for prepaid items 256,947 - - - 256,947 Reserved for inventories 178,630 - - - 178,630 Reserved for long -term receivable 50,000 - - - 50,000 Unreserved: Designated for special purposes 16,424,018 120,328 10,600,000 - 27,144,346 Designated, reported in: Special Revenue Funds 17,852,302 17,852,302 Designated for stabilization 2,379,885 - - - 2,379,885 Designated for contingencies 11,899,427 - - - 11,899,427 Designated for capital projects 2,266,169 - 6,578,391 - 8,844,560 Designated for appropriations 4,796,302 - - - 4,796,302 Undesignated, reported in: Special Revenue Funds - - - (956,689) (956,689) Total fund balances 44,444,380 460,536 17,753,391 20,869,436 83,527,743 Total liabilities and and fund balances $ 56,872,392 $ 1,055,023 $ 22,753,391 $ 27,366,130 $ 108,046,936 See accompanying notes to basic financial statements 24 CITY OF NEWPORT BEACH Governmental Funds Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets June 30, 2004 Fund balances of governmental funds $ 83,527,743 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets net of accumulated depreciation have not been included as financial resources in governmental fund activity. Amount excludes capital assets from internal service funds which are added below. 1,531,207,853 Long term debt from the General Long Term Debt Account Group that have not been included in the governmental fund activity. Amounts exclude long -term debt activity from internal service funds which have been added below: Certificates of participation payable (5,845,000) Note payable (1,939,133) Pre - annexation agreement (15,600,000) CDBG loan (2,340,000) Accrued interest payable for the current portion of interest due on long -term debt has not been reported in the governmental funds. (155,153) Some of the revenue will be collected after year -end, but is not available soon enough to pay for the current period's expenditures, and therefore is reported as deferred revenue in the governmental funds. 6,616,282 Internal service funds are used by management to charge the costs of certain activities, such as self- insurance, workers' compensation, compensated absences, retiree insurance and fleet management, to individual funds. The assets (including capital assets) and liabilities of the internal service funds must be added to the statement of net assets. 6,810,899 Investment in joint ventures is not a current financial resource and therefore not reported in the governmental funds. 2,656,819 Internal balance created by the consolidation of internal service fund activities related to enterprise funds is not reported in the governmental funds. (22,219) Net assets of governmental activities $ 1,604,918,091 See accompanying notes to basic financial statements 25 CITY OF NEWPORT BEACH Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances Year Ended June 30, 2004 Other financing sources (uses) Transfers in (note 13) 266,902 Tide and Newport Other 16,553,395 Transfers out (note 13) (16,415,061) Submerged Coast Governmental (18,495,612) Total other financing sources General Land Annexation Funds Totals Revenues (16,148,159) 13,1609502 (49,119) 1,094,559 (1,942,217) Taxes and assessments: 4,952,285 (353,316) 3,832,530 (2,853,775) 5,577,724 Property $ 43,631,829 $ - $ - $ - $ 43,631,829 Sales 21,843,884 - - - 21,843,884 Transient occupancy 8,045,132 - - - 8,045,132 Other 5,901,921 - - 451,985 6,353,906 Intergovernmental 6,013,990 18,333 5,000,000 5,075,700 16,108,023 Licenses and permits 3,310,934 1,227,565 - 891.,133 5,429,632 Charges for services 11,478,222 38,560 - - 11,516,782 Fines and forfeitures 3,509,540 - - 96,423 3,605,963 Investment income 399,492 26,540 159,341 302,140 887,513 Net decrease in fair value of investments (178,350) (11,830) (71,025) (99,381) (360,586) Property income 6,175,985 5,681,686 - - 11,857,671 Donations 634,811 - - 2,069,556 2,704,367 Other 217,743 - 260,457 478,200 Total revenues 110,985,133 6,980,854 5,088,316 9,048,013 132,102,316 Expenditures Current: General government 10,964,789 59,467 - - 11,024,256 Public safety 41,510,043 15,021,036 - 318,639 56,849,718 Public works 19,083,467 2,802,037 - 895,392 22,780,896 Community development 5,283,407 287,143 - 152,481 5,723,031 Community services 8,448,887 1,178,187 - 1,200,272 10,827,346 Capital outlay 4,594,096 909,740 6,667 9,678,047 15,188,550 Debt service (note 6): Principal - 143,350 1,200,000 325,000 1,668,350 Interest and fiscal charges 93,712 426,516 520,228 Total expenditures 89,884,689 20,494,672 1,206,667 12,996,347 124,582,375 Excess (deficiency) of revenues over expenditures 21,100,444 (13,513,818) 3,881,649 (3,948,334) 7,519,941 Other financing sources (uses) Transfers in (note 13) 266,902 13,160,502 1,200,000 1,925,991 16,553,395 Transfers out (note 13) (16,415,061) (1,249,119) (831,432) (18,495,612) Total other financing sources (uses) (16,148,159) 13,1609502 (49,119) 1,094,559 (1,942,217) Net change in fund balances 4,952,285 (353,316) 3,832,530 (2,853,775) 5,577,724 Fund balances, beginning 36,322,784 813,852 13,920,861 23,482,295 74,539,792 Restatement (note 18) 3,169,311 - - 240,916 3,410,227 Restated fund balance 39,492,095 813,852 13,920,861 23,723,211 77,950,019 Fund balances, ending $ 44,444,380 $ 460,536 $ 17,753,391 $ 20,869,436 $ 83,527,743 See accompanying notes to basic financial statements 26 CITY OF NEWPORT BEACH Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmenal Funds to the Statement of Activities Year ended June 30, 2004 Net change in fund balances - total governmental funds $ 5,577,724 Amounts reported for governmental activities in the statement of activities differ from the amounts reported in the statement of activities because: Donations of capital assets do not report revenue in the governmental funds 102,713,421 Governmental funds report capital outlays as expenditures. However, in the statement of activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. (6,274,477) Repayment of debt service principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the statement of net assets. 1,668,350 Proceeds from long -term debt is an other financing source in the governmental funds, but new debt issuances increase long -term liabilities in the statement of net assets. Accrued Interest for debt service. This is the net change in accrued interest for the current period. 7,266 Some of the revenue will be collected after year -end, but is not available soon enough to pay for the current period's expenditures, and therefore is reported as deferred revenue in the governmental funds.This is the net change in deferred revenue for the current period. (4,709,236) Internal service funds are used by management to charge the costs of certain activities, such as self- insurance, workers' compensation, compensated absences, retiree insurance and fleet management, to individual funds. The net revenue of the internal service funds is reported in the statement of activities. 2,120,213 Investment in joint ventures creates an explicit, measurable equity interest reported only in the statement of activities. 146,819 Internal balance created by the consolidation of internal service funds activities related to enterprise funds is reflected as a reduction of revenues in the statement of activities. (404,398) Change in net assets of governmental activities $ 100,845,682 See accompanying notes to basic financial statements 27 CITY OF NEWPORT BEACH General Fund Budgetary Comparison Statement For the Year Ended June 30, 2004 See accompanying notes to basic financial statements Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Taxes and assessments: Property $ 39,825,460 $ 39,825,460 $ 43,631,829 $ 3,806,369 Sales 20,548,500 20,548,500 21,843,884 1,295,384 Transient occupancy 8,372,160 8,372,160 8,045,132 (327,028) Other 5,227,500 5,227,500 5,901,921 674,421 Intergovernmental 2,723,956 3,684,391 6,013,990 2,329,599 Licenses and permits 2,023,010 2,023,010 3,310,934 1,287,924 Charges for services 10,587,395 11,063,288 11,478,222 414,934 Fines and forfeitures 3,161,250 3,191,250 3,509,540 318,290 Investment income - 1,200,000 399,492 (800,508) Net decrease in fair value of investments - - (178,350) (178,350) Property income 6,820,088 5,659,088 6,175,985 516,897 Donations 250,000 708,942 634,811 (74,131) Other 115,000 408,620 217,743 (190,877) Total revenues 99,654,319 101,912,209 110,985,133 9,072,924 Expenditures General government: City council 918,417 918,096 1,068,221 (150,123) City clerk 304,047 306,411 294,781 11,630 City attorney 937,624 1,103,765 1,071,587 32,178 City manager 1,654,856 2,403,410 2,145,717 257,693 Administrative services 5,236,168 5,331,449 5,219,479 111,970 Human resources 1,230,616 1,235,790 1,165,004 70,786 Total General government 10,281,728 11,298,923 10,964,789 334,134 Public safety: Police 32,512,193 32,825,249 26,501,256 6,323,993 Fire 24,044,873 24,131,478 15,008,787 9,122,691 Total Public safety 56,557,066 56,956,727 41,510,043 15,446,684 Public works: General services 16,507,714 16,975,049 14,685,024 2,290,025 Public works 3,877,352 3,870,844 3,373,792 497,052 Utilities 1,013,085 1,013,857 1,024,651 (10,794) Total Public works 21,398,151 21,859,750 19,083,467 2,776,283 See accompanying notes to basic financial statements CITY OF NEWPORT BEACH General Fund Budgetary Comparison Statement (continued) Other financing sources (uses) Transfers in - - 266,902 Variance with Transfers out (562,685) (13,723,187) (16,415,061) Final Budget Long -term debt issued Budgeted Amounts - Positive - Original Final Actual (Negative) Community development: sources (uses) (562,685) (13,723,187) (16,148,159) Planning 2,979,381 3,011,077 2,217,736 793,341 Building 2,752,232 2,953,608 3,065,671 (112,063) Total Community development 5,731,613 5,964,685 5,283,407 681,278 3,169,311 3,169,311 3,169,311 Community services: 39,492,095 39,492,095 39,492,095 - Library Services 4,940,731 5,280,331 5,090,337 189,994 Recreation and senior services 3,397,963 3,491,211 3,358,550 132,661 Total Community services 8,338,694 8,771,542 8,448,887 322,655 Capital outlay 7,442,503 6,464,031 4,594,096 1,869,935 Debt service: Principal 42,922 42,922 - 42,922 Interest and fiscal charges 5,078 5,078 - 5,078 Total Debt service 48,000 48,000 - 48,000 Total expenditures 109,797,755 111,363,658 89,884,689 21,478,969 Excess (deficiency) of revenues over expenditures (10,143,436) (9,451,449) 21,100,444 30,551,893 Other financing sources (uses) Transfers in - - 266,902 266,902 Transfers out (562,685) (13,723,187) (16,415,061) (2,691,874) Long -term debt issued - - - - Total other financing sources (uses) (562,685) (13,723,187) (16,148,159) (2,424,972) Net change in fund balance (10,706,121) (23,174,636) 4,952,285 28,126,921 Fund balance, beginning 36,322,784 36,322,784 36,322,784 - Restatement 3,169,311 3,169,311 3,169,311 Restated fund Balance 39,492,095 39,492,095 39,492,095 - Fund balance, ending $ 28,785,974 $ 16,317,459 $ 44,444,380 $ 28,126,921 See accompanying notes to basic financial statements 29 Revenues Intergovernmental Licenses and permits Charges for services Investment income Net decrease in fair value of investments Property income Other Total revenues Expenditures General government Public safety Public works Community services Community development Capital outlay Debt service: Principal Interest and fiscal charges Total expenditures CITY OF NEWPORT BEACH Tide and Submerged Land Budgetary Comparison Statement For the Year Ended June 30, 2004 Budaeted Amounts Original Final $ - $ 18,333 1,174,000 1,174,000 33,500 33,500 5,159,006 5,159,006 Actual $ 18,333 1,227,565 38,560 26,540 (11,830) 5,681,686 Variance with Final Budget Positive (Negative) 53,565 5,060 26,540 (11,830) 522,680 6,366,506 6,384,839 6,980,854 596,015 59,467 59,467 59,467 - 15,021,036 15,021,036 15,021,036 - 2,791,003 2,791,003 2,802,037 (11,034) 1,094,049 1,226,989 1,178,187 48,802 287,143 287,143 287,143 - 1,378,466 1,250,346 909,740 340,606 143,350 143,350 143,350 - 93,712 93,712 93,712 - 20,868,226 20,873,046 20,494,672 378,374 Excess (deficiency) of revenues over expenditures (14,501,720) (14,488,207) (13,513,818) 974,389 Other financing sources (uses) Transfers in Transfers out Total other financing sources (uses) Net change in fund balance Fund balance, beginning Fund balance, ending 13,160,502 13,160,502 (3,297,590) - - (3,297,590) 13,160,502 13,160,502 (17,799,310) (1,327,705) (353,316) 974,389 813,852 813,852 813,852 - $ (16,985,458) $ (513,853) $ 460,536 $ 974,389 See accompanying notes to basic financial statements C CITY OF NEWPORT BEACH Newport Coast Annexation Budgetary Comparison Statement For the Year Ended June 30, 2004 Expenditures Capital outlay - 623,322 6,667 616,655 Debt service (note 6): Principal 1,200,000 1,200,000 1,200,000 - Total expenditures 1,200,000 1,823,322 1,206,667 616,655 Excess (deficiency) of revenues over expenditures 4,102,000 3,478,678 3,881,649 (830,339) Other financing uses Transfers in 1,200,000 1,200,000 1,200,000 Variance Transfers out (1,362,000) (1,362,000) (1,249,119) with Final Total other financing sources (uses) (162,000) (162,000) (49,119) Budget Net change in fund balance Budgeted Amounts 3,316,678 Positive (943,220) Original Final Actual (Negative) Revenues Fund balance, ending $ 18,200,322 $ 17,521,280 Intergovernmental $ 5,000,000 $ 5,000,000 $ 5,000,000 $ Investment income 302,000 302,000 159,341 (142,659) Net decrease in fair value of investments - - (71,025) (71,025) Total revenues 5,302,000 5,302,000 5,088,316 (213,684) Expenditures Capital outlay - 623,322 6,667 616,655 Debt service (note 6): Principal 1,200,000 1,200,000 1,200,000 - Total expenditures 1,200,000 1,823,322 1,206,667 616,655 Excess (deficiency) of revenues over expenditures 4,102,000 3,478,678 3,881,649 (830,339) Other financing uses Transfers in 1,200,000 1,200,000 1,200,000 - Transfers out (1,362,000) (1,362,000) (1,249,119) 112,881 Total other financing sources (uses) (162,000) (162,000) (49,119) 112,881 Net change in fund balance 3,940,000 3,316,678 3,832,530 (943,220) Fund balance, beginning 14,260,322 14,204,602 13,920,861 (283,741) Fund balance, ending $ 18,200,322 $ 17,521,280 $ 17,753,391 $ 232,111 See accompanying notes to basic financial statements 31 This page left blank intentionally. 32 Proprietary Funds - -r-.�, y 'aim a•�'�I�iM 3%� - PROPRIETARY FUNDS Business -type Activities The Water Fund is a Major Fund used to account for the operations of the City's water utility, a self- supporting activity which is entirely financed though user charges. The Wastewater Fund is a Major Fund used to account for the operations of the City's wastewater system, a self- supporting activity which is entirely financed through user charges. Governmental Activities The Internal Service Funds are used to allocate the cost of providing goods and services by one department to other departments on a cost reimbursement basis. CITY OF NEWPORT BEACH Proprietary Fund Statement of Net Assets June 30, 2004 Assets Current assets: Cash and investments (note 4) Restricted cash with fiscal agent (note 4) Receivables: Accounts Intergovernmental receivables Inventories Prepaid items Total current assets Noncurrent assets: Capital assets (note 5): Land Structures Equipment Infrastructure Work in progress Less accumulated depreciation Total capital assets (net of accumulated depreciation) Total noncurrent assets Total assets Liabilities Current liabilities: Accounts payable Accrued payroll Capital leases - current Workers compensation - current General liability - current Compensated absences - current Total current liabilities Current liabilities payable from restricted assets: Deposits payable 73,468 Accrued interest payable 183,871 Bonds payable (note 6) 1,280,000 Total current liabilities payable from restricted assets 1,537,339 Noncurrent liabilities (note 6): Bonds payable Capital leases Workers' compensation General liability Compensated absences Total noncurrent liabilities Total liabilities Net Assets Invested in capital assets, net of related debt Unrestricted Total Net Assets Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds Net assets of business -type activities 7,255,000 24 73,492 - 183,871 ,280,000 24 1,537,363 - 7,255,000 - - - 420,773 5,893,680 488,617 6,596,024 7,255,000 7,255,000 13,399,094 11,187,300 250,468 11,437,768 20,839,738 65,547,242 28,659,462 94,206,704 6,140,573 17,954,699 3,516,610 21,471,309 670,326 $ 83,501,941 $ 32,176,072 115,678,013 $ 6,810,899 22,219 $ 115,700,232 See accompanying notes to basic financial statements 33 Enterprise Funds Governmental Total Activities Enterprise Internal Service Water Wastewater Funds Funds $ 16,118,900 $ 3,192,146 $ 19,311,046 $ 20,237,210 1,425,597 - 1,425,597 - 3,620,800 574,932 4,195,732 15,421 867,299 - 867,299 - - - - 318,264 - - - 76,194 22,032,596 3,767,078 25,799,674 20,647,089 2,016,450 - 2,016,450 - 205,793 - 205,793 - 148,191 - 148,191 19,539,273 98,599,168 39,049,998 137,649,166 - 2,624,299 48,277 2,672,576 - (30,937,256) (10,438,813) (41,376,069) (12,535,725) 72,656,645 28,659,462 101,316,107 7,003,548 72,656,645 28,659,462 101,316,107 7,003,548 94, 689,241 32,426,540 127,115,781 27, 650,637 2,237,936 198,283 2,436,219 896,582 157,025 52,161 209,186 51,930 - - - 442,202 - - - 2,499,547 - - - 2,350,383 ,200,000 2,394,961 250,444 2,645,405 7,440,644 Current liabilities payable from restricted assets: Deposits payable 73,468 Accrued interest payable 183,871 Bonds payable (note 6) 1,280,000 Total current liabilities payable from restricted assets 1,537,339 Noncurrent liabilities (note 6): Bonds payable Capital leases Workers' compensation General liability Compensated absences Total noncurrent liabilities Total liabilities Net Assets Invested in capital assets, net of related debt Unrestricted Total Net Assets Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds Net assets of business -type activities 7,255,000 24 73,492 - 183,871 ,280,000 24 1,537,363 - 7,255,000 - - - 420,773 5,893,680 488,617 6,596,024 7,255,000 7,255,000 13,399,094 11,187,300 250,468 11,437,768 20,839,738 65,547,242 28,659,462 94,206,704 6,140,573 17,954,699 3,516,610 21,471,309 670,326 $ 83,501,941 $ 32,176,072 115,678,013 $ 6,810,899 22,219 $ 115,700,232 See accompanying notes to basic financial statements 33 CITY OF NEWPORT BEACH Proprietary Fund Statement of Revenues, Expenses and Changes in Fund Net Assets For the Year Ended June 30, 2004 Enterprise Funds Operating revenues: Charges for sales and services: Water sales Intergovernmental Sewer service and connection fees Other Total operating revenues Operating expenses: Purchase of water Salaries and benefits Depreciation Professional services Maintenance and supplies System maintenance Fleet parts and supplies Workers' compensation Claims and judgments Compensated absences Retiree insurance Other Total operating expenses Operating income (loss) Nonoperating revenues (expenses): Investment income Net decrease in fair value of investments Property income Loss on removal of fixed assets Interest expense Other fiscal charges Total nonoperating revenues (expenses) Income (loss) before transfers Capital contributions - donated capital Transfers in (out) (note 13) Change in net assets Net assets, beginning of year Restatement (note 18) Net assets, beginning of year, as restated Net assets, end of year Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds Change in net assets of business -type activities Water Wastewater $ 16,656,037 Governmental Total Activities Enterprise Internal Service Funds Funds $ 16,656,037 $ - $ 16,656,037 $ - 1,608,507 - 1,608,507 - - 2,867,925 2,867,925 - 165,456 14,868 180,324 12,632,831 18,430,000 2,882,793 21,312,793 12,632,831 7,194,252 - 7,194,252 - 3,210,794 1,066,509 4,277,303 1,076,288 1,250,879 512,519 1,763,398 1,707,231 1,451,855 289,989 1,741,844 29,113 706,616 380,032 1,086,648 1,183,643 1,415,556 476,284 1,891,840 - - - - 327,254 - - - 4,366,625 - - - 1,862,345 - - - 918,644 - - - 1,199,546 1,277,381 176,085 1,453,466 - 16,507,333 2,901,418 19,408,751 12,670,689 1,922,667 (18,625) 1,904,042 (37,858) 172,396 30,645 203,041 183,137 (73,418) (13,660) (87,078) (81,631) 29,280 - 29,280 - (323,655) (466,152) (789,807) 85,730 (367,743) - (367,743) (29,164) (4,906) - (4,906) - (568,046) (449,1fi7) (1,017,213) 158,072 1,354,621 (467,792) 886,829 120,214 86,519 128,812 215,331 - (50,258) (7,525) (57,783) 2,000,000 1,390,882 (346,505) 1,044,377 2,120,214 83,856,371 32,665,592 4,690,685 (1,745,312) (143,015) - 82,111,059 32,522,577 4,690,685 $ 83,501,941 $ 32,176,072 $ 6,810,899 22,219 $ 1,066,596 See accompanying notes to basic financial statements 34 CITY OF NEWPORT BEACH Proprietary Fund Statement of Cash Flows For the Year ended June 30, 2004 Cash flows from operating activities: Cash received from customers or user departments Cash payments to employees for services Cash payments to suppliers for goods and services Cash received (payments made) for other operating activities Net cash provided (used) by operating activities Cash flows from noncapifal financing activities: Cash received from other funds Cash paid to other funds Net cash provided by (used for) noncapital financing activities Cash flows from capital related financing activities: Acquisition of capital assets Proceeds from sale of capital assets Principal payments on long -term liabilities Interest paid on long -tern liabilities Other fiscal charges Net cash used for capital related financing activities Cash flows from investing activities: Interest on investments Property income Net cash provided by investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents, beginning Cash and cash equivalents, ending Reconciliation of cash equivalents to the statement of net assets Cash and investments reported on statement of net assets Cash and investments with fiscal agent reported on statement of net assets Cash and cash equivalents Reconciliation of operating income to net cash used for operating activities: Operating income (loss) Adjustments to reconcile operating income to net cash used for operating activities: Depreciation (Increase) decrease in accounts receivable (Increase) in intergovem mental receivable (Increase) in inventories (increase) in prepaid items Increase in accounts payable and accrued payroll (Decrease) in accrued interest payable (Decrease) in deposits payable Increase in workers' compensation (Decrease) in general liability (Decrease) in compensated absences Total adjustments Net cash used for operating activities Noncash investing, capital and financing activities: Disposal of fixed assets Loss on disposal of fixed assets Contribution of capital assets from government (Decrease) in fair value of investments Total of noncash ac8vities 2,000,000 (50,258) (7,525) (57,783) (50,258) (7,525) (57,783) 2,000,000 (3,626,111) Enterprise Funds (238,992) (3,865,103) (1,140,130) - Governmental - Total Activities (1,230,000) Enterprise Internal Service Water Wastewater Funds Funds $ 17,213,841 $ 2,822,617 $ 20,036,458 $ 12,634,686 (3,153,393) (1,046,063) (4,199,456) (5,556,570) (10,528,693) (1,091,634) (11,620,327) (5,700,748) (1,111,925) (161,217) (1,273,142) 5,063 2,419,830 523,703 2,943,533 1,382,431 2,000,000 (50,258) (7,525) (57,783) (50,258) (7,525) (57,783) 2,000,000 (3,626,111) (238,992) (3,865,103) (1,140,130) - - - 121,449 (1,230,000) - (1,230,000) (430,611) (367,743) - (367,743) (29,164) (4,906) (4,906) (5,228,760) (238,992) (5,467,752) (1,478,456) 98,978 16,985 115,963 101,506 29,280 29,280 128,258 16,985 145,243 101, 506 (2,730,930) 294,171 (2,436,759) 2,005,481 20,275,427 2,897,975 23,173,402 18,231,729 $ 17,544,497 $ 3,192,146 $ 20,736,643 $ 20,237,210 $ 16,118,900 $ 3,192,146 $ 19,311,046 $ 20,237,210 1,425,597 1,425,597 $ 17,544,497 $ 3,192,146 $ 20,736,643 $ 20,237,210 $ 1,922,667 $ (18,625) $ 1,904,042 (37,858) 1,250,879 512,519 1,763,398 1,707,231 (178,190) (45,308) (223,498) 6,918 (867,299) - (867,299) - - - - (121,395) - - - (29,126) 322,202 75,117 397,319 579,373 (25,215) - (25,215) - (5,214) - (5,214) - - - - 1,067,227 - - - (1,446,236) 343,703) 497,163 542,328 1,039,491 1,420,289 $ 2,419,830 $ 523,703 $ 2,943,533 $ 1,382,431 $ 3,707,829 $ 1,328,782 $ 5,036,611 $ 35,719 323,655 466,152 789,807 - 86,519 128,812 215,331 - (73,418) (13,660) (87,078) (81,630) $ 4,044,585 $ 1,910,086 $ 5,954,671 $ (45,911) See accompanying notes to basic financial statements 35 This page left blank intentionally. Ir Fiduciary Funds FIDUCIARY FUNDS Agency Funds, a type of Fiduciary Funds, are used to account for assets held by the City as an agent for other government entities, private organizations, or individuals. CITY OF NEWPORT BEACH Agency Funds Statement of Fiduciary Assets and Liabilities June 30, 2004 Assets Cash and investments (note 4) Restricted assets -cash and investments (note 4) Total assets Liabilities Due to bondholders Due to others Total liabilities Totals $ 3,199,383 1,266,072 $ 4,465,455 $ 4,277,721 187,734 $ 4,465,455 See accompanying notes to basic financial statements 37 This page left blank intentionally. C CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (1) Summary of Significant Accounting Policies The basic financial statements of the City of Newport Beach (the "City ") have been prepared in conformity with generally accepted accounting principles ( "GAAP ") as applicable to government units. The Governmental Accounting Standards Board ( "GASB ") is the accepted standard - setting body for establishing governmental accounting and financial reporting principles. a. Reporting Entity The City of Newport Beach was incorporated on September 1, 1906. The current City Charter was adopted in 1954. The City operates under a Council- Manager form of government and provides the following services: public safety (police, fire, and marine), highway and streets, cultural and recreation, public improvements, planning and zoning, utilities, and general administrative services. The financial statements present the financial activity of the City of Newport Beach (the primary government) and its component unit. The component unit discussed below is included in the City's reporting entity because of the significance of its operational or financial relationship with the City. This entity is legally separate from the City. However, the City of Newport Beach's elected officials have continuing full or partial accountability for fiscal matters of the component unit. The financial reporting entity consists of: (1) the City, (2) organizations for which the City is financially accountable, and (3) organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. An organization is fiscally dependent on the primary government if it is unable to adopt its budget, levy taxes or set rates or charges, or issue bonded debt without approval by the primary government. In a blended presentation, a component unit's balances and transactions are reported in a manner similar to the balances and transactions of the City. Component units are presented on a blended basis when the component unit's governing body is substantially the same as the City's or the component unit provides services almost entirely to the City. Blended Component Unit The financial statements of the City of Newport Beach include the financial activities of the Newport Beach Public Facilities Corporation (the "Corporation "). The Corporation was formed on March 9, 1992, for the purpose of assisting the City of Newport Beach in the financing of public improvements, including a public library. The Corporation is governed by a Board of Directors comprised of seven individuals appointed by the City Council of the City of Newport Beach. The Corporation's financial data and transactions are included in the debt service W CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 fund. Separate financial statements are not prepared for the Corporation. The debt service fund is used solely to account for the activities of the Corporation and contains no other City debt financing activities. b. Basis of Accounting and Measurement Focus The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or after November 30, 1989 that do not conflict with or contradict GASB pronouncements. Government -wide Financial Statements Government -wide financial statements display information about the reporting government as a whole, except for its fiduciary activities. These statements include separate columns for the governmental and business -type activities of the primary government (including its blended component units). The City of Newport Beach has no discretely presented component units. Eliminations have been made in the Statement of Activities so that certain allocated expenses are recorded only once (by the function to which they were allocated). However, general government expenses have not been allocated as indirect expenses to the various functions of the City. Government -wide financial statements are presented using the economic resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all (both current and long -term) economic resources and obligations of the reporting government are reported in the government -wide financial statements. Basis of accounting refers to when revenues and expenses are recognized in the accounts and reported in the financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. 40 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as an expenditure. Proceeds of long -term debt are recorded as a liability in the government -wide financial statements, rather than as another financing source. Amounts paid to reduce long -term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and non -major funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations. Governmental Funds In the fund financial statements, governmental funds are presented using the modified - accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses an availability period of 60 days. Sales taxes, property taxes, franchise taxes, gas taxes, motor vehicle license fee, transient occupancy taxes, grants, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period to the extent normally collected within the availability period. Other revenue items are considered to be measurable and available when cash is received by the City. Revenue recognition is subject to the measurability and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the period in which the underlying exchange 41 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 transaction upon which they are based takes place. Imposed non - exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government - mandated and voluntary non - exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non - current portions of long -term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources," since they do not represent net current assets. Recognition of governmental fund type revenue represented by non - current receivables is deferred until they become current receivables. Non- current portions of other long -term receivables are offset by fund balance reserve accounts. Revenues, expenses, gains, losses, assets, and liabilities resulting from non - exchange transaction are recognized in accordance with the requirements of GASB Statement No. 33. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by non - current liabilities. Since they do not affect net current assets, such long -term amounts are not recognized as governmental fund type expenditures or fund liabilities. Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long -term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long -term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. 42 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Proorietary & Fiduciary Funds The City's enterprise and internal service funds are proprietary funds. In the fund financial statements, proprietary and fiduciary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or non - current) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Proprietary fund operating revenues, such as charges for services, result from exchange transactions associated with principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Non - operating revenues, such as subsidies, taxes, and investment earnings result from non - exchange transactions or ancillary activities. Amounts paid to acquire capital assets are capitalized as assets in the proprietary fund financial statements, rather than reported as expenditure. Proceeds of long -term debt are recorded as a liability in the proprietary fund financial statements, rather than as other financing source. Amounts paid to reduce long -term indebtedness of the proprietary funds are reported as a reduction of the related liability, rather than as expenditure. Agency funds are custodial in nature (assets equal liabilities) and do not involve the recording of City revenues and expenses. C. Fund Classifications The City utilizes the following broad categories of funds: Major Funds Major funds are those funds which are either material or of particular importance. Major Governmental Funds — Governmental funds are generally used to account for tax supported activities. The following governmental funds met the criteria of a major fund: General Fund The General Fund is the general operating fund of the City. It is used to account for all activities, except those required to be accounted for in another fund. 43 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Tide and Submerged Land The Tide and Submerged Land Fund is used to account for all revenues and expenditures related to the operation of the City's tidelands, including beaches and marinas. Newport Coast Annexation Fund The Newport Coast Annexation Fund is used to account for revenues and expenditures related to the Newport Coast Annexation Agreement. Major Proprietary Funds — Proprietary funds are used to report an activity for which a fee is charged to external users to recover the cost of operation. Water Fund The Water Fund is an enterprise fund used to account for the activities associated with the transmission and distribution of potable water by the City to its users. Wastewater Fund The Wastewater Fund is an enterprise fund used to account for the activities associated with providing sewer services by the City to its users. Internal Service Funds — The Internal Service Funds are used to account for the City's self- insured general liability and workers' compensation, compensated absences, retiree insurance, and the cost of maintaining and replacing the City's rolling stock fleet. City departments are the primary users of these services and are charged a fee on a cost reimbursement basis. Fiduciary Funds — The Fiduciary Funds are used to account for assets held by the City as an agent for property owners with special assessments, local businesses in business improvements districts, and other individuals who have made miscellaneous special deposits with the City. Cash and Investments For purposes of the statement of cash flows, cash and cash equivalents are defined to be cash on hand, demand deposits and highly liquid investments with a maturity of three months or less from the date of purchase. For financial statement presentation purposes, cash and cash equivalents are shown as cash and investments and restricted cash and investments in the proprietary funds. Investments Investments are generally stated at fair value. Cash and investments are pooled to maximize investment yields. The net change in fair value and interest earned on the investments is allocated to the 44 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 respective funds based on each fund's average monthly cash and investments balance. The City's investment in LAIF is $5,063,942 at June 30, 2004. This investment value is based on information provided by the State Treasurer's Office. The carrying value of the City's position in the fund is materially consistent with the fair value of the fund shares. This pool is under the regulatory oversight of the State Treasurer's Office. The LAIF Board consists of five members as designated by Statute. The Chairman is the State Treasurer, or his designated representative. Two members qualified by training and experience in the field of investment of finance, and two members who are treasurers, finance or fiscal officers or business managers employed by any County, City or local district or municipal corporation of this state, are appointed by the State Treasurer. The term of each appointment is two years, or at the pleasure of the appointing authority. e. Intergovernmental Receivables Intergovernmental receivables represent grant reimbursement requests, capital project billings, and pending transfers of taxes and fees collected by other government agencies. As of June 30, 2004, the balance of this account was $11,389,128 of which $5,000,000 represents a receivable from the Irvine Ranch Water District in conjunction with the Newport Coast Pre - annexation Agreement. See Note (17) for more information. f. Inventories Inventories are valued at cost, which approximates market, using the first -in, first - out method. The City follows the consumption method for inventory control. The costs of governmental fund type inventories are recorded as expenditures when consumed. g. Notes Receivable Included in notes receivable is a $50,000 loan to the City Manager to purchase a home in the City. As required by the City Charter and the employment agreement, the City Manager has to establish residency in, and become an elector of, the City of Newport Beach. The City Manager shall pay a simple interest on the unpaid balance of the loan, which shall be due on or before September 15`h of each fiscal year. The interest rate on the loan shall be the average rate of return on all City investments during the fiscal year. The City Manager may, but is not required to make payments to reduce the principal amount of the loan at any time and 45 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 payments to reduce the principal shall not be subject to any pre - payment penalty. The entire unpaid balance of the loan is due March 26, 2012, or at the City Manager's separation from City employment. h. Capital Assets Capital assets, which include land, structures, equipment, and infrastructure assets, are reported in the applicable governmental or business -type activities columns in the Government -wide Financial Statements. Capital assets are recorded at cost where historical records are available and at an estimated original cost where no historical records exist. Equipment purchased in excess of $5,000 is capitalized if it has an expected useful life of three years or more. Building, infrastructure, and improvements are capitalized if cost is in excess of $30,000. The cost of normal maintenance and repairs that do not add to the value of the asset's lives are not capitalized. The City chose to value and report on infrastructure assets in their entirety (e.g. Prior to 1980). Major capital outlay for capital assets and improvements are capitalized as projects are constructed. For debt - financed capital assets, interest incurred during the construction phase is reflected in the capitalization value of the asset constructed, net of interest earned on the invested proceeds over the same period. Capital assets acquired through lease obligations are valued at the present value of future lease payments at the date acquired. Contributed capital assets are valued at their estimated fair market value at the date of contribution. Capital assets used in operations are depreciated over their estimated useful lives using the straight -line method in the government -wide financial statements and in the fund financial statements of the proprietary funds. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The range of lives used for depreciation purposes for each fixed asset class as follows: Structures 30 -75 years Equipment 3 -15 years Infrastructure 20 -75 years L Claims and Judgments The City accounts for material claims and judgments and associated legal and administrative costs when it is probable that the liability claim has been incurred and the amount of the loss can be reasonably estimated. The City records the estimated loss liabilities in the Internal Service Fund. Included therein are claims incurred but not reported, which consists of (a) known loss events expected to be presented as claims later, (b) unknown loss events that are expected to become claims, and (c) expected future development on claims already reported. This is 46 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 based upon historical actual results that have established a reliable pattern supplemented by specific information about current matters. Small dollar claims and judgments are recorded as expenditures when paid. j. Property Taxes The assessment, levy, and collection of property taxes are the responsibility of the County of Orange. The City records property taxes as revenue when received from the County, except at year -end, when property taxes received within 60 days are accrued as revenue. Property taxes are assessed and collected each fiscal year according to the following property tax calendar: Lien date March 1 Levy date July 1 Due dates November 1 — 1 t installment March 1 — 2nd installment Collection dates December 10 — 1st installment April 10 — 2 "d installment k. Compensated Absences It is the City's policy to permit employees to accumulate earned but unused vacation and limited amounts of earned but unused sick leave benefits, which will be paid to employees upon separation from City service. Beginning in fiscal year 1990, the City adopted a general leave plan to replace the traditional vacation and sick leave plan. The City uses a general leave plan which permits a maximum of three years' accrual for every employee, above which the excess is paid out as current compensation. All employees hired prior to January 1, 1990, were given the option of remaining in the traditional vacation and sick leave plan or enrolling in the general leave plan. All employees hired on or after January 1, 1990, are automatically enrolled in the general leave plan. Compensated absences are accrued in the Compensated Absence Internal Service Fund when employee services have been rendered and when it becomes probable that the City will compensate the employees for benefits through paid time off or cash payments at termination or retirement. Benefits that have been earned but are not yet available for use because employees have not met certain conditions are accrued to the extent it is probable that the employees will meet the conditions for compensation in the future. Deferred Revenue Deferred revenues are those where asset recognition has been met, but the revenue recognition criteria have not been met. 47 (2) CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Reconciliation of Government -wide and Fund Financial Statements a. Explanation of Differences Between Governmental Funds Balance Sheet and the Statement of Net Assets The "total fund balances' of the City's governmental funds $83,527,743 differs from "net assets" of governmental activities $1,604,918,091 reported in the statement of net assets. This difference primarily results from the long -term economic focus of the statement of net assets versus the current financial resources focus of the governmental fund balance sheets. Capital Related Items When capital assets (property, plant, and equipment) that are to be used in governmental activities are purchased or constructed, the cost of those assets are reported as expenditures in governmental funds. However, the statement of net assets includes those capital assets among the assets of the City as a whole. Cost of capital assets $1,631,215,475 Accumulated depreciation (100,007,622) Total capital assets, net' $1,531,207,853 "Amount excludes net capital assets of $7,003,548 from Internal Service funds. Long -term Debt Transactions Long -term liabilities applicable to the City's governmental activities are not due and payable in the current period and accordingly are not reported as fund liabilities. All liabilities (both current and long -term) are reported in the statement of net assets. Balances at June 30, 2004 were: Certificates of participation $ 5,845,000 Note payable 1,939,132 Pre - annexation agreement 15,600,000 CDBG Loan 2,340.000 Total $25.724.132 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Accrued Interest Accrued liabilities in the statement of net assets differ from the amount reported in governmental funds due to accrued interest on outstanding debt payable (see Note 6). Accrued interest added 155 153 Investment in Joint Venture Investment in joint ventures is not a current financial resource and hence reported only in the statement of net assets. Net equity in joint venture $2.565.819 Certain Deferred Revenue Some of the revenue will be collected after year -end, but is not available soon enough to pay for current period's expenditures, and therefore is reported as deferred revenue in the governmental funds. Deferred revenue earned $6.616.282 Internal Service Funds Internal service funds are used by management to charge the costs of certain activities (such as equipment management and self- insurance authorities) to individual funds. The assets (including capital assets) and liabilities of the internal service funds are included in governmental activities in the statement of net assets, because they primarily serve governmental activities of the City. Internal Service Funds $6.810.899 Reclassifications and Eliminations Interfund balances must generally be eliminated in the government -wide statements, except for net residual amounts due between governmental activities. Amounts involving fiduciary funds should be reported as external transactions. Any allocations must reduce the expenses of the function from which the expenses are being allocated, so that expenses are reported only once — in the function in which they are allocated. Investments in joint ventures are not a current financial resource and are not reported in the governmental funds. Therefore, it is added for the statement of net assets. Interfund balance created due to the consolidation of internal service activities to governmental and enterprise funds is not reported in the fund statements and must be added to the statement of net assets. 49 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (2) Explanation of Differences between Governmental Funds (a) Balance Sheet and the Statement of Net Assets, (Continued) Total Capital Governmental Related Assets Funds Items Long -term Accumulated Debt Interest Depreciation Transactions Payable Cash and investments $ 82,408,972 - - Receivables: $ 5,066,434 - - - - Accounts 5,385,525 - - Notes 50,000 - - Lease - - Interest 951,776 - - Intergovemmental receivables 10,521,829 - - Restdcted cash with fiscal agent 5,040,828 - - Interfund balances 3,250,242 - - Due from other funds - - Imestment in joint venture - - - Prepaid items 256,947 - - Inventory 178,630 - - Other 2,187 - - Capital assets - 1,631,215,475 - Accumulated depreciation - - (100,007,622) Total assets S 108,046,936 1,631,215,475 (100,007,622) Liabilities and Fund Balances I Net Assets Liabilities: Accounts payable $ 5,066,434 - - - - Accrued payroll 4,713,544 - - - - Accmed interest payable - - - - 155,153 Deposits payable 2,967,365 - - - - Capital leases payable - - - - - Claims payable - - - - - Workers' compensation payable - - - - - Compensated absences payable - - - - - COP payable - current - - - - - Note payable - current - - - - - Deferred revenue 8,521,608 - - - - Interfund payables - - - - - Due to other funds 3,250,242 - - - - Long -term liabilities - - - 25,724,133 - Total liabilities 24,519,193 - - 25,724,133 155,153 Fund balances / net assets 83,527,743 1,631,215,475 (100,007,622) (25,724,133) (155,153) Total liabilities and and fund balances / net assets $ 108,046,936 $ 1,631,215,475 (100,007,622) - - CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Investment Certain Internal Reclassifications in Joint Deferred service and Statement of Venture Revenue Funds Eliminations Net Assets - - 20,237,210 - 102,646,182 - - 15,421 - 5,400,946 - - - - 50,000 - - - - 951,776 - - - - 10,521,829 - - - - 5,040,828 - - - (3,250,242) - 2,656,819 - 2,656,819 - - 76,194 - 333,141 - - 318,264 - 496,894 - - 2,187 - - 19,539,273 - 1,650,754,748 - - (12,535,725) - (112,543,347) 2,656,819 - 27,650.637 (3,250,242) 1,666,312,003 - - 896,582 - 5,963,016 - - 51,930 - 4,765,474 - - - - 155,153 - - - - 2,967,365 - - 442,202 - 442,202 - - 2,350,383 - 2,350,383 - - 2,499,547 - 2,499,547 - 1,200,000 - 1,200,000 - (6,616,282) - - 1,905,326 - - - 22,219 22,219 - - (3,250,242) - - - 13,399,094 - 39,123,227 (6,616,282) 20,839,738 (3,228,023) 61,393,912 2,656,819 6,616,282 6,810,899 (22,219) 1,604,918,091 2,656.819 - 27,650,637 (3,250,242) 1,666,312,003 51 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 b. Explanation of Differences between Enterprise Funds and Government -wide Statement of Net Assets Total net assets of the City's Enterprise Funds of $115,678,013 differs from net assets of the business -type activities of $115,700,232 reported in the government -wide statement of net assets. The difference, $22,219 results from the consolidation of internal service fund activities related to the enterprise funds. (2) Reconciliation of government -wide and fund financial statements (b) Explanation of Differences between Enterprise Funds and Government -wide Statement of Net Assets. (Continued) Assets Cash and investments Receivables: Accounts Restricted cash with fiscal agent Interfund balances Intergovernmental receivables Capital assets, net Total assets Liabilities and Fund Balances I Net Assets Liabilities: Accounts payable Accrued payroll Accrued interest payable Interfund balances Deposits payable Noncurrent liabilities: Due within one year Due in more than one year Total liabilities Net Assets Total Internal Government wide Enterprise Service Statement of Funds Funds Net Assets $ 19,311,046 $ - $ 19,311,046 4,195,732 - 4,195,732 1,425,597 1,425,597 - 22,219 22,219 867,299 867,299 101,316,107 - 101,316,107 $ 127,115,781 $ 22,219 $ 127,138,000 $ 2,436,219 $ - $ 2,436,219 209,186 - 209,186 183,871 - 183,871 73,492 - 73,492 1,280,000 - 1,280,000 7,255,000 7,255,000 11,437,768 11,437,768 Invested in capital assets, net of related debt 101,316,107 - 101,316,107 Restricted for debt service - - - Unrestricted 14,361,906 22,219 14,384,125 $ 115,678,013 $ 22,219 $ 115,700,232 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 C. Explanation of Differences between Governmental Fund Operating Statements and the Statement of Activities The "net change in fund balances" for governmental funds $5,577,724 differs from the "change in net assets" for governmental activities $100,845,682 reported in the statement of activities. The differences arise primarily from the long -term economic focus of the statement of activities versus the current financial resources focus of the governmental funds. The effect of the difference is illustrated below. Capital Related Items When capital assets that are to be used in governmental activities are purchased or constructed, the resources expended for those assets are reported as expenditures in governmental funds. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. In governmental funds, significant maintenance projects are reclassified as functional expenses in the statement of net assets. Also, contributed capital is not recorded in governmental funds; therefore it is added for the statement of net assets. Beginning net assets in the statement of activities has been changed to reflect a correction in valuation of infrastructure. See Note (18) for more information. Capital outlay Net change to Internal Service Fund capital assets Contributed capital Net change in capital related items Depreciation expense Deletions to accumulated depreciation Net change in accumulated depreciation 53 $5,032,590 (4,953,586) 102.713.421 $102 792 425 ($8,535,061) 986.262 ($7.548.7991 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Long -term Debt Transactions Repayment of debt service is reported as an expenditure in governmental funds and, thus, has the effect of reducing fund balance because current financial resources have been used. Issuance of debt is reported as an other financing source in governmental funds, thus increasing fund balance. For the City as a whole, however, the principal payments reduce the liabilities, and proceeds from long term debt increase liabilities in the statement of net assets. Certificates of Participation $265,000 Note payable 143,350 Pre - annexation agreement 1,200,000 CDBG loan 60.000 Total principal payments made $1.668.350 Accrued Interest Interest accrued on outstanding debt payable is not recorded as an expenditure in governmental funds, and, thus has been added to the statement of activities. Net change in accrued interest 7 2 Investment in Joint Venture Investment in joint ventures creates an explicit, measurable equity interest reported only in the statement of activities. Net change in investment in joint venture 1118 819 I CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Certain Deferred Revenue Some of the revenue will be collected after year -end, but is not available soon enough to pay for current period's expenditures, and therefore is reported as deferred revenue in the governmental funds. Net change in deferred revenue ($4 709 2361 Internal Service Funds Internal service funds are used by management to charge the costs of certain activities, such as equipment management and self- insurance activities, to individual funds. The adjustments for internal service funds "closes" those funds by reimbursing or charging additional amounts to participating departments in individual funds for costs over or under charged for those activities. Net change in Internal Service Funds $2.120.213 Reclassification and Eliminations Interfund balances must generally be eliminated in the government -wide financial statements, except for net residual amounts due between governmental and business -type activities. Any allocations must reduce the expenses of the function from which the expenses are being allocated, so that expenses are reported only once — in the function in which they are allocated. Amounts involving fiduciary funds should be reported as external transactions. 55 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (2) Reconciliation of Government -wide and Fund Financial Statements (c) Explanation of Differences between Governmental Fund Operating Statements and the Statement of Activities, (Continued) Fund balances I net assets beginning of year, as restated 77,950,019 1,528,423,050 (93,654,141) (27,392,483) (162,419) Fund balances I net assets, end of year $ 83,527,743 $ 1,631,215,475 $ (100,007,622) $ (25,724,133) $ (155,153) 56 Total Capital Long -term Governmental Related Accumulated Debt Accrued Funds Items Depreciation Transactions Interest Revenues: Taxes and assessments $ 79,874,751 $ - $ - $ - $ - Intergovernmental 16,108,023 - - - - Licenses and permits 5,429,632 - - - - Chargesforservices 11,516,782 - - - - Fines and forfeitures 3,605,963 - - - - Investment income 887,513 - - - Net increase in fair value of investments (360,586) - - - - Property income 11,857,671 - - - - Share of joint venture net income - - - - - Donations 2,704,367 - - - - Contributed capital 102,713,421 - - - Gain on sale of capital assets - - - - - Other 478,200 Total revenues 132,102,316 102,713,421 Expenditures: Current: General government 11,024,256 - 208,258 Public safety 56,849,718 1,140,130 (622,864) - - Public works 22,780,896 1,204,022 5,942,396 - Community development 5,723,031 - 99,731 - Community services 10,827,346 2,609,434 725,960 - Capital outlay 15,188,550 (5,032,590) - - - Debt service: Principal retirement 1,668,350 - - (1,668,350) - Interest and fiscal charges 520,228 (7,266) Total expenses 124,582,375 (79,004) 613531481 (1,668,350) (7,266) Other financing sources (uses): Transfers in 16,553,395 - - - - Transfers out (18,495,612) - - - - Proceeds from long -term debt Total other financing sources (uses) (1,942,217) Net change in fund balances I net assets 5,577,724 102,792,425 (6,353,481) 1,668,350 7,266 Fund balances I net assets beginning of year, as restated 77,950,019 1,528,423,050 (93,654,141) (27,392,483) (162,419) Fund balances I net assets, end of year $ 83,527,743 $ 1,631,215,475 $ (100,007,622) $ (25,724,133) $ (155,153) 56 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Investment Certain Internal Reclassifications 703,733 in Joint Deferred Service and Statement of Venture Revenue Fund Eliminations Activities $ - $ - $ - $ - $ 79,874,751 - (4,709,236) - - 11,398,787 - - - - 5,429,632 - - - (404,398) 11,112,384 - - - - 3,605,963 - - 183,137 1,070,650 - - (81,631) - (442,217) - - - - 11,857,671 146,819 - - - 146,819 - - - - 2,704,367 - - - - 102,713,421 - - 85,730 - 85,730 478,200 146,819 (4,709,236) 187,236 (404,398) 230,036,158 (45,109) 240,974 11,428,379 107,916 703,733 58,178,633 42,286 8,158,232 38,127,832 (40,134) 447,157 6,229,785 (27,100) 605,864 14,741,504 (10,155,960) - 29,164 542,126 67,023 129,248,259 2,000,000 (18,495,612) 57,783 - 18,495,612 - 2,000,000 57,783 146,819 (4,709,236) 2,120,213 (404,398) 100,845,682 2,510,000 11,325,518 4,690,686 382,179 1,504,072,409 $ 2,656,819 $ 6,616,282 $ 6,810,899 _L _____L22,2191 $ 1,604,918,091 57 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Explanation of Differences between Enterprise Funds Operating Statement and the Statement of Activities The change in net assets for the City's enterprise funds $1,044,377 differs from the change in net assets of the business -type activities $1,448,775 reported in the government -wide statement of activities. The difference $404,398 results from the consolidation of internal service fund activities related to the enterprise funds. j22) Reconciliation of Government -wide and Fund Financial Statement (d) Explanation of Differences between Enterprise Funds Operating Statement and the Statement of Activities, (Continued) Total Internal Business -type activities Enterprise Service Statement of Funds Fund Activities Operating revenues: Charges for sales and services: Water sales $ 16,656,037 $ - $ 16,656,037 Intergovernmental 1,608,507 - 1,608,507 Sewer service and connection fees 2,867,925 - 2,867,925 Other 180,324 180,324 Total operating revenues 21,312,793 21,312,793 Operating expenses: Purchase of Water 7,194,252 - 7,194,252 Salaries and wages 4,277,303 - 4,277,303 Depreciation 1,763,398 - 1,763,398 Professional Services 1,741,844 - 1,741,844 Maintenance and supplies 1,086,648 (404,398) 682,250 System maintenance 1,891,840 - 1,891,840 Other 1,453,466 1,453,466 Total operating expenses 19,408,751 (404,398) 19,004,353 Operating income 1,904,042 404,398 2,308,440 Nonoperating revenues (expenses): Investment income 203,041 - 203,041 Net increase in fair value of investments (87,078) - (87,078) Property income 29,280 - 29,280 Loss on removal of fixed assets (789,807) - (789,807) Interest expense (367,743) - (367,743) Other (4,906) (4,906) Total other financing sources (1,017,213) (1,133,176) Income before transfers 886,829 404,398 1,175,264 Capital contributions 215,331 - 215,331 Transfers out (57,783) (57,783) Change in net assets 1,044,377 404,398 1,448,775 Net assets, beginning of year 116,521,963 (382,179) 116,139,784 Restatement (1,888,327) (1,888,327) Net assets, beginning of year, as restated 114,633,636 (382,179) 114,251,457 Net assets, end of year $ 115,678,013 $ 22,219 $ 115,700,232 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (3) Budgetary Control and Compliance The City adheres to the following general procedures in establishing the budgetary data reflected in the financial statements: During April, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following July 1. The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at City Council meetings to obtain taxpayer comments. Prior to July 1, the budget is legally adopted through passage of an appropriation resolution. • Budgets are adopted on an annual basis consistent with generally accepted accounting principles for General and Special Revenue Funds. • The City of Newport Beach does not present budget information on Capital Projects Funds since the City approved project - length budgets. These project - length budgets authorize total expenditures over the duration of a construction project rather than year -by -year budgeting. • The City of Newport Beach does not present budget information on Debt Service Fund since the City is not required to and does not adopt an annual budget. • The budget is formally integrated into the accounting system and employed as a management control device during the year. • The legal level of budgetary control is at the fund level. The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions which alter the total appropriations of any fund must be approved by City Council. • At fiscal year -end, budget appropriations lapse. Budget appropriations for incomplete capital projects are re- budgeted in the following fiscal year by Council action and are included in the revisions noted above. Projects that are not started during the budget year are reevaluated in the following year. • Encumbrances represent commitments related to unperformed contracts for goods and services. The City utilizes an encumbrance system as a management control technique to assist in controlling expenditures. Under this system, encumbrance accounting for the expenditure of funds is recorded in order to indicate outstanding commitments and is employed in the governmental fund types. Encumbrances outstanding at year -end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. Encumbrances and their related budgets are honored in the subsequent year to fulfill these commitments and are presented in the original adopted budget. CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Expenditures exceeded appropriations in the following non -major governmental funds. Appropriations Expenditures Variance Air Quality Management District $ 25,000 $ 96,003 $ (71,003) Miscellaneous Grants $ 40,000 $ 42,423 $ (2,423) Supplemental Law Enforcement $ 119,171 $ 119,411 $ (240) The following funds reported deficit fund balances: Special Revenue Funds Contributions $ 956,689 Capital Projects Funds Assessment Districts $ 171,619 Internal Service Funds Insurance Reserve $3,390,487 Compensated Absences $6,236,986 (4) Cash and Investments The City has elected to pool all cash and investments of all funds, except for funds required to be held by outside fiscal agents under the provisions of certificates of participation. Cash and investments (including cash and investments with fiscal agents) at June 30, 2004, consisted of the following: Governmental activities $ 107,687,010 Business -type activities 20,736,643 Fiduciary funds 4,465,455 Total $ 132,889,108 .o] CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Total carrying value of cash and investments at June 30, 2004, consisted of the following: Pooled cash deposits $ 2,331,394 Pooled investments 122,825,217 Total unrestricted cash and investments 125,156,611 Restricted cash and investments: Cash and investments with fiscal agents 7,732,497 Total cash and investments $ 132,889,108 Authorized Deposits /Investments Under the provisions of the City's investment policy, and in accordance with Section 53601 of the California Government Code, the City may deposit and invest in the following: • Certificates of Deposit (or Time Deposits) • Negotiable Certificates of Deposit • Bankers Acceptances • U.S. Treasury Issues • Securities of Federal Agencies and Federal Instrumentalities • Commercial paper • Repurchase Agreements and Reverse Repurchase Agreements • Passbook Savings Accounts • Local Agency Investment Fund (State of California Investment Pool) • County Investment Pools (Los Angeles) • Money Market Funds /Mutual Funds • Medium Term Corporate Bonds /Notes • Mortgage- backed securities and Asset - backed securities • Municipal Bonds The City investment policy contains several additional requirements, including the following investment limitations (as a percentage of the total portfolio): 10% for certificates of deposit, 30% for negotiable certificates of deposit, 30% for bankers acceptances, 25% for commercial paper, 10% for reverse repurchase agreements, 5% for the Los Angeles County investment pool, 30% for medium term notes, 20% for asset - backed securities, 15% for municipal bonds, and 20% for money market funds. 61 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Deposits Deposits consist of cash and demand deposits accounts. Deposits in banks are maintained in financial institutions that provide Federal Depository Insurance Corporation protection on the bank balances. The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of a city's deposits. California law also allows financial institutions to secure city deposits by pledging first trust deed mortgage notes having a value of 150% of a city's total deposits. The City may waive collateral requirements for deposits that are fully insured up to $100,000 by federal depository insurance. The City's deposits at year -end are categorized below to give an indication of the level of credit risk assumed by the City in three categories as follows: Category 1 Insured or collateralized with securities held by the City or its agent in the City's name. Category 2 Collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 3 Uncol lateral ized. As of June 30, 2004, the City's deposit balances were as follows: Category Bank Carving 1 2 3 Balance Amount Petty Cash $ - $ - $ $ - $ 28,232 Deposits: Demand deposits 300,000 2,859,161 3,159,161 2,303,162 Total deposits $ 300,000 $ 2,859,161 $ $ 3,159,161 $ 2,331,394 Investments The investments that are represented by specific identifiable investment securities are classified as to credit risk by three categories as follows: Category 1 Insured, registered, or securities held by the City or its agent in the City's name. Category 2 Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. Category 3 Uninsured and unregistered, with securities held by the counterparty or by its trust department or agent but not in the City's name. REA CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 The City's investments at June 30, 2004, are summarized below for the credit risk and carrying amounts: * Not subject to categorization. 63 Category Carrying 1 2 3 Amount Pooled Investments U.S. Treasury Notes $ - $ 25,308,675 $ - $ 25,308,675 Federal Home Loan Bank - 24,526,871 - 24,526,871 Federal Farm Credit Bank - 1,237,660 - 1,237,660 Federal Home Loan Mortgage Corporation - 20,773,967 - 20,773,967 Federal National Mortgage Association - 27,635,434 - 27,635,434 Other Government Securities - 971,400 - 971,400 Money market funds* - - - 1,175,874 Medium term notes - 11,486,691 - 11,486,691 Commercial Paper - 4,644,704 - 4,644,704 State of California: Local Agency Investment Fund* - - - 5,063,942 Total pooled investments $ - $ 116,585,402 $ - $ 122,825,217 Investments with fiscal agents: Mutual funds invested in US Government Securities* $ 7,732,497 * Not subject to categorization. 63 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (5) Capital Assets Capital asset activity for the year ended June 30, 2004 was as follows: Governmental Activities: Non - depreciable: Land Work in progress Depreciable: Structures Equipment Infrastructure Less accumulated depreciation for: Structures Equipment Infrastructure Net Beginning Balance, as Restated $ 1,219,744,818 11,762,360 30,962,194 21,701,565 263,198,888 1,547,369,825 (8,811,284) (13,086,801) (83,096,463) (104,994,548) Balance Additions Deletions June 30, 2004 $ 97,537,247 3,375,944 3,656,020 1,225,219 13,070,142 118,864,572 (637,049) (2,138, 580) (5,759,432) (8,535,061) $ (2,442,416) (11,118,561) (167,018) (547,632) (1,204,022) (15,479,649) 66,807 557,190 362,265 986,262 $ 1,314,839,649 4,019,743 34,451,196 22,379,152 275,065,008 1,650,754,748 (9,381,526) (14,668,191) (88,493,630) (112,543,347) $ 1,442,375,277 $ 110,329,511 $ (14,493,387) $ 1,538,211,401 Beginning balance has been restated to include correction of value of infrastructure and related accumulated depreciation. See Note (18) for further discussion. 64 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Business -type Activities: Non - depreciable: Land Work in progress Depreciable: Structures Equipment Infrastructure Less accumulated depreciation for: Structures Equipment Infrastructure Net Beginning Governmental Business -type Balance, as Activities General government Balance Restated Additions Deletions June 30, 2004 Public works 6,304,661 - $ 2,016,450 $ - $ - $ 2,016,450 4,018,136 2,668,386 (4,013,946) 2,672,576 205,793 - - 205,793 132,246 15,945 $ 1,763,398 148,191 133,261,781 5,410,050 (1,022,665) 137,649,166 139,634,406 8,094,381 (5,036,611) 142,692,176 (86,450) (5,145) (91,595) (130,070) (1,088) - (131,158) (39,629,009) (1,757,165) 232,858 (41,153,316) (39,845,529) (1,763,398) 232,858 (41,376,069) $ 99,788,877 $ 6,330,983 $ (4,803,753) $ 101,316,107 Beginning balance has been restated to include correction of work in progress, City -owned water and sewer lines, and related accumulated depreciation. See Note (18) for further discussion. Depreciation expense was charged in the following functions in the Statement of Activities: 65 Governmental Business -type Activities Activities General government $ 208,258 $ - Public safety 1,129,644 - Public works 6,304,661 - Community development 99,731 - Community service 792,767 - Water - 1,250,879 Wastewater - 512,519 $ 8,535,061 $ 1,763,398 65 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (6) Long -Term Debt Changes in Long -Term Liabilities Long -term liability for the year ended June 30, 2004, was as follows: Governmental activities: Certificates of participation payable Note payable Pre - annexation agreement CDBG Loan Capital leases payable Workers' compensations payable Claims and judgements payable Compensated absences Total governmental activities Business -type activities: Water Revenue Bonds payable Total Amounts Beginning Ending Due Within Balance Additions Deletions Balance One Year $ 6,110,000 $ - $ (265,000) $ 5,845,000 $ 275,000 2,082,483 - (143,350) 1,939,133 149,801 16,800,000 - (1,200,000) 15,600,000 1,200,000 2,400,000 - (60,000) 2,340,000 64,000 1,293,586 - (430,611) 862,975 442,202 7,326,000 5,433,852 (4,366,625) 8,393,227 2,499,547 4,285,236 416,109 (1,862,345) 2,839,000 2,350,383 8,139,727 574,941 (918,644) 7,796,024 1,200,000 48,437,032 6,424,902 (9,246,575) 45,615,359 8,180,933 9,765,000 - (1,230,000) 8,535,000 1,280,000 $ 58,202,032 $ 6,424,902 $ (10,476,575) $ 54,150,359 $ 9,460,933 Internal service funds predominantly serve the governmental funds. Accordingly, long -term liabilities for them are included as part of the above totals for governmental activities. Also, liabilities for workers' compensation, claims and judgments, and compensated absences are typically liquidated from the Internal Service funds through resources collected from individual funds. .. CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Governmental Activities • Certificates of Participation In Fiscal Year 1998 -99, the Newport Beach Public Facilities Corporation issued $7,330,000 of Refunding Certificates of Participation to advance refund the 1992 Certificates of Participation used to finance the construction of the Central Library. The refunding was undertaken to reduce total debt service payments over the next twenty years by $690,228 and resulted in an economic gain of $495,745. The Refunded Certificates were executed and delivered pursuant to the Prior Trust Agreement. The City has previously entered into a project lease with the Newport Beach Public Facilities Corporation to lease certain property, facilities, improvements, and equipment. The lease payments made by the City are held by a trustee who makes semi - annual payments on the Certificates of Participation. The lease payments began May 15, 1994, and are in amounts sufficient to cover the payment of principal and interest of the Certificates. The 1998 Certificates consist of $2,995,000 of Serial Certificates with interest rates from 3.6% to 4.55% and $4,335,000 of Term Certificates with interest rates from 5.05% to 5.15 %. Interest on the Certificates is payable semiannually on June 1 and December 1 of each year. Future principal payments range from $275,000 to $535,000 through June 1, 2019. Principal payments are payable annually on June 1 of each year. At June 30, 2004, the City has a required cash reserve balance for debt service of $566,157, which is recorded as a restricted asset and reservation of fund balance in the Debt Service Fund. The outstanding balance at June 30, 2004, amounted to $5,845,000. The annual amortization requirements of the Certificates of Participation are as follows: Year Ending June 30 Principal Interest Total 2005 $ 275,000 $ 286,688 561,688 2006 290,000 275,000 565,000 2007 300,000 262,530 562,530 2008 315,000 249,480 564,480 2009 330,000 235,462 565,462 2010 -2014 1,905,000 919,428 2,824,428 2015 -2019 2,430,000 386,435 2,816,435 $ 5,845,000 $ 2,615,023 $ 8,460,023 67 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 • Note Payable Note payable consists of a note to the California Department of Boating and Waterways in 1987 for a loan in the amount of $3,300,000. The note is payable in thirty annual principal and interest installments of $237,062 at 4.5% rate of interest beginning August 1, 1987. The outstanding balance at June 30, 2004, amounted to $1,939,132. The annual amortization requirements for the Note Payable are as follows: Year Ending June 30 Principal Interest Total 2005 149,801 87,261 237,062 2006 156,542 80,520 237,062 2007 163,587 73,475 237,062 2008 170,948 66,114 237,062 2009 178,641 58,421 237,062 2010 -2014 1,021,259 164,041 1,185, 300 2015 -2016 98,354 6,688 105,042 $ 1,939,132 $ 536,520 $ 2,475,652 • Newport Coast Pre - Annexation Agreement Payable In conjunction with the January 1, 2002, annexation of Newport Coast, the City entered into an agreement payable with the Newport Coast Committee for a total of $18,000,000 to reduce property owner assessments used to finance certain road and street improvements. The principal -only agreement which began in the 2003 fiscal year, is payable over a period of fifteen years in equal installments of $1,200,000. The outstanding balance at June 30, 2004, amounted to $15,600,000. • CDBG Loan In fiscal year 2003, the City received $2,400,000 in Section 108 loan proceeds to assist with the funding for the Balboa Village Improvement Program. The loan is collateralized by future Community Development Block Grant allocations with an average interest rate of 6.5 %. Future principal payments range from $64,000 to $208,000 through June 30, 2023. The outstanding balance at June 30, 2004, amounted to $2,340,000. M CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 The annual amortization requirements for the CDBG Loan are as follows: Year Ending June 30 2005 2006 2007 2008 2009 2010 -2014 2015 -2019 2020 -2023 • Capital Leases Principal 64,000 69,000 73,000 78,000 84,000 510,000 706,000 756,000 Interest 122,301 120,514 118,224 115,482 112,253 495,741 334,880 95,595 Total 186,301 189,514 191,224 193,482 196,253 1,005,741 1,040,880 851,595 $ 2,340,000 $ 1,514,990 $ 3,854,990 Rolling Stock Leases - Equipment Maintenance Internal Service Fund: In fiscal year 2003, the City entered into a lease- purchase agreement, payable monthly, as lessee for financing the acquisition of heavy duty street maintenance vehicles and fire trucks. The term of the lease is five years and the interest rate for the lease is 2.72 %. The lease agreement qualifies as a capital lease for accounting purposes as the title transfers at the end of the lease term or the lease contains a bargain purchase option, and therefore have been recorded at the present value of their future minimum lease payment as of the inception date. The assets acquired through capital leases, totaling $6,754,827, were classified as equipment in the Equipment Maintenance Internal Service Fund. Future minimum lease payments under the leases are as follows: Year Ending June 30 Payments 2005 $ 459,776 2006 261,321 2007 119,567 2008 49,820 Total minimum lease payments 890,484 Less: amount representing interest (27,509) Present value of future minimum lease payments $ 862,975 .• CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 • Claims and Judgments The City retains the risk of loss for general liability and workers' compensation claims as described in note (8). These amounts represent estimates of amounts to be paid for reported general liability and workers' compensation claims including incurred- but -not- reported claims based upon past experience, modified for current trends and information. While the ultimate amount of losses incurred through June 30, 2004, is dependent on future developments, based upon information from the City's attorneys, the City's claims administrators and others involved with the administration of the programs, City management believes the accrual is adequate to cover such losses. The estimated liability at June 30, 2004, for general liability amounted to $2,839,000 and for workers' compensation was $8,393,227. • Compensated Absences The City's policies relating to compensated absences are described in Note (1). This liability, to be paid in future years from available and future resources, at June 30, 2004, is $7,796,024. Business -tvoe activities • Water Revenue Bonds In Fiscal Year 1998 -99, the City issued $14,225,000 of Refunding Water Revenue Bonds to refund the 1994 Water Revenue Bonds used to finance the construction and acquisition of water storage and transmission facilities. The refunding was undertaken to reduce total debt service payments over a ten -year period by $481,153 and resulted in an economic gain of $418,469. The bonds are secured by a pledge of net revenues of the water fund. The 1998 Serial Bonds bear interest ranging from 3.6% to 4.5 %. At June 30, 2004, the City has a required cash reserve balance of $1,425,597 which is recorded as a restricted asset. Ten annual principal payments are payable on August 1, and semiannual interest payments are payable on February 1 and August 1. At June 30, 2004, the outstanding principal balance was $8,535,000, and accrued interest payable was $183,871. 70 (7) CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 The annual amortization requirements for the Water Revenue Bonds are as follows: Year Ending June 30 2005 2006 2007 2008 2009 2010 Principal Interest Total $ 1,280,000 $ 341,183 $ 1,621,183 1,330,000 1,385,000 1,445,000 1,510,000 1,585,000 $ 8,535,000 Limited Obligation Bonds Special Assessment Districts Bonds 286,693 229,331 168,833 104,545 35,663 $ 1,166,248 1,616,693 1,614,331 1,613,833 1,614,545 1,620,663 $ 9,701,248 The City has issued certain Assessment District and Community Facilities District Bonds. Although the City collects and disburses funds for these districts, the City has no obligation or duty to pay any delinquency out of any available funds of the City. Neither the faith and credit nor the taxing power of the City is pledged to the payment of the bonds, and therefore the bonded indebtedness is not shown in the financial statements of the City. The City holds reserve funds on behalf of bondholders; the assets are recorded in the Special Assessment Agency Fund. Bonds outstanding at June 30, 2004 for each district under the Bond Acts of 1911 and 1915, and other special assessments, are as follows: 71 Bonds Outstanding Assessment District Original Issue June 30, 2004 No. 59 McFadden Square $ 530,609 $ 150,000 No. 60 Bay Avenue 236,533 70,000 No. 61 East Bay Front 127,299 35,000 No. 62 Hazel Drive 335,210 95,000 No. 63 Newport Island 536,531 195,000 No. 64 Channel Road 180,794 85,000 No. 65 Rocky Point 53,125 16,000 No. 66 East Newport 171,911 75,000 No. 67 CDM Blk -133 64,431 37,000 No. 70 Bay Shores 1,380,996 1,380,996 No. 71 Balboa Boulevard 796,942 550,000 No. 72 Balboa Coves 192,908 120,000 No. 74 Island Avenue 222,629 200,000 No. 78 Little Balboa Island 1,348,196 1,145,000 No. 79 Beacon Bay 1,215,134 1,120,000 No. 82 Corona del Mar 274,967 245,000 No. 86 Balboa Peninsula 300,174 300,174 No. 95 -1 CIOSA Refunding Series A 15,495,000 14,310,000 71 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Other Limited Obligation Bonds The City has issued revenue bonds for the purpose of advancing the net proceeds of the bonds to Hoag Memorial Hospital Presbyterian for the purposes of financing the acquisition, construction and equipping of health facilities located within the City. The bonds are limited obligations of the City payable from payments required to be made by Hoag Memorial Hospital. The City is not obligated to pay the principal or interest of the bonds except from payments made by Hoag, and neither the faith and credit nor the taxing power of the City is pledged to the payment of the principal and interest on the bonds. Bonds outstanding at June 30, 2004 are as follows: Series 1992 $ 91,000,000 Series 1996 100,000,000 Series 1999 125,000,000 The revenue bonds are subject to, at the option of Hoag Memorial Hospital Presbyterian, optional and mandatory tender for purchase. If no tender or purchase is made, varying redemption payments on the 1992 bonds commence on October 1, 2013 and are required to be made through October 1, 2022. For the Series 1996 bonds, if no tender for purchase is made, redemption is required to be made on October 1, 2026. If no tender or purchase is made for the Series 1999 bonds, redemption is required to be made on December 1, 2029. (8) Risk Management — General Liability and Workers' Compensation The City is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets, errors and omissions, injuries to employees, and natural disasters. The City carries commercial insurance with independent third parties for loss risks associated with real and personal property, and automotive liability. The City purchases fidelity bonds for employees in key positions. Settled claims from these risks have not exceeded commercial insurance coverage for the past three years. For general liability, the City has excess insurance coverage of $25 million per occurrence with a self- insured retention (SIR) of $500,000 per occurrence. For workers' compensation and employer's liability insurance, the City has excess insurance coverage of $1,000,000 per occurrence with a $300,000 SIR. This coverage provides for work - related accidents and diseases. The Insurance Reserve fund was established to account for costs associated with general liability, workers' compensation, and compensated absence benefits. The Insurance Reserve fund is accounted for as an internal service fund where assets are set aside for risk management, administration, claim settlements and benefit 72 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 distribution. A premium is charged to each fund that accounts for part-time or full -time employees. The total charge allocated to each of the funds is calculated using trends in actual experience after considering unexpected and unusual claims. Fund Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported (IBNR). Claims liabilities are calculated considering the effects of inflation, recent claim settlement trends including frequency and amount of payouts and other economic and social factors. The total liability claims payable include $11,232,227 which represents the discounted present value at June 30, 2004; the claims were discounted using an interest rate of five percent. Unpaid claims, beginning of fiscal year Incurred claims (including IBNR) Claim payments Unpaid claims, end of fiscal year Genera June 30, 2003 $ 3,270,000 6,283,585 (5,268,349) $ 4,285,236 I Liability June 30, 2004 $ 4,285,236 416,109 (1,862,345) $ 2,839,000 Workers' Compensation June 30, 2003 June 30, 2004 $ 6,431,000 $ 7,326,000 4,403,179 5,433,852 (3,508,179) (4,366,625) $ 7,326,000 $ 8,393,227 For the past three years, no payment on any claim or judgment has exceeded the amount of applicable insurance. (9) Deferred Compensation Plan The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of their salary until future years. Section 457 plan assets were placed in trust for the exclusive benefit of all employees and their beneficiaries. Therefore, all employee assets held in Section 457 plans are not the property of the City and are not subject to the claims of the City's general creditors. The assets under the plan, which are not included in the accompanying financial statements, totaled $48,589,186 at June 30, 2004. 73 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (10) Pension Plan Plan Description - Defined Benefit Plan The City contributes to the California Public Employees Retirement System (PERS), an agent multiple - employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and city ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, CA 95814. Fundinq Policy Participants are required to contribute 7% (9% for safety employees) of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate; the current rate is 0.00% for non - safety employees and 17.584% for safety employees of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. Annual Pension Cost For 2004, the City's annual pension cost of $8,883,565 for PERS was equal to the City's required and actual contributions. A summary of principle assumptions and methods used to determine the annual required contribution is shown below: Valuation Date Actuarial Cost Method Amortization Method Average Remaining Period Asset Valuation Method Actuarial Assumptions Investment Rate of Return Projected Salary Increases Miscellaneous Plan June 30, 2003 Entry Age Actuarial Cost Method Level Percent of Payroll 15 Years as of the Valuation Date 3 Year Smoothed Market 7.75% (net of administrative expenses) 3.25% to 14.45% depending on age, service, and type of employment 74 Safety Plan June 30, 2003 Entry Age Actuarial Cost Method Level Percent of Payroll 18 Years as of the Valuation Date 3 Year Smoothed Market 7.75% (net of administrative expenses) 3.25% to 13.15% depending on age, service, and type of employment CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Inflation Rate Payroll Growth Post Retirement Benefit Increases 3.00% 3.25% 2.00% per year cost -of- living adjustments 3.00% 3.25% 2.00% per year cost -of- living adjustments Initial unfunded liabilities are amortized over a closed period that depends on the plan's date of entry into PERS. Subsequent plan amendments are amortized as a level percent of pay over a closed 20 -year period. Gains and losses that occur in the operation of the plan are amortized over a rolling period, which results in an amortization of 10% of unamortized gains and loses each year. If the plan's accrued liability exceeds the actuarial value of plan assets, then the amortization payment on the total unfunded liability may not be lower than the payment calculated over a 30 -year amortization period. THREE -YEAR TREND INFORMATION FOR PERS ($ Amount in Thousands) Fiscal Annual Pension Year Cost (APC) 6/30/02 $5,020 6/30/03 6/30/04 $6,283 75 Percentage of Net Pension APC Contributed Obligation 100% $0 100% $0 100% $0 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 SCHEDULE OF FUNDING PROGRESS FOR PIERS ($ Amount in Thousands 06/30/2003 Misc. $139,983 $134,113 $5,870 95.8% $31,586 18.584% Safety 229,155 188,309 40,846 82.2% 23,941 170.611% Total $369,138 $322,422 $46,716 87.3% $55,527 84.132% More current information regarding actuarial data is not yet available from PIERS Plan Description - Defined Contribution Plan As of January 1, 1992, the City entered into a defined contribution plan with Public Agency Retirement System ( "PARS ") for all of its part-time employees. In a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. All part-time employees are eligible to participate from the date of employment. Federal legislation requires contributions of at least 7.5% to a retirement plan, and City Council resolved to match the employees' contributions of 3.75 %. The City's contributions for each employee (and interest earned by the accounts) are fully vested immediately. For the year ended June 30, 2004, the City's covered payroll for employees participating in the plan was $2,714,124. The City made employer contributions of $101,780 (3.75% of current covered payroll). Assets of the plan totaled $1,668,612 at June 30, 2004. (11) Post - Employment Health Care Benefits As established by a City Council approved Memorandum of Understanding between the City and its employees, the City provides post - employment health care benefits. Employees who retire from the City with seven years of service and participate in PIERS retirement are eligible to receive health care benefits covering themselves and a 76 Entry Age Unfunded Normal Actuarial Liability Annual Valuation Accrued Value of (Excess Funded Covered UAAL as a Date Liability Assets Assets) Status Payroll % of Payroll (A) (B) (A - B) (B / A) (C) [(A -B) / C] 06/30/2001 Misc. $110,252 $141,132 ($30,880) 128.0% $26,865 (114.945 %) Safety 197,338 195,209 2,129 98.9% 21,816 9.759% Total $307,590 $336,341 _j?L751j 109.3% $48,681 (59.060 %) 06/30/2002 Misc. $120,030 $132,552 ($12,522) 110.4% $29,910 (41.866 %) Safety 212,722 184,202 $28,520 86.6% 22,955 124.243% Total $332,752 $316,754 $15,998 95.2% $52,865 30.262% 06/30/2003 Misc. $139,983 $134,113 $5,870 95.8% $31,586 18.584% Safety 229,155 188,309 40,846 82.2% 23,941 170.611% Total $369,138 $322,422 $46,716 87.3% $55,527 84.132% More current information regarding actuarial data is not yet available from PIERS Plan Description - Defined Contribution Plan As of January 1, 1992, the City entered into a defined contribution plan with Public Agency Retirement System ( "PARS ") for all of its part-time employees. In a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. All part-time employees are eligible to participate from the date of employment. Federal legislation requires contributions of at least 7.5% to a retirement plan, and City Council resolved to match the employees' contributions of 3.75 %. The City's contributions for each employee (and interest earned by the accounts) are fully vested immediately. For the year ended June 30, 2004, the City's covered payroll for employees participating in the plan was $2,714,124. The City made employer contributions of $101,780 (3.75% of current covered payroll). Assets of the plan totaled $1,668,612 at June 30, 2004. (11) Post - Employment Health Care Benefits As established by a City Council approved Memorandum of Understanding between the City and its employees, the City provides post - employment health care benefits. Employees who retire from the City with seven years of service and participate in PIERS retirement are eligible to receive health care benefits covering themselves and a 76 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 qualified family member from the City's insurance carriers, Health Net and PERS. The City pays 50% of the total plan premiums while the active and retired employees split the remaining premium at a rate of 25% each. This program is funded on a pay -as- you -go basis. As of June 30, 2004, 312 retirees are enrolled in City's health plans out of the 589 retirees eligible to receive benefits. In July 2000, the City established a program to begin setting resources aside to fund the ..promise to pay" current active employees this future benefit. The City contributes $20 per month to this fund and the active employees each contribute $10 per month. Contributions will continue until the projected liability is satisfactorily funded, approximately 30 years. The City's expenditure for post - employment health care benefits for the past three fiscal years are as follows: Year Ending June 30 2002 2003 2004 (12) Interfund Receivables and Pavables Post - employment Health Care Expenditure $ 706,538 $ 844,316 $1,017,692 At June 30, 2004, interfund receivables and payables were as follows: General Fund Nonmajor funds Total Due From $ 3,250,242 $ 3,250,242 Due to 3,250,242 $ 3,250,242 Interfund receivables and payables were created in order to eliminate deficit cash balances in special revenue and capital projects funds. 77 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 (13) Interfund Transfers Interfund transfers at June 30, 2004, consisted of the following: General Fund oNon -major Funds N Newport Coast m Annexation Fund ]Water Fund Wastewater Fund Total Transfers In: Tide and Coast Insurance Submerged Annexation Reserve Non -major General Fund Land Fund Fund Funds Total $ - $ 13,160,502 $ - $2,000,000 $1,254,559 $ 16,415,061 160,000 - - - 671,432 831,432 49,119 - 1,200,000 - - 1,249,119 50,258 - - - - 50,258 7,525 - - - - 7,525 $ 266,902 $ 13,160,502 $1,200,000 $2,000,000 $1,925,991 $ 18,553,395 The City typically uses transfers to fund ongoing subsidies. The general fund transferred $13,160,502 to subsidize for the maintenance and operation of the Tide and Submerged Land Fund. As required by the pre- annexation agreement, interest accrued in the amount of $49,119 in the Newport Coast Annexation fund, but is due to and was subsequently transferred to the General Fund. (14) Reserved and Designated Fund Balances The City has set up `reserves" of fund equity to segregate fund balances which are not appropriable for expenditure in future periods, or which are legally set aside for a specific future use. Fund "designations' also may be established to indicate tentative plans for financial resource utilization in a future period. The following provides explanations as to the nature and purpose of each reserve and designation. Reserved for encumbrances Amounts reserved for encumbrances are commitments for materials and services on purchase orders and contracts that are legally committed but not expended by fiscal yearend. Reserved for debt service This account sets aside a portion of fund balance to meet the annual debt service requirements. E. CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Reserved for permanent endowment This account reflects a permanent endowment established for the maintenance and dredging of Upper Newport Bay. Reserved for prepaid items This account reflects prepaid items which are not available, spendable resources. Reserved for inventories This account reflects the value of inventories purchased by the City but not yet issued to the operating departments. Reserved for long -term receivable This account reflects the value of the note receivable which is not an available and spendable resource. Designated for special projects This account reflects funds that have been designated for special projects which vary in nature. Designation for stabilization This account stabilizes fluctuating revenues and expenditures, providing stability by smoothing out year -to -year volatility in the City's finances. Designated for contingencies Contingency designations represent funds for unexpected emergencies. Designated for capital projects This account reflects unspent appropriations committed to capital projects in the prior year. (15) Joint Venture Agreements Bonita Canyon Public Facilities Financing Authority The Bonita Canyon Public Facilities Financing Authority (Authority) is a joint venture formed by the City of Newport Beach, Irvine Unified School District, and Newport-Mesa Unified School District. The Authority's Board is comprised of two members appointed by each of the member agencies. The Authority created Community Facilities District 98 -1 to finance public facilities that will benefit the properties within their boundaries. The Authority issued $45,000,000 of special tax bonds that will be repaid by special assessments; the City is not obligated in any manner to repay the bonds. The Authority paid the City $30,577,712 (81.7 %) to pay for the costs of acquiring and constructing public facilities including parks and road improvements. At June 30, 2004, the remaining bond proceeds are held in trust as restricted cash totaling $922,025. The City does not make any annual contributions to this joint venture. The City does not include the Authority as a component unit, as the City is not financially accountable for the 79 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Authority's activities and the Authority is not fiscally dependent on the City. The City's equity interest in this joint venture is not readily determinable. Complete separate financial statements can be obtained at the Newport Mesa Unified School District, 2985 Bear Street, Suite 8M, Costa Mesa, California. Air Borne Law Enforcement The City is a participant in a joint venture agreement with the City of Costa Mesa for the operation of the Air Borne Law Enforcement program (ABLE). The oversight Board consists of the Chiefs of Police of Costa Mesa and Newport Beach and one appointee for each Member Agency for a total of four (4) Board Members. The Cities have a 50 percent interest in the venture, with each City having provided an initial investment of two helicopters and related equipment. The City of Newport Beach's cost of participating in the ABLE program is recorded in the General Fund, which provides for the maintenance and operation of the program as well as replacement of capital equipment used in the operation of the program. Annually, the amounts paid by the City to this joint venture are approximately $500,000. Operation costs are offset by fees collected from surrounding cities that may subscribe to regular patrol or request assistance on an as- needed basis. Shared equally between the Cities of Newport Beach and Costa Mesa, the City's share of net income from subscribers and other cities amounts to $146,819 for fiscal year 2003 -04. The City's 50% interest in the net equity of this joint venture at June 30, 2004, amounts to $2,656,819. Complete separate financial statements can be obtained at the City of Costa Mesa at 77 Fair Drive, Costa Mesa, California. Central Net The City of Newport Beach withdrew from its membership in a joint venture agreement with the Cities of Huntington Beach and Fountain Valley for the operation of the Central Net Training facility on September 30, 2003. The oversight board consisted of the existing City Manager of each City and as an alternate, the Fire Chief of each City. The City of Newport Beach's costs were based on the number of personnel using the training facilities and was recorded in the General Fund as an expenditure for service. The City did not have a material measurable equity interest in the joint venture. Upon termination of the agreement, the property and assets of the joint venture became the property of the City of Huntington Beach. The amount paid by the City to the joint venture for the quarter ending September 30, 2003, was $36,869. Complete financial statements can be obtained at the Central Net offices at 18301 Gothard Street, Huntington Beach, California. Metro Cities Fire Authority The City of Newport Beach is a Member of a joint venture agreement with the Cities of Anaheim, Fountain Valley, Fullerton, Garden Grove, Huntington Beach, and Orange for the operation of a communication network to provide fire suppression, emergency medical assistance, and rescue services. The oversight board consists of one voting member and one alternate appointed by the governing body of each member agency. The City of Newport Beach's costs are based each fiscal year upon the number of Ell CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 recorded incidents attributable to the City divided by the recorded incidents attributable to all members during the year and, are recorded in the General Fund as an expenditure for service. Upon termination of the agreement, the proceeds from the sale of the property and assets of the joint venture will be paid to each member agency pursuant to their fair share percentage. Annually, the amounts paid by the City to this joint venture are approximately $376,806. The City's 9.95% interest in the net equity of this joint venture at June 30, 2004, amounts to $80,229. Complete separate financial statements can be obtained at the Metro Cities Fire Authority offices at 201 S. Anaheim Boulevard, Suite 302, Anaheim, California. (16) Special Item Capital Contributions Annexations In late 2002, the Orange County Local Agency Formation Commission (LAFCO) certified and approved a reorganization plan that allowed the City to annex two unincorporated areas within or adjacent to the City's sphere of influence. The areas are known as eastern Santa Ana Heights and Bay Knolls. The services that the City is providing to the annexed areas include law enforcement, fire, paramedic, animal control, library, recreation, public works, general maintenance, and administrative services. The services to Santa Ana Heights and Bay Knolls commenced on July 1, 2003. The annexation resulted in contributed capital of $102,713,421 consisting of Land and Infrastructure. In the Government -wide Financial Statements, the contributed capital is recorded as a special item in the Statement of Activities. The City considers the annexation an infrequent event and therefore has classified this transaction as a special item. This amount is also reported as a current year addition to Capital Assets as land and infrastructure on the Government -wide Statement of Net Assets. (17) Commitments and Contingencies Claims and Judgments Numerous claims and suits have been filed against the City in the normal course of business. The estimated liability under such claims, based upon information received from the City Attorney, contracted attorneys and the Risk Manager, has been estimated and recorded as accrued claims and judgments payable (See Note 6). Circulation Improvement and Open Space Agreement The City entered into a Circulation Improvement and Open Space Agreement (CIOSA) with a developer whereby the City could receive a loan amount up to $14,395,572 to be used only for certain transportation and circulation improvements, of which $10,722,124 a CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 had been received as of June 30, 2004. The City agreed to match the contribution (without interest) by pledging 50% of future Fair Share Fees (developer impact fees) which are recorded in the Circulation and Transportation Special Revenue Fund. During the year ended June 30, 2004, the City received $681,046 of Fair Share Fees, and $340,523 was paid to the CIOSA Construction capital projects fund. Through June 30, 2004, $2,331,434 of Fair Share Fees has been paid. No additional liability has been recorded, because any future repayment is uncertain; any amounts not contributed by February 20, 2016, will be forgiven. Newport Coast Pre - Annexation Agreement In Fiscal Year 2001 -02, the City entered into a Pre- Annexation Agreement with the Newport Coast Committee that stipulated certain terms and conditions for the annexation of property collectively known as Newport Coast. In conjunction with the annexation, the City also agreed to sell the water service rights for the annexed area to Irvine Ranch Water District for $25.0 million. Of the $25.0 million payable from the Irvine Ranch Water District, $15.0 million was received in the current year and the remaining $10.0 million is due in three installments ranging from $2.0 to $5.0 million through January 1, 2008. At June 30, 2004, the remaining receivable of $5.0 million has been recorded as an Intergovernmental Receivable in the Newport Coast Annexation Special Revenue Fund. Among other basic provisions, the Pre- Annexation Agreement stipulates specific requirements for the use of proceeds from the sale of the water rights to Irvine Ranch Water District. The City has entered into an agreement to reimburse Newport Coast residents $18.0 million of the $25.0 million for certain public road and street improvements previously financed by property owner assessments. The assessment debt relief will be provided to Newport Coast residents in equal installments of $1.2 million over 15 years. The remaining $7.0 million may be used in locating, planning, and constructing a Community Center within the annexed area. In the event that the Community Center is constructed for less than $7.0 million, or not at all, the Newport Coast Committee has the option to allocate the funds to further reduce the property owner assessments. In the Government -wide Statements, the $16.8 million outstanding assessment debt relief has been recorded as a Noncurrent Liability, and the $7.0 million, including applicable interest earnings, has been restricted in the Net Assets. [£ CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Construction and contractual commitments for major construction projects are as follows: Total Project Budget Project To Date Expenses General Plan $ 835,193 $ 416,868 City Hall Expansion Design 606,285 - CDM Pavement Rehab 1,040,660 37,095 Jamboree Rd Ford /Bison 1,066,000 39,795 Newport Coast Community Center 623,322 6,667 Big Canyon Cover Project 6,216,466 2,905,626 Fire Station #7 Land 3,092,000 - Mariners Library 1,000,000 (18) Fund Balance /Net Asset Restatements Unexpended Commitments $ 597,330 606,285 1,001,106 836,374 575,000 3,312,014 3,092,000 1,000,000 General Fund beginning balance has been restated for the over - accrual of prior periods' payroll and allocation of prior periods' interest to Assessment District $626,113 and the reclassification of Affordable Housing Deposits Payable to Restricted Reserves $2,543,198, for a total of $3,169,311. Assessment District beginning fund balance has been restated by $240,916 for the allocation of prior periods' interest to all the Assessment Districts. Beginning Net Assets have been restated by the net effect of changes resulting from the correction of an error in the valuation of City -owned capital assets. The adjustment increased the government -type activities beginning net assets by $1,316,741 and decreased the business -type activities beginning net assets by $1,888,327. The overall effect of the adjustments noted above resulted in an increase of beginning net assets in the Statement of Activities of $4,726,971 for governmental activities, and a decrease of beginning net assets of ($1,506,148) for business -type activities. 19 CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 Beginning Beginning Fund Balance /Net Fund Balance /Net Assets Assets as July 1, 2003 Adjustments Restated Fund Balance General Fund $ 36,322,784 $ 3,169,311 $ 39,492,095 Assessment District 674,046 240,916 914,962 Net Assets Government -type Activities: Infrastructure 262,182,202 1,016,686 263,198,888 Accumulated Depreciation (83,396,518) 300,055 (83,096,463) Net Capital Asset 178,785,684 1,316,741 180,102,425 Business -type Activities: Work in progress 3,672,560 345,577 4,018,137 Infrastructure 135,478,407 (2,216,626) 133,261,781 Accumulated Depreciation (39,611,731) (17,278) (39,629,009) Net Capital Asset $ 99,539,236 $ (1,888,327) $ 97,650,909 (19) Subsequent Event The City has issued certain limited obligation, 1911 Act assessment district, improvement bonds listed as follows: District Name Assessment District 75 Balboa Business District Assessment District 68 Newport Shores Assessment District 69 West Newport Par Value $821,204 Issue Date July 1, 2004 $3,813,562 September 1, 2004 $4,978,498 September 1, 2004 The bonds are issued in serial maturities over fifteen years ranging from 1.5% to 5.5 %. The proceeds of these bonds, together with certain investment earnings, and certain other monies will be used to finance the cost of the undergrounding power, telephone, and cable facilities. Bond proceeds will also be used to establish a debt service reserve fund and to pay the costs of issuance of the Bonds. The aggregate assessed value [L CITY OF NEWPORT BEACH Notes to Basic Financial Statements June 30. 2004 levied in the three districts exceeds $600 million. Although the City will be collecting and disbursing funds for these districts, the City has no obligation or duty to pay any delinquency out of any available funds of the City. Neither the faith and credit nor the taxing power of the City is pledged to the payment of the bonds. [a This page left blank intentionally. EE Non Major Governmental Funds IZ111111]04 EITi /_l MI61M CZSILT /=1:701hTil=1►111 CA111111111ZI11:1 Non -major Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources which are legally restricted to expenditures for specified purposes. The City of Newport Beach Special Revenue Funds are as follows: The State Gas Tax Fund accounts for all State Gas Tax related revenues and expenditures, including street repair, construction, and maintenance. State law requires that these funds be used exclusively for maintenance of the street and highway system. The Traffic Congestion Relief Fund was established to account for all revenues received from the State Treasury as per Assembly Bill 2928. These funds must be used only for maintenance or reconstruction costs on public streets or roads. The Asset Forfeiture Fund was established to account for all revenues resulting from the seizure of assets in conjunction with criminal cases (primarily drug trafficking). It is the City's policy that all such funds shall be used for enhancement of law enforcement programs. The Contributions Fund is used to account for revenues received from other government agencies or private developers and expended for specific street or highway construction projects. The Circulation and Transportation Fund is used to account for fair share revenues collected from developers and restricted for capital improvement projects meeting the circulation element of the City's General Plan. The Building Excise Tax Fund is used to account for revenues received from builders or developers on building or remodeling projects within the City. Expenditures from this fund are used exclusively for public safety, libraries, parks, beaches, or recreational activities. The Combined Transportation Fund is used to account for the revenues and expenditures of funds received from the Orange County Combined Transportation Funding Program. Expenditures from this fund are used exclusively for transportation related purposes. The Arterial Highway Rehabilitation Fund is used to account for federal funds available through the Federal Highway Administration Arterial Highway Rehabilitation Program to share the cost of rehabilitating certain arterial roadways in the City. The Community Development Block Grant Fund is used to account for revenues and expenditures relating to the City's Community Development Block Grant program. These funds are received from the Federal Department of Housing and Urban Development and must be expended exclusively on programs for low or moderate income individuals /families. The Ackerman Donation Fund is used to account for the receipt and disbursement of funds received from the Ackerman Trust. These funds are split between the City and the University of California, Irvine. The City's portion must be used for library and scholarship purposes. The Air Quality Management District Fund is used to account for revenues received from the South Coast Air Quality Management District restricted for the use of reducing air pollution. The Environmental Liability Fund is used to account for solid waste fees restricted for mitigation of future environmental liability relating to the handling of solid waste. The Supplemental Law Enforcement Services Fund (SLESF) is used to account for revenues received from the county to be used exclusively for front line law enforcement services. The Misc. Grants Fund is used to account for all other short -term grant programs Non -major Debt Service Funds Debt Service Funds are used to account for debt service transactions including revenue collections and payments of principal and interest on long -term obligations of the City. The City of Newport Beach Debt Service Fund is as follows: The Library COP Fund is used to account for the debt service transactions related to the Certificates of Participation used to finance the construction of the Central Library. Non -major Capital Projects Funds Capital Projects Funds are used to account for resources used for the acquisition and construction of capital facilities by the City, except those financed by Enterprise Funds. The City of Newport Beach Capital Projects Funds are as follows: The Assessment District Fund is used to account for the receipt and expenditure of funds received from 1911 Act and 1915 Act Assessment Districts for capital improvement projects. The C /OSA Construction Fund is used to account for the receipt and expenditure of funds for the Circulation Improvement and Open Space Agreement (CIOSA). The improvements include street and frontage improvements. The Bonita Canyon Development Fund is used to account for the receipt and expenditure of funds for the Bonita Canyon Public Facilities Agreement. The improvements include certain public parks and recreation facilities, and street improvements and facilities. The Oil Spill Remediation Fund is used to account for the receipt of the settlement proceeds from the American Trader Company. These funds must be used on projects affecting the areas damaged by the spill. The Mariners Library Fund is used to account for the receipt and expenditure of funds for the Mariners Library Capital Project. The Fire Station 7 Fund is used to account for the property acquisition, design and construction of a new fire station which will replace a temporary fire station that provides service in the northern part of the city. Non -major Permanent Funds Permanent Funds are used to report resources that are legally restricted for the extent that only earnings, not principal, may be used for purposes that support the reporting government's programs. The City of Newport Beach Permanent Fund is as follows: The Bay Dredging Fund is used to account for the receipt of permanent endowments intended to fund the ongoing cost of maintaining and dredging of the Upper Newport Bay. The Ackerman Fund is used to account for the receipt of permanent endowments intended as follows: 75% of the fund's proceeds will be used for the purchase of High Tech Library Equipment while the remaining 25% will be used for Scholarships for needy students. :�l Assets Cash and investments Receivables: Accounts Intergovernmental receivables Restricted cash with fiscal agent Due from other funds Prepaid items Inventory Other Total Assets Liabilities and Fund Balances Liabilities: Accounts payable Accrued payroll Deferred revenue Due to other funds Total Liabilities Fund balances: Reserved for encumbrances Reserved for debt service Reserved for permanent endowment Unreserved: Designated for special purposes Undesignated Total fund balances (deficit) Total liabilities and fund balances CITY OF NEWPORT BEACH Combining Balance Sheet Non -Major Governmental Funds June 30, 2004 Special Revenue Traffic State Congestion Asset $ 3,727,627 $ $ 146,760 $ - - 907,719 4,000 144,362 $ 3,727,627 $ $ 150,760 $ 1,052,081 $ 124,639 $ - $ 15,952 $ 178,300 - - - 1,455,235 375,235 124,639 - 15,952 2,008,770 1,400,242 - 37,376 - 2,202,746 - 97,432 - - - - (956,689) 3,602,988 - 134,808 (956,689) $ 3,727,627 $ - $ 150,760 $ 1,052,081 Circulation Building $ 7,558 Arterial Community and Excise Combined Highway Development Ackerman Transportation Tax Transportation Rehabilitation Block Grant Donation $ 4,464,964 $ 352,922 $ 2,309,499 $ 6,450 $ - $ - - - - - 375,464 - - - - - 460,646 - - - $ 352,922 $ 2,309,499 2,187 $ 4,464,964 $ 352,922 _L LL $ 6,450 $ 838,297 $ $ 154,661 $ 17,761 $ 7,558 $ - $ 40,236 $ - - - 233,388 - 375,464 - - - - - 375,007 - 154,661 17,761 240,946 - 790,707 - - 53,290 903,610 6,450 10,154 - 4,310,303 281,871 1,164,943 - 37,436 - 4,310,303 335,161 2,068,553 6,450 47,590 - $ 4,464,964 $ 352,922 $ 2,309,499 $ 6,450 $ 838,297 $ - continued W CITY OF NEWPORT BEACH Combining Balance Sheet Non -Major Governmental Funds June 30, 2004 (continued) Liabilities and Fund Balances Liabilities: Accounts payable $ 6,507 Special Revenue Accrued payroll - Air Quality Deferred revenue Supplemental - - - Management Environmental Law Misc Total Liabilities District Liability Enforcement Grants Assets Reserved for encumbrances - Cash and investments $ 30,122 $ 1,926,921 $ - S - Receivables: - - - - Unreserved: Accounts - 8,495 - Intergovernmental receivables 25,202 - - - Restricted cash with fiscal agent - - - - Due from other funds - - - - Prepaid items - - - - Inventory - - - - Other - - Total Assets $ 55,324 $ 1,935,416 $ $ Liabilities and Fund Balances Liabilities: Accounts payable $ 6,507 - Accrued payroll - - - - Deferred revenue - - - - Due to other funds - - - - Total Liabilities 6,507 - - - Fund balances: Reserved for encumbrances - 3,699 - - Reserved for debt service - - - - Reserved for permanent endowment - - - - Unreserved: Designated for special purposes 48,817 1,931,717 - - Undesignated - - - - Total fund balances (deficit) 48,817 1,935,416 - - Total liabilities and fund balances $ 55,324 $ 1,935,416 .11 Debt Service Capital Projects Library Assessment CIOSA Bonita Canyon Oil Spill Mariners COP District Construction Development Remediation Library $ - $ 415,067 $ 4,434,341 $ 5,210 $ 955,595 $ 972;504 - - - - 33,174 566,157 - - 922,025 - - $ 566,157 $ 415,067 $ 4,434,341 $ 927,235 $ 955,595 $ 1,005,678 $ - $ 586,686 $ - $ - $ 9,341 $ 6,050 - - - - - 33,174 586,686 - - 9,341 39,224 - - - - 75,048 142,016 566,157 - - - - - (171,619) 4,434,341 927,235 871,206 824,438 566,157 (171,619) 4,434,341 927,235 946,254 966,454 $ 566,157 $ 415,067 $ 4,434,341 $ 927,235 $ 955,595 $ 1,005,678 (continued) 91 Assets Cash and investments Receivables: Accounts Intergovernmental receivables Restricted cash with fiscal agent Due from other funds Prepaid items Inventory Other Total Assets Liabilities and Fund Balances Liabilities: Accounts payable Accrued payroll Deferred revenue Due to other funds Total Liabilities Fund balances: Reserved for encumbrances Reserved for debt service Reserved for permanent endowment Unreserved: Designated for special purposes Undesignated Total fund balances Total liabilities and fund balances CITY OF NEWPORT BEACH Combining Balance Sheet Non -Major Governmental Funds June 30, 2004 (continued) Capital Projects Permanent Fund Total Other Ackerman Governmental Fire Station 7 Bay Dredging Donation Funds $ - $ 3,165 $ 1,073,552 $ 20,824,699 - - 949,388 549,028 3,092,000 - - 5,040,828 - 2,187 $ 3,092,000 $ 3,165 $ 1,073,552 $ 27,366,130 2,500,000 2,500,000 $ 1,500 $ 1,149,191 - - 2,097,261 3,250,242 1,500 6,496,694 .2,631,885 - - 566,157 - 3,000 772,781 775,781 592,000 165 299,271 17,852,302 - - - (956,689) 592,000 3,165 1,072,052 20,869,436 $ 3,092,000 $ 3,165 $ 1,073,552 $ 27,366,130 'A This page left blank intentionally. Revenues: Other taxes Intergovernmental Licenses, permits and fees Fines and forfeitures Investment income Net decrease in fair value of investments Donations Other Total revenues Expenditures: Current: General government Public safety Public works Community development Community services Capital outlay Debt service: Principal Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances (deficit), beginning Restatement Restated fund balance (deficit) Fund balances (deficit), ending CITY OF NEWPORT BEACH Non -Major Governmental Fund Types Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Year ended June 30, 2004 Special Revenue 1,505,531 2,037 61,290 1,358,218 156,805 1,549,294 84,493 - 1,857,443 1,549,294 84,493 156,805 1,857,443 (43,763) (82,456) (95,515) (499,225) (160,000) (160,000) (203,763) (82,456) 3,806,751 82,456 3,806,751 82,456 $ 3,602,988 $ - E (95,515) (499,225) 230,323 (457,464) 230,323 (457,464) $ 134,808 $ (956,689) Traffic State Congestion Asset Gas Tax Relief Forfeiture Contributions 1,484,796 - 2,677 1,308,218 - - 56,975 37,410 3,704 2,978 - (16,675) (1,667) (1,340) - 50,000 1,505,531 2,037 61,290 1,358,218 156,805 1,549,294 84,493 - 1,857,443 1,549,294 84,493 156,805 1,857,443 (43,763) (82,456) (95,515) (499,225) (160,000) (160,000) (203,763) (82,456) 3,806,751 82,456 3,806,751 82,456 $ 3,602,988 $ - E (95,515) (499,225) 230,323 (457,464) 230,323 (457,464) $ 134,808 $ (956,689) - - 152,481 - - - - - - 1,500 1,121,902 153,918 1,248,191 85,175 718,732 - - - - - 60,000 - - - - - 123,581 - 1,121,902 153,918 1,248,191 85,175 1,054,794 1,500 (413,272) 57,861 64,400 605,367 (1,049,196) 44,750 (340,523) - - - - (330,909) (340,523) - - - - (330,909) (753,795) 57,861 64,400 605,367 (1,049,196) (286,159) 5,064,098 277,300 2,004,153 (598,917) 1,096,786 286,159 5,064,098 277,300 2,004,153 (598,917) 1,096,786 286,159 $ 4,310,303 $ 335,161 $ 2,068,553 $ 6,450 $ 47,590 $ - (continued) 95 Special Revenue Circulation Building Arterial Community and Excise Combined Highway Development Ackerman Transportation Tax Transportation Rehabilitation Block Grant Donation - - 1,300,089 690,542 - - 681,046 210,087 - - - - 49,768 3,053 22,556 - 5,598 - (22,184) (1,361) (10,054) - - - - - - - - 46,250 708,630 211,779 1,312,591 690,542 5,598 46,250 - - 152,481 - - - - - - 1,500 1,121,902 153,918 1,248,191 85,175 718,732 - - - - - 60,000 - - - - - 123,581 - 1,121,902 153,918 1,248,191 85,175 1,054,794 1,500 (413,272) 57,861 64,400 605,367 (1,049,196) 44,750 (340,523) - - - - (330,909) (340,523) - - - - (330,909) (753,795) 57,861 64,400 605,367 (1,049,196) (286,159) 5,064,098 277,300 2,004,153 (598,917) 1,096,786 286,159 5,064,098 277,300 2,004,153 (598,917) 1,096,786 286,159 $ 4,310,303 $ 335,161 $ 2,068,553 $ 6,450 $ 47,590 $ - (continued) 95 CITY OF NEWPORT BEACH Non -Major Governmental Fund Types Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Year ended June 30, 2004 (continued) Expenditures: Current: General government - - - - Public safety - - 119,411 42,423 Public works 96,003 154,389 - - Community development - - - - Community services - - - - Capital outlay - - - - Debt service: Principal - - - - Interest and fiscal charges - - - - Total expenditures 96,003 154,389 119,411 42,423 Excess (deficiency) of revenues over expenditures 48,817 188,559 - - Other financing sources (uses): Transfers in - - Transfers out - Total other financing sources (uses) - - Net change in fund balances 48,817 188,559 - Fund balances (deficit), beginning - 1,746,857 - Restatement - - Restated fund balance (deficit) - 1,746,857 - Fund balances (deficit), ending $ 48,817 $ 1,935,416 0• Special Revenue Air Quality Supplemental Management Environmental Law Misc District Liability Enforcement Grants Revenues: Othertaxes $ - $ 332,814 $ 119,171 $ - Intergovernmental 144,692 - - - Licenses, permits and fees - - - - Fines and forfeitures - - - 39,448 Investment income 231 18,284 436 5,409 Net decrease in fair value of investments (103) (8,150) (196) (2,434) Donations - - - - Other - - - Total revenues 144,820 342,948 119,411 42,423 Expenditures: Current: General government - - - - Public safety - - 119,411 42,423 Public works 96,003 154,389 - - Community development - - - - Community services - - - - Capital outlay - - - - Debt service: Principal - - - - Interest and fiscal charges - - - - Total expenditures 96,003 154,389 119,411 42,423 Excess (deficiency) of revenues over expenditures 48,817 188,559 - - Other financing sources (uses): Transfers in - - Transfers out - Total other financing sources (uses) - - Net change in fund balances 48,817 188,559 - Fund balances (deficit), beginning - 1,746,857 - Restatement - - Restated fund balance (deficit) - 1,746,857 - Fund balances (deficit), ending $ 48,817 $ 1,935,416 0• Debt Service Capital Projects Library Assessment CIOSA Bonita Canyon Oil Spill Mariners COP District Construction Development Remediation Library $ - $ - S - S - $ - $ - - - - - - 144,686 2,687 5,501 47,903 65,517 12,642 9,630 - - (21.,353) - (5,635) (4,292) - - - - - 38,269 - 260,457 - - - - 2,687 265,958 26,550 65,517 7,007 188,293 - - 645,000 - - - - 1,352,539 516,451 81,792 609,107 299,010 265,000 - - - - - 302,935 - - - - - 567,935 1,352,539 1,161,451 81,792 609,107 299,010 (565,248) (1,086,581) (1,134,901) (16,275) (602,100) (110,717) 565,088 - 340,523 - - 97,471 565,088 - 340,523 - - 97,471 (160) (1,086,581) (794,378) (16,275) (602,100) (13,246) 566,317 674,046 5,228,719 943,510 1,548,354 979,700 - 240,916 - - - - 566,317 914,962 5,228,719 943,510 1,548,354 979,700 $ 566,157 $ (171,619) $ 4,434,341 $ 927,235 $ 946,254 $ 966,454 (continued) 97 Revenues: Other taxes Intergovernmental Licenses, permits and fees Fines and forfeitures Investment income Net decrease in fair value of investments Donations Other Total revenues Expenditures: Current: General government Public safety Public works Community development Community services Capital outlay Debt service: Principal Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers in Transfers out CITY OF NEWPORT BEACH Non -Major Governmental Fund Types Combining Statement of Revenues, Expenditures and Changes in Fund Balances For the Year ended June 30, 2004 (continued) Capital Projects Permanent Funds 325,000 Total 426,516 Other - Ackerman Governmental Fire Station 7 Bay Dredging Donation Funds $ - $ - $ - $ 451,985 - - - 5,075,700 - - - 891,133 (831,432) - 96,423 - 32 8,801 302,140 - (14) (3,923) (99,381) - - 1,935,037 2,069,556 - - - 260,457 - 18 1,939,915 9,048,013 592,000 Total other financing sources (uses) 592,000 Net change in fund balances Fund balances (deficit), beginning Restatement Restated fund balance (deficit) 592,000 318,639 895,392 - 152,481 1,198,772 1,200,272 - 9,678,047 Fund balances (deficit), ending $ 592,000 $ 3,165 $ 1,072,052 $ 20,869,436 325,000 426,516 - 1,198,772 12,996,347 18 741,143 (3,948,334) - 330,909 1,925,991 - - (831,432) - 330,909 1,094,559 18 1,072,052 (2,853,775) 3,147 - 23,482,295 240,916 3,147 - 23,723,211 Fund balances (deficit), ending $ 592,000 $ 3,165 $ 1,072,052 $ 20,869,436 CITY OF NEWPORT BEACH Budgetary Comparison Schedule State Gas Tax Special Revenue Fund For the Year Ended June 30, 2004 Revenues: Intergovernmental Investment income Net decrease in fair value of investments Total revenues Expenditures: Capital outlay Excess (deficiency) of revenues over expenditures Other financing uses: Transfers out Net change in fund balance Fund balance, beginning Fund balance, ending (160,000) (160,000) (160,000) (1,338,600) (2,182,432) (203,763) 1,978,669 3,806,751 3,806,751 3,806,751 - $ 2,468,151 $ 1,624,319 $ 3,602,988 $ 1,978,669 0• Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 1,357,500 $ 1,357,500 $ 1,484,796 $ 127,296 55,000 55,000 37,410 (17,590) - - (16,675) (16,675) 1,412,500 1,412,500 1,505,531 93,031 2,591,100 3,434,932 1,549,294 1,885,638 (1,178,600) (2,022,432) (43,763) 1,978,669 (160,000) (160,000) (160,000) (1,338,600) (2,182,432) (203,763) 1,978,669 3,806,751 3,806,751 3,806,751 - $ 2,468,151 $ 1,624,319 $ 3,602,988 $ 1,978,669 0• CITY OF NEWPORT BEACH Budgetary Comparison Schedule Traffic Congestion Special Revenue Fund For the Year Ended June 30, 2004 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Investment income $ - $ - $ 3,704 $ 3,704 Net decrease in fair value of investments - - (1,667) (1,667) Total revenues - - 2,037 2,037 Expenditures Capital outlay 34,000 84,493 84,493 - Net change in fund balance (34,000) (84,493) (82,456) 2,037 Fund balance, beginning 82,456 82,456 82,456 - Fund balance (deficit), ending $ 48,456 $ (2,037) $ - $ 2,037 100 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Asset Forfeiture Special Revenue Fund For the Year Ended June 30, 2004 101 Variance with Final Budget Budget Amounts Positive Original Final Actual (Negative) Revenues Intergovernmental $ - $ - $ 59,652 $ 59,652 Investment income 2,978 2,978 Net decrease in fair value of investments - - (1,340) (1,340) Total revenues 61,290 61,290 Expenditures Current: Public safety 268,631 256,359 156,805 99,554 Net change in fund balance (268,631) (256,359) (95,515) 160,844 Fund balance, beginning 230,323 230,323 230,323 - Fund balance (deficit), ending $ (38,308) $ (26,036) $ 134,808 $ 160,844 101 Revenues Intergovernmental Donations Total revenues Expenditures Capital outlay Net change in fund balance Fund balance (deficit), beginning Fund balance (deficit), ending CITY OF NEWPORT BEACH Budgetary Comparison Schedule Contributions Special Revenue Fund For the Year Ended June 30, 2004 102 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 4,804,521 $ 2,925,602 $ 1,308,218 $(1,617,384) 1,068,270 263,430 50,000 (213,430) 5,872,791 3,189,032 1,358,218 (1,830,814) 9,001,732 2,776,693 1,857,443 919,250 (3,128,941) 412,339 (499,225) (911,564) (457,464) (457,464) (457,464) - $ (3,586,405) $ (45,125) $ (956,689) $ (911,564) 102 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Circulation and Transportation Special Revenue Fund For the Year Ended June 30, 2004 Original Revenues Licenses, permits and fees $ - Investment income Net decrease in fair value of investments Total revenues - Expenditures Capital outlay Excess (deficiency) of revenues over expenditures Other financing uses: Transfers out Net change in fund balance Fund balance, beginning Fund balance, ending 2,968,392 1,704,256 1,121,902 582,354 (2,968,392) (1,704,256) (413,272) 1,290,984 (80,000) (80,000) (340,523) 260,523 (3,048,392) (1,784,256) (753,795) 1,551,507 5,064,098 5,064,098 5,064,098 - $ 2,015,706 $ 3,279,842 $ 4,310,303 $ 1,030,461 103 Variance with Final Budget Amounts Positive Final Actual (Negative) $ - $ 681,046 $ 681,046 - 49,768 49,768 - (22,184) (22,184) - 708,630 708,630 2,968,392 1,704,256 1,121,902 582,354 (2,968,392) (1,704,256) (413,272) 1,290,984 (80,000) (80,000) (340,523) 260,523 (3,048,392) (1,784,256) (753,795) 1,551,507 5,064,098 5,064,098 5,064,098 - $ 2,015,706 $ 3,279,842 $ 4,310,303 $ 1,030,461 103 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Building Excise Tax Special Revenue Fund For the Year Ended June 30, 2004 104 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Licenses, permits and fees $ 150,000 $ 150,000 $ 210,087 $ 60,087 Investment income - - 3,053 3,053 Net decrease in fair value of investments (1,361) (1,361) Total revenues 150,000 150,000 211,779 61,779 Expenditures Capital outlay 385,537 190,542 153,918 36,624 Net change in fund balance (235,537) (40,542) 57,861 98,403 Fund balance, beginning 277,300 277,300 277,300 - Fund balance, ending $ 41,763 $ 236,758 $ 335,161 $ 98,403 104 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Combined Transportation Special Revenue Fund For the Year Ended June 30, 2004 105 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Intergovernmental $ 1,765,000 $ 1,765,000 $ 1,300,089 $ (464,911) Investment income 105,000 105,000 22,556 (82,444) Net decrease in fair value of investments - - (10,054) (10,054) Total revenues 1,870,000 1,870,000 1,312,591 (557,409) Expenditures Capital outlay 2,843,625 2,384,763 1,248,191 1,136,572 Net change in fund balance (973,625) (514,763) 64,400 579,163 Fund balance, beginning 2,004,153 2,004,153 2,004,153 - Fund balance, ending $ 1,030,528 $ 1,489,390 $ 2,068,553 $ 579,163 105 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Arterial Highway Rehabilitation Special Revenue Fund For the Year Ended June 30, 2004 Revenues Intergovernmental Expenditures Capital outlay Net change in fund balance Fund balance (deficit), beginning Fund balance (deficit), ending Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 78,908 $ 78,908 $ 690,542 $ 611,634 308,037 308,037 85,175 222,862 (229,129) (229,129) 605,367 834,496 (598,917) (598,917) (598,917) - $ (828,046) $ (828,046) $ 6,450 $ 834,496 106 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Community Development Block Grant Special Revenue Fund For the Year Ended June 30, 2004 Revenues: Intergovernmental Investment income Total revenues Expenditures: Current: Community development Capital outlay Debt service: Principal Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources: Transfers out Net change in fund balance Fund balance, beginning Fund balance (deficit), ending Budgeted Amounts Original Final $ 426,000 $ 426,000 426,000 426,000 200,054 202,554 749,891 811,391 Variance with Final Budget Positive Actual (Negative) $ - $ (426,000) 5,598 5,598 5,598 (420,402) 152,481 50,073 718,732 92,659 60,000 60,000 60,000 - 154,050 154,050 123,581 30,469 1,163,995 1,227,995 1,054,794 173,201 (737,995) (801,995) (1,049,196) (247,201) (15,450) (15,450) - 15,450 (753,445) (817,445) (1,049,196) (231,751) 1,096,786 1,096,786 1,096,786 $ 343,341 $ 279,341 $ 47,590 $ (231,751) 107 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Ackerman Donation Special Revenue Fund For the Year Ended June 30, 2004 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Donations $ 46,250 $ 46,250 $ 46,250 $ - Expenditures Current: Community services 1,500 1,500 1,500 Excess of revenues over expenditures 44,750 44,750 44,750 Other financing uses Transfer out (330,909) (330,909) (330,909) - Net change in fund balance (286,159) (286,159) (286,159) Fund balance, beginning 286,159 286,159 286,159 Fund balance, ending $ - $ - $ - $ CITY OF NEWPORT BEACH Budgetary Comparison Schedule Air Quality Management District Special Revenue Fund For the Year Ended June 30, 2004 109 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Intergovernmental $ 90,000 $ 90,000 $ 144,692 $ 54,692 Investment income - - 231 231 Net decrease in fair value of investments - - (103) (103) Total revenues 90,000 90,000 144,820 54,820 Expenditures Current: Public works 70,000 25,000 96,003 (71,003) Excess (deficiency) of revenues over expenditures 20,000 65,000 48,817 (16,183) Other financing uses Transfers out (45,000) (45,000) - 45,000 Net change in fund balance (25,000) 20,000 48,817 28,817 Fund balance, beginning - - - - Fund balance (deficit), ending $ (25,000) $ 20,000 $ 48,817 $ 28,817 109 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Environmental Liability Special Revenue Fund For the Year Ended June 30, 2004 110 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Taxes $ 462,000 $ 462,000 $ 332,814 $ (129,186) Investment income 25,000 25,000 18,284 (6,716) Net decrease in fair value of investments - - (8,150) (8,150) Total revenues 487,000 487,000 342,948 (144,052) Expenditures Current: Public works 101,737 159,117 154,389 4,728 Net change in fund balance 385,263 327,883 188,559 (139,324) Fund balance, beginning 1,746,857 1,746,857 1,746,857 Fund balance (deficit), ending $ 2,132,120 $ 2,074,740 $ 1,935,416 $ (139,324) 110 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Supplemental Law Enforcement Special Revenue Fund For the Year Ended June 30, 2004 111 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Intergovernmental $ 140,000 $ 119,171 $ 119,171 $ - Investment income 436 436 Net decrease in fair value of investments - - (196) (196) Total revenues 140,000 119,171 119,411 240 Expenditures Current: Public safety 150,279 119,171 119,411 (240) Net change in fund balance (10,279) - - - Fund balance, beginning Fund balance (deficit), ending $ (10,279) $ - $ - $ - 111 CITY OF NEWPORT BEACH Budgetary Comparison Schedule Miscellaneous Grants Special Revenue Fund For the Year Ended June 30, 2004 Net change in fund balance - - - - Fund balance, beginning Fund balance, ending 112 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues Intergovernmental $ 40,000 $ 40,000 $ 39,448 $ (552) Investment income - - 5,409 5,409 Net decrease in fair value of investments - - (2,434) (2,434) Total revenues 40,000 40,000 42,423 2,423 Expenditures Current: Public safety 40,000 40,000 42,423 (2,423) Net change in fund balance - - - - Fund balance, beginning Fund balance, ending 112 Internal Service Funds INTERNAL SERVICE FUNDS The Internal Service Funds are used to allocate the cost of providing goods and services by one department to other departments on a cost reimbursement basis. The City of Newport Beach Internal Service Funds are listed below: The Insurance Reserve Fund is used to account for the City's self- insured general liability and workers' compensation program. The Compensated Absence Fund is used to account for the City's accumulated liability for compensated absences. The Retiree Insurance Fund is used to account for the cost of providing post - employment Health Care Benefit. The Equipment Fund is used to account for the cost of maintaining and replacing the City's rolling stock fleet and the rental of the fleet to operating departments. Assets Current assets: Cash and investments Receivables: Accounts Inventories Prepaid items Total current assets Noncurrent assets: Capital assets: Equipment Less accumulated depreciation Total capital assets (net of accumulated depreciation) CITY OF NEWPORT BEACH All Internal Service Funds Combining Statement of Net Assets June 30, 2004 Total Insurance Compensated Retiree Internal Reserve Absence Insurance Equipment Service Funds $ 8,002,087 $ 1,559,038 $ 2,069,715 $ 8,606,370 $ 20,237,210 - 6,348 9,073 15,421 - - - 318,264 318,264 76,194 76,194 8,002,087 1,559,038 2,152,257 8,933,707 20,647,089 19, 539, 273 19, 539, 273 (12,535,725) (12,535,725) 7,003,548 7,003,548 Total assets 8,002,087 1,559,038 2,152,257 15,937,255 27,650,637 Liabilities Current liabilities: Accounts payable and accrued liabilities 160,347 - - 736,235 896,582 Accrued payroll - - - 51,930 51,930 Capital leases - current - - - 442,202 442,202 Workers' compensation - current 2,499,547 - - - 2,499,547 General liability - current 2,350,383 - - - 2,350,383 Compensated absences - current 1,200,000 1,200,000 Total current liabilities 5,010,277 1,200,000 - 1,230,367 7,440,644 Noncurrent liabilities: Capital leases - - - 420,773 420,773 Workers' compensation 5,893,680 - - - 5,893,680 General liability 488,617 - - - 488,617 Compensated absences - 6,596,024 - - 6,596,024 Total Noncurrent liabilities 6,382,297 6,596,024 - 420,773 13,399,094 Total liabilities 11,392,574 7,796,024 - 1,651,140 20,839,738 Net Assets Invested in capital assets, net of related - - - 6,140,573 6,140,573 Unrestricted (3,390,487) (6,236,986) 2,152,257 8,145,542 670,326 Total net assets _L a,390,487) _L L236,9861 $ 2,152,257 $14,286,115 $ 6,810,899 113 CITY OF NEWPORT BEACH Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Fund Net Assets For the Year Ended June 30, 2004 Operating income (loss) Nonoperating revenues (expenses): Investment income Net decrease in fair value of investments Gain on sale of fixed assets Interest expense Total nonoperating revenues Income (loss) before transfers Transfers in ( note 13) Change in net assets Net assets (accumulated deficit), beginning Net assets (accumulated deficit), ending (1,200,467) 603,970 430,249 128,390 (37,858) Total Insurance Compensated Retiree 14,204 Internal 84,054 Reserve Absence Insurance Equipment Service Funds Operating revenues: - - - 85,730 85,730 Charges for services $ 5,028,122 $ 1,522,614 $ 1,629,795 $ 4,447,237 $ 12,627,768 Other 381 103,154 158,072 4,682 5,063 Total operating revenues 5,028,503 1,522,614 1,629,795 4,451,919 12,632,831 Operating expenses: 2,000,000 836,418 611,843 440,409 231,544 Salaries and wages - - - 1,076,288 1,076,288 Depreciation - - - 1,707,231 1,707,231 Professional services - - - 29,113 29,113 Maintenance and supplies - - - 1,183,643 1,183,643 Fleet parts and supplies - - - 327,254 327,254 Workers' compensation 4,366,625 - - - 4,366,625 Claims and judgments 1,862,345 - - - 1,862,345 Compensated absences - 918,644 - - 918,644 Retiree Insurance - - 1,199,546 - 1,199,546 Total operating expenses 6,228,970 918,644 1,199,546 4,323,529 12,670,689 Operating income (loss) Nonoperating revenues (expenses): Investment income Net decrease in fair value of investments Gain on sale of fixed assets Interest expense Total nonoperating revenues Income (loss) before transfers Transfers in ( note 13) Change in net assets Net assets (accumulated deficit), beginning Net assets (accumulated deficit), ending (1,200,467) 603,970 430,249 128,390 (37,858) 66,548 14,204 18,331 84,054 183,137 (29,663) (6,331) (8,171) (37,466) (81,631) - - - 85,730 85,730 (29,164) (29,164) 36,885 7,873 10,160 103,154 158,072 (1,163,582) 611,843 440,409 231,544 120,214 2,000,000 2,000,000 836,418 611,843 440,409 231,544 2,120,214 (4,226,905) (6,848,829) 1,711,848 14,054,571 $ (3,390,487) $ (6,236,986) $ 2,152,257 $ 14,286,115 114 4,690,685 $ 6,810,899 CITY OF NEWPORT BEACH Combining Statement of Cash Flows - Internal Service Funds For the Year Ended June 30, 2004 Cash flows from operating activities Receipts from user departments Payments to employees Payments to suppliers Other operating cash receipts Net cash provided (used) for operating activities Insurance Compensated Retiree 121,449 Reserve Absences Medical Equipment $ 5,028,122 $ 1,522,614 $ 1,635,942 $ 4,448,008 (3,232,844) (1,266,027) - (1,057,699) (3,308,581) 417,430 (1,228,672) (1,163,495) 381 1,294,578 1,652,285 4,682 (1,512,922) 256,587 407,270 2,231,496 Cash Flows from noncapital financing activities: Cash received from other funds 2,0001000 Net cash provided by noncapital financinq activitie! 2,000.000 Cash flows from capital and related financing activities: Acquisition of capital assets Proceeds from sale of capital assets Principal payment Interest paid Net cash used for capital and related financing activities Cash flows from investing activities: Interest on investments Net cash provided for investing activities Net increase in cash and cash equivalents Cash and cash equivalents, beginning Cash and cash equivalents, ending Reconciliation of operating income to net cash provided (used) by operating activities: Cash Flows from operating activities Operating income (loss) Adjustments to reconcile operating income (loss; to net cash provided by operating activities Depreciation Changes in operating assets and liabilities. Decrease in accounts receivable (Increase) in inventories (Increase) in prepaid items Increase (decrease) in accounts payable and accrued accrued payroll Increase in workers' compensation (Decrease) in general liability (Decrease) in compensated. absences Total adjustments Total Internal Service Funds $ 12,634,686 (5,556,570) (5,700,748) 5,063 1,382,431 _ 2,000,000 2,000,000 (1,140,130) (1,140,130) 121,449 121,449 (430,611) (430,611) (29,164) (29,164) (1,478,456) (1,478,456) 36,885 7,873 10,160 46,588 101,506 36,885 7,873 10,160 46,588 101,506 523,963 264,460 417,430 799,628 2,005,481 7,478,124 1,294,578 1,652,285 7,806,742 18,231,729 $ 8,002,087 $ 1,559,038 $ 2,069,715 $ 8,606,370 $ 20,237,210 $ (1,200,467) $ 603,970 $ 430,249 $ 128,390 $ (37,858) 1,707,231 1,707,231 6,147 771 6,918 - (121,395) (121,395) (29,126) - (29,126) 66,554 (3,680) - 516,499 579,373 1,067,227 - - - 1,067,227 (1,446,236) - - - (1,446,236) - (343,703) - - (343,703) (312,455) (347,383) (22,979) 2,103,106 1,420,289 Net cash provided (used) by operating activitie! $ (1,512.922) $ 256.587 $ 407,270 $ 2231,496 $ 1.382.431 Noncash investing, capital, and financing activities: Disposal of fixed assets - - - 35,719 35,719 (Decrease) in fair value of investments (29,663) (6,331) (8,170) (37,466) (81,630) Total of noncash activities $ (29,663) $ (6,331) $ (8,170) $ (1,747) $ (45,911) 115 This page left blank intentionally. 116 Fiduciary Funds FIDUCIARY FUNDS Fiduciary Funds are used to account for assets held by the City in a trustee capacity, or as an agent for other government entities, private organizations, or individuals. The City of Newport Beach Fiduciary Funds are listed below: The Special Assessment Fund is used to account for funds received from affected property owners and payable to holders of 1911 Act, 1915 Act and other special assessment bonds. The Special Deposit Fund is used to account for special deposits held by the City in its fiduciary capacity. The Business Improvement District Fund is used to account for monies collected from local business districts for district property improvements and business enhancement. CITY OF NEWPORT BEACH Agency Funds Combining Statement of Fiduciary Assets and Liabilities June 30. 2004 Special Special Business Assessment District Deposit Improvement Assets Fund Fund Fund Totals Cash and investments $ 3,011,649 $ $ 187,734 $ 3,199,383 Restricted assets -cash and investments 1,266,072 - 1,266,072 Total assets $ 4,277,721 $ $ 187,734 $ 4,465,455 Liabilities Due to bondholders $ 4,277,721 $ - $ - $ 4,277,721 Due to others - - 187,734 187,734 Total liabilities $ 4,277,721 $ - $ 187,734 $ 4,465,455 117 Special Assessment: Assets Cash and investments Restricted assets - cash and investments Total Assets Liabilities Due to bondholders Special Deposit: Assets Cash and investments Liabilities Due to others Business Improvement District: Assets Cash and investments Liabilities Due to others Totals - All Agency Funds: Assets Cash and investments Restricted assets - cash and investments Total Assets CITY OF NEWPORT BEACH Statement of Changes in Fiduciary Net Assets All Agency Funds For the Year Ended June 30, 2004 Balance June 30, 2003 $ 2,114,256 1,307,077 $ 3,421,333 $ 3,421,333 Additions Deductions $ 4,051,479 1,206,372 $ 5,257,851 $ 5,257,851 $ (3,154,086) (1,247,377) _L a,401,4631 $ (4,401,463) Balance June 30, 2004 $ 3,011,649 1,266,072 $ 4,277,721 $ 4,277,721 $ 74,750 $ 13,937 $ (88,687) $ $ 74,750 $ 13,937 $ (88,687) $ $ 184,842 $ 271,146 $ (268,254) $ 187,734 $ 184,842 $ 271,146 $ (268,254) $ 187,734 $ 2,373,848 1,307,077 $ 3,680,925 $ 4,336,562 $ 1,206,372 $ 5,542,934 Liabilities Due to bondholders $ 3,421,333 $ 5,257,851 Due to others 259,592 285,083 Total Liabilities $ 3,680,925 $ 5,542,934 118 $ (3,511,027) $ (1,247,377) _L_(4,758,404) $ (4,401,463) (356,941) $ (4,758,404) $ 3,199,383 1,266,072 $ 4,465,455 $ 4,277,721 187,734 $ 4,465,455 Statistical Section A N . V) ^F N . n A con n ti. N . CITY OF NEWPORT BEACH Miscellaneous Statistics June 30, 2004 General Information Dateof Incorportation ................................................................. ............................... 1906 Form of Government ............................................... ............................... Council- Manager Population Permanent............................................................................... ............................... 79,392 Summer................................................................................. ............................... 100,000 Tourist ...................................................... ............................... 20,000 to 100,000 per day Housingunits .................................................. ............................... .........................41,400 Occupancy Factor per dwelling unit ............................................ ............................... 2.00 Area Square Miles Acres Land.... ............................... ...........................25.9 .................. ............................... 16,584 Bay.................................................................. 2. 5.................... ............................... 1,600 Ocean.. ............................... ........................... 23.0 .................. ............................... 14,894 Total............................... ............................... 51.4 .................. ............................... 33,078 Population Density Per square mile ................. .......................3,062.91 Per acre ........................... 4.79 Recreational Area Acres OceanWater ........................................................................... ............................... 14,894 HarborWaters ........................................................................... ............................... 1,598 Parks............................................................................................ ............................... 258 Beaches....................................................................................... ............................... 237 Total........................................................................................ ............................... 16,987 Water Frontage Miles UpperBay Frontage ....................................................................... ............................... 13 Ocean............................................................................................. ............................... 10 Harbor............................................................................................ ............................... 21 TotalWater Frontage ....................................................................... .............................44 Newport Harbor Boats......................................................................................... ............................... 9,900 Residential................................................................................. ............................... 1,230 Commercial Slips and Side Ties ................................................ ............................... 2,330 BayMoorings ............................................................................ ............................... 1,235 Public Safety Police Fire Numberof Stations ............. ..............................1 ............................. ............................... 8 Number of Personnel ......... ............................237 ....................... ............................... 148 Unaudited — See Accompanying Auditors' Report. 119 Governmental Revenues by Source (1) (Last Ten Fiscal Years) (1) Includes General, Special Revenue, Debt Service and Capital Projects Funds (2) Includes Investment Income and Property Income. Governmental Expenditures by Function (1) (Last Ten Fiscal Years) Fiscal General Public Public Community Fines, Capital Debt Year Government Licenses, Inter- Charges Forfeitures Revenue from Service Total Fiscal 5,505,610 Fees and governmental for and Use of Money 1,550,294 72,825,573 Year Taxes Permits Revenue Services Penalties and Property (2) Other Total 1994 -1995 39,719,830 2,409,523 10,704,000 5,109,513 3,156,530 9,676,426 1,089,385 71,865,207 1995 -1996 42,853,480 4,851,571 8,315,543 6,278,416 2,855,063 11,000,272 6,540,913 82,695,258 1996 -1997 44,523,935 4,081,509 11,871,417 7,165,210 2,529,015 10,497,715 10,208,241 90,897,042 1997 -1998 49,385,380 7,303,302 19,656,742 8,314,830 2,573,575 11,422,977 1,593,409 100,250,215 1998 -1999 52,903,507 5,680,496 15,189,324 8,779,962 3,290,019 10,666,337 31,864,699 128,374,344 1999 -2000 58,846,994 4,247,945 10,867,163 9,068,527 3,442,171 12,405,600 1,508,626 100,387,026 2000 -2001 62,908,305 4,553,923 11,463,635 9,906,851 3,555,946 16,069,217 8,439,505 116,897,382 2001 -2002 65,878,471 3,350,958 26,227,740 10,338,569 3,384,164 14,157,694 2,529,470 125,867,066 2002 -2003 72;864,836 4,397,520 10,379,792 11,156,294 3,448,826 14,235,813 4,530,599 121,013,680 2003 -2004 79,874,751 5,429,632 16,108,023 11,516,782 3,605,963 12,384,598 3,182,567 132,102,316 (1) Includes General, Special Revenue, Debt Service and Capital Projects Funds (2) Includes Investment Income and Property Income. Governmental Expenditures by Function (1) (Last Ten Fiscal Years) Fiscal General Public Public Community Community Capital Debt Year Government Safety Works Development Services Outlay Service Total 1994 -1995 5,505,610 33,389,922 14,661,343 3,336,672 5,857,959 8,523,773 1,550,294 72,825,573 1995 -1996 5,442,862 34,571,273 14,779,614 2,952,247 5,916,194 11,291,759 1,069,045 76,022,994 1996 -1997 5,673,321 35,647,247 15,502,095 3,329,545 6,585,335 20,696,487 890,609 88,324,639 1997 -1998 6,790,020 39,168,311 16,579,275 3,475,998 6,916,999 20,849,681 1,299,284 95,079,568 1998 -1999 7,471,850 40,514,411 16,846,674 4,688,087 7,733,720 50,684,045 1,252,111 129,190,898 1999 -2000 9,441,381 41,735,933 16,898,630 4,271,201 7,932,497 13,984,120 1,795,347 96,059,109 2000 -2001 10,239,134 45,346,306 18,477,955 3,842,610 8,623,119 17,293,323 1,777,945 105,600,392 2001 -2002 12,292,008 47,841,176 19,418,067 4,586,192 9,418,041 38,613,906 1,758,073 133,927,463 2002 -2003 9,689,275 53,035,377 19,368,504 5,457,498 11,273,886 14,684,897 2,352,721 115,862,158 2003 -2004 11,024,256 56,849,718 22,780,896 5,723,031 10,827,346 15,188,550 2,188,578 124,582,375 (1) Includes General, Special Revenue, Capital Projects and Debt Service Funds Source: City Administrative Services Department Unaudited -See Accompanying Auditors' Report. 120 W-111dH 140.00 120.00 w A O 100.00 O w O 80.00 N C O 60.00 40.00 20.00 0.00 Governmental Revenues and Expenditures (Last Ten Fiscal Years) ■ Revenues ■ Expenditures 6. 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999- 2000 -01 2001 -02 2002 -03 2003 -04 2000 Governmental Revenues by Source (Fiscal Year 2003 -2004) 00/ 9% 2% 90, 12% 4 %0 9° 5% 31% Governmental Expenditures by Function (Fiscal Year 2003 -2004) 12% 2% 9% Unaudited -See Accompanying Auditors' Report. 121 5% • Taxes • Licenses & Permits • Intergovernmental • Charges for Services • Fines & Forfeitures • Use of Money & Property • Miscellaneous ■ General Government O Public Safety ❑Public Works ❑ Community Development ❑ Culture and Recreation ■ Capital Outlay ❑ Debt Service Assessed and Estimated Actual Value of Taxable Property (Last Ten Fiscal Years) Secured Unsecured Total Assessed & Fiscal Year Valuation Public Utility Valuation Estimated Valuation 1994 -1995 11,178,202,789 354,820 686,344,530 11,864,902,139 1995 -1996 11,078,301,482 354,820 725,943,222 11,804,599,524 1996 -1997 11,154,286,162 354,820 754,892,821 11,909,533,803 1997 -1998 11,551,641,504 354,820 778,209,144 12,330,205,468 1998 -1999 12,343,526,263 354,820 1,009,975,297 13,353,856,380 1999 -2000 13,091,299,313 324,960 1,295,776,000 14,387,400,273 2000 -2001 15,087,602,671 2,000 (1) 915,394,966 16,002,999,637 2001 -2002 16,515,797,641 2,000 913,075,074 17,428,874,715 2002 -2003 20,990,583,190 16,531,505 (2) 1,067,598,118 22,074,712,813 2003 -2004 22,666,005,413 16,531,505 1,346,385,536 24,028,922,454 (1) Southern California Edison sold property significantly affecting the Public Utility Value. (2) Pacific Bell acquired property significantly affecting the Public Utility Value. 27,405,295 Source: County of Orange Auditor - Controller's Office Secured Property Tax Levies and Collections (Last Ten Fiscal Years) Fiscal Year Total Current Levy Total Current Collections Percent of Levy Collected Delinquent Tax Collections Total Collections % of Total Tax Collections Total Levy 1994 -1995 17,730,237 (1) 17,105,142 (2) 96.47% 409,355 (2) 17,514,497 98.78% 1995 -1996 17,843,233 (1) 17,432,840 97.70% 368,913 17,801,753 99.77% 1996 -1997 20,563,561 20,096,688 97.73% 897,670 20,994,358 102.09% 1997 -1998 21,144,504 20,472,716 96.82% 1,040,120 21,512,836 101.74% 1998 -1999 22,738,432 22,084,910 97.13% 1,113,950 23,198,860 102.02% 1999 -2000 24,667,494 24,207,104 98.13% 1,398,573 25,605,677 103.80% 2000 -2001 27,405,295 26,856,091 98.00% 886,625 27,742,716 101.23% 2001 -2002 31,298,541 (3) 30,651,143 97.93% 102,001 30,753,144 98.26% 2002 -2003 37,092,528 36,351,026 98.00% 529,986 36,881,012 99.43% 2003 -2004 42,469,238 41,420,410 97.53% 670,685 42,091,095 99.11% (1) Effective FY 92/93- 95/96, Orange County reduced Secured Property Tax Levy as a result of the State Budget Process. (2) Funds were withheld due to the Orange County Bankruptcy. (3) Includes estimated levy for Newport Coast properties that were annexed on January 1, 2002. Source: County of Orange Auditor - Controller's Office Unaudited -See Accompanying Auditors' Report. 122 $26,000 $24,000 $22,000 0 $20,000 m $18,000 0 $16,000 i c $14,000 O $12,000 A v $10,000 a y $8,000 N 4 $6,000 a 1 $4,000 $2,000 $0 Total Assessed Valuation /Property Tax Collections (Last Ten Fiscal Years) OTotal Assessed Valuation --0- Property Tax Collections $45,000 N $40,000 `N o $35,000 O $30,000 ry c $25,000 `r N $20,000 c a m $15,000 $10,000 3 O ~ $5,000 $0 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -01 2001 -02 2002 -03 2003 -04 Total Property Tax Collections /Delinquencies (Last Ten Fiscal Years) Total Collections _ -0- Delinquent Collections F 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -01 2001 -02 2002 -03 2003 -04 Unaudited -See Accompanying Auditors' Report. 123 $45,000 $40,000 w `m $35,000 0 0 $30,000 ,wo c N N $25,000 0 r F $20,000 c d $15,000 0 U X N $10,000 �T L N $5,000 0 a $0 $2,000 N $1,750 `m O $1,500 6 N a $1,250 x $1,000 c 0 w $750 2 0 U $500 y L_ $250 m 0 $0 $45,000 N $40,000 `N o $35,000 O $30,000 ry c $25,000 `r N $20,000 c a m $15,000 $10,000 3 O ~ $5,000 $0 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -01 2001 -02 2002 -03 2003 -04 Total Property Tax Collections /Delinquencies (Last Ten Fiscal Years) Total Collections _ -0- Delinquent Collections F 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -01 2001 -02 2002 -03 2003 -04 Unaudited -See Accompanying Auditors' Report. 123 $45,000 $40,000 w `m $35,000 0 0 $30,000 ,wo c N N $25,000 0 r F $20,000 c d $15,000 0 U X N $10,000 �T L N $5,000 0 a $0 $2,000 N $1,750 `m O $1,500 6 N a $1,250 x $1,000 c 0 w $750 2 0 U $500 y L_ $250 m 0 $0 Construction Activity (Last Ten Fiscal Years) Fiscal Building Permits Percentage Estimated Percentage Year Issued Change Valuation Change 1999 3,607,965 2000 3,455,359 2001 1994 -1995 7,672 9.82% 79,691,510 13.30% 1995 -1996 8,302 8.21% 145,760,839 82.91% 1996 -1997 9,085 9.43% 203,944,317 39.92% 1997 -1998 10,332 13.73% 224,507,349 10.08% 1998 -1999 12,076 16.88% 302,598,185 34.78% 1999 -2000 10,412 - 13.78% 220,623,249 - 27.09% 2000 -2001 9,361 - 10.09% 226,778,793 2.79% 2001 -2002 9,030 -3.54% 145,048,360 - 36.04% 2002 -2003 9,483 5.02% 187,489,183 29.26% 2003 -2004 11,628 22.62% 208,840,537 11.39% Source: City Building Department Bank Deposits (Last Ten Fiscal Years) (thousands) Calendar Year Bank Deposits 1994 4,468,401 1995 4,430,534 1996 3,757,025 1997 3,431,100 1998 3,719,517 1999 3,607,965 2000 3,455,359 2001 3,542,539 2002 4,117,157 2003 5,105,026 2004 data for bank deposits will not be available until 12 -31 -04 Source: The Findley Reports on California Financial Insitutions Unaudited -See Accompanying Auditors' Report. 124 $350 $300 0 0 `o N $250 0 $200 Q $150 0 $100 c 0 $50 $0 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 1994 Estimated Value of Construction /Number of Building Permits (Last Ten Fiscal Years) 16,000 Estimated Value of Construction $ Number of Building Permits 14,000 A 12,000 {Y / /jam 10,000 E 8,000 0 6,000 Z 4,000 2,000 0 1994 -95 1995 -96 1996 -97 1997 -98 1998 -99 1999 -2000 2000 -01 2001 -02 2002 -03 2003 -04 Bank Deposits (Millions of Dollars) 1995 1996 1997 1998 1999 2000 2001 2002 2003 Unaudited -See Accompanying Auditors' Report 125 Property Tax Rates -- Direct and Overlapping Governments (Per $100 of Assessed Value) (Last Ten Fiscal Years) Fiscal School County County Flood County, City Metro Water Year Districts Improvement Control & School Levy District Total 1994 -1995 0.00000 0.00013 0.00037 1.00000 0.00881 1.00931 1995 -1996 0.00000 0.00012 0.00000 1.00000 0.00890 1.00902 1996 -1997 0.00000 0.00000 0.00000 1.00000 0.00857 1.00857 1997 -1998 0.00000 0.00000 0.00000 1.00000 0.00890 1.00890 1998 -1999 0.00000 0.00000 0.00000 1.00000 0.00890 1.00890 1999 -2000 0.00000 0.00000 0.00000 1.00000 0.00890 1.00890 2000 -2001 0.00000 0.00000 0.00000 1.00000 0.00880 1.00880 2001 -2002 0.00690 0.00000 0.00000 1.00000 0.00770 1.01460 2002 -2003 0.00674 0.00000 0.00000 1.00000 0.00670 1.01344 2003 -2004 0.01224 0.00000 0.00000 1.00000 0.00610 1.01834 Source: County of Orange Auditor - Controller's Office Computation of Legal Debt Margin June 30, 2004 Total assessed value of all real & personal property $24,028,922,454 (1) Debt limit percentage 15% Total debt limit $3,604,338,368 Amount of debt applicable to debt limit $5,845,000 Legal debt margin $3,598,493,368 (1) The fiscal year 2004 debt limit is based on assessed value being equivalent to 100% of market value. Source: City Administrative Services Department Unaudited- See Accompanying Auditors' Report. 126 CITY OF NEWPORT BEACH Principal Taxpaver Balboa Bay Club Cornerstone Partners IV LLC CSDV Limited Partnership HMH Properties Inc. Irvine Apartment Communities Jazz Semiconductor Inc. Newport Beach North LLC Park Newport Land Ltd. Rockwell Semiconductor Systems Inc. The Irvine Company Principal Taxpayers June 30, 2004 Property Tax (listed alphabetically) Total Top Ten Principal Taxpayers $ 2,193,866,719 10.44% (1) Percentange of total secured assessed valuation. Unaudited -See Accompanying Auditors' Report. Source: HdL, Coren and Cone Co. 127 2003 -04 Assessed Percent Type of Business Valuation of Total 1 Hospitality $ 95,872,185 0.42% Real Estate 69,200,000 0.31% Real Estate 73,542,754 0.32% Apartment Buildings 71,585,391 0.32% Real Estate 327,200,886 1.44% Aerospace 58,837,541 0.26% Real Estate 132,811,300 0.59% Real Estate 64,024,966 0.28% Aerospace 106,007,747 0.47% Real Estate 1,194,783,949 5.27% Total Top Ten Principal Taxpayers $ 2,193,866,719 10.44% (1) Percentange of total secured assessed valuation. Unaudited -See Accompanying Auditors' Report. Source: HdL, Coren and Cone Co. 127 Schedule of Direct and Overlapping Bonded Debt June 30, 2004 2003 -04 Assessed Valuation: $24,152,007,032 (after deducting $439,592,217 redevelopment incremental valuation) DIRECT AND OVERLAPPING BONDED DEBT: %Applicable Debt 6130/04 OVERLAPPING TAX AND ASSESSMENT DEBT: Orange County Teeter Plan Obligations 9.319% $11,595,166 Metropolitan Water District 1.977% 8,846,581 Coast Community College District 32.885% 36,173,500 Rancho Santiago Community College District 3.707% 3,563,354 Laguna Beach Unified School District 6.546% 2,401,400 Laguna Beach Unified School District Community Facilities District No. 98 -1 100% 7,658,627 Newport Mesa Unified School District 70.809% 77,241,998 Newport Mesa Unified School District Community Facilities District No. 90 -1 17.535% 3,121,230 Santa Ana Unified School District 9.098% 12,975,855 Irvine Ranch Water District improvement Districts 0.049-100% 60,150,643 Bonita Canyon Public Facilities Financing Authority Comm. Facilities Dist. No. 98 -1 81.407% 36,083,653 City of Newport Beach Special Improvement District No. 95 -1 100% 14,635,000 City of Newport Beach 1915 Act Bonds 100% 5,453,996 Orange County Assessment District No. 88 -1 100% 42,634,366 Orange County Assessment District No. 99 -1R 100% 20,155,000 Orange County Assessment District No. 01 -1 100% 39,840,000 TOTAL OVERLAPPING TAX AND ASSESSMENT DEBT 382,530,369 DIRECT AND OVERLAPPING GENERAL FUND OBLIGATION DEBT: Orange County General Fund Obligations 9.319% 86,323,668 Orange County Pension Obligations 9.319% 10,882,029 Orange County Board of Education Certificates of Participation 9.319% 1,859,141 Orange County Transit District Authority 9.319 % 460,359 Orange County Water District Certificates of Participation 12.920% 19,310,878 Municipal Water District of Orange County Water Facilities Corporation 11.133% 4,644,131 Coast Community College District Certificates of Participation 32.885% 2,522,280 South Orange County Community College District Certificates of Participation 2.315% 969,522 Newport Mesa Unified School District Certificates of Participation 70.809% 1,918,924 Santa Ana Unified School District Certificates of Participation 9.098% 4,420,508 Irvine Ranch Water District Certificates of Participation 12.083% 5,896,504 City of Newport Beach Certificates of Participation 100% 5,845,000 TOTAL GROSS DIRECT AND OVERLAPPING GENERAL FUND OBLIGATION DEBT 145,052,944 TOTAL GROSS DIRECT AND OVERLAPPING BONDED DEBT $527,583,313 (1) Less: Orange County Transit District Authority (80% self- supporting) (368,287) MWDCO Water Facilities Corporation (100% self- supporting) (4,644,131) TOTAL NET DIRECT AND OVERLAPPING BONDED DEBT $522,570,895 (1) Excludes tax and revenue anticipation notes, revenue, mortgage revenue and tax allocation bonds and non - bonded capital lease obligations. Ratios to Assessed Valuation: Combined Direct Debt ($5,845,000) 0.02% Total Gross Combined Debt 2.18% Total Net Combined Debt 2.16% STATE SCHOOL BUILDING AID REPAYABLE AS OF 6/30/04: $0 Source: California Municipal Statistics, Inc. Unaudited -See Accompanying Auditors' Report. 128 Revenue Bond Coverage (Last Ten Fiscal Years) Net Revenue Fiscal Year Grass Revenues (1) Operating Expenses (2) Available for Debt Service Debt Service Requirements Hrincipal interest Total Covera 1994 -1995 14,817,854 11,471,118 3,346,736 0 811,037 811,037 7.27 1995 -1996 16,145,307 13,220,028 2,925,279 820,000 898,878 1,258,420 2.32 1996 -1997 18,221,967 14,651,987 3,569,980 845,000 854,130 1,699,130 2.10 1997 -1998 16,497,212 12,350,445 4,146,767 875,000 784,390 1,659,390 2.50 1998 -1999 17,658,076 11,145,936 6,512,140 335,000 593,469 928,469 7.01 1999 -2000 17,770,491 11,713,223 6,057,268 1,025,000 551,668 1,576,668 3.84 2000 -2001 18,215,185 11,784,120 6,431,065 1,105,000 510,225 1,615,225 3.98 2001 -2002 17,809,919 13,289,297 4,520,622 1,145,000 456,573 1,601,573 2.82 2002 -2003 17,326,604 12,430,144 4,896,460 1,185,000 465,573 1,650,573 2.97 2003 -2004 18,558,258 15,256,454 3,301,804 1,230,000 392,958 1,622,958 2.03 (1) Gross revenues includes operating revenues, interest and intergovernmental revenues in the Water Fund (2) Total Water Fund operating expense excludes depreciation. 129 Demographic Statistics (Last Ten Fiscal Years) Source: City Library Services Department Unaudited -See Accompanying Auditors' Report. 130 City Fiscal City Orange County Population Per Capita Median Unemployment Year Population Population % of County Income Age Rate 1994 -1995 69,301 2,564,345 2.70% 50,515 40.3 3.6% 1995 -1996 70,098 2,615,046 2.68% 52,452 40.6 3.2% 1996 -1997 69,069 2,672,457 2.58% 53,569 41.7 2.6% 1997 -1998 70,030 2,710,718 2.58% 56,000 43.5 2.0% 1998 -1999 72,623 2,775,600 2.62% 59,051 43.9 1.8% 1999 -2000 73,965 2,828,400 2.62% 62,598 44.4 1.6% 2000 -2001 70,032 2,846,289 2.46% 63,015 41.6 1.6% 2001 -2002 75,662 2,939,500 2.57% 64,303 40.9 2.5% 2002 -2003 79,392 2,978,000 2.67% 67,073 50.8 2.4% 2003 -2004 80,800 3,017,300 2.68% 67,256 50.3 1.9% Source: City Library Services Department Unaudited -See Accompanying Auditors' Report. 130