The URL can be used to link to this page

Home My WebLink About7923 - Destruction of Records in City Clerks Office• RESOLUTION NO. 6 92a A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH APPROVING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, there are certain records, documents, instru- ments, books and papers in the City Clerk's office which are no longer required for any City business and are ready for destruc- tion, pursuant to the City Clerk's approved Records Retention Schedule; and WHEREAS, Section 34090 of the Government Code provides that such records may be destroyed with the approval of the legis- lative body; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that.the City Clerk is hereby authorized to destroy, and the City Council approves the destruction of, the records itemized and described in Exhibit "A" attached hereto, said exhibit consisting of pages 1 through 9. ADOPTED this 22nd day of January, 1973. ATTEST: C&ty erk C ��.RTIFIEDAS THE GINAL OITY CLERK OF THE I7Y OF NE ORT BEAC DAM JAN 2 4 1973 DON:sh 1/17/73 F DESTRUCTION OF RECORDS IN RETENTION Date of Record 1927 -40 Affidavits of Mailing = 0932 -49 Affidavits of Posting 1932 -48 Affidavits of Publication 1962 C -726 Albert E.: Stockton, V.M.D., Animal Control Agreement 1967 CA 184 Associations 1960 -61 C -681 Ira N. Frisbee & Co. Auditing Agreement 1958 C -469 Agreement with Ira N. Frisbee to serve as auditors for fiscal year ending 6 -30 -57 1961 -62 C -748 Ira N. Frisbee & Co., Auditing Services 1962 C -802 Ira N. Frisbee, Auditing Services fiscal year beginning 7 -1 -62 1966 C -992 Ira N. Frisbee & Co., Auditing Services 1965 -66 1959 -60 C -633 Ira N. Frisbee 1936 Balboa Island Sea Wall Contract 1962 Balboa Island Improvement Association 1962 C -780 B. C. Crow] Balboa Pier Park between A & B Streets 1966 Boy Scouts of America 1952 C -518 Optimist Club of Newport Harbor, Boy Scouts of America 1967 CA 166 Capital Improvements 1970 Sound Amplification application and complaint letters from the Carpenter's Shop 1961 Central Newport Beach Community Association 1958 CA 94 City Attorney 1965 CA 93 City Clerk, correspondence 1964 C -839 Extraction of Sand & Gravel from City Disposal Area, Sully Miller Contracting Company 1960 C -655 Iarco Painting Company, Painting exterior City Hall, Police Building and Interior of Council Chambers 1957 League of Civic Associations 1966 CA 60 Joint Harbor Committee •1965 CA 60 Technical Oil Advisory Committee 1964 -67 CA 60 Committees (Lists of Committee Members) 1958 CA 61 Parking Advisory Committee - 1 - EXHIBIT 'W' swk 1 -16 -73 DESTRUCTION OF RECORDS IN RETENTION_ Date of Record Description 1960 -63 Committees (Lists of Committees, etc.) 1961 CA 60 Committees 1958 -9- 60 CA 60 Committees, Personnel Lists 1967 CA 176 Community Promotion 1916 -66 CA 79 Contracts, Agreements & Leases, Miscellaneous Correspondence 1928 -37 Corona del Mar (Miscellaneous) 1956 Corona del Mar Civic Association 1967 CA 165 Councilmanic Districts and Re- districting 1965 CA 175 County Recorder, Recordation Correspondence 1955 C -371 License to Pass Over Disposal Area 1953 C -374 Use of Disposal Area 1959 C -637 California State Department of Public Works, Engineering Allocation 1960 C- 638.California State Department of Public Works, Engineering Allocation 1967 CA 185 Exception Permits, Bank of America (Continental Service Company) 1964 C -882 Remington Rand, File Installation, City Clerk's Office 1958 C -564 Remington Rand, File Installation 1957 -66 CA 72 Garbage 6 Trash 1956 C -363 Sale and Disposal of Garbage, Kenneth C. Price 1954 CA 72 Trash and Garbage 1960 C -612 California. State Department of Public Works, Gas Tax Allocations 1959 C -509 California State Departar-nt of Public Works, Gas Tax Allocations 1958 C -508 California State Department of Public Works, Gas Tax Allocations 1960 -61 C -677 California State Department of Public Works, Gas Tax Allocations 1957 C -458 Gasoline contract for one year with Tidewater Oil Company 1954 C -375 Purchase of Gasoline, Alan Craig 1960 C -658 Purchase of Gasoline, Tidewater Oil Company 1953 Harbor Citizens Committee 1941 -62 CA 60 Joint Harbor Committee /• 1967 -68 Combined Harbor Projects (all bids rejected) C -1148 1964 CA 70 Harbors 1962 -63 CA 70 Harbors - 2 - DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1924 -60 CA 70 Harbors 1961 CA 70 Harbors 956 C -516 Health Services, Inc. 1954 CA 69 Highways, Coast Highways Renumbering 1959 C -571 California State Department of Public Works, Highway Maintenance 1965 -67 CA 69, Highways 1959 C -669 Townsend Company Lease for use by Police Department in conjunction with Costa Mesa for Identi -Kits 1959 -67 CA 68 Insurance 1959 -64 Fire - California Standard Form Fire/Switzerland General Insurance Company 1966 CA 179 Communications K.O.C.M. Public Information 1962 CA 40 Parks, Beaches 8 Recreation, Las Arenas.Park 1958 -67 CA 42 Orange County League of Cities 1967 CA 55 League of California Cities 1958 C -535 Metropolitan Coach Lines Lease 1960 C -634 Helen W. Henger, Office Space City Attorney 1961 C -685 Helen W. Henger, Office Space, 414 - 32nd Street 1963 C -800 Newport Harbor Ensign Legal Notices fiscal year ending 6 -30 -63 1959 -60 C -630 Newport Harbor News -Press, Legal Notices 1958 C -532 Newport Harbor Ensign, Legal Notices 1957 -60 CA 66 Legislation 1967 CA 66 Legislation, June 167 to Oct 167 1955 C -767 Newport Beach City Library and Newport Beach School District, Use of Horace Ensign School 1929 -58 CA 65 Library 1960 C -696 Pacific Electric Railway Company License Agreement permitting City to cross P. E. right of way at Nordin Street 1963 Lido Isle Community Association 1929 C -431 Lido Isle Community Association Lease for Bay Frontage • 1957 C -463 Orange County Lifeguard Service 1966 CA 95 Litter (Law) 1962 Mayor Charles E. Hart Correspondence - 3 - DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1958 -62 Mayor James B. Stoddard correspondence 1958 -61 Mayor James B. Stoddard personal correspondence 01965 Mayor Paul J. Gruber correspondence 1962 CA 174 Metropolitan Government "and Multi- Purpose District 1968 Resolutions from other cities, PUC hearings, LAFCo reports and miscellaneous 1960 C -704 Newport Beach School District Community Recreation Program 1961 C -697 Newport Harbor Lawn Bawling Association Maintenance Agreement 1958 CA 49 Newport Harbor Lawn Bowling Association 1952 C -403 Newport Harbor Public Library renovation and addition, James D. Ray, contractor. 1962 C -799 Newport Harbor Union High School District for Community Recreation 1948 Newport Harbor Yacht Club 1954 Newport Ocean Sailing Association 1962 Newport Pier Concession C -527 George C. Hiner 1967 CA 182 Noise 1959 -67 Odors - Pollution 1957 C -457 Agreement with Harold Johnson furnishing Newport Beach lubricating oils for one year 1951 -55 CA 67 Oil Protests 1936 -65 CA 53 Board of Supervisors 1958 -63 CA 53 Metropolitan Area Recognition 1960 CA 53 Orange County Planning Commission 1957 -65 CA 53 Orange County 1933 -54 CA 53 Orange County Tax Collector 1964 Pacific Telephone and Telegraph Company Telephone System, C -561 1955 Park Department, W. C. MacDonald 1958 -67 Parking Meters Increase in Fees 1962 -67 Parking Meters #2 •1962 C -793 Contract with Dual Parking Meter Company for Parking Meters 1958 C -607 Contract with Dual Parking Meter Company for meters in Lido Isle Shopping Area . 1958 CA 20 Parking Meters, Lido Shopping Area 1947 -60 CA 20 Parking Meters - 4 - OF RECORDS IN RETENTION Date of Record 1934 -52 CA 49 Parks, Beaches & Recreation 1953 -54 CA 49 Parks, Beaches & Recreation - *955 -57 CA 49 Parks, Beaches & Recreation 1958 -59 CA 49 Parks, Beaches & Recreation 1959 CA 49 Parks, Beaches & Recreation, Night Lights at Newport Harbor High School Field 1962 C -723 Griffenhagen- Kroeger, Inc. Position Classification Survey 1964 C- 908'Newport and Balboa Piers Repairs and Alterations 1940 Balboa and Newport Pier Bids 1962 -65 VS 130 Pier Permit Correspondence 1960 CA 130 Balboa Island 1961 CA 130 Balboa Island Pier Ordinance 1963 CA 130 Correspondence with Malcolm Redmond re Pier Permit No. A -620 1960 C -661 Mary Anne March, Relocation of Pier and Float Lot 162, Block A, East Newport (Buena Vista & Newport Harbor) 1937 -59 CA 40 Planning Commission 1958 -67 CA 40 Planning Commission 1957 Minutes of Planning Commission 1966 CA 153 Planning Department #2 1961 C -771 California State Departrrent of Finance, Population Estimate 1962 C -819 California State Department of Finance, Population Estimate 1964 C -888 California State Department of Finance, Population Estimate 1958 C -507 California State Departnent of Finance, Population Estimate 1960 C -660 California State Department of Finance, Population Estimate 1956 -67 Post Office 1962 -64 CA 92 Proclamations 1964 -65 Administration Proclamations 1963 CA 49 Public Golf Course 1965 • CA 180 Public Safety and Morals 1947 -63 Public Utilities Commission Laguna Beach -Santa Ana Stage, now South Coast Lines Transit Company 1957 -58 CA 36 Public Utilities Commission, Metropolitan Coach Lines 1955 -58 CA 36 Public Utilities Commission, City of Newport Beach - 5 - OF RECORDS IN RETENTION Date of Taxes, Record Description. 1961 C -724 Cooperative Purchasing Agreement with the County of Orange 1959 C -549 Radio Antenna Tower, Orange County Doctors Communication Association Taxes, and Sam Frazier. 1967 CA 162 Roads 1.961 CA 52, Sales Use Tax Ordinances & Use and 1960 -62 CA 34 Sanitation District 1967 CA 34 Sanitation District, Orange County 1967 CA 33 Schools, Colleges, Universities 1967 CA 33 Schools, Universities and University of California at Irvine 1936 Sewage Disposal Report 1957 Shore Cliffs Property Owners Association 1967 -68 Correspondence Skybus, Inc. 1964 Sound Amplifying Equipment, CA 123 1967 Sound Amplifying Equipment, CA 123 1964 Public Address System Permits, CA 123 1962 -67 CA 18, Speed Limits' 1931 C -597 Pacific Electric Railway Company, 22nd Street Storm Drain 1966 CA 160 Street Extensions 1961 C -729 Griffith Company Newport Boulevard Improvement between 22nd and 31st Streets 1962 C -738 S. J. Cook & Sons, Inc., Street Re- surfacing program and Balboa Parking Lot Improvement 1963 C -827 Warren Southwest, Inc., Street Maintenance Parks Project 1966 CA 53 Street Naming Report - Orange County 1960 -67 CA 49 Parks, Beaches & Recreation Surf Riders #1 and #2 1958 Surplus Property Sale, Public Auction 1960 Taxes Delinquent G -33 (Published in Laguna Beach Post) 1960 Taxes - Rates, etc. G34 (1935 -60) 1949 -50 Taxes, Declaration 1950 -51 Taxes, Declaration is1951 -52 Taxes, Declaration 1952 -53 Taxes, Declaration 1960 -61 Taxes, Sales & Use 1958 -59 Taxes, Sales & Use 1957 Taxes, Sales & Use 1948 -55 Taxes, Sales & Use im DESTRUCTION OF RECORDS IN RETENTION Date of Record Description 1956 -57- Taxes, Booklets Assessed Valuation, Tax Rates & Indebtedness 1958 1944 -52 Delinquent Taxes Published in Newport Balboa News and Times -0957 Traffic Studies, MCFadden P1ace,'Newport and Balboa 1959 C -534 D. Jackson Faustmun, Traffic Consultant for Lido Shopping Area 1965 CA 124 Tram Service 1962 CA 124 Tram Service, Duconmun Realty Company, Balboa Municipal Parking Lot to Pavilion 1950 -57 Air Transportation Reports 1966 CA 99 Transportation 1966 CA 99 Transportation (Helicopters) 1964 L.A.R.T.S. Agreement, Transportation Study 1967 CA 158 Trees 1967 CA 43 Urban Renewal & Redevelopment 1964 C -892 Santa Ana Country Club - Water 1955 C -577 Newport Beach Elementary School District - Water 1958 C -464 Agreement with Irvine Company to supply Water to Corona Highlands 1954 Booster Plant Demolition - Water 1948 R.C.A. Communications, Water Contracts 1959 Water Resources Development by U. S. Army Corps of Engineers 1938 -62 CA 12 Water 1962 -64 CA 12 Water #2 1965 CA 12 Water 1949 CA 12, Orange County Water District 1962 C -797 Water Contract with The Irvine Company area adjacent to and Northerly of Paularino Avenue between San Joaquin and the northerly extension of Acacia 1957 C -481 Agreement with Bank of America National Trust and Savings Association for the purpose of investing funds "Water Bonds" 1935 CA 12 Water Analysis • 1962 CA 12 Water Rates 1937 CA 12 Water Investigations 1948 -52 CA 12 Water Reports 1941 -61 Water Department 1966 CA 12 Water #4 1967 CA 14 Water, Coast Municipal Water District - 7 - DESTRUCTION OF RECORDS IN RETENTION Date of C -749 W. A. Bertuleit Records C -635 Description 1961 C -703 1951 Sample Cards for Water Assessment 1963 C -871 Eastbluff- Newport, Inc. Jamboree Land Company and The Irvine Company C -869 for construction of a water line along Eastbluff • Contracts for the Sale of Water Outside the City 1963 -64 C -861 Newport Beach School District 1962 C -807 Nicolai & Christ 1963 -64 C -862 Nicolai & Christ 1962 C -756 Newport Dunes, Inc. 1962 C -754 Orange County Sanitation District 1962 C -808 Orange County Sanitation District 1963 -64 C -863 Orange County Sanitation District 1962 C -757 Pacific View Memorial Park 1962 C -809 Pacific View Memorial Park 1963 -64 C -864 Pacific View Memorial Park 1964 C -755 Producing Properties, Inc. 1962 C -810 Producing Properties, Inc. 1963 C -872 Standard Oil Company of California 1961 C -770 Southern California Edison Company 1962 C -822 Southern California Edison Company 1963 -64 C-866 Southern California Edison Company 1962 C -749 W. A. Bertuleit 1959 C -635 Pacific View Memorial Park 1961 C -703 The Irvine Company 1963 -64 C -858 Humble Oil & Refining 1963 -64 C -869 Richard J. Dack 1962 C -753 Nicolai and Christ 1962 C -859 G. E. Kadane & Sons 1962 C -752 Newport Beach School District •1962 C -811 Newport Beach School District 1962 C -812 Newport Beach School District 1963 -64 C -860 Newport Beach School District 1962 C -764 Newporter Hotel Corporation 1960 -61 C -682 Newport Dunes - 8 - bESTRUCTION OF RECORDS IN PET NTION Date of Records Description 1957 West Newport Beach Improvement Association 1961 Women's Civic League of Newport Harbor 1966 C -960 Community Youth Center License Agreement 1*958 C -378 Community Youth Center Recreation Program Agreement 1961 C -707 Charles R. Bennett & Associates, Consulting Services on Zoning I - 9 -