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HomeMy WebLinkAbout2006-12 - City Hall Site Review CommitteeRESOLUTION NO. 2006-12, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA ESTABLISHING A CITY HALL SITE REVIEW COMMITTEE WHEREAS, the City Council has had under consideration the construction of a new civic center project (city hall, parking garage, fire station) at the current site, and WHEREAS, public input into the civic center process has resulted in a wide range of opinions as to the best location for the city hall; and WHEREAS, there is a great deal of professional talent in the community that could help in identifying locations which would be appropriate for city hall locations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach as follows: Section 1. The City Hall Site Review Committee is hereby established. Section 2. The Committee shall consist of seven to eleven (7 -11) residents, appointed by the City Council and three (3) Ad- Hoc City Council Members, appointed by the Mayor. Section 3. The Mission Statement of the Committee includes identifying and assessing all reasonable potential sites within the boundaries of Newport Beach for a city hall facility and providing a written and oral assessment report to the City Council, along with Committee recommendations as to the best location(s) for further City Council consideration, no later than May 1, 2006. Section 4. PROCESS: A. All Committee meeting are to be open to the public. Public comments and questions are allowed to be heard during each meeting, at the discretion of the Committee's Chair, as long as they do not hinder the Committee in making effective use of its time. B. City staff will be provided to take minutes of each meeting. Meeting minutes will be available no later than the beginning of each meeting. C. Any questions the Committee has necessary to further its work, will be addressed to the City Council ad hoc members or City staff. It unanswerable, the questions should be posed to the City Council in writing. D. The Committee should first review the space needs assessment document, which the City Council believes is valid in determining the space needs for city hall operations. E. While no budget is being provided for the committee to do its work, Committee requests which involve costs should be conveyed to the City Manager for his determination, after having receiving input from the three City Council members. F. If needed, the City will provide the Committee with a real estate professional to obtain pertinent information on potential city hall sites for the Committee to use for site assessment purposes. This professional will be selected by the Council Building Committee. G. The Committee will disband after the Committee's oral presentation has been made, unless its life is extended by action of the City Council. Section 5. CITY HALL NEEDS A. The site or structure needs to be able to accommodate a city hall of approximately 72,000 sq. ft. while providing for adjacencies which will foster close cooperation among the Planning, Building and Public Works departments. B. The site needs to have parking or parking potential for approximately 230 City employees' vehicles and 70 public parking spaces. C. Sites recommended by the Committee should be surrounded by compatible land uses. D. Sites recommended need to be available to being construction or move -in (in case of occupying an existing structure) no later than July 1, 2007. Section 6. CITY HALL CONSIDERATIONS: A. Cost considerations are an important factor in site assessments. B. The ease by which the public can travel to city hall is an important factor in site assessments. C. The Committee should plan for a city hall site which accommodates all current city hall staff members. D. Retain all current city hall departments at the same site. E. The Committee should not consider sites which would require the condemnation of private property. F. The Committee is to include in its consideration of sites existing structures which can be retrofitted to accommodate city hall requirements. G. City Hall operational functions are considerations outside of the Committee's scope of focus. H. The Committee should assess the opportunities and challenges associated with selling the current city hall site and relocating elsewhere. That assessment should include the highest and best use of the property, agency permits required, EIR requirements, time involved to sell the site, Greenlight voting considerations, potential value of the site and any other issues the Committee believes could influence the decision to sell the site. Section 7. WRITTEN AND ORAL REPORTS: A. The Committee's written report should thoroughly define the strengths and functional /operational constraints of each site given serious consideration. The written assessment of each site should include the following issues: cost considerations, ease of travel for the public, central location, timeliness in obtaining control over the site, current General Plan zoning of site and zoning /uses of surrounding properties, design constraints, adequacy of parking, site dewatering issues, unique construction issues, space sufficient to provide for adequate site landscaping, current site ownership, site size in square footage, and whether the site would require a Greenlight vote. B. The Committee's written report should be submitted to the City Council no later than May 1, 2006. The Committee is requested to complete its work in a thorough and complete manner, as soon as possible, and earlier than May 1 st, if feasible. C. The Committee is asked to select a Committee member to provide an oral presentation to the City Council covering the written report's considerations, finding and recommendations, after the written report is corgpAted. ADOPTED this 14th day of February 2006. ATTEST: Mayor % � �- �i City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, LaVonne M. Harkless, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2006 -12 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 141h day of February 2006, and that the same was so passed and adopted by the following vote, to wit: Ayes: Curry, Selich, Rosansky, Ridgeway, Daigle, Nichols, Mayor Webb Noes: None Absent: None Abstain: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 15th day of February 2006. (Seal) City Clerk Newport Beach, California