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�EW°OR> CITY OF NEWPORT BEACH Hearing Date: <br />COMMUNITY AND ECONOMIC DEVELOPMENT Agenda Item No.: <br />�`\ x PLANNING DEPARTMENT Staff Person: <br />3300 NEWPORT BOULEVARD <br />NEWPORT BEACH, CA 92658 <br />(714) 644 -3200; FAX (714) 644 -3250 <br />REPORT TO THE MAYOR AND CITY COUNCIL <br />PROJECT: Pacific Plaza (Block 800), Newport Center <br />May 10, 1999 <br />11 <br />Marc Myers <br />(949) 644 -3210 <br />ACTION: Approve a Professional Services Agreement with Bonterra Consulting of <br />Costa Mesa, California, for professional environmental services for a <br />contract price of $51,510.00. <br />EIR CONTRACT PROCEDURES <br />Council Policy F -14, Authority to Contract For Services, authorizes Department Heads to award <br />contracts for services of less than $30,000.00 without further review. However, contracts in excess <br />of $30,000.00; contracts for service not specified in the approved budget; and contracts for services <br />which exceed the amount authorized by the City Council in the budget must be submitted to the <br />City Council for specific approval before the contract is awarded. Additionally, the City Attorney is <br />required to review all specific contract documents prior to contract award. <br />It should also be noted that the City's standard practice for more than 20 years has been to select <br />environmental consultants from a list of firms previously qualified by the City, when agreed to by <br />the applicant. The City has followed this practice because the time limits on EIR preparation make <br />it impractical to do a full selection process for each case. Attached is a letter from Mike Krier of <br />Lend Lease, the owner's agent authorizing the City to contract with Bonterra Consulting for <br />environmental services. Additionally, no City funds are involved in these contracts, as the <br />applicant is responsible for the cost of EIR preparation. <br />Bonterra Consulting has provided a proposal to perform professional environmental services for <br />the City of Newport Beach for the preparation and processing of a Focused Environmental Impact <br />Report and supporting documents for Pacific Plaza (Block 800) expansion. Attached is a copy of <br />the proposal submitted by Bonterra Consulting. The proposal contains the scope of services <br />through the completion and certification of the Final EIR, proposed budget, and time schedule for <br />preparation and processing the environmental documentation. Staff has reviewed the scope of <br />services and determined that the services that will be provided meet or exceed the minimum <br />requirements set forth by the California Environmental Quality Act. The environmental consulting <br />fees for tasks described in the scope of services including Bonterra's staff hours, technical studies, <br />direct expenses, and printing have been reviewed by staff and are considered appropriate and <br />warranted. Additionally, the applicant has reviewed the contract proposal and finds that the scope <br />of services and fees to be appropriate. A letter from the applicant acknowledging receipt and <br />approval of the contract proposal is attached for the Council's review. <br />The Assistant City Attorney has reviewed the form and content of the Professional Services <br />Agreement. <br />