HomeMy WebLinkAbout09 - C-3204 BA-083 Irvine Avenue Street Reconstruction0
June 28, 1999
CITY COUNCIL AGENDA
ITEM NO. 9
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: IRVINE AVENUE STREET RECONSTRUCTION, CONTRACT NO. 3204 -
AWARD OF CONTRACT
RECOMMENDATIONS:
1. Approve the Plans and Specifications for Irvine Avenue Street Reconstruction
from Santiago Drive to Tustin Avenue with federal authorization number STPLMA
5151 (011).
2. Award Contract No. 3204 to All American Asphalt of Corona for the Total Bid
Price of $264,669, and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $26,000 to cover the cost of material testing and
unforeseen work.
4. Authorize a budget amendment to appropriate $82,087 of Federal Highway
AHRP Funds STPLMA 5151 (011) into a newly established Account No. 7285 -
05100392.
5. Authorize a budget amendment to increase revenue estimates by $82,087 to
Account No. 285 -4880.
6. Authorize a budget amendment to transfer $71,582 from Account No. 7281 -
05100465 (Polaris Drive Pavement Overlay) to Account No. 7281- C5100392
(Irvine Avenue Rehabilitation).
BACKGROUND:
In May 1998, staff submitted four applications to the Orange County Transportation
Authority (OCTA) to compete against other Orange County agencies for federal funds
available through the Federal Highway Administration (FHWA) Arterial Highway
Rehabilitation Program (AHRP) to share the cost of rehabilitating certain arterial
roadways in the City.
In August 1998, the OCTA Board of Directors approved all of the City's applications
which included: San Joaquin Hills Road from Jamboree Road to MacArthur Boulevard,
San Joaquin Hills Road from MacArthur Boulevard to Marguerite Avenue, Jamboree
Road from Coast Highway to San Joaquin Hills Road, and Irvine Avenue from Santiago
Drive to Tustin Avenue.
While OCTA selected the projects to be funded by AHRP, the project advertisement and
funding authorizations and reimbursements from FHWA are handled through Caltrans.
SUBJECT: Irvine Avenue Street Reconstruction, Contract No. 3204 - Award OF Contract
June 28, 1999
Page: 2
DISCUSSION:
At 11:00 A.M on June 17, 1999, the City Clerk opened and read the following bids for
this project:
TOTAL BID AMOUNT
$264,669.00
$284,961.00
$302,870.00
$305,565.00
$319,561.00
The low total bid amount is 10% below the Engineer's Estimate of $293,000. The low
bidder, All American Asphalt of Corona, possesses a General Engineering Contractor's
"A° License as required by the project specifications. All American Asphalt has
satisfactorily completed similar pavement rehabilitation projects for the City.
This project provides for the cold milling of asphalt concrete pavement; removal of
pavement material; installation of pavement reinforcing fabric; placement of asphalt
concrete; replacement of traffic signal detector loops; installation of new traffic striping
and pavement markers; and the temporary installation of 2 project information signs for
the project as required by the FHWA.
To minimize inconvenience to the public, All American Asphalt is not permitted to close
any traffic lane in either direction before 9:00 A.M. or after 3:30 P.M. Contract
documents require that all removals must be reconstructed on the same workday and
all construction work must be completed within 25 consecutive working days.
Funding for the work is proposed as follows:
Account Number Account Description Amount
7281- C5100392 Measure -M (Irvine Avenue Rehabilitation) $ 78,500
7281- C5100465 Measure -M (Polaris Drive Overlay) $ 71,582
7285- C5100392 FHWA AH RP Participation $ 82,087
7181- C5100392 Gas Tax (Irvine Avenue Rehabilitation) 58,500
Total: $290,669
Resp Ily s i d,
P IC WORKS DEPARTMENT
Don
Z U7--
By:
Fonslose, P.E.
Project Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
F: \Users\PBW\Shared \COUNCIL \FY98- 99Wune -28 \Irvine Reconstruction C- 3204.doc
Ll
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BIDDER
Low
All American Asphalt
2
Holland -Lowe Construction
3
Sequel Contractors, Inc.
4
R.J. Noble Company
5
Excel Paving Company
TOTAL BID AMOUNT
$264,669.00
$284,961.00
$302,870.00
$305,565.00
$319,561.00
The low total bid amount is 10% below the Engineer's Estimate of $293,000. The low
bidder, All American Asphalt of Corona, possesses a General Engineering Contractor's
"A° License as required by the project specifications. All American Asphalt has
satisfactorily completed similar pavement rehabilitation projects for the City.
This project provides for the cold milling of asphalt concrete pavement; removal of
pavement material; installation of pavement reinforcing fabric; placement of asphalt
concrete; replacement of traffic signal detector loops; installation of new traffic striping
and pavement markers; and the temporary installation of 2 project information signs for
the project as required by the FHWA.
To minimize inconvenience to the public, All American Asphalt is not permitted to close
any traffic lane in either direction before 9:00 A.M. or after 3:30 P.M. Contract
documents require that all removals must be reconstructed on the same workday and
all construction work must be completed within 25 consecutive working days.
Funding for the work is proposed as follows:
Account Number Account Description Amount
7281- C5100392 Measure -M (Irvine Avenue Rehabilitation) $ 78,500
7281- C5100465 Measure -M (Polaris Drive Overlay) $ 71,582
7285- C5100392 FHWA AH RP Participation $ 82,087
7181- C5100392 Gas Tax (Irvine Avenue Rehabilitation) 58,500
Total: $290,669
Resp Ily s i d,
P IC WORKS DEPARTMENT
Don
Z U7--
By:
Fonslose, P.E.
Project Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
F: \Users\PBW\Shared \COUNCIL \FY98- 99Wune -28 \Irvine Reconstruction C- 3204.doc
Ll
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City of Newport Beach
BUDGET AMENDMENT
1998 -99
TECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Budget Appropriations AND
X Transfer Budget Appropriations
Px
X from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate Federal Highway Funds to partially fund the Irvine Avenue Reconstruction.
The remainder will be transferred from another capital project account.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 Fund Balance Control
REVENUE APPROPRIATIONS (3601)
Fund/Division Account Description
} 285 4880 Federal Highway Funds
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
S' -reed:
Division
Account
Division
Account
Division
Account
Division
Account
Division
Account
NO. BA- 083
AMOUNT: 51 s3,sss.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
Amount
Debit Credit
$82,087.00
Description
7285 AHRP
C5100392 Irvine Ave Rehabilitation Tustin/Santiago $82,087.00
7281 Measure M
C5100465 Polaris Drive Pavement Overlay $71,582.00
7281 Measure M
C5100392 Irvine Ave Rehabilitation Tustin/Santiago
City Council Approval: City Clerk
• Automatic
71,582.00
Date
at
Date •