HomeMy WebLinkAbout08 - C-3242A BA-082 Jamboree Road RehabilitationC
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June 28, 1999
CITY COUNCIL AGENDA
ITEM NO. 8
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: JAMBOREE ROAD REHABILITATION, EAST COAST HIGHWAY TO SAN
JOAQUIN HILLS ROAD — STPLMA 5151 (010), AWARD CONTRACT NO.
3242 (A)
RECOMMENDATIONS:
Approve the plans and specifications for Jamboree Road Rehabilitation, East Coast
Highway to San Joaquin Hills Road (Federal Authorization No. STPLMA 5151 (010).
2. Award Contract No. 3242 (A) to R.J. Noble Company for the Total Bid Price of
$424,537.50, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $42,000 to cover the cost of material testing and unforeseen
work.
4. Authorize a budget amendment to appropriate $151,609 of Federal Highway AHRP
Funds STPLMA 5151 -(010) into a newly established Account No. 7285- C5100480.
5. Authorize a budget amendment to increase revenue estimates by $151,609 to Account
No. 285 -4880.
BACKGROUND:
During May 1998, staff submitted four (4) applications to the Orange County Transportation
Authority (OCTA) to compete against other Orange County agencies for federal funds available
through the Federal Highway Administration (FHWA) Arterial Highway Rehabilitation Program
(AHRP) to share the cost of rehabilitating certain arterial roadways in the City.
In August 1998, the OCTA Board of Directors approved the City's FY 1998 -99 applications
which included: San Joaquin Hills Road from Jamboree Road to MacArthur Boulevard,
Jamboree Road from East Coast Highway to San Joaquin Hills Road, and Irvine Avenue from
Santiago Drive to Tustin Avenue. The Board also later approved a project for FY 1998 -99,
which is San Joaquin Hills Road from MacArthur Boulevard to Marguerite Avenue.
While OCTA selects the projects to be funded by AHRP, project advertisement, funding
authorization and reimbursement from FHWA are handled through Caltrans.
SUBJECT: Jamboree Road Rehabilitation, East Coast Highway to San Joaquin Hills Road — STPLMA 5151 (010),
Contract No. 3242 (A) — Award of Contract
June 28, 1999
Page: 2
DISCUSSION:
At 11:00 A.M on June 11, 1999, the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$424,537.50
$438,160.00
$468,090.00
$481,967.00
$483,076.50
$547,890.00
The low total bid amount is 21 % below the Engineer's Estimate of $540,000.00. The low bidder,
R.J. Noble Company, possesses a General Engineering Contractor's W License as required by
the project specifications. R.J. Noble Company has satisfactorily completed similar pavement
rehabilitation projects for the City.
This project provides for the cold milling of asphalt concrete pavement; removal of pavement
material; placement of asphalt rubber hot mix; replacement of traffic signal detector loops;
installation of new traffic striping and pavement markers; and the temporary installation of 2
project information signs for each project as required by the FHWA.
To minimize inconvenience to the public, the contract specifications call for at least one lane to
be open in either direction on Jamboree Road between 9:00 a.m. and 3:00 p.m., at least two
lanes be open in either direction on Jamboree Road from 7:00 a.m. — 9:00 a.m. and from 3:00
p.m. to 4:00 p.m. and for all lanes to be open during non -work hours (unless closure is required
for the drying of subgrade material). All construction work must be completed within 40
consecutive working days.
Funding for the work on Federal Authorization No. STPLMA 5151 (010) is proposed as follows:
Account Number
7285- C5100480
7181- C5100480
Respectfully s tted,
IC WORKS DEPARTMENT
Don Webb, Director
Account Description Amount
FHWAAHRP Participation $151,609.00
Gas Tax $314.928.50
Total: $466,537.50
By: .u—
Ed Wimmer, P.E.
Senior Civil Engin er
Attachment: Project Location Map
Bid Summary
Budget Amendment
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BIDDER
Low
R.J. Noble Company
2
Griffith Company
3
All American Asphalt
4
Excel Paving Company
5
Holland -Lowe Construction
6
Sequel Contractors, Inc.
TOTAL BID AMOUNT
$424,537.50
$438,160.00
$468,090.00
$481,967.00
$483,076.50
$547,890.00
The low total bid amount is 21 % below the Engineer's Estimate of $540,000.00. The low bidder,
R.J. Noble Company, possesses a General Engineering Contractor's W License as required by
the project specifications. R.J. Noble Company has satisfactorily completed similar pavement
rehabilitation projects for the City.
This project provides for the cold milling of asphalt concrete pavement; removal of pavement
material; placement of asphalt rubber hot mix; replacement of traffic signal detector loops;
installation of new traffic striping and pavement markers; and the temporary installation of 2
project information signs for each project as required by the FHWA.
To minimize inconvenience to the public, the contract specifications call for at least one lane to
be open in either direction on Jamboree Road between 9:00 a.m. and 3:00 p.m., at least two
lanes be open in either direction on Jamboree Road from 7:00 a.m. — 9:00 a.m. and from 3:00
p.m. to 4:00 p.m. and for all lanes to be open during non -work hours (unless closure is required
for the drying of subgrade material). All construction work must be completed within 40
consecutive working days.
Funding for the work on Federal Authorization No. STPLMA 5151 (010) is proposed as follows:
Account Number
7285- C5100480
7181- C5100480
Respectfully s tted,
IC WORKS DEPARTMENT
Don Webb, Director
Account Description Amount
FHWAAHRP Participation $151,609.00
Gas Tax $314.928.50
Total: $466,537.50
By: .u—
Ed Wimmer, P.E.
Senior Civil Engin er
Attachment: Project Location Map
Bid Summary
Budget Amendment
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JAMBOREE ROAD REHABILITATION
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City of Newport Beach NO. BA- 082
BUDGET AMENDMENT
1998 -99 AMOUNT: 5151,609.00
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Budget Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To appropriate Federal Highway Funds for Jamboree Road rehabilitation.
There have been no prior budget amendments.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund
Account
Description
010
3605
Fund Balance Control
REVENUE APPROPRIATIONS
(3601)
Fund /Division
Account
Description
285
4880
Federal Highway Funds
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
--led:
0
Description
Division 7285 AHRP
Account C5100480 Jamboree Road
Division
Account
Division
Account
Division
Account
Division
Account
City Council Approval: City Clerk
Amount
Debit Credit
$151,609.00
Auto adc
$151,609.00
Date
G e
Date