HomeMy WebLinkAbout12 - C-3258 Newport Heights' Street Lightingi
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June 28, 1999
CITY COUNCIL AGENDA
ITEM NO. 12
TO: Mayor and Members of the City Council
FROM: Public Works Department
SUBJECT: NEWPORT HEIGHTS' STREET LIGHTING, CONTRACT NO. 3258 -
AWARD OF CONTRACT
RECOMMENDATIONS:
1. Approve the Plans and Specifications.
2. Award Contract No. 3258 to DBX, Inc. for the Total Bid Price of $232,158 for
Alternate A, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $15,000 to cover the cost of unforeseen work.
DISCUSSION:
At 11:15 A.M on June 16, 1999, the City Clerk opened and read the following bids for
this project:
ALTERNATE "A7
BIDDER TOTAL BID AMOUNT
Low DBX, Inc. $232,158.00
2 Mega Electric $236,500.00
3 Building Energy $279,125.00
The low total bid amount for Alternate "A" is 12% below the Engineer's Estimate of
$261,770.
ALTERNATE "1311
BIDDER TOTAL BID AMOUNT
Low Mega Electric " $270,300.00
2 DBX, Inc. ' $279,678.00
3 Building Energy $317,505.00
Corrected Bid Amount
The total low bid amount for Alternative "B" is 10% above the Engineer's Estimate of
$238,010.
SUBJECT: Newport Heights' Street Lighting, Contract No. 3258 -Award Of Contract
June 28,1999
Page: 2
THE LOW BIDDER
The low bidder, DBX, Inc., of Temecula, California, is a qualified general contractor
licensed to do business in California and has a "C -10" and "A" license. DBX, Inc. has
successfully completed similar construction projects for other public agencies and
municipalities in Southern California. The contractor has a good reputation in the
industry and has a significant amount of experience with street light replacement
projects. A check of their references indicated that they have performed work in a timely
professional manner.
PROJECT DESCRIPTION:
The street lights in Newport Heights' are slated for replacement under the Citys 15 -year
program to convert the obsolete 5000 volt series street light circuits and replace the
aging facilities. The project calls for the replacement of 44 incandescent lights and
approximately 10,000 feet of obsolete electrical conduit and wiring. Most of the project
work is on Santa Ana Avenue and San Bernardino, between 15th Street and Cliff Drive,
see attached Exhibit "A ".
Earlier this year the residents in the Newport Heights area requested that the old street
light poles remain and they simply have the lamps replaced. However, a majority of the
poles are showing their 50 years of age with exposed rusting rebar on the deteriorated .
and spalling concrete poles. With this information, the residents requested that the City
explore the idea of a concrete pole replacement instead of the standard fiberglass that
has been used for the past several years. They had also requested a "white" light
instead of the soft orange high pressure sodium (HPS) light that has been provided in
other past conversion projects.
The plans and specifications were assembled to allow two alternative separate bids.
Alternative "A" for the resident preferred concrete poles and white lights and Alternative
"B" with the City standard fiberglass pole with HPS light. This was done to compare the
cost of the two different poles and lights. Because of a supply problem for the fiberglass
pole, the concrete pole and "white" light alternative proved more cost effective. The new
"white" light, which utilizes microwaves instead of HPS, is new on the market. The light
comes with a 10 -year warranty and the expected life of the light is 20 years. The life
expectancy on the HPS lamps is about 5 years.
CONCLUSION:
The time of completion for the project is 90 working days. Award of the contract at this
time will allow the contractor to complete the work prior to December 1, 1999. Staff
believes the contractor can complete the project satisfactorily and recommends award
of the contract to the successful bidder, DBX, Inc., Temecula, California.
SUBJECT: Newport Heights' Street Lighting, Contract No. 3258 -Award Of Contract
June 28, 1999
Page: 3
There are sufficient funds available in the following accounts for the project:
Account Number Account Description Amount
7014- C5300025 Street Light Conversion Program $ 34,777.08
7014- C5300035 Street Light Replacement Program $228,218.40
Total: $262,995.48
Respectful) submitt
PUBLI ORKS DEPARTMENT
Don Webb, Director
M
Attachment: Project Location Map
Bid Summary
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