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HomeMy WebLinkAbout10 - C-3278 BA-084 Central Balboa & West Newport Sewer, WaterJune 28, 1999 CITY COUNCIL AGENDA ITEM NO. 10 TO: Mayor and Members of the City Council FROM: Public Works Department SUBJECT: CENTRAL BALBOA WATER, SEWER & ALLEY IMPROVEMENTS AND WEST NEWPORT BEACH SEWER MAIN REPLACEMENT, PHASE II - AWARD OF CONTRACT NO. 3278 RECOMMENDATIONS: Approve the plans and specifications. 2. Award Contract No. 3278 to GCI Construction, Inc. for the Total Bid Price of $495,803.90, and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $40,000.00 to cover the cost of unforeseen work. 4. Approve a budget amendment transferring unused Wastewater Capital Funds of $130,303.72 from the Jamboree Road Sewer Pump Station Abandonment Account No. 7532- C5600461 to the Sewer Main Replacement Account No. 7531 - 05600292. DISCUSSION: At 2:00 P.M on June 18, 1999, the City Clerk opened and read the following bids: BIDDER TOTAL BID AMOUNT Low GCI Construction, Inc. $495,803.90 2 P & J Utility Co. $531,094.00 * 3 Highland Engineering $541,310.00 4 Miramontes Construction Co., Inc. $562,789.00 5 W.A. Rasic Construction Co. $689,875.00 6 MMC Inc. $722,450.16 * *Corrected Bid Amount The low total bid amount is 5% below the Engineer's Estimate of $517,662.50. The low bidder, GCI Construction, Inc., of Costa Mesa, possesses a Limited Specialty Classification C -61 and a General "A" contractor's license as required by the project specifications. GCI Construction, Inc. has satisfactorily completed similar water, sewer and alley replacement projects for the City. In addition, they are currently working for the City on the Jamboree Road Sewer Improvement project. SUBJECT: Central Balboa Water, Sewer 8 Alley Improvements and West Newport Beach Sewer Main Replacement, Phase II - Award Of Contract No. 3278 June 28, 1999 Page: 2 PROJECT DESCRIPTION This project provides for the replacement of approximately 2,000 lineal feet of water and sewer main, and the reconstruction of alley improvements as shown on the attached Exhibit "A ". The existing water mains have been in service since the 1920's and the sewer mains since the 1940's. In addition, the project provides for the replacement of approximately 1,000 feet of deteriorated sewers in the West Newport area. The replacement of the Central Balboa water mains will improve domestic water service and provide increased pressure and reliability for fire protection. The water main replacement is part of the continuing program to replace deteriorated mains in the City. The reconstruction of the alley improvements will facilitate drainage and provide a smooth driving surface. Sewer laterals will also be replaced as part of the project. The replacement of the sewer mains and laterals in West Newport finalizes a four year effort to remove deteriorated concrete sewer pipes, which also have been shown to have excessive groundwater infiltration. This phase replaces the sewer mains on 33rd and 34"' Streets between Seashore Drive and Lake Avenue. There is also a small amount of sewer work on Marcus Avenue near 36"' Street. The General Services Department will be resurfacing the asphalt roadway with a 2 -inch overlay for this part of the overall project. The Water and Sewer Enterprise funds will be used to purchase the asphalt materials. This cooperative approach to the paving resurfacing has proved the most cost effective in past projects in the West Newport area. The plans and specifications were prepared by the Public Works Department. All work is anticipated to be complete in November 1999, with the contract stipulation that work will not begin until after the Labor Day weekend. PROJECT FUNDING AND ADDITIONAL WORK Funds to award the contract and to provide construction reserves to cover the cost of change orders for unforeseen conditions are available in the following appropriations: Description Alley Replacement Program Sidewalk, Curb, Gutter Replacement Water Main Replacement Program Water Transmission Main Replacement Sewer Main Replacement Program TOTAL Account No. Contract Amount 7013- C5100227 $25,000.00 7013- C5100020 25,214.45 7501- C5500074 68,000.00 7501- C5500386 51,859.73 7531- C5600292 $325.729.72 $495,803.90$ Construction Total Reserve $25,000.00 $5,000.00 30.214.45 68,000.00 12,000.00 63,859.73 $23-000.00 $348.729.72 $40,000.00 $535,803.90 The construction reserves indicated above will allow enough funding to provide for additional costs for unforeseen conditions and any necessary change orders. 9 11 9 0 SUBJECT: Central Balboa Water, Sewer & Alley Improvements and West Newport Beach Sewer Main Replacement, Phase II - Award Of Contract No. 3278 June 28, 1999 Page: 3 The Sewer Main Master Plan Improvement Account No. 7531- C5600292 has a remaining balance of $218,426.01. There is a remaining unused balance in the Jamboree Road Sewer Pump Station Abandonment Account No. 7532- C5600461 of $156,978.68. A budget amendment is recommended to transfer $130,303.72 from this account to Account No. 7531- C5600292. Respectfully submitted, PUBLIC WORKS DEPARTMENT Don Webb, Director M Attachment: txnlo¢ "A Protect Location Map, central Balboa Water, sewer and Alley. Exhibit "B", Bid Summary Budget Amendment EWserstpbwlsharedlcound fy98- 99june- 281balboa alleys c- 3278.doc -=�-Z—= CENTRAL BALBOA CITY OF NEWPORT BEACH WATER AND SEWER PUBIlC WORKS DEPARTMENT IMPROVEMENTS gym; aCASrAWN WE: XMEaI Exhibit A 2 Q W Nm LL U- 0 93 IKM 0 H Z W Q IL W O Y V MJ W IL ii W 2 m F- x U p ❑ m m Y � � U W U U U Z LLl � o U J O W m m S. 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BA- 084 AMOUNT: $130,303.72 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer unused funds from the Jamboree Road Sewer Pump Station Abandonment account to partially fund the Central Balboa Water, Sewer and Alley Improvements and West Newport Beach Sewer Main Replacement Project. There have been prior budget amendments to this capital project account adding $193,638 and subtracting $52,200. ACCOUNTING ENTRY: Amount BUDGETARY FUND BALANCE Debit Credit Fund Account Description 010 3605 Fund Balance Control ' REVENUE APPROPRIATIONS (3601) Fund/Division Account Description 0 EXPENDITURE APPROPRIATIONS (3603) Description Division 7532 Sewer Pump Station Improvement Program Account C5600461 Jamboree Rd/Bsn Ave Pump Abandonment $130,303.72 Division 7531 Sewer Main Replacement Account C5600292 Sewer Main Master Plan Improvement $130,303.72 Division Account Division Account Division Account Signed: �C, ���`M/v ✓" Q inan ' I Approval: /Fie Director Date Signed: �. '/ (J"�� Administrative proval: City Manager c:_ned: • City Council Approval: City Clerk Date