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CITY OF <br />F NEWPORT REACH <br />City Council Staff Report <br />November 25, 2014 <br />Agenda Item No. 11 <br />TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL <br />FROM: Laura Detweiler, Recreation & Senior Services Director — (949) 644 -3157, <br />Idetweiler@newportbeachca.gov <br />PREPARED BY: Tam Ho, Budget Analyst <br />PHONE: (949) 644 -3273 <br />TITLE: Printing Services Contract for Newport Navigator Brochure <br />ABSTRACT: <br />Recreation & Senior Services staff is requesting City Council approval to award the printing services <br />contract for the Newport Navigator brochure to Trend Offset Printing Services, Inc. (Trend). <br />RECOMMENDATION: <br />a) Award a three year (3) printing services contract for the Newport Navigator brochure to Trend Offset <br />Printing Services, Inc. (Trend) of Irvine for the total not to exceed bid price of $311,967 ($103,989 each <br />year) and authorize the Mayor and the City Clerk to execute the contract. (Staff Report Attachment A); and <br />b) Authorize the Recreation & Senior Services Director to award up to two (2) additional years of printing <br />services for the Newport Navigator brochure to Trend at the same annual not to exceed price of $103,989. <br />FUNDING REQUIREMENTS: <br />Sufficient funding for award of this contract in the current fiscal year is available in account 4510 -8127. <br />DISCUSSION: <br />The Newport Navigator brochure is the key marketing tool used by the Recreation & Senior Services <br />Department to deliver current program and service information to City residents. A Request for Proposals <br />(RFP) was published soliciting service proposals to print the Newport Navigator brochure on a quarterly <br />basis. The requirements included the ability to provide a high quality magazine format with 4 -color options <br />along with use of soy or vegetable based ink and Forest Stewardship Council (FSC) certified 30% recycled <br />paper. The following three companies submitted proposals along with their respective not to exceed <br />annual bid price and met the minimum RFP criteria. <br />11 -1 <br />