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Home My WebLink About4D - Reforestation Request - 1227 Sand Key by HVHS HOAd. �A'•i 4n TO: Parks. Beaches and Recreation Commission FROM: Mark Hannon, Directorof.Municipal Operation SUBJECT: Reforestation Request Recommendation PB &R Commission Agenda Item No. 4D May 1. 2012 Staff recommends that the Parks, Reaches and Recreation Commission consider the reforestation request at 1227 Sand Key within the I ]arbor View Hills South community. Discussion City Council Policy G -1. Reforestation of-City "frees requires that individual property owners tieing within a legally established community association area with mandatory association membership must petition for reforestation through their respective association. Per City Council Policy G -1. the Harbor View Hills South }lomeovmers Association, Board of Directors approved the removal of one City parkway tree. Fhe property owner has complied with the requirements of Policy 6-1. The affected property owner will submit the full cost For removal and replacement of the City tree, approximate]} $970 (5775 for a 36° box replacement tree and 5195 for the removal). However, the propem owner of 1227 Sand Key agrees to have the replacement tree planted elsewhere at a location City staff deem appropriate. Staff has attached a Tree Inspection Report. I ree Inventory Detail, and photographs related to this request. Gary Edwards, President, Robert Shelton, Citx I ree Committee and Juliana Dickinson, C'CAM. AMMC'OR with the Ilarbor View billss South Ilotneowners Association and Mayor Nancy Gardner have received a copy of this report and a notice ofthe Commission meeting. Attachments: (A) Retrestation Check List (B) Policy 6-1. Retention or Removal of City Trees, Reforestation of City Trees, pages 6 - 9 (C) I larbor View Hills South I10A, Resolution ofthe Board of Directors (D) free Removal Request Application (F) Tree Inspection Repon (F) Tree Inventory Detail (G) Fxisting City tree picture (11) Aerial Map Reforestation Check List \ erified by: ❑ Legalk Ght sblished Horimmuer. = .a , ssociation ❑ Ltilivuival PiRatr Propert% (h.ner( =) ❑ Reforestation 9pplieation ❑ (90) rhIVs HVforestation Request Complianre ❑ Resolution of the Board of Director Minutes. lotirrs Il _'vllc Established homeowner. Association) Damace /Impact ❑ Blue \\ ater \ ieu Impact ❑ Inrorreo Tree Species ❑ hankcape Damage: ❑Curblf: utter ❑Sidewalk ❑l tility Individual Private Property Owner(s) ONIA" \eritied be: ❑ A\ ritten Agreement b. Individual Property INuer(ei ❑ Slaff Prtitiou ❑ Property ON, ners Signatures Verifird ❑ Aleer- GU' ".4, lietixestatimt Criteria: K_l'rop.•rty nwuers nntified "fi__ 1_greed wit It rerrro\ a) Urban Forester /' Urban Forester El ❑ El ❑ i'FS NO Meet. Mininuun Reforestation Reyuiremeun: ❑ ❑ Drpartnu'ut Siguat urr: Parks and Tre Superim<F-itIdent I Parka and Trees Superintendent El El ❑ Ihite: lat% Utoroex Date Municipal Operation Director ❑P V I V +I Municipal Operations Director El G -1 private property owners on either side cat the street within 500` in each direction of the tree location and a legally established comnnuutt association, if applicable, shall lie notified of the decision to remote or retain the tree within all days of the proposed removal. :A legally established comnujnity association is responsible for notification of all association members pursuant to their established procednre. The General Services Director. or a designee, shall prepare a staff n•port for a regularb, scheduled PMR Commission meeting of all trees reconunended for removal, except for those trees categorized in Paragraph C. (dead, diseased, or dv mg trees) or Paragraph f (claims and safety issues) in the preceding section on All cheer City Irecis. Onh aft applicant, an adjoining property- owner, or a legally established commullitt association, the Citv Manager, it PG &R Commissioner, or a tahnne "ilmc illbor may appeal the decision of the General Services Director not to remove a tree to the Commission. the Commission, in considering any appeal, shall determine whether the removal meets the criteria outlined in this Pchlicy, as well as any unique factors tr hit h may be pertinent to the removal or retention of Iree(s). The decision of the Conhnussion will he considered final unless called up by at least one Councilmember or the C ity Manager. Fhe General services Department will di lay MIN tree rem.cyal(s) 101- at least 14 calendar days following the date of the Crnnmission decision in order to allow time Ior a Councilmember or the City Manager to tall the item. The Cih- will replace all trues removed in accordance with the All Other City trees removal criteria on a one for one basis. Replacement trees will be a minimum of it 16" bowd size_ It 16" bored trees are not ac ailable, or lunduhg, or ,pact- constraints prevent planting of a large tree, then a mininunn of a 21° hoxad tree will he planted. The full casts of removal and replacement of special cu All Other liee('s) will he the sole responsibility of the City, unless an applicant voluntarib, pays fora new iree(s). RI FoRLSI ATION OF Cl FY I KIiL5 Thu concept of systulnaticalh' replactns, Problem or All Other 'frees which art- creating hacctsrepe and /or v hew problem; and cannot be properlt- trimmed, pruned or modified to alleviate the problem(s) that create oe those which have reached their tull life, and are declinillr in health, or are simply the wrons; species of trues foe the planted Ibcation is rc ferred to as reforestation. The Urban l orestcr shall make a tinding for the latter category of inappropriate tree species till a specific location_ I lis detonninaiion may he appealed to the General S 4.rviceS Direct i Wlhose decision will be final n G -1 It is ratcogniu>d and acknowledged that City trees were planted mane years ago and in some Cases were planked with specific species that when fully mature cause damage to curb, gutter, sidewalk or underground ufitities. Within the gpograplikat boundaries of certain view neighborhoods, City street Lrve5 ma% encroach into blue water views from public and private property depending, on the length of time sins e the trees were last trimmed, or the are and height of the trees" In other cases, the wrong species of tree was planted originals% and simply dons not conform to the current tteescape or represents a safety hazard. Arborists continue in develop lists of troo spec °ies which will grow in restricted part wd\ areas witlwut causing Significant damagt' to curb, putter, sidewalk, utifities or loss ol� views the Citv Streit Tree Designation List, which specifies a species for each City= street rellects an effort be the City to prescribe appropriate tree species that will not cause future problems_ As a City- which understands the importance of trees and the beauty the %' bring to a community, the City desires to continual!% improve the urban forest through reforestation. In areas where Cite Dees have been removed through City initiation, the Cih° will Vndea%or to replace the trees with the appropriate designated LiLP tree, Individual private property owners as well as legalh established community associations. may app!v for single or multiple tree reforestations in their respective area by submitting, a request to the General 'xtrvuos Director for consideration by the Commission that meets the following rcyuirements; A. The proposed area must have clearly defined contiguous geergrapfucal boundaries that include th_e trea(s) proposed for removal and replacement, street address(cs), block numher('s), or other aographical information. Ibis section applies to individual and group iuqu sts. B. Residential communities, neighborhoods, or business organizations who apply for reforestation must submit a petition signed by a minimum of BO ',, of the property' owners within the area defined for reforestation. The petition content must be approved and dated by (.it% staff prior to distribution by the petitioner. The staff- appro%rd petition must hr• distributed by the petitioner to a maximum of 10 private property owners (up to 15 contiguous private property owners on both sides of the street up to 500' in either direction from the location of the_ proposed reforestation). tirgnaturrs by non - property owners are not acceptable for petition purposes_ All petition signatrues shall be verified 11v Cite staff for property owner status of the the petition_ As an alternative to G-1 the above requirements, areas represenlod by a iogsilly established community association, nrty submit a rrsnlution of the Board of Directors formally, reiluesting a reforestation with a statement that all members of the communih• association having their residential views affected, have been officially notitied and given tilt appropriate opportunity to rospond before the Board voted on the request. Individual private proprrty owners living within a legally established communih association area with mandator ISSOCiati011 membership must petition fur reforestation through their IeSpi>ctive association. C Individual private property owners not wsiding within a legally established community association area maa submit individual requests for single or multiple tree reforestations_ the applicant must submit a petition signed by a minimum of 60 ", of a maximum of 30 private properhy owners (tip to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as the endorsement of the appropriate homeowners' association, if applicable. The petition content must be approved and dated liv staff prior to distribution. All petition signatures shall be verified by (,ity staff for private property owner status of the peruon(s) signing, the petition, I>. A written agreement must be submitted to the Parks, Beaches, anti Re:reation Commission by the petitioning sponsor (individual private property owner(s) or Oroup) to pay 100% of the costs of the removal and replacement of the public tree(s) in advance of ant,, remcnal activih. The attual removal and replanting will be coordinated bt the General Servlkos Department. The total costs shall include only the contractor's r4'moval and replacement costs and be paid in advant e of any removal actions. 1 The replacement tree(s) for reforestation shall be (lit, Designated Strout Iree(s) as pn,stribed by Clt% CtgmCil Pohty G -6, or tfie rnhantzahon must request and ohtain approval from the Commission IIt the designation of a different tree spode,, prior to submitting any reforestation request for a tree species other than the desigllated street tree 1 his set non applies to individual or group requests. P. !here shall he a minimum of a one - for -on,, replacement of all trees removed in reforestation projects. Replacement trtvs shall he a minimum size of 3W' bowd trees, unless tit(' parkway space will not accommodate it 1W boxed tree or a tree cannot be planted due to planting, restrirtitns contained in Council Police G6. It there is not room ter the replacement ttrc(6) at a specific site as prescribed by City C kit iit( iI 1'oht y G -6, then the i epla.rmrnt treo(s) shall be planted in a public ti G -1 area in the sane• neighhorhood at thr Option Of thr petitioner. Phis section applies to individual or group rerluests. G. Reforestation requests must be Cnnpleh =d and submitted in a t niely manner by the petitioner. petitions that art- dated more than 90 dai's in arrears from date stamped by staff before distibutimi %ill not he forwarded to the 1'B &,IZ Commission for e onsideration. Phe decision of the t ommission in refO estation requests will be considered final unless called up h,v at least one t °ouncilmomber or the City Manager, TREE M.MNt'F1\ANCI. the Cite shall require the proper care and Katerhrg of replacement trees by° the reforestation petitioner to ensure their proper } }rowth and development as Outlined in City Council Policv G -b- Purthennorr, no person shall tamper with City trees in violation of Section 1108A40 of the Municipal Code. Further, the City Will endeavor to fund the care of the Urban Forest to the hill ltest level possible through the efficient use of regular tree trimming, root pruning, root barrier and pesticide programs- FNCROA( I IMF\ I ASP) Dl A101.I I It-A ITRAlll All onrruachinent permits (permits for private property development which are proposed to encroach upon the Cie}' right of wav) or dctnolition permits that involve the removal or replacement of City trees) must be specificalIv noticed by the properly, owner to CitV staff prior to the build'n-1t and /or demolition permit process whenever possible. the proposed consnuction plans roust indicate proserN'ation of existing City trees where or possible (exempt dean, dying, or in an advanced state of decline). If the proposed decelopnaent as deemed ht the (moral Services Director, requires the removal (,it City tree~, the property ot.ner must submit a tree removal royuesl to the General'wrvices Director, shall pay all relatod het- remr -Val and replacement r osts (one for one r °epla(-enlent) and meet all prov rsions ol c ounk if policies L -2 and 1- o and City Ordnances 1108 and 13.09. Approval Or disapplOVal of all tree removal /replacement requests associated with ernurachnwnt and demolition permits will be the rrsponsiPiilrt<' of the Gene:rel 4eryices Drr�•e Ku or a desihnee. er HARBOR VIEW HILLS HOMEOWNERS ASSOCIATION ~'larch 29. 2012 City of Newport Beach Ocneral Services Departmcm P.O. Box 1768 Ne%sport Beach CA. 92 658 Attn: John ColmaN, l;rban l,orestcr Dear Mr. ('onwas. llerewith is an application for it parkGea% tree temoNal as 12 27 Stuff KO in the Ilarbor Vieko hills South Community. 'I lie tree is an overgrown Brvilian Pepper that has caused signiticant damage to the sidewalk in c arious places making it estremeh unc%en and a trip hazzard. Pruning is not a solution. I he adjoining os +ncr approves the removal. The offended ow°tters will pa% tier a suitable replacement tree at a location For deem appropriate. 7 he rcyuested action is approved by oLtr Board of Oirsctars_ We requeNt that it be considered at the PB &R Commission meeting in April. Sincerely. Utlr F.dwards. President (� i` Ilnlho- ic%% ills ~outhTfomk44miets,Association cc Robert Shelton City free Contntittce V �, suite 1 t'�U�Itti 79 -j "�'7 (a 6 �')1 )10)nis1 -46� ?h CITY OF NEWPORT BEACH General Services Department Tree Removal or Reforestation Application Per City Council Policy O -1 (Retention or Removal of City Treed. 1 am requesting a tree removal(s) to be reviewed by staff and submitted to either the Parks, Beaches, and Recreation Commission for consideration at a futme meeting or the appropriate City approving authority. Commission meetings are held on the first Tuesday of each month (expect for holidays) at 7PM at the Council Chambers. Indicate the number and specie(s),(f known) ofrree(s). Located at: /L2 7 Please be as specific as possible Requestor Address/ Phone (Daytime) / Email Property Owner f Z27 c %ate .l L994�_ Community Association 1114M 70& . fm& 9 ✓6/o. RZ&a as .eort Signature: ,O/,A�� Date: 4.1t.14 Print Name: If this is a reforestation request proceed to the reverse side of this form Section A. For Tree Removal Requests Only Removal Criteria (Check one or snore) Please provide copies of photos, bills, documents or any other related material that will verify the checked item,. =Proven and repeated history of damaging public m "private, sewers, water mains, roadways, sidewaM, curbs, walls, fences, underground utilities or foundations. ('Greater:han $500) Repeated history of significant interference with street or sidewalk drainage. Dying Has no prospect of recovery. Diseased Cannot be cured by ctnrent arboricultural methods. In advanced state of decline with no prospect of recovery. =Hazardous Detective, potential to fail, could cause damage to personstpttiperry upon failure. Assessment by Urban Forester will identify structural defects, parts likely to fail, tar¢ets -if fails, procedures and actions to abate- =Beautification In conjunction with a Citc Council- approved City, commercial, neighborhood, Project or community asstwinfion beautification program. Section B. For Reforestation Requests Only „, „�� Reforestation is the concept of systematically replacing Problem or All Otter Trees which are creating hardscape and'or view problems and cannot be properly trimmed, pruned or modified to alleviate the problem(s) they create, or those whkh have reache.l their fill fife, and are declining in health, or are simply the wrong species of tree(s) for the planted Incalion. As initiated by: Property Owner Community Association other -_ Check all items applicable: Tree(s) causing curb.. gutter, sidewalk or underground utilities damage - Wrong tree species for location View encroachment (Pei srG — C., e-WA) Area has clearly defined contiguous boundaries that include the tree(s) proposed. Residential communities, neighborhoods. or bumness organizations who apply for reforestation most submit a petition signed by a minimum of 60% of the property owners within the area defined. =Areas represented by a [Wily established community association, may submit a resolution of the Board of Directors formally requesting a reforestation. ®Individual property owners must submir. a petition signed by a minimum of 60% of a maximum of 30 private property owners (up to 15 contiguous private properties on both sides of the street up to 500' in either direction from the location of the proposed reforestation site) as well as Ste endorsement of the appropriate homeowners association, if applicable. •A request for reforestation requires a written agreement submitted to the Parr, Beaches, and Recreation Commission by the petitioning sponsor (individual private property owners s) or group) to pay 100% of the costs of the removal and replacement of the public trees) in advance of any removal activity. The actual removal and replanting will be coordinated by the General Services Department using the City tree maintenance contractor 'There shall be a minimum of a one -fur -one repiaccment of all trees removed in reforestation projects. Replacement trees shall be a minimum size of 24" boxed trees and cost S l95 per tree. unless the parkway space will not accommodate a 24" boxed tree or a tree cannot be planted due to planting restrictions contained in City Council Policy G -6. This form does not replace the requirements of anv of the City tree policies. its use is intended to expedite the tree removal or reforestation requests and to ensure compliance with all City requirements. Please refer to Individual City Council Policy G -I for additional information. Removals, except emergency, will be subject to rte notification processes, time frames and authority as specified in the City Council G -1 Policy. r.vwa csrm, T IL,, TREE INSPECTION REPORT Name: Harbor View 1-ii IIs Ilomeowners Association (HVHS) Gar, Edwards, President Robert Shelton. Cite Tree Committee Juliana Dickinson, CCALi. AMMCOR Request: The HVHS Association is requesting- on behalf of the property owner, the removal and replacement of one City parkway tree- The r quest is based on the criteria of City Council Policy G -I. Reforestation ofCit% Trees. Tree Site locations: 1'_27 Sand Key • Cupaniopsis anacardioides — CarrotArond, Front I Designated Street Trees: Magnolia erandiflora'St_Man Saint Mary Magnolia Estimated Tree Value: Damage: N,A Parkway: Comments: Concrete S1..i80t1 Cit.N tree) Brick Turf (X) Other A field inspection determined the City tree is the incorrect tree species for this locations. 1227 Sand Rey: The existing City Carrotwood tree has caused significant damage and uplifted the sidewalk. as a result of tree roots. The property owners evill pay for a suitable replacement tree at a location the City deems appropriate. Estimated reforestation costs: • Removal (I Cite tree at 8195 each)- S195 • Replacement (36" boy tree at 5775 each) = $175 • Total Cost = S775 Inspected by: t/ " ` ` Date: April 16, 2012 John Conwav, Urban Forester Recommendation: Forward the reforc. nuuion request to the Parks. Beaches and Recreation Commission for rev ieka and approval. Reviewed by-, k 1 Date: April 16, 2012 Dan I'. Sereno, Parks and Trees Superintendent ACborAccessOnline - newportbeach.wcaine.com Show7H�dn. Map [ Punt Repot Inventory Detail D: St: 8 Address: 1227 SAND KEY P1CtitiouS: NO Imatu r. Front - l On Address: 1227 SAND KEY Specie'; Cupamopsis anacardioide,, CARP 1TWO(M, DBH /He,gnt: 07 -12 1 15- 30 Parkway Siren 5 tlbhty Overrlead: No Srdewa%k Damage: No R,1011 vended Mamtenance: Gnd Tnm Estimated Value $1,380 WCA Work History Date Work Type 5/3/2011 Service Request Pruning 417/2008 Gnd Pruning 7125 -o06 Gnd Pruning 4/21:2005 Service Request Pruning 1/19/200! Gnd Trimming 920/2001 Service Rcquest 6(15f2000 C,-Id Trintmmg 4tIi1999 GidTnmmmg Other Work History Date Work Type Amount ]obn 539,00 16 78c, 539,00 1; m? $39-OU !air $39.00 73 539.00 60? J SIMO 3yi4 $39,00 5390(' ?>>?? Crew AcC# Min Page 1 of I r tto 4 i S g nrrr � Q 4 � 01,8 c� �n Y. 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