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CITY OF NEWPORT BEACH <br />CITY COUNCIL STAFF REPORT <br />Agenda Item No. 11 <br />July 28, 2009 <br />TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL <br />FROM: Tara Finnigan, Public Information Manager <br />ext. 3035; tinnigan(( <br />SUBJECT: ADOPTION OF COUNCIL POLICY D -5 REGARDING THE <br />MANAGEMENT OF THE CITY'S WEBSITE <br />ISSUE: <br />Should the Council adopt Council Policy D -5, establishing the City Council's policy on the <br />use and content of the City's websites? <br />RECOMMENDATION: <br />Review and adopt Council Policy D -5. <br />DISCUSSION: <br />Background: <br />With the increased use of websites as a tool for informing the public and expediting <br />business functions, staff realizes the need for a policy protecting the intellectual property <br />on City websites, and establishing the purpose and functions of the various City websites <br />(City, Library and Police). In light of significant First Amendment issues related to a city <br />website, staff believes there should be a Council Policy that provides clear guidance and <br />necessary restrictions on links that staff posts on the websites. <br />The draft policy has been reviewed by the City Council's Media and Communications <br />Committee, the Staff Communication Committee (includes a representative from each City <br />department,) the Office of the City Attorney, the Information Technology Division Manager, <br />and outside counsel. If approved, this policy will pertain to all Internet websites owned and <br />maintained by the City of Newport Beach, including. (formerly <br />city.newport-,) and <br />Individual departments post pertinent links on their departments' web pages. The decision <br />to recommend posting a link on a department web page is made by City staff within <br />departments, and is based on staffs opinion of the degree of helpfulness the linked site <br />