HomeMy WebLinkAboutC-6228 - Water Conservation Participation AgreementAddendum 2A FYS 20-22
Residential Program
�J Participant Agency Supplemental Funding Authorization (as of July 2021)
Page 1 of 2
v This Addendum is intended to cover a two-year period beginning Fiscal Year 2020/21 through
Fiscal Year 2021/2022 or until a new Addendum 2A is submitted by Participant Agency and
approved by MWDOC. End Date cannot exceed June 30, 2022.
Not allowed
Regional Incentive Program
in Participant
Participant
Agency
Metropolitan
Agency
Total
Authorized
Service Area
Incentive
Incentive
Incentive
Funding
High Efficiency Clothes Washer (HECW)
❑
$85
$
$
$ 0.00
Premium High Efficiency Toilet (PNET) 4 Liter
(Single-family)
❑
$40
$
$
$ 0.00
Rotating Nozzles (Minimum 30 per home)
❑
$2
$
$
$ 0.00
Rain Barrel (Maximum 2 per home)
❑
$35
$
$
$ 0.00
Cistern (200-500 gallons)
❑
$250
$
$
$ 0.00
Cistern (501-999 gallons)
❑
$300
$
$
$ 0.00
Cistern (1,000+ gallons)
❑
$350
$
$
$ 0.00
Flow Monitoring Device — Meter attached
Device (Flume)
$100
$0.00
Flow Monitoring Device — All other devices
❑
$100
$0.00
$125/$250
Pre -1994 Premium High Efficiency Toilet
❑
depending on
N/A
N/A
N/A
For multifamily properties of 4 units or less
existing gpf
Select Check here ❑ if the supplemental incentives are flat regardless of actual device cost
one: Check here ❑ if the supplemental incentives are limited to the actual device cost
(Actual device cost is the retail price of the device excluding tax, shipping, labor or other
charges)
❑ If Participant Agency has complex or more detailed requirements, please check this box, sign this form and attach a
spreadsheet or other documentation showing funding
details.
❑ To STOP any or all Supplemental Funding, please check this box, sign form, and submit to MWDOC.
Participant Agency Name
City of Newport Reach
Authorized Funding
$
Add/Subtract Additional Funds'
$
Total Authorized Funding
$ $0.00
Start Date:
End Date:
Addendum 2A FYS 20-22
Residential Program
Participant Agency Supplemental Funding Authorization (as of July 2021)
Page 2 of 2
Attest:
Lei!eni I. Bff Wn, V IC, City Clerk
l/f this is not the first form this fiscal year, indicate amount of funding being added or subtracted.
This funding authorization is effective only for the period designated by the Participant Agency above, or until a
new authorization is approved and implemented by Metropolitan's vendor. Each form submitted shall include
the total authorization of the Agency for the specified time period. No funds will be carried over from prior
forms.
Supplemental funding forms received by MWDOC by the 15" of a month will be sent to Metropolitan by the
201h of a month. Funding forms received by Metropolitan by the 20th of a month shall become effective on the
first day of the following month unless a later Start Date is specified. Incentives will not be applied
retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments/applications made
while this authorization is in effect, even if final payment for these commitments is/are due after the End Date
specified. By signing, Participant Agency agrees to these terms. APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
SEP 21 2021 Fty.
Grace Xeung, City Manager Date Aaron C. Harp, City Attey
MWD3C Use Only: Date received: Approved by
Date sent to Metropolitan:
Comments:
Attest:
Lei!eni I. Bff Wn, V IC, City Clerk
Addendum 2B FYS 20-22
CII Program
Participant Agency Supplemental Funding Authorization (as of July 2021)
(Page 1 of 2)
This Addendum is intended to cover a two-year period beginning Fiscal Year 2020/21
through Fiscal Year 2021/2022 or until a new Addendum 2B is submitted by Participant
Agency and approved by MWDOC. End Date cannot exceed June 30, 2022.
Not allowed
Total
Authorized
Regional Incentive Program
in Participant
Metropolitan
Participant
Agency
Incentive
Funding
Agency
Incentive
Incentive
Service Area
Plumbing Flow Control Valve
$5 per valve
$
$ 0.00
❑
$10 per
Laminar Flow Restrictors
Restrictor
$
$ 0.00
Commercial Premium HET
$40
$
$ 0.00
El
Multi -Family Premium HET
$40
$
$ 0.00
El
Zero Water Urinals (ZWU)
$200
$
$ 0.00
Ultra Low Water Urinal (ULWU)
$200
$
$ 0.00
Large Rotary Nozzles
$13 per Set
$
$ 0.00
Rotating Nozzles for Pop-up Spray Heads Retrofits
$2 per Nozzle
$
$ 0.00
❑
$1 per
In -Stem Flow Regulator
Regulator
$
$ 0.00
pH -Cooling Tower Controller (pH -CTC)
$1,750
$
$ 0.00
Cooling Tower Conductivity Controller (CTCC)
$625
$
$ 0.00
❑
$125 per 0.5
Dry Vacuum Pump
HP
$
$ 0.00
❑
$485 per
Connectionless Food Steamers
compartment
$
$ 0.00
El
Ice -Making Machines
$1,000
$
$ 0.00
❑
$125/$250
N/A
N/A
N/A
Pre -1994 Premium High Efficiency Toilet
depending on
For multifamily properties
existing gpf
❑ if the supplemental incentives are flat regardless of actual device cost
FAd
Select one:
❑if the supplemental incentives are limited to the actual device cost
ice cost is the retail price of the device excluding tax, shipping, labor or other charges)
❑
If Participant Agency has complex or more detailed requirements, please check this box, sign this form and
attach a spreadsheet or other documentation showing funding details.
Addendum 213 FYS 20-22
CII Program
Participant Agency Supplemental Funding Authorization (as of July 2021)
(Page 2 of 2)
❑ To STOP any or all Supplemental Funding, please check this box, sign form, and submit to MWDOC
Participant Agency Name City of Newport Beach
Authorized Funding $
Add/Subtract Additional Funds' $
Total Authorized Funding $ 0.00
Start Date:
End Date:
1. If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted
This funding authorization is effective only for the period designated by the Participant Agency, or until a new
authorization is approved and implemented by Metropolitan's vendor. Each form submitted shall include the
total authorization of the Agency for the specified time period. No funds will be carried over from prior forms.
Supplemental funding forms received by MWDOC by the 15th of a month will be sent to Metropolitan by the
20th of a month. Funding forms received by Metropolitan by the 20th of a month shall become effective on the
first day of the following month unless a later Start Date is specified. Incentives will not be applied
retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments/applications made
while this authorization is in effect, even if final payment for these commitments is/are due after the End Date
specified. APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATTORNEY'$ OFFICEnn.. nn
Participant Agency City of Newport Beach Aaron C. Harp, City Attorney
SEP 21 2021
Graceung, City Manager Date
For MWDOC Use
Only
Date received: Approved by:
Date sent to Metropolitan, if applicable:
Comments:
Attest:
r
Leilani . Browr3, MC, City Clerk
Date: "`' 9,7. 4A 1
Addendum 313 FY 21-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 1 of 5
Election to Participate/Not Participate in Turf Removal Rebate Program. Participant
Agency understands that all Turf Removal Program project areas must be designed to
capture rainfall through infiltration or on-site storage in order for an applicant to receive rebate
funds from Metropolitan and/or MWDOC for a Turf Removal Rebate Program project. The
guidelines for both residential and commercial/public agency properties are set forth in their
entirety in the MWDOC Inspection and Verification Procedures Manual, which Manual was
made a part of this Agreement pursuant to the First Amendment, and is amended from time
to time.
By checking the box below,
City of Newport Beach
Name of Participant Agency
hereby
acknowledges that they have read and understood the Inspection and Verification
Procedures Manual and elects to either:
NOT PARTICIPATE in the Turf Removal Rebate Program ❑
or
PARTICIPATE in the Turf Removal Rebate Program
Residential/Commercial/Public Agency 0
Residential ❑x
Commercial x❑
Public Agency x❑
Allow Recycled Water Sites to Participate ❑x ❑
Yes No
Site Inspections — Commercial/Public Agency Sites. For commercial/public agency
sites/applications that will receive Metropolitan funding, all mandatory on-site pre -turf and
post -turf removal verifications/inspections will be conducted by Metropolitan's installation
verification/inspection contractor at no cost to Participant Agency.
Site Inspections — Residential Sites; Election by Participant. For residential
sites/applications, Participant Agency must conduct mandatory pre -turf and post -turf removal
verifications/inspections on 100% of the participating residential sites in its service area, as
described in Amendment 1 to the Water Conservation Participation Agreement and the
MWDOC Inspection and Verification Procedures Manual, as amended from time to time.
Pre -turf removal inspections (Pre -Inspection) may be conducted aerially using GIS or
equivalent software or in person, on-site. MWDOC reserves the right to require an on-site
Pre -Inspection in the event an aerial review is not possible due to obstructions (tree
coverage), or inconclusive. All post -turf removal inspections (Post -Inspection) must be
Addendum 313 FY 21-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 2 of 5
conducted in person, on-site. Participant Agency may elect to: (1) conduct its own Pre- and
Post -Inspections by utilizing its in-house staff; (2) contract with a third party inspector of its
choice to conduct the Pre- and Post -Inspections; or (3) utilize MWDOC's installation
verification/inspection contractor to conduct the Pre- and Post -Inspections.
Current fees charged by MWDOC's installation verification/inspection contractor are set forth
in Table 1 below, but may be revised from time to time:
Table 1
Installation Verification and Data Collection Fee Structure
Contractor
Residential
Commercial
Administrative
Per Mileage
WBICs, HENs,
WBICs, HENs,
Duties
Charge
Spray -to -Drip,
Spray -to -Drip,
(Commercial
and Turf
and Turf Removal
Only)
Removal
Single Device -
Mission
$95.00 / Visit
$59.00 / hour
$28.00/hour
$0.55 / Mile
Resource
Two Devices -
Conservation
$143.00 / Visit
District (MRCD)
Three Devices —
$238.00 / Visit
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
installation verification/inspection contractor, Participant Agency must still comply with all of
the requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims, or damages
arising out of the acts or omissions of MWDOC's installation verification/inspection contractor
is with the contractor and not with MWDOC.
By acknowledging below, City of Newport Beach hereby elects to (choose
one option below): Name of Participant Agency
(1) Conduct its own inspections:
Initial Here
Pre -Inspections will be performed via:
❑ ❑
Aerial On-site
If Aerial, software to be used is:
Addendum 3B FY 21-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 3 of 5
(2) Contract with its own third -party inspector:
Name of Third -Party Inspector
Pre -Inspections will be performed via:
❑ ❑
Aerial On-site
SB
Initial Here
If Aerial, software to be used is:
(3) Utilize MWDOC's installation verification/inspection SB
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
Pre -Inspections will be performed via:
11 0
Aerial On-site
If Aerial, software to be used is:
An Authorized Representative(s) of Participant Agency must approve all Pre- and Post -
Inspection work orders, whether conducted by Participant Agency, Participant Agency's third -
party contractor, or MWDOC's installation verification/inspection contractor. Participant
Agency shall designate its Authorized Representative(s) by completing Table 2 below. All
Authorized Representative(s) identified in Table 2 must have signing authority with
Participant Agency to certify that all information contained in the Pre- and Post -Inspection
work orders is true and correct and to approve all rebate funding amounts. It is the
responsibility of the Participant Agency's Authorized Representative(s) to access the Droplet
online portal weekly to approve all verification/inspection work orders and provide the
approved work orders to MWDOC.
///
Addendum 3B FY 21-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 4 of 5
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name
Title
Email
Phone
Shane Burckle Watershed/Conservation
Specialist
949-644-3214
Square Foot of Turf Removed
Residential Turf Removal (Limit of 1
$ /sf. Start Date
application per home per year)
❑ Yes ® No
Maximum of 5,000/sf per home per
fiscal year
Commercial Turf Removal (Limit of
/sf. Start Date
1 application per water meter per
year)
❑ Yes ® No
Maximum of 50,000/sf per water
meter per fiscal year
Public Agency Turf Removal (Limit
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Turf Removal Rebate Program. Table 3 below indicates Participant Agency's election to
provide or not provide supplemental funding for turf removal rebate incentives. Participant
Agency acknowledges that it is responsible for managing its own supplemental rebate
funding budget via the Droplet online portal. MWDOC will not be tracking the expenditure of
Participant Agency's funding.
Table 3
Turf Removal Rebate Supplemental Funding
Turf Removal Rebate
Participant Agency
Participant Agency Supplemental
Providing Supplemental
Rebate Funding Amount per
Rebate Funding (x)
Square Foot of Turf Removed
Residential Turf Removal (Limit of 1
$ /sf. Start Date
application per home per year)
❑ Yes ® No
Maximum of 5,000/sf per home per
fiscal year
Commercial Turf Removal (Limit of
/sf. Start Date
1 application per water meter per
year)
❑ Yes ® No
Maximum of 50,000/sf per water
meter per fiscal year
Public Agency Turf Removal (Limit
$ /sf. Start
of 1 application per water meter per
Date
year)
❑ Yes 2 No
Maximum of 50,000/sf per water
meter per fiscal year
Addendum 313 FY 21-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 5 of 5
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate funding amounts
and/or MWDOC installation verification/inspection contractor fees, if utilizing MWDOC's contractor, for any
applications initiated during the term of this Addendum 313, regardless of when the project is completed and the
rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after July 1, 2021 and continues
through June 30, 2022 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes
first. All invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Incentives may
not be applied retroactively. This funding authorization is effective only for the designated period or until a new
authorization is received and approved by MWDOC. Each form submitted shall include the total authorization of the
Agency for the specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month shall become effective on the first day of the
following month unless a later Start Date is specified. APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms.
PARTICIPANT AGENCY City of Newport Beach
Man
Date received:
Comments:
CITY ATTORNEY'S OFFICE
ST.
J'/- , -Cv
Aaron C. Harp, City Attorney
�AW & I.C{
Date
Approved by
Attest:
r
Leilani 1. Brown, MMC, City Clerk
Date: ����
Addendum 3C FY 21-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 1 of 5
Election to Participate/Not Participate in Spray to Drip Irrigation Rebate Program.
By checking the box below,
City of Newport Beach
Name of Participant Agency
hereby elects to either:
NOT PARTICIPATE in the Spray to Drip Irrigation Rebate Program ❑
or
PARTICIPATE in the Spray to Drip Irrigation Rebate Program
Residential/Commercial/Public Agency
❑
Residential Only
Commercial Only
❑
Public Agency Only
❑
Allow Recycled Water Sites to Participate ❑ ❑
Yes No
Site Inspection; Election by Participant. Participant Agency must conduct mandatory pre -
drip and post -drip conversion verifications/inspections on 100% of the participating
residential, commercial, and public agency sites in its service area, as described in
Amendment 1 to the Water Conservation Participation Agreement and the MWDOC
Inspection and Verification Procedures Manual, as amended from time to time. Pre -drip
conversion inspections (Pre -Inspection) may be conducted aerially using GIS or equivalent
software or in person, on-site. MWDOC reserves the right to require an on-site Pre -Inspection
in the event an aerial review is not possible due to obstructions (tree coverage), or
inconclusive. All post -drip conversion inspections (Post -Inspection) must be conducted in
person, on-site. Participant Agency may elect to: (1) conduct its own Pre- and Post -
Inspections by utilizing its in-house staff; (2) contract with a third party inspector of its choice
to conduct the Pre- and Post -Inspections; or (3) utilize MWDOC's installation
verification/inspection contractor to conduct the Pre- and Post -Inspections.
Current fees charged by MWDOC's verification/inspection contractor are set forth below in
Table 1 below, but may be revised from time to time:
Addendum 3C FY 21-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 2 of 5
Table 1
Installation Verification and Data Collection Fee Structure
Consultant
Residential
Commercial
Administrative
Per Mileage
WBICs, HENs,
WBICs, HENs,
Duties
Charge
Spray -to -Drip,
Spray -to -Drip,
(Commercial
and Turf
and Turf Removal
Only)
Removal
Single Device -
Mission
$95.00 / Visit
$59.00 / hour
$28.00/hour
$0.55 / Mile
Resource
Two Devices -
Conservation
$143.00 / Visit
District (MRCD)
Three Devices —
$238.00 / Visit
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
verification/inspection contractor, Participant Agency must still comply with all of the
requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims or damages
arising out of the acts or omissions of MWDOC's verification/inspection contractor is with the
contractor and not with MWDOC.
By acknowledging below,
one option below):
City of Newport Beach
Name of Participant Agency
(1) Conduct its own inspections:
Pre -Inspections will be performed via:
❑ ❑
Aerial On-site
If Aerial, software to be used is:
///
hereby elects to (choose
Initial Here
Addendum 3C FY 21-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 3 of 5
(2) Contract with its own third -party inspector:
Initial Here
Name of Third -Party Inspector
Pre -inspections will be performed via:
E2 ❑
Aerial On-site
If Aerial, software to be used is:
(3) Utilize MWDOC's installation verification/inspection SB
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
Pre -Inspections will be performed via:
11 0
Aerial On-site
If Aerial, software to be used is:
An Authorized Representative(s) of Participant Agency must approve all pre -drip and post -
drip conversion verifications and/or inspection work orders, whether conducted by Participant
Agency, a third -party vendor, or MWDOC's inspection contractor. Participant Agency shall
designate its Authorized Representative(s) by completing Table 2 below. All Authorized
Representative(s) identified in Table 2 must have signing authority with Participant Agency to
certify that all information contained in the pre -drip and post -drip conversion
verification/inspection work orders is true and correct and to approve all rebate funding
amounts. It is the responsibility of the Participant Agency's Authorized Representative(s) to
access the Droplet online portal weekly to approve all verification/inspection work orders and
provide the approved work orders to MWDOC.
///
///
Addendum 3C FY 21-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 4 of 5
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name
Title
Email
Phone
Shane Burckle Watershed/Conservation
S eci
list
949-644-3214
of Spray to Drip Conversion Area
Residential Spray to Drip
❑ Yes ® No
$ Isf. Start Date
(Maximum of 5,000 sf of converted
area per fiscal ear
Commercial Spray to Drip
$ /sf. Start Date
❑ Yes ® No
(Maximum of 50,000 sf of converted
area per customer per fiscal year)
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Spray to Drip Irrigation Rebate Program. Table 3 below indicates Participant Agency's
election to provide or not provide supplemental funding for spray to drip irrigation rebate
incentives. Participant Agency acknowledges that it is responsible for managing its own
rebate funding budget via the Droplet online portal. MWDOC will not be tracking the
expenditure of Participant Agency's funding.
Table 3
Spray to Drip Irrigation Rebate Supplemental Funding
Participant Agency
Providing
Participant Agency Supplemental
Spray to Drip Rebate
Supplemental Funding
Funding Amount per Square Foot
(x)
of Spray to Drip Conversion Area
Residential Spray to Drip
❑ Yes ® No
$ Isf. Start Date
(Maximum of 5,000 sf of converted
area per fiscal ear
Commercial Spray to Drip
$ /sf. Start Date
❑ Yes ® No
(Maximum of 50,000 sf of converted
area per customer per fiscal year)
Addendum 3C FY 21-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2021)
Page 5 of 5
Public Agency Spray to Drip $ /sf. Start Date
❑ Yes 9 No (Maximum of 50,000 sf of converted
area per customer per fiscal year)
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate
funding amounts and vendor inspection fees, if selected, for any applications initiated during the term of
this Addendum 3C, regardless of when the project is completed and the rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after July 1, 2021 and
continues through June 30, 2022 or until a replacement Addendum is approved and implemented by
IVIWDOC, whichever comes first. All invoicing shall be pursuant to the terms of the Water Conservation
Participation Agreement. Incentives may not be applied retroactively. This funding authorization is effective
only for the designated period or until a new authorization is received and approved by MWDOC. Each form
submitted shall include the total authorization of the Agency for the specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month shall become effective on the first
day of the following month unless a later Start Date is specified. APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATTORNEY'S OFFICE
PARTICIPANT AGENCY City of Newport Beach Aaron C. Harp, City Attorney
Date received:
Comments:
SEP 21 2021
Date
Approved by
Attest:
Leilani 1. Brown, M C, City Clerk
Date. �• �,1. 1
k. w
VJ"J 5.A.
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 1 of 7
Program Overview. State legislation signed by the Governor in 2018 — Assembly Bill (AB)
1668 and Senate Bill (SB) 606, also known as known as The Conservation Framework
requires each Urban Water Supplier to calculate and report their Urban Water Use Objective
by January 1, 2024, and to stay within their calculated annual water budget.
The Urban Water Use Objective is an estimate of aggregate efficient water use based on:
• Indoor Residential Use (population x gpcd standard);
• Outdoor Residential Use (based on measurements of irrigated and irrigable area and
local weather data);
• Outdoor Use with Dedicated Irrigation Meters (based on irrigated and irrigable area
and local weather data);
• Distribution System Water Losses;
• Approved Variances; and
• Potable Reuse Bonus.
Although the Department of Water Resources (DWR) will provide residential outdoor
landscape measurements, Urban Water Suppliers are responsible for measuring landscape
that is irrigated and irrigable by dedicated irrigation meters. As a way to provide assistance to
MWDOC member Urban Water Suppliers (hereafter Participant Agency or Participant
Agencies), MWDOC has entered into an Agreement with Quantum Spatial, Inc., (Quantum)
and arranged for Metropolitan funding and Santa Ana Watershed Project Authority (SAWPA)
funding, where applicable, to provide landscape area measurements associated with
dedicated irrigation meters (the Program), which may include the creation of water efficiency
budgets for dedicated landscape meter customers.
There are two main methods for capturing landscape areas: (1) remote measurement; and (2)
in -field measurement. The remote method includes Quantum using 3", 4 -band aerial imagery
to map and measure irrigated and irrigable areas. The in -field method involves sending field
crews to the site to obtain information necessary to measure the landscape area. A third option
may be available, which includes utilizing statistical methods to create estimated area
measurements. This could be utilized in a situation where customer contact is imperative, yet
the site is unresponsive. All methodologies will result in irrigated and irrigable area
measurements, following DWR's classification methodology as closely as possible. The area
analysis (corrected for slope at slopes steeper than 15 degrees) will occur using GIS software
once the irrigation areas, as mapped in the final database, are confirmed as final. A summary
of Quantum's approach to mapping irrigated and irrigable areas for a meter service area using
remotely sensed data, field verification, or statistical methodologies (Services) is set forth
below.
Remotely Sensed Mapping Approach: The imagery source used for this project will
be MWDOC-provided 3", 4 -band imagery flown in Summer/Fall of 2020. If for any reason this
imagery is unable to be used, MWDOC will direct Quantum which source to use in its place.
Quantum will define the meter service area and meter location, if the Participant Agency does
not already have current data available. Quantum will run Quantum proprietary landscape area
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 2 of 7
mapping models across each customer's meter service area. With this as the starting point for
the irrigated and irrigable areas, Quantum will then `heads -up' digitize to correct for any
anomalies in the modeled output. Once a draft of the irrigation areas is complete, Quantum will
schedule an online review session with each dedicated irrigation meter customer. Prior to the
meeting, Quantum will send a series of maps to the customer (or GIS files if the customer can
utilize them) to allow for review of the data prior to the collaborative meeting. During the web
meeting, Quantum mapping technicians will share their screens and interactively walk through
any requested and required edits with the customer. Once finalized, Quantum will receive
formal sign off that the working session has concluded in an acceptable final product. Quantum
will log the date, time, and customer name in the database records so there is a metadata trail
showing that the review meeting occurred, and that the data were approved. It is possible that
the end customer will not respond to the project requests and, under those circumstances, the
Participant Agency or MWDOC (if directed by Participant Agency) can sign off on the
classification and delineation.
In -Field Mapping Approach: If field mapping of irrigated and irrigable areas is deemed
necessary for any customer, Quantum will employ the use of the WaterviewCIITM field mapping
application to capture key features and georeferenced locations of the meter, service area
boundary, and areas of irrigated and irrigable areas. The WaterViewCIITm Field App
developed by Eagle Aerial Solutions gives the user the ability to work in the field to accurately
identify CII water meters, geolocate the meters, classify the meter type, and help measure the
irrigated area that the individual meters serve by drawing a polygon corresponding to
the observed coverage area served by that meter. The data can be seamlessly integrated
into the WaterViewCIITM software solution, described below, or exported for use in
other GIS environments.
Working closely with the customer, Quantum field staff will walk the property with the GPS -
enabled tablet and mark the boundaries using the field mapping application. After the extent of
the irrigated and irrigable area has been defined in the field and marked on the application, the
field crew will upload the file to Quantum's internally shared database location. Once loaded,
Quantum in -office mapping technicians will finalize the mapping of the irrigated and irrigable
areas with the field -collected information. This will be achieved by the dedicated irrigation
customer via the same screen sharing conference call process outlined in the above. When
appropriate, the Participant Agency or MWDOC (if directed by Participant Agency) can approve
for the customer.
Statistical Mapping Approach: The statistical mapping approach will be used, with
Participant Agency permission, under the conditions where there is no response from the
customer and an inability to verify the meter boundary, either in the field or remotely. Under
these conditions, Quantum will use the MWDOC-provided 3", 4 -band imagery flown in
Summer/Fall of 2020 as described above to derive the landscape area of the customer's parcel.
Utilizing the best available boundary information, Quantum will create a map of the irrigated
landscape area. Then using water use information provided by the Participant Agency via
MWDOC, Quantum will assign water use rates to each landscape unit based on information
gathered from adjacent mapped parcels. The meter area boundary will be incrementally
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 3 of 7
adjusted using a series of logical steps until the actual water use recorded for the meter
matches within 5% of the landscape area multiplied by the derived water use rates. These
estimated areas and boundaries will be provided to MWDOC for sign off prior to completion.
This approach will not be utilized unless agreed to by the Participant Agency or MWDOC (if
directed by Participant Agency). It should be noted that the meter service point for this estimate
will be approximate and will be based on information provided by the Participant Agency and
not the customer.
Optional Service: Calculating Water Budgets Quantum will provide water efficiency
budget calculations for the customers included in this project when specified by MWDOC for
a specific Participant Agency or Participant Agency customer(s). The water budget will be
calculated using the formula below and updated periodically with data from local CIMIS
stations. Quantum's intent for the water budget is to mimic the aggregate outdoor water use
budget recommended by DWR/SWRCB and adopted by the legislature. The formula set forth
below (Water Budget Equation) is the current recommendation, but may be subject to change
at MWDOC's request, to best fit with Conservation Framework methodology. This Water
Budget Equation may also be adjusted per MWDOC approval and/or request by the
Participant Agency.
(H + B) x ETAFii x (0.62) x (ETo — Pef f) = Water Budget
Where:
II = Irrigated Area
ETAFii = Evapotranspiration adjustment factor for Irrigated Area (TBD; note, areas
irrigated with recycled water may be assigned a different ETAF)
INI = irrigable area (not currently irrigated)
ETo = Reference evapotranspiration
Peff = Effective precipitation
B = Buffer
Step 1: B= 0
Step 2:B=pxlNI
P= .20
There are two potential options for calculating water budgets: (1) the fee-based WaterView
Portal - Eagle Aerial's designed application to manage this data and estimate water budgets,
as well as provide analytical tools that districts can use to compare actual water use against
estimated budgets; or (2) a no -cost Excel Model based approach, which involves the export of
the landscape area for each parcel into an excel sheet and the modeling of the water budget
using CIMIS data and the Water Budget Equation. This deliverable will include the data points
needed for budget calculation such as CIMIS station, landscape area. The estimate will be
based on a snapshot of daily ETo (as opposed to updated ETo data over time included in the
WaterView Portal), summarized into monthly summaries.
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 4 of 7
In order to access Quantum's Services through MWDOC, Participant agency must
complete and sign this Addendum 3D, sign and return the attached Non -Disclosure
Agreement, and provide upfront co -funding as set forth below.
Election to Participate in Dedicated Irrigation Meters Measurement Program.
By checking the box below, City of Newport Beach hereby
Name of Participant Agency
elects to participate in the Program.
Election to Participate in Dedicated Irrigation Meter Measurement Program
Participant Agency Obligations. As a condition of participation, Participant Agency
understands and agrees to the following:
Participant Agency will use reasonable efforts to assist MWDOC and Quantum with
customer outreach within the Participant Agency's service area.
Participant Agency will provide Quantum with an executed copy of Quantum's Non -
Disclosure Agreement, customer billing service data for Participant Agency's selected
dedicated irrigation meter accounts and, if available, other customer information such
as assessor parcel numbers, GIS files, and/or NAIC codes.
Based on the number of customers selected by Participant Agency for inclusion in the
Program and the methods of measurement, providing MWDOC with upfront co -funding
prior to the Program commencing in Participant Agency's service area.
Participant Agency Co -Funding. Participant Agency agrees to provide co -funding for the
Program in the amounts specified in the Tables below. Co -funding will be provided on a per
Customer basis up to the Not to Exceed funding limit. Participant Agency understands that
cost calculations are based on the best available information and are subject to change:
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 5 of 7
Table 1
*Customer is defined as one billing customer with one or more meter(s) that may irrigate one or more parcels,
which are adjacent or within a spatially related area or premise (e.g. Master Association) **SAWPA funding is
available only to those agencies located within the Santa Ana River watershed.
Table 2
Optional Waterview CII Database Viewer Platform
Category
MWDOC Cost Share
Participant
Methodology
Cost per
MET
SAWPA
Quantity of
Quantity of
Not to Exceed
Customer*
Funding
Funding
Agency
Agency
Funding Limit
Optional
2022
PER
Customers
Meters
For Fiscal Year
Flat Fee Per
$10,560
METER**
�4
2021-2022
Remote
$258.33
$85.00
$10.50
62
193
$ 8719.96
Measurement
Flat Fee + ($33x
Cost per customer
$33/customer
(per water
Field
$465.52
$85.00
$10.50
26
73
$ 9127.02
Measurement
Statistical
$131.49
$65.75
$10.50
5
14
$181.70
Measurement
*Customer is defined as one billing customer with one or more meter(s) that may irrigate one or more parcels,
which are adjacent or within a spatially related area or premise (e.g. Master Association) **SAWPA funding is
available only to those agencies located within the Santa Ana River watershed.
Table 2
Optional Waterview CII Database Viewer Platform
Category
Cost
Participant
Number of
Not to Exceed
Agency
Customers
Funding Limit For
Enrolling in
Fiscal Year 2021 -
Optional
2022
Platform (x)
Flat Fee Per
$10,560
�4
Retail Water
D Yes
Agency
0 No
� .
Flat Fee + ($33x
Cost per customer
$33/customer
(per water
No. of Customers)
agency)
Addendum 31) to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 6 of 7
By signing below, Participant Agency understands that this is an addendum to the Water Conservation Participation
Agreement between MWDOC and Participating Agency and that Participating Agency is bound by the terms and
conditions of that Agreement. Addendum 3D is a MWDOC Administered Program as described in the Agreement.
Participant Agency also understands and agrees that it is obligated to pay any co -funding amounts and/or optional
Platform or Calculation fees, for any Services initiated during the term of this Addendum 3D, regardless of when the
Service is completed.
This Addendum and funding authorization is effective as of the date signed below and continues through June 30,
2022 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first. All Program
conditions and invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Each form
submitted shall include the total authorization of the Agency for the specified time period.
APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATf RNEY'S OFFICE
Participant Agency City of Newport Beach
on C. r Ity Attorney
SEP 21 2021 Zy
Grace . Leung, City Manager V Date
Date rceived: Approved by
Comments:
Attest:
c
Leileni 1. Brown, M,IM , City Clerk
Date: "l.
U
a
NL' -O R tN%P
Addendum 3D to Water Conservation Participation Agreement FY 21-22
Dedicated Irrigation Meters Measurement Program
Participant Agency Election and Authorization (as of July 2021)
Page 7 of 7
ORANGE COUNTY DATA ACQUISITION PARTNERSHIP (OCDAP)
AUTHORIZED USER CONFIDENTIALITY AND NON -DISCLOSURE AGREEMENT
This ORANGE COUNTY DATA ACQUISITION PARTNERSHIP ("OCDAP") AUTHORIZED USER
CONFIDENTIALITY AND NON -DISCLOSURE AGREEMENT ("NDA") is effective as of , 2021 by
City of Newport Beach ("Authorized User").
1. Pictometry International Corp., a Delaware company with offices at 100 Town Centre Drive, Suite A, Rochester,
HY 14623 ("Pictometry"), and the Southern California Association of Governments ("SCAM") have entered into
that certain agreement dated June 25, 2020 ("Agreement') for the delivery of licensed digital mapping data and
software ("Licensed Products") to SCAG. Under the Agreement, certain governmental entities, including SCAG
departments and non-SCAG Authorized Participants, which participate in OCDAP ("OCDAP Member Agencies")
shall be granted copies of or otherwise provided access to the Licensed Products through a Participation
Agreement ("Participation Agreement') with SCAG. SCAG, OCDAP, and MWDOC entered into a joint
Participation Agreement dated July 9, 2020.
2. Pursuant to that Participation Agreement and for purposes of this NDA, the OCDAP Member Agency includes
Municipal Water District of Orange County.
3. Pursuant to Section 5 of the Participation Agreement, Licensed Products may only be accessed or otherwise used
by other entities besides SCAG, such as OCDAP Member Agencies. OCDAP Member Agencies, which includes
MWDOC, in turn may choose to share Licensed Products with other partners, contractors or consultants that use
the Licensed Products either at their facilities or for any Project (as defined below), provided that such partners,
contractors or consultants execute this NDA.
4. The undersigned ("Authorized User") desires to use the Licensed Products solely for noncommercial use and for
purposes no greater than reasonably needed to achieve the objectives of an actual project ("Project').
5. The undersigned Authorized User understands and agrees that the Licensed Products contain trade secret and/or
confidential information ("Confidential Information') of Pictometry. Therefore, by signing this NDA, the
Authorized User agrees that it will use, and require any of its authorized employees, agents or consultants to use,
the Licensed Products solely for the Project, which is a nonexclusive, nontransferable and non -assignable right,
from the effective date of this NDA in perpetuity. The Authorized User understands and hereby acknowledges that
it shall be solely responsible for assuring its authorized employees, agents, and consultants comply with the terms
of this NDA and shall implement whatever methods it deems necessary to assure such compliance.
IN WITNESS WHEREOF, the undersigned Authorized User, by his/her authorized signature, agrees to all terms and
conditions of this NDA as of the date set forth below.
Signature:
Name: Gr Leung, City Manager
Organization: City of Newport Beach
Date: SEP 21 2021
CITY ATT RNEY 6 0�At
ron C. H I t y t
q.If, 0--/
AUTHORIZED USER:
Address: 100 Civic Center Drive
City/Zip: Newport Beach, CA 92660
Phone: 949-644-309
Email:
Attest:
Leilani 1. Brown,1MMC, City Clerk
Date: I -ZI 2a. l
Mulvey, Jennifer
From: Reyes, Raymund
Sent: Wednesday, October 13, 2021 10:40 AM
To: Mulvey, Jennifer
Cc: Burckle, Shane
Subject: 6228 MWDOC
Attachments: MWDOC ADDENDUMS FY21-22 - 3B_2A_2B_3C_3D_NDA.pdf
Hi Mulvey,
Shane got confirmation from MWDOC that they don't need the originals and their signature lines are for internal
purposes only — I'll be dropping off the originals of the attached scan for our archives for 6228 —
Thx!
Raymund Reyes I Sr. Management Analyst
Public Works Department I City of Newport Beach
100 Civic Center Drive, Bay D, 2nd Floor Newport Beach, CA 92660
949-644-3325 I rreyes@newportbeachca.gov
Addendum 313 FYS 20-22
Turf Removal Rebate Program
I
Participant Agency Participation Authorization (as of July 2020)
V Page 1 of 4
This Addendum is intended to cover a two-year period beginning Fiscal Year 2020121
through Fiscal Year 2021/2022 or until a new Addendum 313 is submitted by Participant
Agency and approved by MWDOC. End Date cannot exceed June 30, 2022.
Election to Participate/Not Participate in Turf Removal Rebate Program. Participant
Agency understands that all Turf Removal Program project areas must be designed to
capture rainfall through infiltration or on-site storage in order for an applicant to receive rebate
funds from Metropolitan and/or MWDOC for a Turf Removal Rebate Program project. The
guidelines for both residential and commercial/public agency properties are set forth in their
entirety in the MWDOC Inspection and Verification Procedures Manual, which Manual was
made a part of this Agreement pursuant to the First Amendment, and is amended from time
to time.
By checking the box below, City of Newport Beach hereby
Name of Participant Agency
acknowledges that they have read and understood the Inspection and Verification
Procedures Manual and elects to either:
NOT PARTICIPATE in the Turf Removal Rebate Program ❑
or
PARTICIPATE in the Turf Removal Rebate Program
Residential/Commercial/Public Agency rKI
Residential Only ❑
Commercial Only 0
Public Agency Only ❑
Site Inspections — Commercial Sites. For commercial sites/applications that will receive
Metropolitan funding, all mandatory on site pre -turf and post -turf removal
verifications/inspections will be conducted by Metropolitan's installation verification/inspection
contractor at no cost to Participant Agency. For commercial sites/applications that will be fully
funded by MWDOC grant funds, all mandatory on site pre turf and post -turf removal
verifications/inspections will be conducted by MWDOC's installation verification/inspection
contractor at no cost to Participant Agency.
Site Inspections — Residential Sites; Election by Participant. For residential
sites/applications, Participant Agency must conduct mandatory on site pre4urf and post -turf
removal verifications/inspections on 100% of the participating residential sites in its service
area, as described in Amendment 1 to the Water Conservation Participation Agreement and
the MWDOC Inspection and Verification Procedures Manual, as amended from time to time.
Participant Agency may elect to: (1) conduct its own pre -turf and post -turf removal
verifications/inspections by utilizing its in-house staff; (2) contract with a third party inspector
Addendum 313 FYS 20-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 2 of 4
of its choice to conduct the pre -turf and post -turf removal verifications/inspections; or (3)
utilize MWDOC's installation verification/inspection contractor to conduct the pre -turf and
post -turf removal verifications/inspections.
Current fees charged by MWDOC's installation verification/inspection contractor are set forth
in Table 1 below, but may be revised from time to time:
Table 1
Installation Verification and
Contractor
Mission
Resource
Conservation
District (MRCD)
Residential
WBICs, HENs,
Spray -to -Drip,
and Turf
Removal
Single Device -
$95.00 / Visit
Two Devices -
$143.00 / Visit
Three Devices —
$238.00 / Visit
Data Collection Fee Structure
Commercial Administrative Per Mileage
WBICs, HENs, Duties Charge
Spray -to -Drip, (Commercial
and Turf Removal Only)
$59.00 / hour I $28.00/hour
$0.55 / Mile
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
installation verification/inspection contractor, Participant Agency must still comply with all of
the requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims or damages
arising out of the acts or omissions of MWDOC's installation verification/inspection contractor
is with the contractor and not with MWDOC.
By acknowledging below, City of Newport Beach hereby elects to either
(choose one): Name of Participant Agency
(1) Conduct its own inspections:
Initial Here
(2) Contract with its own third -party inspector:
Initial Here
Name of Third -Party Inspector
(3) Utilize MWDOC's installation verification/inspection x a
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
Addendum 3B FYS 20-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 3 of 4
An Authorized Representative(s) of Participant Agency must approve all pre -turf and post -turf
removal verification/inspection work orders, whether conducted by Participant Agency,
Participant Agency's third -party contractor, or MWDOC's installation verification/inspection
contractor. Participant Agency shall designate its Authorized Representative(s) by completing
Table 2 below. All Authorized Representative(s) identified in Table 2 must have signing
authority with Participant Agency to certify that all information contained in the pre -turf and
post -turf removal verification/inspection work orders is true and correct and to approve all
rebate funding amounts. It is the responsibility of the Participant Agency's Authorized
Representative(s) to access the Droplet online portal weekly to approve all
verification/inspection work orders and provide the approved work orders to MWDOC.
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name Title Email Phone
Shane Burckle watershed/Conservation
Specialist SBurckle@newport beachca.go 949-644-3214
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Turf Removal Rebate Program. Table 3 below indicates Participant Agency's election to
provide or not provide supplemental funding for turf removal rebate incentives. Participant
Agency acknowledges that it is responsible for managing its own supplemental rebate
funding budget via the Droplet online portal. MWDOC will not be tracking the expenditure of
Participant Agency's funding.
Addendum 313 FYS 20-22
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 4 of 4
Table 3
Turf Removal Rebate Supplemental Funding
Turf Removal Rebate
Participant Agency
Participant Agency Supplemental
Providing Supplemental
Rebate Funding Amount per
Rebate Funding (x)
Square Foot of Turf Removed
Residential Turf Removal (Limit of 1
$ /sf
application per home per year)
❑ Yes Irl No
Maximum of 5,000/sf per home per
fiscal year
Commercial Turf Removal (Limit of
1 application per water meter per
$ /sf
year)
❑ Yes &7 No
Maximum of 50,000/sf per water
meter per fiscal year
Public Agency Turf Removal (Limit
of 1 application per water meter per
$ /sf
year)
❑ Yes ® No
Maximum of 50,000/sf per water
meter per fiscal year
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate funding amounts
and/or MWDOC installation verification/inspection contractor fees, if utilizing MWDOC's contractor, for any
applications initiated during the term of this Addendum 3B, regardless of when the project is completed and the
rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after August 1, 2020 and continues
through June 30, 2022 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes
first. All invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Incentives may
not be applied retroactively. This funding authorization is effective only for the designated period or until a new
authorization is received and approved by MWDOC. Each form submitted shall include the total authorization of the
Agency for the specified time period.
Supplemental funding forms received by MWDOC by the 15`h of a month shall become effective on the first day of the
following month unless a later Start Date is specified.
APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATTORNEY'S OFFICE
Participant Agency Cityof Newport Beach a'' -----
�,, . Aaron C. Harp, City Attornay o
ra . Lean , City ,blanc er Date ;I
_
Date re ived: Approved by
Comments:
Attest;
Leilani I. Brown, MMC, City Clerk
Date: f- I •W w
Addendum 3C FYS 20-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 1 of 4
This Addendum is intended to cover a two-year period beginning Fiscal Year 2020/21
through Fiscal Year 2021/2022 or until a new Addendum 3C is submitted by Participant
Agency and approved by MWDOC. End Date cannot exceed June 30, 2022.
Election to Participate/Not Participate in Spray to Drip Irrigation Rebate Program.
By checking the box below, City of Newport Beach hereby elects to either:
Name of Participant Agency
NOT PARTICIPATE in the Spray to Drip Irrigation Rebate Program ❑
or
PARTICIPATE in the Spray to Drip Irrigation Rebate Program
Residential/Commercial/Public Agency
Residential Only
❑
Commercial Only
❑
Public Agency Only
❑
Site Inspection; Election by Participant. Participant Agency must conduct mandatory, on
site pre -drip and post -drip conversion verifications/inspections on 100% of participating
residential, commercial, and public agency sites in its service area, as described in
Amendment 1 to the Water Conservation Participation Agreement and the MWDOC
Inspection and Verification Procedures document, as amended from time to time. Photo -
based residential pre -drip conversion verifications/inspections may be accepted on a case-
by-case basis at the determination of MWDOC.
Participant Agency may elect to: (1) conduct its own pre -drip and post -drip conversion
verifications/inspections by utilizing its in-house staff; (2) contract with a third party contractor
of its choice to conduct the pre -drip and post -drip conversion verifications/inspections; or (3)
utilize MWDOC's installation verification/inspection contractor to conduct the pre -drip and
post -drip conversion verifications/inspections.
Current fees charged by MWDOC's verification/inspection contractor are set forth below in
Table 1 below, but may be revised from time to time:
Addendum 3C FYS 20-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 2 of 4
Table 1
Installation Verification and Data Collection Fee Structure
Consultant
Residential
Commercial
Administrative
Per Mileage
WBICs, HENs,
WBICs, HENs,
Duties
Charge
Spray -to -Drip,
Spray -to -Drip,
(Commercial
and Turf
and Turf Removal
Only)
Removal
Single Device -
Mission
$95.00 / Visit
$59.00 / hour
$28.00/hour
$0.55 / Mile
Resource
Two Devices -
Conservation
$143.00 / Visit
District (MRCD)
Three Devices -
$238.00 / Visit
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
verification/inspection contractor, Participant Agency must still comply with all of the
requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims or damages
arising out of the acts or omissions of MWDOC's verification/inspection contractor is with the
contractor and not with MWDOC.
By acknowledging below, City of Newport Beach hereby elects to either
(choose one): Name of Participant Agency
(1) Conduct its own inspections:
Initial Here
(2) Contract with its own third -party inspector:
Initial Here
Name of Third -Party Inspector
(3) Utilize MWDOC's verification/inspection X_�
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
An Authorized Representative(s) of Participant Agency must approve all pre -drip and post -
drip conversion verifications and/or inspection work orders, whether conducted by Participant
Addendum 3C FYS 20-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 3 of 4
Agency, a third -party vendor, or MWDOC's inspection contractor. Participant Agency shall
designate its Authorized Representative(s) by completing Table 2 below. All Authorized
Representative(s) identified in Table 2 must have signing authority with Participant Agency to
certify that all information contained in the pre -drip and post -drip conversion
verification/inspection work orders is true and correct and to approve all rebate funding
amounts. It is the responsibility of the Participant Agency's Authorized Representative(s) to
access the Droplet online portal weekly to approve all verification/inspection work orders and
provide the approved work orders to MWDOC.
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name
Title
Email
Phone
Shane Burckle
Watershed/ Conservation
Specialist
sburckle@newportbeachca.gov
949-644-3214
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Spray to Drip Irrigation Rebate Program. Table 3 below indicates Participant Agency's
election to provide or not provide supplemental funding for spray to drip irrigation rebate
incentives. Participant Agency acknowledges that it is responsible for managing its own
rebate funding budget via the Droplet online portal. MWDOC will not be tracking the
expenditure of Participant Agency's funding.
Addendum 3C FYS 20-22
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of July 2020)
Page 4 of 4
Table 3
Spray to Drip Irrigation Rebate Supplemental Funding
Lel ani I. Brown, -MNCI City Clerk
Date: U. I.4 -V
Participant Agency
Participant Agency
Providing
Supplemental Funding
Spray to Drip Rebate
Supplemental Funding
Amount per Square Foot of
N
Spray to Drip Conversion
Area
Residential Spray to Drip
(Maximum of 5,000 sf of converted
❑ Yes ® No
$ /sf
area per fiscal year)
Commercial Spray to Drip
(Maximum of 45,000 sf of converted
❑ Yes ® No
$ /sf
area per customer per fiscal year)
Public Agency Spray to Drip
(Maximum of 45,000 sf of converted
❑ Yes 11 No
$ /sf
area per customer per fiscal year)
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate
funding amounts and vendor inspection fees, if selected, for any applications initiated during the term of 11
this Addendum 3C, regardless of when the project is completed and the rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after August 1, 2020
and continues through June 30, 2022 or until a replacement Addendum is approved and implemented by
MWDOC, whichever comes first. All invoicing shall be pursuant to the terms of the Water Conservation
Participation Agreement. Incentives may not be applied retroactively. This funding authorization is
effective only for the designated period or until a new authorization is received and approved by
i MWDOC. Each form submitted shall include the total authorization of the Agency for the specified time
I
period.
i
Supplemental funding forms received by MWDOC by the 15`h of a month shall become effective on the
first day of the following month unless a later Start Date is specified. APPROVED AS TO FORM;
CITY ATTORNEY'S OFFICE
By signing, Participant Agency agrees to these terms. /1-, 4,
Harp, City q
Participant Agency City of Newport Beach ,,.Aaron C. Attorney
o
0`3 I
Grace K Letut , Q!X Mai e►• Date
Date received: Approved by
Comments:
Lel ani I. Brown, -MNCI City Clerk
Date: U. I.4 -V
i•
N Addendum 3A FY 19-20
Smart Timer Rebate Program
Participant Agency Funding Authorization (as of August 2019)
Page 1 of 2
Residential Smart Timers: If Participant Agency elects to provide additional funding for
residential weather based irrigation controllers and/or soil moisture sensor systems (Res Smart
Timer), Table 1 below shall list the Participant Agency's funding amount per Res Smart Timer.
Participant Agency's funding amounts shall be in addition to the base rebate amount provided
by Metropolitan. Total rebate paid from all sources shall not exceed the cost of the device.
Table 1
Residential Smart Timers
Category
Participant Agency
Funding Amount
Not to Exceed Funding Limit For Fiscal Year
2019-2020
Weather -Based
Agency
2019-2020
Irrigation Controller
$ 0 per WBIC
Authorized Funds: $0
(WBIC)
Add/Subtract Funds': $
Total Authorized Funds: $
Controller (WBIC) Max. of
$ 0 per Station
11 inactive stations per
Start Date: 08/01/2019
Soil Moisture Sensor
controller
End Date: 06/30/2020
System (SMSS)
$ 0 per SMSS
Irrigation ControllerStart
$ 0 per Station
'If this is not the first form this fiscal year, indicate amount
(CC IC) Max. of 11 inactive
of funding being added or subtracted.
Commercial Smart Timers: If Participant Agency elects to provide additional funding for
commercial (or large residential/greater than one irrigated acre) weather based irrigation
controllers, central computer irrigation controllers, and/or soil moisture sensor systems (CII
Smart Timer), Table 2 below shall list the Participant Agency's funding amount per CII Smart
Timer station. CII Smart Timer rebates are calculated on the CII Smart Timer's station capacity,
and Participant Agency's funding amounts shall be in addition to the per station amount
provided by Metropolitan. Eligible CII Smart Timer can have a maximum of 11 inactive stations
per controller.
Table 2
Commercial Smart Timers
Category
Participant
Not to Exceed Funding Limit For Fiscal Year
Agency
2019-2020
Funding Amount
Weather -Based Irrigation
Controller (WBIC) Max. of
$ 0 per Station
11 inactive stations per
Authorized Funds: $
controller
Add/Subtract Funds': $
Total Authorized Funds: $
Central Computer
Irrigation ControllerStart
$ 0 per Station
Date: N/A
(CC IC) Max. of 11 inactive
End Date: N/A
stations per controller
'If this is not the first form this fiscal year, indicate amount
Soil Moisture Sensor
System (SMSS) Max. of 11
$ 0 per Station
of funding being added or subtracted.
inactive stations per
controller
Addendum 3A FY 19-20
Smart Timer Rebate Program
Participant Agency Funding Authorization (as of August 2019)
This funding authorization is effective only for the designated period or until a new authorization is received and
approved by MWDOC. Each form submitted shall include the total authorization of the Agency for the specified time
period.
Supplemental funding forms received by MWDOC by the 15th of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 201h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments/applications made while this
authorization is in effect, even if final payment for these commitments is/are due after the End Date specified. By
signing, Participant Agency agrees to these terms.
Participant Agency City of Newport Beach
Date received:
City Manager
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
l A
Aaron C. Harp, City Attorney
Date
Approved by
Attest:
I_eilani 1. Brown,M C, City Clerk
o'Ite: N.�111
Participant Agency adding supplemental funding may choose to approve projects via the online
dashboard. Participant Agency will have 30 days to complete approvals. After 30 days all
application will be paid.
Online
Approvals:
Check the appropriate box:
❑✓ Participant Agency will perform online approvals
❑ Participant Agency will not perform online approvals
❑
To STOP any or all Smart Timer Supplemental Funding, please check this box, sign form, and submit to MWDOC
This funding authorization is effective only for the designated period or until a new authorization is received and
approved by MWDOC. Each form submitted shall include the total authorization of the Agency for the specified time
period.
Supplemental funding forms received by MWDOC by the 15th of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 201h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments/applications made while this
authorization is in effect, even if final payment for these commitments is/are due after the End Date specified. By
signing, Participant Agency agrees to these terms.
Participant Agency City of Newport Beach
Date received:
City Manager
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
l A
Aaron C. Harp, City Attorney
Date
Approved by
Attest:
I_eilani 1. Brown,M C, City Clerk
o'Ite: N.�111
Addendum 313 FY 19-20
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 1 of 4
Election to Participate/Not Participate in Turf Removal Rebate Program. Participant
Agency understands that all Turf Removal Program project areas must be designed to
capture rainfall through infiltration or on-site storage in order for an applicant to receive rebate
funds from Metropolitan and/or MWDOC for a Turf Removal Rebate Program project. The
guidelines for both residential and commercial/public agency properties are set forth in their
entirety in the MWDOC Inspection and Verification Procedures Manual, which Manual was
made a part of this Agreement pursuant to the First Amendment, and is amended from time
to time.
By checking the box below,
CITY OF NEWPORT BEACH
Name of Participant Agency
hereby
acknowledges that they have read and understood the Inspection and Verification
Procedures Manual and elects to either:
NOT PARTICIPATE in the Turf Removal Rebate Program ❑
or
PARTICIPATE in the Turf Removal Rebate Program
Residential/Commercial/Public Agency
Residential Only ❑
Commercial Only ❑
Public Agency Only ❑
Site Inspections — Commercial Sites. For commercial sites/applications that will receive
Metropolitan funding, all mandatory on site pre -turf and post -turf removal
verifications/inspections will be conducted by Metropolitan's installation verification/inspection
contractor at no cost to Participant Agency. For commercial sites/applications that will be fully
funded by MWDOC grant funds, all mandatory on site pre -turf and post -turf removal
verifications/inspections will be conducted by MWDOC's installation verification/inspection
contractor at no cost to Participant Agency.
Site Inspections — Residential Sites; Election by Participant. For residential
sites/applications, Participant Agency must conduct mandatory on site pre -turf and post -turf
removal verifications/inspections on 100% of the participating residential sites in its service
area, as described in Amendment 1 to the Water Conservation Participation Agreement and
the MWDOC Inspection and Verification Procedures Manual, as amended from time to time.
Participant Agency may elect to: (1) conduct its own pre -turf and post -turf removal
verifications/inspections by utilizing its in-house staff; (2) contract with a third party inspector
of its choice to conduct the pre -turf and post -turf removal verifications/inspections; or (3)
Addendum 313 FY 19-20
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 2 of 4
utilize MWDOC's installation verification/inspection contractor to conduct the pre -turf and
post -turf removal verifications/inspections.
Current fees charged by MWDOC's installation verification/inspection contractor are set forth
in Table 1 below, but may be revised from time to time:
Table 1
Installation Verification and Data Collection Fee Structure
Contractor
Residential
Commercial
Administrative
Per Mileage
WBICs, HENs,
WBICs, HENs,
Duties
Charge
Spray -to -Drip,
Spray -to -Drip,
(Commercial
and Turf
and Turf Removal
Only)
Removal
Single Device -
Mission
$95.00 / Visit
$59.00 / hour
$28.00/hour
$0.55 / Mile
Resource
Two Devices -
Conservation
$143.00 / Visit
District (MRCD)
Three Devices —
$238.00 / Visit
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
installation verification/inspection contractor, Participant Agency must still comply with all of
the requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims or damages
arising out of the acts or omissions of MWDOC's installation verification/inspection contractor
is with the contractor and not with MWDOC.
By acknowledging below,
(choose one):
�lI=01a9ta"Mae
Name of Participant Agency
(1) Conduct its own inspections:
(2) Contract with its own third -party inspector:
hereby elects to either
Initial Here
Initial Here
Name of Third -Party Inspector
(3) Utilize MWDOC's installation verification/inspection
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
Addendum 3B FY 19-20
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 3 of 4
An Authorized Representative(s) of Participant Agency must approve all pre -turf and post -turf
removal verification/inspection work orders, whether conducted by Participant Agency,
Participant Agency's third -party contractor, or MWDOC's installation verification/inspection
contractor. Participant Agency shall designate its Authorized Representative(s) by completing
Table 2 below. All Authorized Representative(s) identified in Table 2 must have signing
authority with Participant Agency to certify that all information contained in the pre -turf and
post -turf removal verification/inspection work orders is true and correct and to approve all
rebate funding amounts. It is the responsibility of the Participant Agency's Authorized
Representative(s) to access the Droplet online portal weekly to approve all
verification/inspection work orders and provide the approved work orders to MWDOC.
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name
Title
Email
Phone
Shane Burckle
Watershed/Conservation
Coordinator
sburckle@newportbeachca.gov
949-644-3214
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Turf Removal Rebate Program. Table 3 below indicates Participant Agency's election to
provide or not provide supplemental funding for turf removal rebate incentives. Participant
Agency acknowledges that it is responsible for managing its own supplemental rebate
funding budget via the Droplet online portal. MWDOC will not be tracking the expenditure of
Participant Agency's funding.
Addendum 313 FY 19-20
Turf Removal Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 4 of 4
Table 3
Turf Removal Rebate Supplemental Funding
Turf Removal Rebate
Participant Agency
Participant Agency Supplemental
Providing Supplemental
Rebate Funding Amount per
Rebate Funding (x)
Square Foot of Turf Removed
Residential Turf Removal (Limit of 1
application per home per year)
❑ Yes ® No
$ /sf
Maximum of 5,000/sf per home per
fiscal year
Commercial Turf Removal (Limit of
/sf
1 application per water meter per
year)
❑ Yes No
®
Maximum of 50,000/sf per water
meter per fiscal year
Public Agency Turf Removal (Limit
/sf
of 1 application per water meter per
year)
❑ Yes ® No
Maximum of 50,000/sf per water
meter per fiscal year
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate funding amounts
and/or MWDOC installation verification/inspection contractor fees, if utilizing MWDOC's contractor, for any applications
initiated during the term of this Addendum 361 regardless of when the project is completed and the rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after August 1, 2019 and continues
through June 30, 2020 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first.
All invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Incentives will not be
applied retroactively. This funding authorization is effective only for the designated period or until a new authorization is
received and approved by MWDOC. Each form submitted shall include the total authorization of the Agency for the
specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month shall become effective on the first day of the
following month unless a later Start Date is specified.
By signing, Participant Agency agrees to these terms.
Participant Agency
ived:
Comments:
CITY OF NEWPORT BEACH
APPROVED AS TO FORM:
CITY ATTO EY'S OFFIC
By: !~-
Aaron C. Harp, City Attorney
y�
Dare
Approved by
��a✓P Attest:
0k e� r
r
X _
a.r Lellani 1. Brown, MMC, City Clerk
FOR
a
Date: - 1. a'✓' �' L
Addendum 3C FY 19-20
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 1 of 4
Election to Participate/Not Participate in Spray to Drip Irrigation Rebate Program.
By checking the box below,
CITY OF NEWPORT BEACH
Name of Participant Agency
hereby elects to either:
NOT PARTICIPATE in the Spray to Drip Irrigation Rebate Program ❑
or
PARTICIPATE in the Spray to Drip Irrigation Rebate Program
Residential/Commercial/Public Agency
Residential Only
❑
Commercial Only
❑
Public Agency Only
❑
Site Inspection; Election by Participant. Participant Agency must conduct mandatory, on
site pre -drip and post -drip conversion verifications/inspections on 100% of participating
residential, commercial, and public agency sites in its service area, as described in
Amendment 1 to the Water Conservation Participation Agreement and the MWDOC
Inspection and Verification Procedures document, as amended from time to time. Photo -
based residential pre -drip conversion verifications/inspections may be accepted on a case-
by-case basis at the determination of MWDOC.
Participant Agency may elect to: (1) conduct its own pre -drip and post -drip conversion
verifications/inspections by utilizing its in-house staff; (2) contract with a third party contractor
of its choice to conduct the pre -drip and post -drip conversion verifications/inspections; or (3)
utilize MWDOC's installation verification/inspection contractor to conduct the pre -drip and
post -drip conversion verifications/inspections.
Current fees charged by MWDOC's verification/inspection contractor are set forth below in
Table 1 below, but may be revised from time to time:
1H
HI
1H
HI
Addendum 3C FY 19-20
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 2 of 4
Table 1
Installation Verification and Data Collection Fee Structure
Consultant
Residential
Commercial
Administrative
Per Mileage
WBICs, HENs,
WBICs, HENs,
Duties
Charge
Spray -to -Drip,
Spray -to -Drip,
(Commercial
and Turf
and Turf Removal
Only)
Removal
Single Device -
Mission
$95.00 / Visit
$59.00 / hour
$28.00/hour
$0.55 / Mile
Resource
Two Devices -
Conservation
$143.00 / Visit
District (MRCD)
Three Devices —
$238.00 / Visit
Participant Agency understands and agrees that if Participant Agency utilizes MWDOC's
verification/inspection contractor, Participant Agency must still comply with all of the
requirements of the Water Conservation Participation Agreement and all Amendments
thereto, including the refund requirements in Section 6. Participant Agency further
understands that MWDOC is in no way liable or responsible for the acts or omissions of such
contractor and makes no representations or warranties regarding the quality of such
contractor's work. Participant Agency's sole recourse as to any action, claims or damages
arising out of the acts or omissions of MWDOC's verification/inspection contractor is with the
contractor and not with MWDOC.
By acknowledging below,
(choose one):
CITY OF NEWPORT BEACH
Name of Participant Agency
(1) Conduct its own inspections:
(2) Contract with its own third -party inspector:
hereby elects to either
Initial Here
Initial Here
Name of Third -Party Inspector
(3) Utilize MWDOC's verification/inspection
contractor and agree to be billed monthly for previous Initial Here
month's inspections:
An Authorized Representative(s) of Participant Agency must approve all pre -drip and post -
drip conversion verifications and/or inspection work orders, whether conducted by Participant
Addendum 3C FY 19-20
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 3 of 4
Agency, a third -party vendor, or MWDOC's inspection contractor. Participant Agency shall
designate its Authorized Representative(s) by completing Table 2 below. All Authorized
Representative(s) identified in Table 2 must have signing authority with Participant Agency to
certify that all information contained in the pre -drip and post -drip conversion
verification/inspection work orders is true and correct and to approve all rebate funding
amounts. It is the responsibility of the Participant Agency's Authorized Representative(s) to
access the Droplet online portal weekly to approve all verification/inspection work orders and
provide the approved work orders to MWDOC.
Table 2
Designation by Participant Agency of Authorized Representative(s)
Name
Title
Email
Phone
Shane Burckle
Watershed/Conservation
Coordinator
new ortbeachca.ov
sburckle@ p g
949-644-3214
Election to Provide Supplemental Funding. Participant Agency has the option to provide
supplemental funding to customers in its service area to further incentivize participation in the
Spray to Drip Irrigation Rebate Program. Table 3 below indicates Participant Agency's
election to provide or not provide supplemental funding for spray to drip irrigation rebate
incentives. Participant Agency acknowledges that it is responsible for managing its own
rebate funding budget via the Droplet online portal. MWDOC will not be tracking the
expenditure of Participant Agency's funding.
Addendum 3C FY 19-20
Spray to Drip Irrigation Rebate Program
Participant Agency Participation Authorization (as of August 2019)
Page 4 of 4
Table 3
Spray to Drip Irrigation Rebate Supplemental Funding
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate funding amounts and
vendor inspection fees, if selected, for any applications initiated during the term of this Addendum 3C, regardless of when
the project is completed and the rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after August 1, 2019 and continues
through June 30, 2020 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first.
All invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Incentives will not be
applied retroactively. This funding authorization is effective only for the designated period or until a new authorization is
received and approved by MWDOC. Each form submitted shall include the total authorization of the Agency for the
specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month shall become effective on the first day of the
following month unless a later Start Date is specified.
APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATTORNEY'S OFFICE
Participant Agency CITY OF NEWPORT BEACH By:�_ � ,
Aa n C. arp, City Aorne
y
Grace e g, City Manager Date
Date received:
Comments:
Approved by
Attest:
i! eilani 1. Brown, T MC, City Clerk
n.,+o.
) A. Pb 1
Participant Agency
Participant Agency
Supplemental Funding
Spray to Drip Rebate
Providing
Amount per Square Foot of
Supplemental Funding
Spray to Drip Conversion
(x)
Area
Residential Spray to Drip
(Lifetime maximum of 5,000 sf of
❑ Yes 0 No
$ /sf
converted area)
Commercial Spray to Drip
(Maximum of 45,000 sf of converted
❑ Yes 91 No
$ /sf
area per customer per fiscal year)
Public Agency Spray to Drip
(Maximum of 45,000 sf of converted
❑ Yes IN No
$ /sf
area per customer per fiscal year)
By signing below, Participant Agency understands that it is obligated to pay any supplemental rebate funding amounts and
vendor inspection fees, if selected, for any applications initiated during the term of this Addendum 3C, regardless of when
the project is completed and the rebate check is issued.
This funding authorization is effective for applications received by MWDOC on or after August 1, 2019 and continues
through June 30, 2020 or until a replacement Addendum is approved and implemented by MWDOC, whichever comes first.
All invoicing shall be pursuant to the terms of the Water Conservation Participation Agreement. Incentives will not be
applied retroactively. This funding authorization is effective only for the designated period or until a new authorization is
received and approved by MWDOC. Each form submitted shall include the total authorization of the Agency for the
specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month shall become effective on the first day of the
following month unless a later Start Date is specified.
APPROVED AS TO FORM:
By signing, Participant Agency agrees to these terms. CITY ATTORNEY'S OFFICE
Participant Agency CITY OF NEWPORT BEACH By:�_ � ,
Aa n C. arp, City Aorne
y
Grace e g, City Manager Date
Date received:
Comments:
Approved by
Attest:
i! eilani 1. Brown, T MC, City Clerk
n.,+o.
) A. Pb 1
V
FIRST AMENDMENT TO WATER CONSERVATION PARTICIPATION
AGREEMENT
This First Amendment to Water Conservation Participation Agreement (`First
Amendment") is effective on July 1, 2016 ("Effective Date"), by and between the Municipal
Water District of Orange County ("MWDOC") and the City of Newport Beach ("Participant
Agency") MWDOC and Participant Agency may be collectively referred to as "Parties" and
individually as "Party."
RECITALS
A. MWDOC and Participating Agency entered into a Water Conservation Participation
Agreement regarding the Participating Agency's participation in certain water conservation
programs ("Agreement").
B. The Parties now desire to amend the Agreement to make certain changes to provisions
regarding verification of the installation of items and devices installed as part of certain water
conservation incentive programs.
TERMS
For good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the Parties agree to amend the Agreement as follows:
Amendment. Section J is added to the Recitals to read as follows:
"J. The purpose of this Agreement is also to acknowledge that Participating
Agency is participating in MWDOC's Choice Water Use Efficiency
Program ("WUE Program") and in doing so is agreeing to pay for its
proportionate share of MWDOC's administrative and direct program costs
of the WUE Program."
Amendment. Section 1 .7 is added to the Agreement to read as follows:
"1.7 Participating Agency understands that by entering into this Agreement it is
participating in MWDOC's Choice Water Use Efficiency Program ("WUE
Program") and agrees to pay MWDOC for its proportionate share of
MWDOC's costs for administering the WUE Program based on
Participating Agency's level of participation in the WUE Program.
MWDOC will annually invoice Participating Agency.
5 540 1.0000 1 M8065 50. I
Amendment. Section 6 is amended in its entirety to read as follows:
"Section 6: Installation Verification/Inspection
6.1 Participant Agency shall be responsible for conducting installation
verifications/inspections of items and devices installed, distributed, and/or
rebated by Participant Agency under Participant Agency Administered
Programs to ensure compliance with program requirements, and/or for
paying all costs associated with this verification/inspection. Installation
verification/inspection measures must be designed to ensure that materials,
installation verifications/inspections of eligible program items and
devices, and services meet requirements established by Metropolitan and
MWDOC, which requirements will be provided to Participant Agency by
MWDOC as Attachment A.
6.2 Participant Agency shall be responsible for conducting installation
verifications/inspections of items or devices installed, distributed, and/or
rebated by Participant Agency or MWDOC under MWDOC Administered
Programs to ensure compliance with program requirements, and/or for
paying all costs associated with this verification/inspection. Installation
verification/inspection measures for program items and devices must be
designed to ensure that materials, installation verifications/inspections of
eligible program items and devices, and services meet requirements
established by Metropolitan and MWDOC, which requirements will be
provided to Participant Agency by MWDOC as Attachment A.
6.3 Participant Agency may elect to (1) conduct its own installation
verifications/inspections by either utilizing its in-house staff or contracting
with a third party vendor of its choice; or (2) utilize MWDOC's
installation verification/inspection contractor to conduct the installation
verification/inspections. If Participant Agency elects to utilize MWDOC's
verification/inspection vendor, Participant Agency may elect to contract
directly with MWDOC's verification/inspection vendor. If Participant
Agency elects not to enter into such contract, MWDOC, in MWDOC's
sole discretion, may require that Participant Agency contract directly with
MWDOC's verification/inspection vendor.
6.3.1 Notwithstanding any other provision in this Agreement, Participant
Agency understands and agrees that if Participant Agency utilizes
MWDOC's verification/inspection vendor, Participant Agency must still
comply with all of the requirements of this Agreement, including the
refund requirements in Section 6.6, and MWDOC is in no way liable or
responsible for the acts or omissions of such vendor and makes no
W, W RIIQ111I6F:I:11YU1671
representations or warranties regarding the quality of such vendor's work.
Participant's sole recourse as to any action, claims or damages arising out
of the acts or omissions of MWDOC's verification/inspection vendor is
with the vendor and not with MWDOC.
6.4 MWDOC reserves the right to conduct installation verification/inspection
of items and devices within Participant Agency's service area.
6.5 Participant Agency acknowledges that any item or device receiving
funding from Metropolitan may be subject to an installation
verification/inspection to be performed by Metropolitan, or its agent(s), at
Metropolitan's discretion.
6.6 Participant Agency shall promptly refund to MWDOC any amounts paid
under any Participant Agency Administered Program or MWDOC
Administered Program for installed or distributed items or devices,
including any grant funds, in the event MWDOC or Metropolitan
establishes via installation verification/inspection and/or audit that the
program items or devices were not installed in compliance with the
requirements established by Metropolitan and MWDOC pursuant to this
Agreement. If such a refund is not provided to MWDOC within thirty
(30) days of request, the requested amount may be debited by MWDOC
on Participating Agency's next water service invoice.
6.7 "Items" and "devices" includes, but is not limited to, plumbing fixtures,
irrigation devices, turf (removal and replacement), and any other items,
devices or materials that are installed in connection with a program
covered by this Agreement.
4. Authority to enter into First Amendment. Each Party represents to the other that the
person executing this First Amendment has the requisite power and authority to execute the First
Amendment and to bind each respective Party.
5. Continuing Effect of Agreement. Except as amended by this First Amendment, all
other provisions of the Agreement remain in full force and effect. From and after the date of this
First Amendment, whenever the term "Agreement" appears in the Agreement, it shall mean the
Agreement as amended by this First Amendment.
6. Execution in Counterparts. This First Amendment may be executed in duplicate
counterparts, each of which shall be deemed an original.
MWDOC and Participating Agency have each caused this First Amendment to be executed
by its duly authorized representative as of the date set forth below the authorized signature.
55401.00001288065SO, 1
IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment.
MUNICIPAL WATER DISTRICT
OF ORANGE COUNTY
By: ?A
Robert Hunte
General Manager
Date: tia,-I`I6
Approved as to Form:
Joseph By, ne
General (counsel
Date: 12- l c, l I b
55401.00001\28806550.1 4
PARTICIPANT AGENCY
CITY OF NEWPORT BEACH
By: Z� t-,tL 7 _
Dave Kiff
City Manager
Date: ly
Approved as toForm:_
Aaron C. Harp tr»
City Attorney
Date:
1/7116
AT
r '
Leilani I. Brown
City Clerkr I /�
Date: { 1• !' Ik
Attachment A
MUNICIPAL WATER DISTRICT OF
ORANGE COUNTY
INSPECTION AND VERIFICATION
'11 1
Table OfContents
|. Purpose ofthis document ................................................................................................................
2
U. Program Implementation Process ...................................................................................................
/
ApplicationPackage .........................................................................................................................
Z
InvoiceSubmission ...........................................................................................................................
J
LaborCosts .......................................................................................................................................
J
Federal, State, and Local Laws and Ordinances ...............................................................................
3
SupplementalInspections ................................................................................................................
4
Inspection Confirmation DuaUtyCnntnd...-..-.-....^^~^^~^-^^~~~^~^^~~~~-^
4
|||. Device -Based Inspection Procedures ..........~..~~~-~~~~~-^^~^~~-~^~~'*
ResidentialDevices ..........................................................................................................................
4
CommercialDevices .........................................................................................................................
5
5praytoDhpResidential ...............................................................................................................
9
|V. Area -Based Programs ....................................................................................................................
11
Turf Removal Participation Procedure ...........................................................................................
1l
General Inspection Procedures ......................................................................................................
1I
Pre -Inspection Procedures -Turf Removal ...................................................................................
11
On -Site Inspections for Area -Based Rebates .................................................................................
13
13K4easuhnQLaqgeS�esbyG|S.......-_..~._...-~~~—~~^~—~~~~~-^~.
Condition ufTurf nkPre-inspection ...............................................................................................
13
Multiple Applications unde,sanoeSite ..........................................................................................
l4
Modifications toInitial Project Area ..............................................................................................
l4
Post -inspection Procedures - Turf Removal ..................................................................................
14
15P��ectExtensinns................._..~~^~~~~^~'~~~~~`^~~^~~-~^
Spray toDrip ' Commercial ........~......_~~^~.~~~~-.._._......_~.15
V. Measurement Techniques .............................................................................................................
l7
Non -Uniform Rectangular ..............................................................................................................
l8
Irregular Rhombus urWidening Rectangular ................................................................................
l0
Non -Uniform Round .......................................................................................................................
19
Non -Uniform Ellipses ......................................................................................................................
lV
1
Purpose of this document
It is the practice of the Municipal Water District of Orange County (MWDOC) to ensure that public funds
used to administer Rebate Programs are utilized for its intended purposes. Therefore, the purpose of
this Inspection and Verification Procedures document (Inspection Procedures) is to establish a clear set
of inspection procedures to be followed by MWDOC and/or and its member agencies (hereafter
"Participant Agency") and inspection contractors when conducting pre- and/or post -installation
verification inspections for all MWDOC-Administered and or Participant Agency -Administered Rebate
Programs. These procedures are required regardless of the funding source (Grant funded, Metropolitan
Water District of Southern California funded (Metropolitan), orfullyfunded by Participant Agency, etc.)
and/or regardless of program administrator (MWDOC or Participant Agency). This Inspection Procedures
document will be updated as needed to reflect new or modified inspection requirements, techniques, or
procedures as they arise.
Program Implementation Process
For ease of explanation, this document categorizes the MWDOC Rebate Programs into the following
rebate program types:
• Device -Based Rebate Programs
o Residential
o Commercial
o Spray to Drip -Residential
• Area -Based Rebate Programs
o Turf Removal
o Spray to Drip -commercial
The inspection procedures contained in this document have been developed in coordination with
requirements from Metropolitan pursuant to its Residential and Commercial Water Conservation
Funding Agreements and Addendums thereto, MWDOC, and/or supplemental grant funding
agreements.
The following general rules apply for all programs types.
Application Package
When receiving an application package, all components should be examined before requesting
an inspection. The application package currently requires, at a minimum, a fully completed
application signed by the property owner and containing the following:
• Current water bill to determine
o Participant Agency is participating in the program
o Project site is located within Orange County
o Payee name matches the application name
• Device eligibility, if a device -based program
• Site plan for area -based rebates
o Indicate the project area, location, and project intent
• Pictures of the site for area -based and spray -to -drip rebates. Pictures to show
o Current site condition
o Complete area to be removed
o Area complies with eligibility criteria
It is recommended that the application, terms and conditions, and program guidelines each contain
language stating that on-site inspections will be performed and are required for participation in any
rebate programs.
Invoice Submission
Rebates may not exceed the total project/equipment costs nor the reserved rebate amount. For
a receipt/invoice to be considered eligible it must include the following:
• Dated within the project period
• Scope of work performed
• Signed by the customer/applicant/property owner and references site location (if
applicable)
• Itemized to include make, model, sku, quantity, price per item, total price
• If labor is to be considered, it must be listed on a separate line item and must be
accompanied by the California State Contractor License Board (CSCLB) contractor license
number
Once projects are completed, invoices and receipts are submitted to the program administrator
and MWDOC, all invoices and receipts areto be carefully tabulated by program administrator and
MWDOC to prevent payment for materials/costs not associated with the program; specific
program eligible material/costs are based on program type.
Labor Costs
Due to California state law, all sites that are invoiced at $500.00 or more require that work be
performed by a contractor licensed by the California State Contractor License Board (CSCLB). If
labor costs are invoiced by someone who is not licensed, those costs are not eligible. This labor
cost provision is consistent with state law but, most importantly, protects Orange County
consumers from unlicensed contractors. Materials utilized by the unlicensed contractor may be
considered eligible costs. Additionally, there have been some instances where costs for landscape
architectural drawings were submitted, but the drawings were not performed by a California State
Licensed Landscape Architect. Those costs are also not rebate -eligible.
Federal, State, and Local Laws and Ordinances
All projects, including projects at historic sites, are subject to the terms of their local agency's
ordinances and must comply with all applicable federal, state, and local laws, as well as applicable
Covenants, Conditions & Restrictions (CC&R) and/or Homeowners Association (HOA) restrictions.
Applicants should obtain any necessary approvals for their projects from their city's/county s code
enforcement and/or HOA/CC&R board. It is the responsibility of the each applicant to ensure their
project is in compliance. Customers must agree to adhere to their local rules and provisions in
order to accept funding. Questions from program participants regarding compliance with any of
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the above laws, ordinances, and/or restrictions will be directed to Participant Agency for
guidance.
Supplemental Inspections
Some sites may need to be re -inspected by MWDOC and/or Metropolitan when unique
circumstances arise. At these times, communication with the customer is vital in order to remain
in adherence with the program intent while ensuring that projects are successfully completed.
All inspection and verification procedures and invoice criteria described in this document must
be adhered to.
Inspection Confirmation Quality Control
Each Participant Agency performing their own inspections/verifications will be required to adopt
these Inspection Procedures as their own or, alternatively, to develop and submit for approval by
Metropolitan and/or MWDOC Participant Agency's own inspection and verification procedures
document in line with the requirements and procedures contained in this document. All projects
that require inspection must be inspected prior to Participant Agency invoicing MWDOC.
MWDOC/Metropolitan may request inspection reports from Participant Agency at any time.
Installation vendors hired for project implementation cannot inspect their own installations.
Metropolitan and/or MWDOC reserve the right to verify and perform onsite inspections of any
projects at any time. This can be before, during, and/or after project installation, and/or after
the rebate payment, and results of these inspections may affect payment made to Participant
Agency or require a refund to be paid by Participant Agency to MWDOC. If installation cannot
be verified, Participant Agency must reimburse MWDOC and/or Metropolitan depending on the
source of funds.
III. Device -Based Inspection Procedures
For residential and commercial devices rebated through Metropolitan's regional rebate program,
device -based inspections will be conducted solely by Metropolitan, at its discretion. For devices rebated
through a MWDOC and/or a Participant Agency -Administered Program (MAA Program), the inspection
procedures are set forth below.
Residential Devices
Residential device inspections must satisfy both the Metropolitan and MWDOC inspection
procedures in place at the time of the post -inspection or issuance of the rebate check. Currently,
those inspection procedures are as follows:
In order for Participant Agency to be reimbursed for incentives from MWDOC/Metropolitan,
Participant Agency must certify on each invoice that the terms and conditions within each
project have been met, all devices have been installed, and all work has been performed. The
party signing each invoice must have signing authority to certify the invoice.
For residential device -based MAA Programs, Participant Agency will utilize the sample size
calculator provided by MWDOC to assist in determining the appropriate number of devices to
inspect to ensure a 98% installation rate given the overall quantity of devices. Participant
Agency must report verification/inspection method employed on each invoice submitted.
Participant Agency must:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information.
c. Verify Installation address or specific locations within the address with Project
documentation.
d. With permission from the customer, take photographs relating to the devices installed to
be included in Inspection report.
I. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets and
clothes washer(s). Access to fixture locations (such as bathrooms and laundry facilities)
are required to perform the inspection, and property owner/applicant person should be
made aware of this through the application.
ii. Outdoor Inspection: Outdoor inspection includes detailed fixture counts of installed and
operating landscape devices such as rain barrels, cisterns, irrigation controllers,
residential drip, and nozzles. For irrigation controllers, inspect the model to ensure it
matches the rebate application, verify that it is operating as a "smart device" and is
communicating with the onsite weather station or is receiving offsite/remote weather
data and, if possible, have the contact person show the inspector how the controller has
been programmed, and confirm quantity of stations of timer model.
Commercial Devices
Commercial MAA Program device inspections must satisfy both the Metropolitan and MWDOC
inspection procedures in place at the time of the post -inspection or issuance of the rebate
check. Metropolitan may require Participant Agency to submit inspection reports for specific
projects, and Metropolitan/MWDOC reserves the right to perform onsite inspections of
projects/sites prior to payment.
To determine the amount of inspections required for commercial devices, Participant Agency
must apply the following criteria (a -e below) to the project(s):
i. Automatic Inspection: Regardless of the 5% rule listed in Section d below, Participant Agency
must first determine if any site within the MAA Program Project requires an Automatic
Inspection. Automatic Inspections are triggered when any site within an MAA Program
Project has been approved for Metropolitan's funding in excess of $10,000. All sites receiving
$10,000 or more in funding must be automatically inspected by Participant Agency.
Participant Agency must also notify MWDOC/Metropolitan within 3 to 5 business days of
upcoming inspection by Participant Agency for site(s) exceeding $10,000. MWDOC,
Metropolitan or a designated representative may attend inspection. Notification of
upcoming inspection to be sent to bfahl@mwdoc.com and maconservation@mwdh2o.com
To determine how many devices need to be inspected at a $10,000+ site, follow the next two
points.
L If the site triggering an Automatic Inspection also meets the criteria for a Large Project,
as described below, then Participant Agency must inspect a minimum of 10% of the
devices installed.
ii. If the site triggering an Automatic Inspection does not meet the criteria for a Large
Project, then the Participant Agency must inspect 100% of devices at the site.
b. Large Project/Sites: Participant Agency must next determine if any of the sites meet the
definition of a Large Project/Site. Regardless of the 5% rule listed in Section d below, any site
with less than $10,000 in funding but that receives the designation of Large Project/Site must
be inspected. The total number of devices to be inspected for Large Projects/Sites will be a
minimum of 10% of the total devices installed at each site. If any site within your overall
MAA Program Project installs any combination of the following number of devices, you must
conduct an inspection of a minimum 10% of any combination of the devices installed.
Large Projects/Sites are defined as:
L For plumbing devices — 50 device units or more atone installation address.
ii. For irrigation controllers— 20 controllers or more atone installation address. Note that
irrigation controllers may be installed in different landscape areas inside a single
complex.
iii. For sprinkler nozzles —100 nozzles or more atone installation address.
c: Regular Projects/Sites: For sites not meeting: (a) $10,000+ in funding per site or (b) the Large
Project/Site criteria above, Participant Agency must inspect 100% of devices at the site.
d. For each MAA Program Project that Participant Agency submits a Request for, Participant
Agency must physically inspect a minimum of 5% of the value of each device -based MAA
Program Project approved by MWDOC/Metropolitan before invoicing. For example if the
MAA Program Project is approved for $100,000, then a minimum of $5,000 worth of devices
must be inspected per MAA Program Project.
e. Inspections for Regular Projects/Sites, sites defined as Automatic Inspections (mandatory), as
well as those defined as Large Projects/Sites (mandatory) count towards the 5% (section d
above) minimum of the value of each device -based MAA Program Project to be inspected.
Participant Agency will report progress toward the 5% inspection requirement on each
invoice for all inspections required by MWDOC/Metropolitan. The party signing each invoice
must have signing authority to certify the invoice.
Inspection Requirements
Participant Agency inspection at a minimum will:
a. Validate quantity of devices installed.
b. Verify new device type, make, and model with Project information.
C. Verify Installation address or specific locations within the address with Project
documentation.
With permission from the customer, take photographs relating to the devices installed to
be included in Inspection report.
Indoor Inspection: Indoor inspection includes detailed fixture count of toilets,
urinals, dry vacuum pumps, food steamers, ice machines. Access to bathrooms,
kitchens, eating facilities, and medical facilities are required to perform the
inspection and property owner/applicant should be made aware of this at the
application stage.
Outdoor Inspection: Outdoor inspection includes count of installed and
operating landscape devices such as irrigation controllers and nozzles; and
cooling tower controllers. Access to either landscape area or rooftop is required
to perform the inspection. For irrigation controllers, inspect the model to
ensure it matches the rebate application, verify that it is operating as a "smart
device" and is communicating with the onsite weather station or is receiving
offsite/remote weather data and, if possible, have the contact person show the
inspector how the controller has been programmed, and confirm quantity of
stations of timer model.
Potential Inspection Results
a. Partial fail: Inspection completed with discrepancies between Project information and
inspection process. Participant Agency to only bill MWDOC for verified quantity.
b. Device(s) installed at a different location: the installation must be inspected prior to billing
MWDOC. A substitute device cannot be included. If installation is verified at the different
location, Project information must be revised to reflect new information.
c. Device count is different from the application:
I. If the count is more, only the amount approved in the Project will be reimbursed.
ii. If the inspection count is less, only the verified count will be billed to MWDOC. For Large
Projects where the inspection count is less, the Participant Agency inspector will
increase the inspection from 10% to 20% of total installations. The percentage found to
be installed for Large Projects will be applied against the total and the total quantity will
be reduced by that percentage. For example, after inspecting 20% of the total
installations of 100 toilets, 15 out of 20 toilets were verified installed (75% installed);
then the final approved count would be 75 toilets (75% of the 100 = 75), rather than
100. If inspection reveals a discrepancy as described in the example, Participant Agency
may choose to inspect 100% of the project, otherwise the extrapolation as shown on
the example must be taken and the amount revised prior to billing MWDOC.
d. The make/model is different from the application: verify that different make/model is a
Metropolitan approved device. If so, inspect as usual and revise information on Project
documentation prior to billing MWDOC.
e. Failed inspections will not be billed to MWDOC. Reasons for failure:
• Device(s) not installed
• Device(s) installed, but no working properly
• For "smart' irrigation controllers, device(s) not operating as a "smart" device
• Installed device(s) has been removed
• Access to property not allowed
• Device(s) installed at a different site.
MWDOC/Metropolitan reserves the right to verify and inspect any approved projects at any
time. If installation cannot be verified, Participant Agency must reimburse MWDOC.
Primary
MAA Inspection Secondary Number of
Program Criteria Inspection Inspections
Type Listed in order Criteria Required
from A to C (must do
(C) below even if (A)
and/or (B) exists)
Less than $14,000,1 Minimum 10%
but satisfies the inspections of each
S
c�z Lar a site definition qualifying site
Spray to Drip - Residential
The residential portion of the Spray -to -Drip Rebate Program is a device -based program with
different inspection requirements and criteria than other device -based inspections. The
inspection requirements for residential Spray -to Drip Rebate projects are described below:
Pre -Inspection Procedure
Once an application is received, a project cannot be accepted and no funding is reserved until a
"pre -inspection" is conducted, as follows:
MWDOC reviews the application to confirm:
• Program application is completed in full
• A copy of a current water bill is attached and confirms that
o Participant agency is participating in the program
o Project site is located within Orange County
o Payee name matches the application name
• Applicant has attached 3 to 5 photos of the project area taken with the existing sprinkler
system turned on. Photos must clearly show the sprinkler system in use and that the
spray heads are functional. Photos must also contain identifying features (house in
background, unique landscape/decorating features, etc.) to confirm that photos
submitted are for the property/site listed in the application.
• The number of drip "kits" the applicant is applying/eligible for.
• A simple site plan has been attached indicating the proposed spray -to -drip conversion
areas
• Any supplemental documents included have been reviewed.
Once MWDOC confirms that the application is complete and satisfies the above requirements,
MWDOC forwards the application to the Participant Agency to conduct its own review and
approval utilizing the steps listed above.
If the application has satisfied all of the above requirements, a Project Approval Notice is
generated by MWDOC/Participant Agency and emailed to the applicant. The funding is reserved
at this point and cannot increase. However, the funding amount may decrease if the applicant
installs less drip equipment than was specified on the application or if the costs of the equipment
are less than anticipated. Should the application fail the pre -inspection process, the application
will be denied. MWDOC reserves the right to conduct, or to require Participant Agency to
conduct, an on-site pre -inspection of any Spray -to Drip application should MWDOC, in its best
judgment, deem it necessary to do so.
Post -Inspection Procedure
Once the Spray -to -Drip Project is complete, applicant completes the Spray to Drip Completion
form to request an on-site post -inspection. Prior to scheduling the post -inspection, the
Completion Form will be reviewed by MWDOC to confirm the following:
• Completion Form is completed in full.
• Payee Name and Mailing Address for Rebate Check is provided.
• Applicant has attached at least 3 completed conversion area pictures showing:
o Wide angle view of completed project area(s)
o Close-up(s) of installed pressure regulation/filtration component(s)
o Close-up(s) of installed drip tubing
• Applicant has attached copies of any project related receipts or invoices. For a
receipt/invoice to be considered eligible it must include the following:
o Dated within the project period.
o Signed by the customer/applicant/property owner and includes the site
location, scope of work, and costs.
o Itemized to include make, model, sku, quantity, price per item, total price.
o The actual quantity of drip "kits" purchased and the quantity of kits eligible for
rebate.
o Labor is not reimbursable and must be listed as a separate line item.
If the Completion Form is missing or does not comply with the requirements of any of the above,
MWDOC/Participant Agency shall work with the applicant to obtain the information and or
appropriate photos/documents prior to scheduling the post -inspection. If applicant is unable to
provide receipts/invoices that meet the requirements set forth above, the post -inspection will be
considered a fail, the application will be denied, no rebate will be issued, and no on-site post -
inspection should be scheduled.
If the Completion Form has satisfied all of the above requirements, MWDOC/Participant Agency
and/or its inspector will work with Applicant to schedule the mandatory on-site post -inspection.
The purpose of the on-site post -inspection is to serve as an independent verification of the
information contained in the Completion Form. As part of the on-site post -inspection, Participant
Agency/inspector must verify the following:
• That drip irrigation equipment has been installed. For residential on-site post -inspection,
if microspray, point -source emitters, or any other type of drip irrigation other than
embedded emittertubing has been installed, this must be noted and photographed. Only
embedded emitter tubing installations are eligible for rebates in residential settings.
• That pressure regulation/filtration components have been installed as part of the drip
conversion. Manufacturer/make, model, model number/sku, and quantity should be
documented, and the equipment should be photographed.
• That drip tubing has been installed. The drip tubing should be photographed. If covered,
a minimum of a 10 -foot section must be uncovered for the photograph.
• That spray irrigation is no longer functional in the drip conversion area(s). Any remaining
spray heads in the conversion area must be capped (no exceptions).
Once the on-site post inspection is complete, Participant Agency will complete the Rebate Check
Authorization form, in full, and upload all photos and documentation. Once the Check
Authorization form has been submitted, it will be reviewed by MWDOC, along with copies of all
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receipts and invoices, and if the spray -to -drip project has satisfied all the terms, conditions,
guidelines, and requirements of the program, the application will be processed for rebate. If all
the terms, conditions, guidelines, and requirements of the program have not been satisfied, the
post -inspection will be considered a fail, and the application will be denied and no rebate funds
will be issued.
MWDOC reserves the right to conduct or attend any on-site post -inspection of any Spray -to Drip
application should MWDOC, in its best judgment, deem it necessary to do so.
IV. Area -Based Programs
Area -based programs include any program where the rebate amount is determined by an area
measurement. Such programs currently include, but are not limited to, residential and commercial Turf
Removal and commercial Spray to Drip.
Turf Removal Participation Procedure
The Turf Removal Rebate Process, as it currently exists, is depicted in the following chart. The
process flow is broken down into 11 distinct steps starting with the Customer Application
Submittal and ending with Metropolitan and Participant Agency Invoicing. The 11 steps are as
follows:
Step 1: On-line Application and Document Submittal Process
Performed by the Customer
Step 2: Application Review Process and Pre Inspection Distribution
Performed by MWDOC
Step 4: Pre -Installation Inspection Process
Performed by Participant Agency or Inspection Vendor and sent to MWDOC for review
Step 5: Notice to Proceed or Denial Letter to Customer Process
Performed by MWDOC
Step 6: Participant Project Installation and Project Completion Notification
Performed by Customer
Step 7. Initial Project review, Post -Work Order Generation and Distribution
Performed by MWDOC
Step 8: Post -Installation Inspection Process
Performed by Participant Agency, MWDOC, or Inspection Vendor and sent to MWDOC
for review
Step 9: Application Approval or Denial and Invoice Review Process
Performed by MWDOC
Step 10: The Rebate Check Run and W-9 Request Process
Performed by MWDOC
Step 11: Metropolitan Water District and Participant Agency Invoicing Process
Performed by MWDOC
General Inspection Procedures
For all customer types, all sites will be measured by the Participant Agency and or its inspector
for 100% of the sites for 100% of the project areas during both the pre- and post -inspections.
Required minimum techniques for area measurements are described in Section V -
Measurement Techniques. All inspection procedures/verifications must adhere to the following
additional inspection and certification requirements:
Residential Area -Based Inspections: For residential area -based customers with an
approved Metropolitan rebate amount exceeding $5,000, Participant Agency or
inspection vendor must notify MWDOC/Metropolitan within 3 to 5 business days of
upcoming post-inspection(s) by Agency. MWDOC, Metropolitan or a designated
representative may attend inspection. Notification of upcoming inspection to be sent to
turfremoval@mwdoc.com.
• Commercial Area -Based Inspections: For commercial area -based customers with an
approved Metropolitan rebate amount exceeding $10,000, Participant Agency must
notify MWDOC/Metropolitan 3 to 5 business days prior to upcoming post -inspections)
by Agency. MWDOC, Metropolitan or a designated representative may attend
inspection. Notification of upcoming inspection to be sent to
turfremoval@mwdoc.com.
• Participant Agency will only bill MWDOC/Metropolitan for the square footage
measured.
Participant Agency must adopt these Inspection Procedures as their own or,
alternatively, to develop and submit for approval by Metropolitan and/or MWDOC
Participant Agency's own inspection and verification procedures document in line with
the requirements and procedures contained in this document. MWDCC/Metropolitan
will require Participant Agency to submit them. MWDOC/Metropolitan may perform
onsite inspections of projects prior to payment. Result of the inspection may affect
payment made to Participant Agency
All projects that require inspection must be inspected prior to Participant Agency
invoicing MWDOC. MWDOC may request inspection reports from Participant Agency at
anytime.
Pre -Inspection Procedures —Turf Removal
After an application is received and the information has been verified, a project cannot be
accepted and funding is not reserved until a "pre -inspection' is conducted by the Participant
12
Agency or by a vendor inspector. The pre -inspection on-site visit is a means to determine
confirmation of eligibility. The pre -inspection process verifies that the project area contains live
turf or sufficient evidence that live turf recently existed and that the requested square footage
to be removed seems reasonable and consistent with the physical inspection. This requirement
applies to both residential and commercial turf removal areas unless otherwise noted.
When establishing that areas are eligible, careful inspection with accurate, and precise
measurements, as described in Section V, are always required. For Turf Removal, during the pre -
inspection the total project area square footage is measured. Any non -eligible square footage is
removed, such as non -turf areas including bare soil, trees, shrubs, mulch, paving, and utility box
footprint, etc. Refer to specific program terms and conditions for eligibility criteria.
The square footage listed on the application is to be used as a reference, the initial project area
is to be based on the square footage as measured during the pre -inspection. Once the initial
project area square footage has been determined, that number is used to reserve funding, and a
letter to proceed is generated and sent to the customer.
On -Site Inspections for Area -Based Rebates
Unless the program guidelines specifically state otherwise, on-site eligibility verification and area
measurement for the pre -inspection is the method to be utilized by the inspection vendor as well
as any Participant agency conducting its own inspection.
Measuring Large Sites by GIS
With extremely large sites (in excess of 50,000 sf) where physical measurements are difficult,
aerial imagery is often employed to measure the site. In these circumstances a GIS measurement
may only be used to measure the project area and a pre -inspection site visit is still required to
ensure that the site meets all program conditions and requirements and is eligible to participate.
This method is often referred to as a "spot-check' since the sites are checked for existing turf
during the inspection, but measured separately using GIS.
If a site is measured by GIS, rather than through an on-site measurement technique, it must
explicitly be noted on a work order or through an equivalent form for written communication
from the Participant Agency/vendor inspector to MWDOC. Digital imagery must be saved and
sent to MWDOC. There must still be confirmation that the site/area to be rebated contains live
turf and that the requested footage to be removed seems reasonable and consistent with the
aerial inspection
Condition of Turf at Pre -Inspection
If bare areas were included by the customer, the inspector must subtract those areas. In many
cases, due to the drought or season, dormant or dead brown grass is present. Dormant or dead
brown grass that appears to have been maintained in the recent past is still eligible. However sites
where there is bare soil that appears compact and no turf was present in the recent past, are not
eligible. In addition, moss areas where there is no turf or areas that have grown or mowed weeds
would be ineligible. A lawn with weeds would still remain eligible. Photo documentation of the
turf is required in order to approve the site. Photos of the entire area and detailed photos should
13
be taken showing turf and bare soil conditions. For large sites with multiple separated areas (or
sub -areas), a map must be submitted identifying the area measured for each separate sub -area.
Multiple Applications under same Site
Residential sites have a lifetime maximum. Commercial sites have an annual maximum.
Modifications to Initial Protect Area
In some instances a customer may want to swap turf removal areas/locations after a letter to
proceed has already been sent and construction has begun. This is common in HOAs, Golf Courses,
Parks, and other large sites, but occasionally occur with residential projects. There are many
reasons for changes such as: HOA board decisions, public outcry, irrigation system delineation
restrictions, or even finding out that some part of the property belongs to another entity (as is
common in parkways along sidewalks, and around common area parks). When these changes
occur, if the customer is simply removing an area to be renovated, no action is required. However,
if a decision is made to swap an area with another, additional documentation and a second pre -
inspection must occur and is required to ensure that the site is eligible and matches the area
measurements. This documentation must include a new site plan and photos of the intended
areas. At this point, because a letter to proceed has already been sent and construction has begun,
the site eligible for a rebate may not increase in size. If construction has not begun, and the
customer would like to increase the area of turf to be removed within program maximum square
footage guidelines, a second pre -inspection must occur and is required to ensure that the site is
eligible and matches the area measurements. If the swapping of one area for another occurs
during the construction phase of the project and is not previously approved by MWDOC, the
swapped area will not be eligible for rebate as it was not subject to the mandatory pre -inspection.
Post -Inspection Procedures —Turf Removal
For both residential and commercial projects, unless otherwise noted, once the letter to proceed
has been issued, the initial project area square footage may not increase; however, it may
decrease if the customer decides to remove less turf than what was measured.
After the customer has completed their project, a second on-site inspection (post -inspection)
occurs to ensure that the renovated areas are in compliance with the program. Entire (100%)
project re -measurement should occur during the post -inspection, utilizing the same techniques
as employed during the pre -inspection measurement, with the exception of GIS. Negative
deviations between the pre- and post -inspections area measurements, as well as swapped areas
occurring without a proper pre -inspection and approval from MWDOC, will result in a reduction
of the rebate eligible area (meaning the lesser area measurement will be the basis for the rebate).
All projects must be inspected prior to Participant Agency invoicing MWDOC.
When establishing that areas are eligible, careful inspection with accurate, and precise
measurements, as described in Section V, are always required. For Turf Removal, during the
post -inspection the total converted area square footage must be measured. Any non -eligible
square footage is removed, such as remaining -turf areas, bare soil, or non -permeable area
including hardscape and pools. Refer to specific program terms and conditions for eligibility
criteria.
14
The initial project area square footage established during the pre -inspection is to be used as a
reference, the final project area is to be based on the square footage as measured during the
post -inspection. Once the final project area square footage has been determined, that number
is used to determine the actual potential rebate amount, so long as it does not exceed the total
eligible project costs. Only that final project square footage measured by the Participant
Agency/inspection vendor may be included in the payment request to MWDOC.
Project Extensions
In some instances, projects may experience delays. As all projects either have a 60 day deadline
or 90 day deadline to complete their project, an extension may be requested. In all cases,
extensions may only be granted to sites who are making progress to complete their project.
Documentation or a site visit is often required for the purposes of verifying that progress is being
made at a site. Examples of documentation are signed contracts with a landscape contractor,
photos of the site with turf removed and work under way, or canceled checks to a contractor. This
is an important step; if a site is not showing progress and there is no motivation to complete, it
may be cancelled to allow the funding of other, more motivated, rebate customers.
Spray to Drip - Commercial
The commercial portion of the Spray -to -Drip Rebate Program is administered in a similar way to
the residential portion, with the exception of the post -inspection requirements which are area -
based. The inspection requirements for commercial Spray -to Drip Rebate projects are described
below:
Pre -Inspection Procedure
Once an application is received, a project cannot be accepted and no funding is reserved until a
"pre -inspection" is conducted, as follows:
MWDOC reviews the application to confirm:
• Program application is completed in full.
• A copy of a current water bill is attached and confirms that
o Participant agency is participating in the program
o Project site is located within Orange County
o Payee name matches the application name
• Applicant has attached 5 to 10 photos of the project area taken with the existing sprinkler
system turned on. Photos must clearly show the sprinkler system in use and that the
spray heads are functional. Photos must also contain identifying features (buildings in the
background, unique landscape/decorating features, etc.) to confirm that photos
submitted are for the property/site listed in the application.
• Applicant has provided the square footage of the proposed spray -to -drip conversion area.
• A simple site plan has been attached indicating the proposed spray -to -drip conversion
areas.
• Any supplemental documents included have been reviewed.
15
Once MWDOC confirms that the application is complete and satisfies the above requirements,
MWDOC forwards the application to the Participant Agency to conduct its own review and
approval utilizing the steps listed above.
If the application has satisfied all of the above requirements, a Project Approval Notice is
generated by MWDOC/Participant Agency and emailed to the applicant. The funding is reserved
at this point and cannot increase. However, the funding amount may decrease if the applicant
installs less drip equipment than was specified on the application or if the costs of the equipment
are less than anticipated. Should the application fail the pre -inspection process, the application
will be denied. MWDOC reserves the right to conduct, or to require Participant Agency to
conduct, an on-site pre -inspection of any Spray -to Drip application should MWDOC, in its best
judgment, deem it necessary to do so.
Post -Inspection Procedure
Once the Spray -to -Drip Project is complete, applicant completes the Spray to Drip Completion
form to request an on-site post -inspection. Prior to scheduling the post -inspection, the
Completion Form will be reviewed by M WDOC to confirm the following:
• Completion Form is completed in full.
• Payee Name and Mailing Address for Rebate Check is provided.
• Applicant has attached at least 5 completed conversion area pictures showing:
o Wide angle view of completed project area(s)
o Close-up(s) of installed pressure regulation/filtration component(s)
o Close-up(s) of installed drip tubing
• Applicant has attached copies of any project related receipts or invoices. For a
receipt/invoice to be considered eligible it must include the following:
o Dated within the project period
o Signed by the customer/applicant/property owner and includes the site
location, scope of work, and costs.
o Itemized to include make, model, sku, quantity, price per item, total price. If
microspray or point source emitters have been installed, the flow rate for each
must be 2.5 gallons per hour or less, or per the terms and conditions of the
Program.
o Labor is not reimbursable and must be listed as a separate line item.
If the Completion Form is missing or does not comply with the requirements of any of the above,
MWDOC/Participant Agency shall work with the applicant to obtain the information and or
appropriate photos/documents/invoices prior to scheduling the post -inspection. If applicant is
unable to provide photos/documents/invoices that meet the requirements set forth above, the
post -inspection will be considered a fail, the application will be denied, no rebate will be issued,
and no on-site post -inspection should be scheduled.
If the Completion Form has satisfied all of the above requirements, Participant Agency and/or its
inspector will work with Applicant to schedule the mandatory on-site post -inspection. The
purpose of the on-site post -inspection is to serve as an independent verification of the
16
information contained in the Completion Form. As part of the on-site post -inspection, Participant
Agency/inspector must verify the following:
• The actual square footage of the conversion area. All commercial spray -to -drip sites will
be measured by the Participant Agency and or its inspector for 100% of the sites for 100%
of the spray -to -drip conversion areas during the post -inspections. The required minimum
techniques for area measurements are described in Section V -Measurement Techniques.
• That drip irrigation equipment has been installed. The type of drip equipment (embedded
emitter tubing/microspray/point source emitters must be noted and photographed.
• That pressure regulation/filtration components have been installed as part of the drip
conversion. Manufacturer/make, model, model number/sku, and quantity should be
documented, and the equipment should be photographed.
• That drip tubing has been installed. The drip tubing should be photographed. If covered,
a minimum of a 20 -foot section must be uncovered for the photograph.
• That spray irrigation is no longer functional in the drip conversion area(s). Any remaining
spray heads in the conversion area must be capped (no exceptions).
Once the on-site post inspection is complete, Participant Agency will complete the Rebate Check
Authorization form, in full, and upload all photos and documentation. Once the Check
Authorization form has been submitted, it will be reviewed by MWDOC, along with copies of all
receipts and invoices, and if the spray -to -drip project has satisfied all the terms, conditions,
guidelines, and requirements of the program, the application will be processed for rebate. If all
the terms, conditions, guidelines, and requirements of the program have not been satisfied, the
post -inspection will be considered a fail, and the application will be denied and no rebate funds
will be issued.
MWDOC reserves the right to conduct or attend any on-site post -inspection of any Spray -to Drip
application should MWDOC, in its bestjudgment, deem it necessary to do so.
V. Measurement Techniques
When measuring sites, tape measurers remain the most accurate method of measurement.
Measuring wheels are nearly as accurate when rolling on a flat surface such as concrete or asphalt.
Measuring wheels on turf or shrub areas run the risk of being inaccurate. Tape measurers are
recommended whenever uneven surfaces are encountered. For large sites, a map should be
provided indicating all the turf areas intended for removal and all project areas should be
measured and noted with square footage.
Odd shapes are often hard to measure accurately. A series of methods of measuring odd shapes
have been reviewed and below are a listing of acceptable measurement techniques of odd shapes.
Alternative measuring techniques must be submitted to MWDOC for review and approval prior
to implementation and must be at least as be at least as accurate as the techniques listed here.
17
Non -Uniform Rectangular
First measure the length of the longest axis of the area (line AB). This is called the length line.
Next, divide the length line into equal sections, for example 13 ft. At each of these points,
measure the distance across the area in a line perpendicular to the length line at each point
(lines C through G). These lines are called offset lines. Finally, average the lengths of all offset
lines and multiply the result times line AB (65 ft. in this example). This is most notably different
from the Non -Uniform Ellipse method in that exactly one of the left or right edges is measured,
in this case line "C."
1
L
11 Example: Non -Uniform Rectangular 11
line (AB) = 65 ft
e between offset lines is 13 ft apart
th of each offset line:
C=20ft F=20ft
D=10ft G=25ft
E=15ft H=20 ft
length of =
(Number of offset
=(20+ 10+ 15+20+25+20)/
=18.3ft
Area = (Length line)
x (Average length of offset lines)
=65ftx18.3ft
= 1192 ft2
Irregular Rhombus or Widening Rectangular
A fast way to measure irregular rhombi is shown in the example below. Stake one end of the
measuring tape at point (A, B); measure line d and then line B. Without removing the stake
measure line c and then line A. Using those four measurements you will be able to find line a
and line b. The areas of triangle (ad), triangle (cb), and rectangle cd) can now be calculated.
18
Example: Irregular. Rhombus
or Widening Rectangular
Length of each line:
A=20ft c=18 f[
B=25ft d=21ft
Line (f) = A — c Line (e)=B—d
=20ft-18ft =25ft-21ft
=2ft =411
Area (cd) = c x d
=1811x2111
= 378 ft
Area (cb) = (c x e) / 2
=(18ftx4ft) /2
= 36 ft'
Area (fl) _ (f x d) / 2
=(2ftx21ft) /2=21112
Total Area = Area (cd) + Area (ce) + Area (fd)
=37811+3611 +21ft'
= 435 ft'
Non -Uniform Round
First measure 16 evenly spaced radii from the same center point (point A). This is called the
centerpoint. Next take the average ofall the radii (B+C+D+E+F+G+H+I+1+K+L+M+N
+ 0 + P + q) / 16. Use the average radii to calculate the area of a circle. (12.25 ft. in this
example).
Board used for measuring
19
M
Example: Non -Uniform Round
Length of each offset line:
B=10ft E=12ft H=10ft K=9ft N=16ft Q=9ft C=15fit F
15 It I=15ft L=811 0=10ft
D=10ft G=13ft J=1711 M=15ft P=12ft
of radii = 16
length of offset lines
=(B+C+D+E+F+G+H+I+J+K+L+M+N+O+P+Q)
/ (Number of radii)
=(10+15+10+12+15+13+10+15+17+9+8+15+16+10+12+9)
/16
= 12.25 ft
Area= 7r x 12.252 ft
= 3.14 x 12.25 ft x 12.25 ft
= 471112
Non -Uniform Ellipses
The method used for irregular shaped areas is called the "offset method". First measure the length
of the longest axis of the area (line AB). This is called the length line. Next, divide the length line
into equal sections, for example 10 ft. At each of these points, measure the distance across the
area in a line perpendicular to the length line at each point (lines C through G). These lines are
called offset lines. Finally, add the lengths of all offset lines and multiply the result times the
distance that separates these lines (10 ft. in this example). This is most notably different from
Non -Uniform Rectangular in that neither the left or right edges of the shape are measured in the
ellipse.
9C
Example: Non -Uniform Ellipse
Length line (AB) = 60 ft
Distance between offset lines is 10 ft apart
Length of each offset line
C=15ft F=25ft
D=10ft G=20ft
E=15ft
Total length
of offset lines=C+D+E+F+G
=15+10+15+25+20
=85ft
Total Area = (Distance between offset lines)
x (sum of the length of offset lines)
=10ftx85ft
= 850 ft
Non -Uniform Ellipses Alternate
Ana Item ate method of measuring non-uniform ellipses is by dividing the ellipses in uniform parts
and utilizing the non-uniform round method as described above. An example is shown below.
rt,
21
N
9
Water Conservation Participation Agreement between
the Municipal Water District of Orange County and the City of Newport Beach
This Water Conservation Participation Agreement("Agreement")is made between the
Municipal Water District of Orange County ("MWDOC") and the City of Newport Beach
("Participant Agency"). MWDOC and Participant Agency may be collectively referred to as
"Parties"and individually as "Party."
Recitals
A. The Metropolitan Water District of Southern California ("Metropolitan")provides
incentive funding to residential, commercial, and industrial water users in its service area
for a variety of water conservation activities, including, but not limited to, rebates for the
purchase and installation of water-saving devices("Metropolitan Base Incentives").
B. MWDOC is a member agency of Metropolitan and has agreements with Metropolitan
that enable residential, commercial, and industrial water users in MWDOC's service area,
and for the benefit of MWDOC's member agencies,to participate in and take advantage
of Metropolitan's Base Incentives.
C. Participant Agency, as a MWDOC member agency or a direct Metropolitan member
agency, may elect to participate in Metropolitan's program to replace non-conserving
items within its service area.
D. The Metropolitan Base Incentives amounts for each eligible device or program available
to MWDOC and Metropolitan member agencies are listed in the attached Addendums I
and 1B. It is expected that Metropolitan will establish funding for additional water
conservation items and to change some or all of the existing funding rates throughout the
term of this Agreement. Any such changes will be incorporated herein by amendment to
Addendums IA and 1B.
E. Metropolitan and MWDOC each have fiscal responsibility to manage their individual
budgets, and hence may have a need to limit availability of funds.
F. MWDOC and Metropolitan member agencies may also choose to provide additional
supplemental funding of their own to augment the Metropolitan Base Incentives. Based
on the terns and conditions of this Agreement, MWDOC will facilitate supplemental
funding for Participant Agency through the Metropolitan rebate contractor("Rebate
Contractor") or MWDOC directly. Metropolitan member agencies will coordinate any
supplemental funding directly with Metropolitan.
G. In addition to the Metropolitan Base Incentives, MWDOC has developed and arranged
additional local, state, and federal grant funding("Grant Funding") for eligible devices in
a number of water conservation programs ("MWDOC Administered Programs") that
MWDOC offers to Participant Agency and Metropolitan member agencies. This grant
funding may be used to enhance the Metropolitan Base Incentives. Granting agencies
Page 1
include, but are not limited to, the Department of Water Resources and the United States
Bureau of Reclamation.
H. Participant Agency may also operate customized, local water conservation incentive
programs in their respective service areas ("Participant Agency Administered Programs)
and may have access to the Metropolitan Base Incentives and Grant Funding for such,
subject to MWDOC and Metropolitan approval and the terms and conditions of this
Agreement and any MWDOC and/or Metropolitan agreements.
I. The purpose of this Agreement is to create a master water conservation participation
agreement between MWDOC and Participant Agency that combines all of the
conservation programs and incentives ("Programs") into one agreement. Addendums to
this Agreement will be issued for changes involving Metropolitan approved items,
MWDOC Board approved items, Grant Funding, adding and subtracting MWDOC
Administered Programs and Participant Agency Administered Programs as identified in
Section 2, and changes to incentive programs, including funding and incentive levels.
NOW THEREFORE, in consideration of the promises and covenants hereinafter set
forth, the Parties do agree as follows:
Section 1: Agreement Term and Administration
1.1 This Agreement will be effective on July 1, 2015 or upon execution of this Agreement by
all Parties,whichever is later, and shall terminate on June 30, 2025 (`Term").
Continuance of this Agreement will be subject to annual budget approval by MWDOC's
Board of Directors.
1.2 This Agreement may be amended at any time by written mutual agreement of the Parties,
or by Addendums issued by MWDOC as set forth in Recital I.
1.3 This Agreement may be terminated by either Party for any reason upon thirty(30)days
written notice to the other Party.
1.4 All Addendums are enforced for the duration of this Agreement unless the Addendums
are amended or terminated by either Parry.
1.5 In the event the Agreement is terminated early, Participant Agency is responsible for
payment of any funding contributions required by this Agreement that that were initiated
prior to the effective date of the termination. For purposes of this Agreement, an
application is deemed initiated when an application has been received by Metropolitan's
rebate vendor, EGIA,by MWDOC, or a reservation has been made within any of
MWDOC's online application portals that is pursuant to any of the programs described
within this Agreement and the attached Addendums.
1.6 Notwithstanding any other provision in this Agreement, funds for all of the programs
described within this Agreement and the attached Addendums are conditioned upon the
Page2
availability of funds and MWDOC is under no obligation to provide funding for any of
the programs if MWDOC determines, in its own discretion, that such funding is
exhausted,reduced, eliminated, or unavailable from any funding source, for any reason.
Section 2: Program Funding
2.1 Supplemental Funding
2.1.1 In addition to the Metropolitan Base Incentives,Participant Agency may provide
additional funding to augment the Metropolitan Base Incentives amounts for those
programs and devices that Participant Agency identifies, and in the amounts indicated, in
the appropriate locations in Addendums 2A, 213, and 2C ("Supplemental Funding"). The
Supplemental Funding listed in Addendums 2A through 2C shall specify the amount of
Supplemental Funding Participant Agency will provide per device or program, as well as
the total maximum Supplemental Funding amount committed to each category of device
or program. If the Participant Agency does not complete, sign, and return Addendums 2A
through 2C to MWDOC,notwithstanding any other provision of this Agreement, the
Participant Agency will not be bound by this Section or the provisions in Addendums 2A
through 2C. In general, Supplemental Funding Addendums submitted by the 15a'of a
month will become effective the first of the following month.
2.1.2 If Participant Agency elects to provide Supplemental Funding or enhanced
incentives under this Agreement for any device or program, Participant Agency is
responsible for tracking the use of and the remaining availability of those funds.
MWDOC will assist, in every way possible, but the ultimate responsibility for tracking
all Participant Agency funding is the responsibility of Participant Agency. Participant
Agency will ultimately be responsible for any overuse of Participant Agency
Supplemental Funding.
2.1.3 Any requests for changes or revisions to Participant Agency's Supplemental
Funding, including funding transfers between Programs, must be submitted by
Participant Agency to MWDOC in the form of revised Addendum 2s listing the new
funding amounts/limits.
2.1.4 The Participant Agency may elect to participate in the Supplemental Funding
Program and be bound by the provisions of this Section 2.1, Sections 3, 5, 6, 7, and 8 of
this Agreement, and Addendum 2A through 2C by having its authorized representative
complete and sign Addendum 2A through 2C in the spaces provided.
2.2 MWDOC Administered Programs
2.2.2 Participant Agency may elect to take advantage of the MWDOC Administered
Programs by having its authorized representative complete and sign Addendums 3A
through 3C in the spaces provided. If Participant Agency completes and signs
Addendums 3A through 3C, Participant Agency agrees to be bound by the provisions of
this Section 2.2, Sections 3, 5, 6, 7, and 8 of this Agreement, and Addendums 3A through
Page3
3C. If the Participant Agency does not complete, sign, and return Addendums 3A
through 3C,notwithstanding any other provision of this Agreement, the Participant
Agency will not be bound by this Section or the provisions in Addendums 3A through
3C.
2.3 Participant Agency Administered Programs
2.3.1 From time to time, funding may be made available for Participant Agency to
operate a customized member agency administered local water conservation incentive
program or programs ("Participant Agency Administered" "PA" or"MAA Program")in
its service area and access the Metropolitan Base Incentives for such, subject to MWDOC
approval of the program and the terms and conditions of this Agreement and Addendum
4. The Participant Agency Administered Program(s) and requirements in connection with
it are described in more detail in Addendum 4.
2.3.2 Upon receipt of approval of a Participant Agency Administered Program by
MWDOC, Participant Agency is bound by the provisions of Sections 3, 5, 6, 7, and 8 of
this Agreement and Addendum 4.
2.4 Exhaustion of Funding
2.4.1 In the event Participant Agency provided funding for any Program or device is
exhausted, and Participant Agency does not elect to add additional funding or transfer
available funding from another Program or device, MWDOC will discontinue offering
the additional rebate funding for that Program or device in Participant Agency's service
area.Notwithstanding any other provision in this Agreement, MWDOC may terminate
this Agreement as it relates to Section 2 at any time without prior notice in the event that
MWDOC determines that funding for any device or program on Addendums 2 through 4
or MWDOC Grant Funding is exhausted, reduced, eliminated, or unavailable from any
funding source, for any reason.
Section 3: Participant Agency Responsibility and Ownership
3.1 Participant Agency, at its sole discretion, may independently contract with its own agents
under separate agreements for program administration and management for any
Participant Agency Administered Program provided that doing so does not compromise
program performance, create or present a conflict of interest, or violate the terms of this
Agreement.
3.2 Participant Agency and/or its agent shall provide all necessary services and materials for
such Participant Agency Administered Programs including, but not limited to the
following: program administration,promotion, marketing materials, data collection, and
analysis, installation verification, and reporting.
3.3 All materials and supplies necessary to implement a Participant Agency Administered
Program shall be the exclusive property of Participant Agency. MWDOC shall have no
Page4
ownership, right, title, security interest, or other interest in any Participant Agency
Administered Program materials or supplies, nor any rights duties, or responsibilities,
therefor.
3.4 Participant Agency is responsible for assuring that any Participant Agency Administered
Program complies with all federal, state, and local requirements.
3.5 Participant Agency agrees to cooperate with MWDOC's data management activities
related to assessing device saturation and program success.
3.6 As part of any Participant Agency Administered Program, Participant Agency shall use,
maintain, and submit to MWDOC within the designated timeframe an electronic
database, to be approved by MWDOC prior to use, for any conservation items installed,
distributed, or rebated by Participant Agency or its agents to avoid duplicate distributions
and to determine the saturation rate of items by the appropriate geographic delineation.
3.7 Participant Agency is solely responsible for the performance of its staff or representatives
in complying with the terms of this Agreement and for the proper allocation and
appropriate use of funds provided by Metropolitan and/or MWDOC for the purpose of
achieving water conservation savings under this Agreement.
Section 4: MWDOC's Obligations
4.1 MWDOC will be response to Participant Agency for ensuring that timely reports on the
Programs' results are prepared by MWDOC's staff.
4.2 MWDOC will develop a database of information regarding participation in the Programs
and provide monthly electronic and/or written reports of activity to Participant Agency.
4.3 MWDOC will invoice Participant Agency for any Participant Agency funding obligations
on a monthly basis for rebates issued in the previous month.
4.4 MWDOC does not guarantee any minimum number of rebates will be available for
Participant Agency's service area.
Section 5 Marketing.
5.1 Participant Agency agrees to assist in the marketing of programs it participates in under
this Agreement. With regard to Participant Agency Administered Programs, Participant
Agency will be solely responsible for marketing its Participant Agency Administered
Program to customers in its service area.
Section 6: Installation Verification
6.1 Participant Agency shall be responsible for conducting installation verifications of items
installed, distributed, and/or rebated by Participant Agency under Participant Agency
Page 15
Administered Programs, and/or for paying all costs associated with this verification.
Installation verification measures for program devices must be designed to ensure that
materials, installation verifications of eligible program devices, and services meet
requirements established by Metropolitan, which requirements will be provided to
Participant Agency by MWDOC.
6.2 Participant Agency may be responsible for conducting installation verifications of items
installed, distributed, and/or rebated by Participant Agency or MWDOC under MWDOC
Administered Programs, and/or for paying all costs associated with this verification.
Installation verification measures for program devices must be designed to ensure that
materials, installation verifications of eligible program devices, and services meet
requirements established by Metropolitan, which requirements will be provided to
Participant Agency by MWDOC.
6.3 MWDOC reserves the right to conduct installation verification of items within Participant
Agency's service area.
6.4 Participant Agency acknowledges that any device receiving funding from Metropolitan
may be subject to an installation verification to be performed by Metropolitan, or its
agent(s), at Metropolitan's discretion.
6.5 Participant Agency shall promptly refund to MWDOC any amounts paid under any
Participant Agency Administered Program or MWDOC Administered Program for
installed or distributed devices in the event MWDOC or Metropolitan establishes via
installation verification that the program devices were not installed.
Section 7: Reporting and Invoicing
7.1 For any and all Supplemental Funding provided by Participant Agency and/or Participant
Agency provided funding or inspection costs under the MWDOC Administered Programs
pursuant to Section 2 of this Agreement, and as more particularly described in
Addendums 2 and 3, MWDOC will invoice Participant Agency on a monthly basis for
the cost of such funding, and Participant Agency must pay the full amount of such
invoice within thirty (30) days of receipt of any such invoice.
7.2 For any and all Participant Agency Administered Program(s), Participant Agency will
invoice MWDOC on a monthly basis, by the 10'`of each month, for any approved
funding and costs associated with the Participant Agency Administered Program(s) as
indicated in and subject to the provisions of Addendum 4. MWDOC is under no
responsibility to reimburse Participant Agency for any costs incurred by Participant
Agency that are not approved by MWDOC consistent with the terms and conditions of
this Agreement and Addendum 4. The invoice package shall include a fully completed, to
the satisfaction of MWDOC, Excel customer/applicant spreadsheet showing program
activity, and an invoice, signed by the General Manager or designee of Participant
Agency, certifying the information provided as accurate. Participant Agency shall use the
Excel customer/applicant spreadsheet and Invoice forms approved by MWDOC.
Page 6
7.3 Participant Agency shall maintain all Participant Agency Administered Program
information, including Participant Agency applications,water bills, and purchase
receipts, for a period of seven years from the end date of this Agreement.
7.4 Payment of Participant Agency invoices shall be in the form of either a credit on
MWDOC's water bill to Participant Agency or a check made payable to Participant
Agency. Method of payment shall be at MWDOC's discretion.
Section 8: Confidentiality
8.1 MWDOC agrees to maintain the confidentiality of Participant Agency's customer names,
addresses, and other information gathered in connection with this Agreement. MWDOC
will not cause or permit the disclosure of such information expect as necessary to carry
out any of the MWDOC Administered or Participant Agency Administered Programs, or
as required by law. To the extent that MWDOC contracts with third party contractors to
carry out all or any portion of any of the Programs, MWDOC will require such
contractors to maintain the confidentiality of such customer information.
8.2 Notwithstanding anything to the contrary in this Agreement, Participant Agency
acknowledges and agrees that MWDOC may request and use historical water
consumption data for purposes of satisfying any grant water use and water quality
evaluation requirements of any of the Programs. Participant Agency also acknowledges
and agrees that MWDOC may also request to use Program applicant information, such as
name, mailing address, site photos, and email address to market other water use
efficiency programs to past applicants. A similar provision will be required of every
individual applicant.
Section 9. Indemnification.
9.1 The parties agree that each Party shall be responsible for its own actions, and the actions
of its officers, employees, and agents, in performing services under this Agreement.
Except as provided in this Agreement and its Addendums, each Parry agrees to
indemnify and hold the other Party and its officers and agents harmless and agrees to
defend the other Party against any claim or asserted liability arising out of its actions,
either willful or negligent, or the actions of its officers, employees, and agents, in
performing services pursuant to this Agreement. Such indemnity will include any losses
relating to any claim made, whether or not a court action is filed, and will include
attorney fees and administrative and overhead costs related to or arising out of such
claim or asserted liability.
9.2 Participant Agency shall include the following language in its agreement with any
consultant or contractor retained by Participant Agency to work on any of the Program"
"(Consultant) agrees at is sole cost and expense to protect, indemnify, defend, and hold
harmless Metropolitan, MWDOC, and their associated Boards of Directors, officers,
representatives, agents and employees from and against any and all claims and liability
Page 7
of any kind(including,but not limited to, any claims or liability for injury or death to
any person, damage to property, natural resources or to the environment, or water
quality problems) that arise out of or related to Participant Agency's approval,
construction, operation,repair, or ownership of any Program. Such indemnity shall
include all damages and losses related to any claim made,whether or not a court action
is filed, and shall include attorneys' fees, administrative and overhead costs, engineering
and consulting fees, and all other costs related to our arising out of such claim or
asserted liability."
Section 10. Certification re Lobbying(43 CFR 18)
10.1 The undersigned hereby certifies on behalf of Participant Agency that no Federal
appropriated funds have been paid or will be paid,by or on behalf of the Participant
Agency, to any person for influencing or attempting to influence an officer or employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant,the making of any Federal loan,the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement. If any
funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
a Member of Congress in connection with a Federal contract, grant, loan, or
cooperative agreement,the undersigned shall complete and submit Standard Form LLL,
"Disclosure Form to Report Lobbying"in accordance with its instructions. To the
extent federal funds are involved, the Participant Agency shall require that the language
of this certification be included in the awards documents for any sub-awards by the
Participant Agency at all tiers (including sub-contracts, sub-grants, and contracts under
grants, loans and cooperative agreements) and that sub-recipients, if any, shall certify
accordingly.
Section 11. Other Terms
11.1 Any alteration or variation of the terms of this Agreement will not be valid unless made
in writing and signed by both Parties.
11.2 This Agreement will inure to the benefit of and be binding upon the Parties and their
respective successors.
11.3 The partial or total invalidity of one or more parts of this Agreement will not affect the
intent or validity of this Agreement.
11.4 This agreement shall be deemed a contract made under the laws of the State of California,
and for all purposes will be interpreted in accordance with such laws. The Parties hereby
agree and consent to the exclusive jurisdiction of the courts of the State of California, and
that the venue of any action brought hereunder will be in Orange County, California.
Page8
11.5 This Agreement constitutes the entire agreement between the Parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
MUNICIPAL WATER DISTRICT CITY OF NEWPORT BEACH
OF ORANGE COUNTY
Robert J. Hunter Dave"tiff
Generalana er City Manager
Date: �" Date: Is I LflIA41 S
ATTEST:
fi Lei ani I. Brown
Uc c Zn
Date: City Clerk
9�fP0 R S%P
Approved as to Form:
Aaron C. Harp U M 61-12Mir
Cityttorney
Date: �� Z?-) I
Page 9
Addendum 1A FY 15-16
Metropolitan Base Incentive List - Residential (Pg. 1 of 2)
Metropolitan
Regional Residential Program Incentive*
1 High Efficiency Clothes Washer(HECW)(Beginning July 1,2015,just be CEE tier one or better) $85
2 High-Efficiency Toilet(HET)(single-family) $100
3 Rotating Nozzles'(For Pop-Up Spray Head Retrofits-Minimum 15 per home) $4
Weather Based Irrigation Controller(WBIC)
4 - WBIC Less than one irrigated acre $80
5 - WBIC One irrigated acre or larger $35 per station
Soil Moisture Sensor System(SMSS)
6 - SM55 Less than one irrigated acre $80
7 - SMSS One irrigated acre or larger $35 per station
8 Rain Barrel $75 per barrel
9 Turf Removal(no max per home before 5/12/15) $2 per sq.ft.
10 Turf Removal(max$6,000 per home effective 5/12/15) $2 per sq.ft.
Other Incentives Metropolitan
Eligible in MWD-Funded/Member Agency Administered Incentive Program Incentive*
Residential Surveys
- Single-Family Indoor Survey-Member agency provides on-site visit, written survey for the
11 customer listing recommendations on improvements,and review of findings report with
customer. Survey can be combined with either irrigation evaluation(w10 timer)or $12.50
irrigation evaluation(with timer),but not both.
- Irrigation Evaluation(w10 timer)-Member agency provides the customer the findings of
12 the evaluation,makes recommendations on improvements to the irrigation system and $8
provides a watering schedule.
13 - Irrigation Evaluation(with timer)-Member agency provides the customer the findings of $18
the evaluation and provides recommended irrigation schedule.
Customized Residential Projects
14 Projects that result in water savings through customized site improvements. Metropolitan $195
funding is limited to$195 per acre-foot of estimated water savings based on project life and up per acre-foot
to one-half of the eligible project costs.
Rotating Nozzles'
15 For Pop-Up Spray Head Retrofit. Payment will be up to the cost of the device plus appropriate $4 per nozzle
administrative costs,including third party casts billed to the agency.
Other Incentives Metropolitan
Grant-Funded/MWD-Matched Incentives*
16 Rotating Nozzles'(For Pop-Up Spray Head Retrofits) $4 per nozzle
Weather Based Irrigation Controller(WBIC)2
17 - WBIC Less than one irrigated acre $120
18 - WBIC One irrigated acre or larger $50 per station
Addendum 1A FY 15-16
Metropolitan Base Incentive List - Residential (Pg. 1 of 2)
19 Turf Remova13(max$6,000 per home) $2 per sq.ft.
,. Incentive incorporates$1 permule In funds from United States Deportment of the Interior Grant Agreement
No.R12AP35351,Sprinkler Nozzle Incentive Program.
:. Incentive incorporates funds for weather based controllers from the United States Department of the Interior Grant
Agreement No.R14AP000SS.
3. Incentive may incorporate$0.30 per square foot in fundsfrom United States Department of the Interior Gront
Agreement No.R14AP00073,California Friendly Turf Replacement Incentive Program—Phase 2 and United States
Department of the Interior Grant Agreement No.R14AP00075,California Friendly Turf Replacement Incentive Program
—Phase 2A.
Incentives are subject to the following:
• Effective May 12,2015 Limited to the cost of the device when applicable
• Paid on a first come,first served basis • Must be a Metropolitan approved device
•
Subject to available funding
Addendum 1B FY 15-16
Metropolitan Base Incentive List - CII (Pg. 1 of 3)
Regional CII Program Metropolitan
Incentive
Plumbing Flow Control Valve
1 $5 per valve
(Minimum 10 required)
Laminar Flow Restrictors
2 $10 per restrictor
(Minimum 10 required)
3 Commercial High Efficiency Toilet(HET)—Tank Type $100
Rebates are for matching bowls& tanks.
4 Commercial High Efficiency Toilet(HET)—Flushometer $100
Rebates are for matching bowls and complete flushometer valves(valve 'kits"are ineligible)
5 Multi-Family High Efficiency Toilet(HET) $100
6 Multi-Family High Efficiency Toilet(4-Liter) $145
7 Zero Water Urinals(ZWU) $200
ZWU units must replace existing urinals flushing at 1.5 gpf or greater.
Ultra Low Water Urinal (ULWU)
8 Rebates are for matching bowls and flushometer valves(valve "kits"are ineligible) $200
Must flush at<0.125 gpf, and must replace existing urinals flushing at 1.5 gpf or greater.
WBIC and CCIC.Upgrades to existing equipment that enable functionality as a WBIC/CCIC may qualify for incentives
provided they meet program terms and conditions.
9 Weather-Based Irrigation Controller(WBIC) $35 per station
10 Central Computer Irrigation Controller(CCIC) $35 per station
11 Soil Moisture Sensor System (SMSS) $35 per station
12 Large Rotary Nozzles $13er set
Minimum 8 sets(2 each)per site required. p
Rotating Nozzles'
13 For Pop-up Spray Heads Retrofits-Minimum 15 units per site. $4 per nozzle
14 In-Stem Flow Regulator $1 per regulator
(Minimum 25 units per site)
15 pH-Cooling Tower Controller(pH-CTC) $1,750
16 Commercial Turf Removal (max$25,000 per property per fiscal year) $1 per sq ft.
17 Public Agency Turf Removal
- Turf reserved before 5/12/15 (no max per property) $2 per sq.ft.
$2 per sq.ft.(
- Turf reserved after 5/12/15(max$50,000 per property perfiscal year) 3k sf)
1 per sq.ft.(>3k sf)
Addendum 113 FY 15-16
CII Incentive List (Pg. 2 of 3)
18 Cooling Tower Conductivity Controller(CTCC) $625
19 Dry Vacuum Pump $125 per 0.5 HP
Maximum 2 Horsepower(HP)motor.
20 Connectionless Food Steamers $485 per
compartment
21 Ice Making Machines $1,000
Other Incentives Metropolitan
Eligible in MWD-Funded/Member Agency Administered Program Incentives*
Large Landscape Surveys
Member Agency's landscape survey program shall contain the following elements for each survey
site: $200
22 1)Irrigation system evaluation;2)Development of a water budget and irrigation schedule;and 3)
Survey report provided an-site to the recipient or customer. per acre
Incentives are limited to the full cost of the survey;no restriction on application for additional
landscape device rebates. Project information data is required.
Water Use Accountability Incentive
Applies to professional landscape irrigation training and management. This incentive is available for
a maximum of five years and up to one-half of project cost.
Large residential(lot sizes one acre or more)and CII landscapes must be metered to be eligible for $3.50
23 Water Use Accountability(WUA)funding, and new construction sites are ineligible. Ifo weather-
per acre/month
based irrigation controller(WBIC)is installed on a site, that site is not eligible for WUA funding.
Member agencies must report all direct and indirect program costs, project acreage and acre-feet
usage(to the nearest one-tenth of a unit)to Metropolitan on a monthly basis, and shall certify that
Metropolitan Professional California Friendly landscape training or equivalent was provided.
Customized Projects
24 Projects that save water through customized site improvements. Metropolitan's funding is limited $195
to$195 per acre-foot of estimated water savings based on project life, and up to one-half of eligible per acre-foot
project costs.
Rotating Nozzles'
$4
25 For Pop-up Spray Heads Retrofits Payment will be up to the cost of the device plus appropriate
per nozzle
administrative costs, including third party costs billed to the agency
Other Incentives Metropolitan
Grant-Funded/MWD-Matched Incentives*
Rotating Nozzles'
26 $4 per nozzle
For Pop-Up Spray Head Retrofits
27 Weather-Based Irrigation Controller(WBIC)z $50 per station
28 Commercial Turf Removal (max$25,000 per property per fiscal year)' $1.30 per sq.ft.
Addendum 16 FY 15-16
CII Incentive List (Pg. 3 of 3)
3. Incentive incorporates$1 per nozzle in funds from United States Department of the Interior Grant Agreement No.R12AP35351,
Sprinkler Nozzle Incentive Program.
I. Incentive incorporates funds for weather based controllers from the United States Department of the Interior Grant Agreement
No.R14AP00055.
3 Incentive Incorporates$0.30 persquare foot in funds from United States Department of the Interior Grant Agreement No.R14AP00073,
California Friendly Turf Replacement Incentive Program—Phase 2 and United States Department of the Interior Grant Agreement
No.R14AP00075,California Friendly Turf Replacement Incentive Program—Phase 2A,while funds last.
Metropolitan
Additional Regional Programs *
Incentives
Public Agency Landscape Program
Up front enhanced incentives for public agencies to install water-efficient landscape devices. This program will run through June
30,2016.
29 Weather-Based or Central Computer Irrigation Controller,Soil Moisture Sensor System $55 per station
30 Large Rotary Nozzles $13erset
Minimum 8 sets per application. p
Rotating Nozzles
31 For pop-up spray head retrofits. Minimum 15 nozzles per site. $6 per nozzle
Targeted Fitness Center Incentive Program
HETS, ULWUs and ZWUs:Must be WaterSense labeled devices, where available. This program will run through June 30, 2016.
Incentive limited to cost of device plus installation. Rebates are for matching bowls& tanks or matching bowls and flushometer
valves.
32 Commercial High Efficiency Toilet(HET)—Tank Type or Flushometer $300/HET
33 Zero Water Urinals(ZWU)and Ultra Low Water Urinal(ULWU) $500/Urinal
*Incentives are subject to the following:
• Effective May 12,2015 • Limited to the cost of the device when applicable
• Paid on a first come,first served basis • Must be a Metropolitan-approved device
• Subject to available funding
Addendum 2A FY 15-16
Residential Program
Participant Agency Supplemental Funding Authorization (Pg. 1 of 1)
Regional Incentive Program Metropolitan Participant Agency Total Incentive
Incentive Incentive
High Efficiency Clothes Washer(HECW) $85 $ $
High-Efficiency Toilets(HET)
(Melded Rate) (Single-family) $50 $ $
Rotating Nozzles' $4 $ $
Rain Barrels $75 $ $
'Includes grant funding, when grant funds are available
Check here❑ if the supplemental incentives are flat regardless of actual device cost
Select
one: Check here❑ if the supplemental incentives are limited to the actual device cost
(Actual device cost is the retail price of the device excluding tax,shipping,labor or other charges)
If Participant Agency has complex or more detailed requirements or wishes to stop their funding,please check this box,
El
sign this form and attach a spreadsheet or other documentation showing funding details.
Participant Agency Name CTt}
Authorized Funding $
Add/Subtract Additional Funds' $
Total Authorized Funding $
Start Date:
End Date:
Zlf this is not the first form this fiscal yea,indicate amount of funding being added or subtracted.
This funding authorization is effective only for the period designated by the Participant Agency above,or until a new
authorization is approved and implemented by Metropolitan's vendor. Each form submitted shall include the total
authorization of the Agency for the specified time period. No funds will be carried over from prior forms.
Supplemental funding forms received by M WDOC by the 15`h of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 201h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization
is in effect. By signing, Participant Agency agrees to these terms. APPROVED AS TO FOFM
CITY ATT�EY'S
-1 2
AuthoriAllobnature General Manager/Designee Date
MWDOC Date received: Approved by
Use Only: Date sent to Metropolitan:
Comments:
Addendum 2B FY 15-16
CII Program
Participant Agency Supplemental Funding Authorization (Pg. 1 of 2)
Regional Incentive Program Metropolitan Participant Agency Total
Incentive Incentive Incentive
Plumbing Flow Control Valve $5 each $ I'' A' $
Laminar Flow Restrictors $10 per Restrictor $ $
Commercial HET—Tank Type $100 $ $
Commercial HET—Flushometer $100 $ $
Multi-Family HET $ 100 $ $
Multi-Family HET(4-Liter) $14S $ $
Zero Water Urinals(ZWU) $200 $ $
Ultra Low Water Urinal(ULWU) $200 $ $
Large Rotary Nozzles $13 per Set $ $
Rotating Nozzles for Pop-up Spray Heads Retrofits' $4 per Nozzle $ $
In-Stem Flow Regulator $ 1 per Regulator $ $
pH-Cooling Tower Controller(pH-CTC) $1,750 $ $
Cooling Tower Conductivity Controller(CTCC) $625 - $ � $
Dry Vacuum Pump $125 per 0.5 HP $ $
i
Connectionless Food Steamers $485 per compartment $ $
Ice-Making Machines $1,000 $ $
Public Agency Landscape WBIC,CLIC,and SMSS $55 per Station $ $
i
Public Agency Landscape Large Rotary Nozzles $ 13 Per Set $ $
i
Public Agency Landscape Rotating Nozzles $6 per Nozzle $ $
Fitness Center HETTank Type or Flushometer $300 per HET $ $
Fitness Center Urinals ZWU and ULWU $500 per Urinal $ $
Addendum 213 FY 15-16
CII Program
Participant Agency Supplemental Funding Authorization (Pg. 2 of 2)
Check here❑ if the supplemental incentives are flat regardless of actual device cost
Select one: Check here❑ if the supplemental incentives are limited to the actual device cost
(Actual device cost is the retail price of the device excluding tax,shipping,labor or other charges)
If Participant Agency has complex or more detailed requirements,or wishes to stop their funding,please check
❑ this box,sign this form and attach a spreadsheet or other documentation showing funding details.
Participant Agency Name
r
Authorized Funding $ l%
Add/Subtract Additional Funds' $ j
Total Authorized Funding $
Start Date:
End Date:
1. Includes grant funding, when grant funds are available.
1. if this is not the first form for this fiscal year,indicate amount of funding being added or subtracted
This funding authorization is effective only for the period designated by the Participant Agency above, or until anew
authorization is approved and implemented by Metropolitan's vendor. Each form submitted shall include the total
authorization of the Agency for the specified time period. No funds will be carried over from prior forms.
Supplemental funding forms received by MWDOC by the 15Th of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 20`h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments made while this
authorization is in effect. By signings, Participant Agency agrees to these terms.
Participant Agency G t �`� 1 � 1- )�� APPROVED AS TO FORM:
CRY ATTORNEYS OFFICE
Date:
-z � �13t11S
Authorizin ignoture General Manager Date
/Designee �•Aam a HwP.
Ni 90-m-
MWIDOC Date received: Approved by
Use Only:
Date sent to Metropolitan,if applicable:
Comments:
Addendum 2C FY 15-16
Participant Agency Supplemental Funding Authorization
for Water Savings Incentive Program
Participant Agency Incentive(per
1,000 gal/yr)
Supplement to Metropolitan's funding11
for Water Savings Incentive Program $ ��/�
Participant Agency C-� ��J nl�- UPcl.>,�rx- _RXx c_h
Total Authorized Funding* $
Start Date:
End Date:
*This authorization represents the Participant Agency's total funding for the period.
This funding authorization is effective for only the period designated by the Participant Agency above or until
a new authorization is approved and implemented by Metropolitan. Each form submitted shall include the
total authorization of the Agency for the specified time period. No funds will be carried aver from prior forms.
Incentives will not be applied retroactively.
Water Savings Incentive Program projects are typically multi-year projects with incentives paid in subsequent
years. Participant Agency is required to authorize the project prior to MWDOC and Metropolitan's approvals.
Participant Agency is obligated to pay supplemental funding for any projects MWDOC and Metropolitan
approve while this authorization is in effect. MWDOC will invoice for the supplemental funding portion of
incentives when incentives are paid to the customer. Participating Agency shall reimburse MWDOC for any
supplemental funding that the Participant Agency fails to provide as represented above and that MWDOC
and/or Metropolitan provided or became obligated to provide on the Participant Agency's behalf. The terms
of this authorization may be modified only in writing by authorized representatives of Participant Agency
and MWDOC. By signing, Participant Agency agrees to these terms.
�137t(,s
Authorizing ignature General Manager/Designee Date
MWDOC Date received: Approved by
Use Only:
Date sent to Metropolitan,if applicable:
Comments:
APPROVED AS TO FORM:
CITY A EY'S CIFFICE
Aaron C)L:CK�YMWmw
Addendum 3A FY 15-16
Smart Timer Rebate Program
Participant Agency Funding Authorization
With regard to the Smart Timer Rebate Program, Participant Agency is eligible for additional
Grant Funding from MWDOC ("MWDOC Smart Timer Funding"), when funding is available, only
if Participant Agency provides supplemental funding for the Smart Timer.
Residential Smart Timers: Participant Agency agrees to provide funding for the Smart Timer
Rebate Program in the amount specified in Table 1 below per residential weather based
irrigation controller or soil moisture sensor system (Res Smart Timer). Funding will be provided
on a per device basis up to the "Not to Exceed" funding limit:
Table 1
Category Participant Agency Not to Exceed Funding Limit
Funding Amount For Fiscal Year 2015-2016
Res Smart Timer 1 $75 per Res Smart TimVer $ 2 F 000
Commercial Smart Timers: If Participant Agency elects to provide additional funding for
commercial weather based irrigation controllers, central computer irrigation controller, or soil
moisture sensor system (CII Smart Timer), Table 2 below shall list the Participant Agency's
funding amount per CII Smart Timer station. CII Smart Timer rebates are calculated on the CII
Smart Timer's station capacity, and Participant Agency's funding amounts shall be in addition to
the per station amount provided by Metropolitan.
Table 2
Category Participant Agency Not to Exceed Funding Limit For
Funding Amount Fiscal Year 2015-2016
CII Smart Timer $ �per Station $
This funding authorization is effective only for the designated period or until a new authorization is received and approved
by MWDOC. Each form submitted shall include the total authorization of the Agency for the specified time period.
Supplemental funding forms received by MWDOC by the 15th of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 201h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is
in effect. By signing,Participant Agency agrees to these terms.
APPROVED AS TO FORM.
Participant Agency Gt � ®F �C�lt' f k i� CITYA SOFFICE
3i11� Dats�
Authors Signature General Manag /DFl esignee Date
Date received: Approved by
Date sent to Metropolitan,if applicable:
Addendum 3B FY 15-16
Turf Removal Rebate Program
Participant Agency Funding Authorization (Page 1 of 3)
Site Inspection; Election by Participant. Participant Agency must either (1) conduct
pre- and post-turf removal site inspections for all Program Applications submitted to
MWDOC from within the Participant's service area, or(2) provide funding to MWDOC,
as set forth below, for the cost of MWDOC's site installation inspection consultant,
Mission Resource Conservation District (MRCD), to conduct both pre- and post-turf
removal inspections.
If Participant Agency elects to perform the pre- and post-turf removal inspections,
Participant Agency shall be responsible for the activities described below:
For pre-turf removal inspections:
• Schedule and conduct the pre-turf removal inspection,
• Complete the pre-turf removal work order, as provided by MWDOC, with the
required data and site photographs
• Establish that the applicant's proposed project and site are consistent with the
intent of the Program.
• Notify MWDOC If any site is being irrigated with recycled water.
• Submit the completed work order and site photographs to MWDOC.
• Recommend to approve or deny the application. If MWDOC staff agrees with the
recommendation, it shall approve the application, designate the site as an eligible
Program turf removal project, and issue a Notice to Proceed to the applicant, or
reject the application and issue a Participation Denial Notice to the applicant. The
final decision on a Notice to Proceed lies with MWDOC.
For post-turf removal inspections:
• Schedule and conduct the post-turf removal inspection
• Complete the post-turf removal work order, as provided by MWDOC, with the
required data, site photographs, and receipts
• Establish that the applicant's completed project and site are consistent with the
intent and guidelines of the Program, including the following.
o The site's precise turf removal area in square feet that was removed. This
shall be the basis for calculating the amount of each site's rebate, not to
exceed initial pre-turf removal inspection measurements, and the total turf
removal project cost.
o The site's turf removal area does not include any live turf or turf-looking
grasses.
o The project area must include some plants.
o The converted area's irrigation system, if any, is a low flow system (drip,
bubblers, or low-precipitation high-efficiency rotating nozzles). If part of a
lawn is converted, the sprinkler system must be properly modified to provide
adequate coverage to the remaining lawn without spraying the converted
area.
o All exposed soil in the converted area is covered with a 2-3" layer of mulch,
except in areas planted with creeping or rooting groundcovers.
Addendum 3B FY 15-16
Turf Removal Rebate Program
Participant Agency Funding Authorization (Page 2 of 3)
o Converted area is permeable to air and water. Weed barriers must be
permeable. Pavers must have sufficient spacing to allow water to permeate
project area. Concrete, plastic sheeting or other impermeable surfaces do
not qualify for incentives under the Program.
o No invasive plant species are used.
At the time of this Addendum, the residential turf removal inspection cost as charged to
MWDOC by MRCD is $105 per residential inspection. The total cost for both pre and
post-turf removal residential inspections is thus $210.00. The current commercial
inspection cost as charged to MWDOC by MRCD is approximately$165.36 per
inspection, based on an average of four (4) hours for a small commercial site at$37.84
per hour, plus $28 per hour for inspection verification administration. Again, two
commercial inspections are required, for a total estimated cost of$330.72. Should the
MRCD costs decrease or increase, MWDOC will pass these changes through to
Participant Agency.
By its initials below, Zea &-- hereby elects to
either:
Name of Participant Agency
(1) Conduct its own inspections:
Initials Here
or
(2) Provide funding to MWDOC to conduct
inspections: Initials Here
Not to exceed funding amount to conduct $ Z5 QOa
Inspections
Participant has the option to provide supplemental funding to customers in its service
area to further incentivize turf removal program participation. By completing Table 3
below, Participant Agency elects to provide supplemental funding for turf removal rebate
incentives
Table 3—Turf Removal Supplemental Funding
Not To Exceed Participant
Program Funding for Fiscal Agency Funding Notes/Special Considerations
Year 15-16 Amount per
S uare Foot
Residential Turf
Removal $ 1=1- $
CII Turf Removal $
Addendum 3B FY 15-16
Turf Removal Rebate Program
Participant Agency Funding Authorization (Page 3 of 3)
This funding authorization is effective only for the designated period or until anew authorization is received and approved
by M WDOC. Each form submitted shall include the total authorization of the Agency for the specified time period.
Supplemental funding farms received by MWDOC by the 15`h of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 20`h of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is
in effect. By signing, Participant Agency agrees to these terms. APPROVED AS TO FORM:
CITY ATrORNEY. OFFIC
Participant Agency C1 �--! n� ' GC"_) fie•
Authorizing S—ignbture General M nagtr/Designee Date
Date received: Approved by Aar C. Harp,COY E1tt0 ey
Date sent to Metropolitan,if applicable:
Addendum 3C FY 15-16
Spray to Drip Irrigation Rebate Program
Participant Agency Funding Authorization (Page 1 of 2)
Site Inspection; Election by Participant. Participant Agency must either (1) post-drip
conversion site inspections for all Program Applications submitted to MWDOC from
within the Participant's service area, or (2) provide funding to MWDOC, as set forth
below, for the cost of MWDOC's site installation inspection consultant, Mission
Resource Conservation District (MRCD), to conduct the post-drip conversion
inspections.
If Participant Agency elects to perform the post-drip conversion inspections, Participant
Agency shall be responsible for the activities described below:
For post-turf removal inspections:
• Schedule and conduct the post-drip conversion inspection
• Complete the post-drip conversion work order, as provided by MWDOC, with the
required data, site photographs, and receipts
• Establish that the applicant's completed project and site are consistent with the
intent and guidelines of the Program, including the following.
o Property type (residential/commercial)
o Verified number of pressure regulation/filtration components
o Verified project area in square footage.
At the time of this Addendum, the residential post-drip conversion inspection cost as
charged to MWDOC by MRCD is $105.00 per residential post- drip conversion
inspection. The current commercial inspection cost as charged to MWDOC by MRCD is
approximately $165.36 per inspection, based on an average of four (4) hours for a small
commercial site at $37.84 per hour, plus $28 per hour for inspection verification
administration. Should the MRCD costs decrease or increase, MWDOC will pass these
changes through to Participant Agency.
By its initials below, C17--J D+— hereby elects to
either:
Name of Participant Agency
(1) Conduct its own inspections:
Initials Here
or
(2) Provide funding to MWDOC to conduct
inspections: Initials Here
Not to exceed funding amount to conduct $ l o, 000
Inspections
Addendum 3C FY 15-16
Spray to Drip Irrigation Rebate Program
Participant Agency Funding Authorization (Page 2 of 2)
Participant has the option to provide supplemental funding to customers in its service
area to further incentivize spray to drip conversion program participation. By completing
Table 4 below, Participant Agency elects to provide supplemental funding for spray to
drip conversion rebate incentives
Table 4—Spray to Drip Rebate Supplemental Funding
Not To Exceed Participant
Program Funding for Fiscal Agency Funding Notes/Special Considerations
Year 15-16 Amount per
Square Foot
Residential Spray $ Q $ ,
to Drip I'1 �1 4
r
CII Spray to Drip $ $
This funding authorization is effective only for the designated period or until a new authorization is received and approved
by MWDOC. Each form submitted shall include the total authorization of the Agency for the specified time period.
Supplemental funding forms received by MW DOC by the 15`" of a month will be sent to Metropolitan by the 20th of a
month. Funding forms received by Metropolitan by the 2o"'of a month shall become effective on the first day of the
following month unless a later Start Date is specified. Incentives will not be applied retroactively.
Participant Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is
in effect. By signing, Participant Agency agrees to these terms. APPROVED AS TO FORM:
,�n� 1 t CRY R OF
EY'S FICE
Participant Agency C,1 ry CR' /Uaa JC4 T�Cr t Date' _
�13111�
Authoriz-106 Signature General Manager/Designee Date
By:
Date received: Approved by
Date sent to Metropolitan,if applicable: 7