HomeMy WebLinkAbout07 - Manager Pro Tempore DesignationCITY OF
NEWPORT BEACH
C9C /Fp0.N`P City Council Staff Report
Agenda Item No. 7
August 14, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Dave Kiff, City Manager
949 - 644 -3001, dkiff @newportbeachca.gov
PREPARED BY: Dave Kiff, City Manager
APPROVED: � A
TITLE: Designation of Manager pro Tempore
ABSTRACT:
Section 507 of the City of Newport Beach's Charter asks the City Manager to seek
approval of the City Council for the appointment of a "manager pro tempore" — a person
to serve in his or her stead if the City Manager is temporarily absent or disabled. The
attached resolution would implement a City Council approved line of succession for
such appointments.
RECOMMENDATION:
Adopt Resolution No. 2012- 75 relating to the designation of persons to serve as
"managers pro tempore" in the City Manager's temporary absence or disability.
FUNDING REQUIREMENTS:
The adoption of a "manager pro tempore' line of succession is not anticipated to have
any fiscal impact.
DISCUSSION:
Charter Section 507 requires the City Manager to appoint, subject to the approval of the
City Council, one of the other City officers or department heads to serve as "manager
pro tempore" during temporary absence or disability. My typical practice if I am going to
be away from the City for any length of time (generally a full workday or series of days)
is to appoint a department director to assume management of the City in my absence,
and then notify the City Council, management group, and Police Watch Commander of
Designation of Manager pro Tempore
August 14, 2012
Page 2
my appointment. The director chosen is typically someone who will be nearby during
that period with no out of town commitments.
Recently, I received comments from some members of the public there should be a
more formal process under Charter Section 507 (i.e., creation of a chart depicting the
order of "manager pro tempore" appointment that is approved in advance by City
Council resolution). I agree. As such, attached to this staff report is a "manager pro
tempore" line of succession plan that may be reviewed and approved by the City
Council.
If approved, I will use this line of succession to make "manager pro tempore"
appointments pursuant to the order provided (i.e., start with the first position and work
my way down the list in order until an appointment is made). I will also work closely with
the City's Public Information Manager to ensure notice is provided to the public of my
appointment (e.g., posting on the web site, etc.).
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential for resulting in physical change to the environment, directly or
indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
Submitted by:
Dave Kiff, City Manager
Attachment: Resolution
Designation of Manager pro Tempore
August 14, 2012
Page 3
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT
BEACH RELATING TO CHARTER SECTION 507 AND THE
DESIGNATION OF MANAGER(S) PRO TEMPORE
WHEREAS, the City of Newport Beach is a Charter City with the Council -
Manager form of government; and
WHEREAS, the City Charter's section 507 directs that the City Manager
designate, and the Council approve, a Manager Pro Tempore to serve as City Manager
during the temporary absence or disability of the City Manager; and
WHEREAS, the City Manager has suggested that the City Council consider
approving a line of succession for Managers pro Tempore to comply with the Charter
and in the event that the City Manager is absent or disabled;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Newport Beach that the City Council hereby approves the City Manager's
recommendation of the following line of succession to serve in the manager's stead
during any time of temporary absence or disability:
1. Assistant City Manager
2. Public Works Director or Municipal Operations Director
3. Police Chief or Fire Chief
4. Finance Director
5. Community Development Director, Human Resources Director, Library
Director. or Recreation and Senior Services Director
BE IT FURTHER RESOLVED by the City Council of the City of Newport Beach
that the adoption of this resolution expresses the City Manager's and the City Council's
compliance with City Charter Section 507 relating to the designation of a Manager pro
Tempore.
Adopted this 14th day of August, 2012.
ATTEST:
City Clerk
Mayor