HomeMy WebLinkAbout09 - 2011-2012 Sidewalk, Curb & Gutter Replacement� CITY OF
NEWPORT BEACH
. / City Council S i a ff Report
Agenda Item
August 14, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED:C_
TITLE: 2011 -2012 Sidewalk, Curb & Gutter Replacement - Notice of
Completion and Acceptance of Contract No. 4850
ABSTRACT:
On November 8, 2011, City Council awarded Contract No. 4850 (2011 -2012 Sidewalk,
Curb & Gutter Replacement Project) to Grigolla & Sons Construction Company for a
total contract cost of $433,950.00 plus a 12% allowance for contingencies. The
required work is now complete and staff requests City Council acceptance and close out
of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
General Fund 7013- C2001009 $ 451,726.50
Total Construction Cost: $ 451,726.50
2011 -2012 Sidewalk, Curb & Gutter Replacement - Notice of Completion and
Acceptance of Contract No. 4850
August 14, 2012
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$433,950.00
$451,726.50
12% or less
4.1%
85
18
The work necessary to complete this contract consisted of reconstructing sidewalks,
curb and gutters, driveway approaches, curb access ramps, tree removal, pruning trees,
installing tree root barriers, and replanting new trees in the Newport Center, Harbor
View Hills, Corona Del Mar, Corona Highlands, Cameo Highlands and Newport Coast
communities.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount:
Actual cost of bid items constructed:
Contract change orders:
Final contract cost:
$ 433,950.00
$411,548.50
$ 40,178.00
$ 451,726.50
The final contract cost was 4.1% above the original contract amount. There were two
change orders totaling $40,178.00. The change orders were for the Marine Avenue
ADA Improvements on Balboa Island and additional concrete replacement work for
Dorchester Drive in the Cameo Highlands community. A summary of the project
schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: February 8, 2012
Project Awarded for Construction: November 8, 2011
Completion Date from Award with Approved Extensions: June 14, 2012
Actual Substantial Construction Completion Date: May 18, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQX) pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
2011 -2012 Sidewalk, Curb & Gutter Replacement - Notice of Completion and
Acceptance of Contract No. 4850
August 14, 2012
Page 3
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
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