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Home My WebLink About15 - Taste of Newport BannersAgenda Item No. 15 August 14, 2012 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949 - 644 -3311, sbadum @newportbeachca.gov PREPARED BY: Socheata Chhouk, Associate Civil Engineer APPROVED:C TITLE: Taste of Newport Banners — Approval of Encroachment Permit N2012 -0203 ABSTRACT: The Newport Beach Chamber of Commerce is requesting approval to install 100 banners on City and Caltrans owned streetlights along various roadways within the City and Caltrans rights -of -way for the 24th annual "Taste of Newport". RECOMMENDATION: Conditionally approve the request of the Newport Beach Chamber of Commerce for installation of 100 banners, from August 15, 2012, to September 17, 2012, for the annual "Taste of Newport". Installation will be along Westcliff Drive, Jamboree Road, MacArthur Boulevard, Newport Boulevard, and East Coast Highway. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. DISCUSSION: The Newport Beach Chamber of Commerce (NBCC) has requested that 100 private banners be installed from August 15 through September 17, 2012, along the City's major thoroughfares, for the 24th annual "Taste of Newport". The banners will be mounted on streetlight poles in the public right -of -way along Westcliff Drive (6 banners), Jamboree Road (18 banners), MacArthur Boulevard (22 banners), Newport Boulevard (16 banners), and East Coast Highway (38 banners). See attached Location Map. The banners on portions of Newport Boulevard and East Coast Highway are within Caltrans right -of -way and will require a Caltrans Standard Encroachment Permit. The proposed Taste of Newport Banners — Approval of Encroachment Permit N2012 -0203 August 14, 2012 Page 2 banner locations will not conflict with the Susan G. Komen "Race for the Cure" banner locations. On the weekend of September 14 through 16, 2012, NBCC will host the 24th annual "Taste of Newport" — a dining and entertainment celebration highlighting the many restaurants in Newport Beach. The NBCC reports that over 60,000 people attend the Taste of Newport events. Attendees pay an admission charge to enter the event and, if interested, purchase scrip to receive food and drink from participating restaurants and caterers. The City's Special Events Advisory Committee has provided the applicant $5,000 in funding. The event is not co- sponsored by the City of Newport Beach and is not free to the public. Council Policy L -16 prohibits the use of a commercial sponsor's name on banners. However, the event will be community -wide, open to the public, and may generate additional revenue to the City through restaurants, businesses, and hotel reservations. In the past, similar requests for this event have been approved by City Council and there have been no reported public complaints. Should the City Council elect to approve the installation of 100 private banners in the City for 30 days, staff recommends the following conditions of approval: 1. No banners shall be installed on traffic signal poles or metal streetlight poles. 2. The applicant must provide on -going maintenance of the banners and brackets. 3. The applicant must sign a "Hold Harmless Statement" requiring maintenance of the banners/brackets and indemnification and hold harmless for any liability associated with the banners /brackets. 4. The applicant must maintain a minimum of $1,000,000 in liability insurance from a company with a Best's Key Rating Guide parameter of "A" or better, and a financial size category of "VIII" or higher. 5. The applicant will obtain an Encroachment Permit (N2012 -0203) from the Public Works Department. 6. The banners shall conform to City Council Policy L -16 with the exception of open to the public free of charge and co- sponsor by the City. 7. All banners and brackets shall be removed by the end of the approved time unless otherwise approved by the conditions stated in the Encroachment Permit. 8. All banners and brackets shall comply with the Encroachment Permit conditions. Taste of Newport Banners — Approval of Encroachment Permit N2012 -0203 August 14, 2012 Page 3 9. If needed, the City may require removal of some of the banners to allow other organizations to install banners at the same location and during the same time period. 10. A minimum of two 5 -inch wide half - circle wind slits per banner are required to minimize the wind load. 11. A Caltrans Standard Encroachment Permit shall be obtained for banners within Caltrans right -of -way. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Submitted by: Director Attachment: A. Location Map Exhibit 3 SEPTEMBER SEPiTiEMSER SEFTCEMBER, JNCS87:�ZT=�EMI 14-16 1(4)- I,-$ A! - Y6 W 14 - %% � m x x m x L9 H H W N O b Y O Newport Beach Chamber of Commerce- Taste of Newport Banner Installation 5 6 Migucl tYi ;�I `7 ./ ."V < i'• /l�/i.� . 37`.0 ✓. Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (6) Single Banners on Westcliff Dr from Dover Dr. to Irvine Ave. z x m z [i H H Dl H w H O L H 0 MAP 1 PQ Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Poie NOT Available, Wayfinding Sign Location Installation of (18) Single Banners on Jamboree Rd from Pacific Coast Highway to San Joaquin Hills Rd. m 9 �, � g H W Chi /C O -I b dst High �92z�oI9 0 MAP 2 .M Tt, s rS d s Po- d'j J NON- CALTRANS LOCATIONS " CALTRANS LOCATIONS (CITY OWNED, CALTRANS ROW) ®POLES NOT AVAILABLE FOR INSTALLATION. EITHER HAVE A WAYFINDING SIGN OR ARE STEEL POLES Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (22) Single Banners on MacArthur starting at PCH and ending at San Joaquin Hills I Pole NOT Available, Wayfinding Sign Location 0 "& p dC��C coaSe x �c H m in H O b 0 Q MAP 3 ]� c i � O i� \ � R �S �S. S�Z z� ydrbo ,�7s S� Q� ��SSS9 SC�� 1> \hn_ NON- CALTRANS LOCATIONS CALTRANS LOCATIONS (CITY OWNED, CALTRANS ROW) ®POLES NOT AVAILABLE FOR INSTALLATION. EITHER HAVE A WAYFINDING SIGN OR ARE STEEL POLES m m x k m x i H y bJ M m y O Y 'O Y O 1 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation r/ r_ S %e c, r a9� i iWy '4, - 4�3 /2�� 4 .. •S� �- ♦� \4 J... A >0 _ ✓q� is 2b'`/ B!0 �o �P 4r e� Rd %SaHBc COd9t HNy °ro„ •.J! '. mtV /! Z �Y _/.6>' 9,lO A ' ISO 1,0. r�< 9C� frf0 A R / /J5. !` C� [tip /1 �> TO r/ r_ S %e c, r a9� i iWy '4, Installation of (12) Single CAL Pole NOT Available, TRANS WayfindingSign Banners on Newport Blvd from Finley St Location \ to Hoag Rd Installation of (4) Single NON - CALTRANS Banners on Newport Blvd from 32nd to Finley Pole NOT Available, Wayfinding Sign Location e\ SS- l.l �9 mx H (\ v H x � b C H 0 �l )0001 ��?8 �?o o � rA M Lai d 0 s� �S Q S8 • •1 • IhIL of aN pow °l 0/2 Rd�p NON- CALTRANS LOCATIONS CALTRANS LOCATIONS (CITY OWNED, CALTRA-MS ROW) ®POLES NOT AVAILABLE FOR INSTALLATION. EITHER HAVE A WAYFINDING SIGN OR ARE STEEL POLES MAP 4 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation 1 it!) 3r. x x x m H H tr1 H m y O b Y O t 1} y'Ch Fashion !' % �0 AIL, r ( g3 Biel fit .a n }dslllillf :J i5 Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (24) Single Non - Caltrans Banners on II Pacific Coast Highway from MacArthur to Jamboree Steel Pales Pole NOT Available, Wayfinding Sign Sp SO s Q � �s 0 ^ H bJ SO �z _ v N SD :P> SO 17S 2� 1, Steel Poles �� Q r Pole NOT Avai'Iab;2, Wayfinding Sign Location so rL� r � 73a '- Pole NOT Available, Wayfinding Sigr Locatior. NON - CALTRANS LOCATIONS CALTRANS LOCATIONS (CITY OWNED, CALTRAM ROW) ®POLES NOT AVAILABLE FOR INSTALLATION. EITHER HAVE A WAYFINDING SING OR ARE STEEL POLES Newport Beach Chamber of Commerce- Taste of Newport Banner Installation Installation of (14) Single CALTRANS Banners on Pacific Coast Highway from Jamboree to Bay Shore /Dover 0 r_ •, y m o � 0 m 0 1 5287 9� Bd`s • QS cQQ S SS S07 S Os- 06c, ov e ° 9 S� y, 9 00 S�, �G QS <9��sh �r PO �O 0 �S �O NOW CALTRANS LOCATIONS CALTRANS LOCATIONS (CITY OWNED, CALTRANS ROW)