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HomeMy WebLinkAbout(1980, 07/28) - A-10 - Amended - partialA -10 7/28/80 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 2 • B. To consider matters affecting the national security; C. To confer with legal counsel concerning pending or anticipated liti- gation; D. To enable the Council to instruct its representatives concerning dis- cussions with employee organizations regarding salaries and fringe benefits; and E. To consider the appointment, employment, or dismissal of a public employee or to hear complaints or charges brought against such employee or another person or employee unless such employee requests a public hearing. Notwithstanding any of the provisions of this paragraph, the City Council shall not consider the appointment to any Board, Commission, or Committee in executive session nor shall such appointment be voted upon by secret ballot. No member of the City Council, employee of the City, or any other person present during an executive session of the Council shall disclose to any person the content or substance of any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by majority vote. Provided, however, the City Council shall publicly report at a subsequent public meeting any action taken, and • the rollcall vote thereon, to appoint, employ, or dismiss a public employee. 5. Agenda. All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 5:00 p.m. on the Tuesday preceding the meeting. The City Clerk shall prepare the agenda of all such matters under the direction of the City Manager. The agenda shall be delivered to the Councilmen on the Thursday preceding the Monday Council meeting to which it pertains, and shall be made available to the public no later than 8:30 a.m, on the Friday preceding the meeting. 6. Council Correspondence. a) Placing on Agenda. Correspondence received in the City Clerk's office or other offices after 5:00 p.m. on the Tuesday preceding a regular Council meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next regular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council. b) Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to immediately give a copy to the City Manager. The City • Manager shall give it immediate attention to the end that all administrative business referred to in said communication and not necessarily requiring Council action may be acted upon between Council meetings, or shall prepare a staff report for the next Council meeting.