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HomeMy WebLinkAbout(1978, 11/27) - A-10 - Amended - partialA -10 11/27/78 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 2 B. To consider matters affecting the national security; C. To confer with legal counsel concerning pending or anticipated litigation; D. To enable the Council to instruct its representatives concerning discussions with employee organizations regarding salaries and fringe benefits; and E. To consider the appointment, employment, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless such employee requests a public hearing. Notwithstanding any of the provisions of this paragraph, the City Council shah not consider the appointment to any Board, Commission, or Committee in executive session nor shall such appointment be voted upof by secret ballot. No member of the City Council, ' employee of the City, or any other person spresentduringanexecutivese!Wfon of the Council shall disclose to any person the content or substancgiof any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by major y vote. Provided, however, the City Council shall publicly report at a bseque nt public meeting any action taken, and the rollcall vote thereon, Ro appof4it, employ, or dismiss a public employee. 5. Agenda. All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 5:00 p.m. on the Wednesday preceding the meeting. The City Clerk shall prepare the agenda of all such matters under the direction of the City Manager. The agenda shall be delivered to the Councilmen on the Thursday preceding the Monday Council meeting to which it pertains, and shall be made available to the public no later than 8:30 a.m. on the Friday preceding the meeting. 6. Council Correspondence. a) Placing on Agenda. Correspondence received in the City Clerk's office or other offices after 5:00 p.m. on the Tuesday preceding a regular Council meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next regular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council. b) Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to immediately give a copy to the City Manager. The City Manager shall give it immediate attention to the end that all administrative business referred to in said communication and not necessarily requiring Council action may be acted upon between Council meetings, or shall prepare a staff report for the next Council meeting. Amended - November 27, 1978 11/277 /78 /78 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page Seven c) Members of the Audience. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or refuse to comply with the lawful orders of the Presiding Officer. Upon instructions from the Presiding Officer it shall be the duty of the Sergeant at Arms to remove any such person from the Council Chamber and to place him under arrest. d) Persons Authorized to be Within Rail. No person excpet members of the Council and the City staff shall be permitted wtihin the rail without the consent of the Presiding Officer. e) Enforcement of Decorum. The Chief of Police, or such member or members of the Police Department as he may deoignate, shall be Sergeant at Arms of the City Council and shall carry out 411 orders given by the Presiding Officer for the purpose of maintaining,order and decorum at the Council meetings. Any Councilman may move to iequire the Presiding Officer to enforce the rules and the affirmative vote of a majority of the Council shall require him to do so. 19. Motions -- Second Not Required. A motiop by any member of the Council, including the Presiding Officer, may be considered by the Council.without receiving a second. 20. Voting Procedure. Any vote of the Counci„ including a roll call vote, may be registered by the members by answe ng "Yes" for an affirmative vote or "No" for a negative vote upon hisame being called by the City Clerk, or by pressing a switch to cause a g$een light to show for an affirmative vote or a red light to show fofira negative vote upon a vote being called for by the Presiding Officer. tThe result of any vote regis- tered by means of a lighting system shall be audibly announced by the City Clerk and recorded in the minutes as the vote. 21. Disqualification for Conflict of Interest. Any Councilman who is dis- qualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the Presiding Officer state the nature of such disqualification in open meeting. Where no clearly dis- qualifying conflict of interest appears, the matter of disqualification may, at the request of the Councilman affected, be decided by the other Councilmen. A Councilmain who is disqualified by reason of a conflict of interest in any matter shall not remain in his seat during the debate and vote on such matteY, but shall request and be given the permission of the Presiding Officer to step down from the Council table. A Councilman stating such di squall ication shall not be counted as a part of a quorum and shall be conside ed absent for the purpose of determining the outcome of any vote on such atter. Amended - November 27, 978 A -10 11/27/78 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 8 22. Failure to Vote. Every Councilman should vote unless disqualified by reason of a conflict of interest. A Councilman who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon. 23. Tie Vote. Tie votes shall be lost motions and may be reconsidered. 24. Changing Vote. A member may change his vote only if he makes a timely request to do so immediately following the announcement of the vote by the City Clerk and prior to the time that the next item in the order of business is taken up. A Councilman who publicly announces that he is abstaining from voting on a particular matter shall not subsequently be allowed to withdraw his abstention. 25. Reconsideration. A motion to reconsider any action taken by the Council may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed or adjourned session thereof. Such motion may be made only by one of the Councilmen who voted with the prevailing side. Nothing herein shall be construed to prevent any Councilman from making or remaking the same or any other motion at a subsequent meeting of the Council. 26. Ordinances, Resolutions and Contracts. a) All ordinances, resolutions and contracts shall be prepared by the City Attorney. No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council, or requested by the Mayor, or City Manager, or prepared by the City Attorney on his own initiative. The Planning Commission may initiate zoning and planning ordinances. b) Prior Approval by Administration Staff. All ordinances, resolutions and contract documents shall, before presentation to the Coucnil, have been approved as to form And legality by the City Attorney and shall been examined and approved foq administration by the City Manager or his authorized representativk. 27. Reading of Ordinances and Resolutions. If a motion to waive reading of all ordinances and resolutions has been adopted at the beginning of the Council meeting, the City Clerk will read the ordinances and resolutions by title only. If any Councilman so requests, the ordinances or resolution shall be read in full. isAdopted August 21, 1972 Amended - November 27, 1978 Amended - November 24, 1975 Amended - November 28, 1977 Amended - July 24, 1976 Amended - September 11, 1978