HomeMy WebLinkAbout(1977, 11/28) - A-10 - Amended - partialA -10
11/28/77
PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS P age 2
B. To consider matters affecting the national security
r
C. To confer with legal counsel concerning pending on anticipated
litigation;
D. To enable the Council to instruct its representatives concerning
discussions with employee organizations regarding salaries and
fringe benefits; and
E. To consider the appointment, employment, or dismissal of a public
employee or to hear complaints or charges brought against such
employee by another person or employee unless such employee requests
a public hearing. Notwithstanding any of the provisions of this
paragraph, the City Council shall not consider the appointment to
any Board, Commission, or Committee in executive session nor shall
such appointment be voted upon by secret ballot.
No member of the City Council, employee of the City, or any other person
present during an executive session of the Council shall disclose to any
person the content or substance of any discussion which took place during
said executive session unless the City Council shall authorize the disclosure
of such information by majority vote. Provided, however, the City Council
shall publicly report at a subsequent public meeting any action taken, and
the rollcall vote thereon, to appoint, employ, or dismiss a public employee.
5. Agenda. All reports, communications, ordinances, resolutions, contract
documents, or other matters to be submitted to the Council at a regular
meeting shall be delivered to the City Clerk not later than 5:00 p.m. on
the Wednesday preceding the meeting. The City Clerk shall prepare the
agenda of all such matters under the direction of the City Manager. The
agenda shall be delivered to the Councilmen on the Thursday preceding the
Monday Council meeting to which it pertains, and shall be made available
to the public no later than 8:30 a.m. on the Friday preceding the meeting.
6. Council Correspondence.
a) Placing on Agenda. Correspondence received in the City Clerk's office
or other offices after 10:00 a.m. on the Wednesday preceding a regular
Council meeting shall not be placed on the agenda unless it concerns a
matter to be considered by the Council at the next regular meeting or is
determined by the Mayor or the City Manager to be an urgent matter which
should be brought to the immediate attention of the Council. Correspondence
shall not be read aloud at a Council meeting unless requested by a majority
vote of the Council.
Amended - November 28, 1977
b) Authority of City Clerk. The City Clerk is authorized to open and
examine all mail or other written communications addressed to the City
Council
Manager
and to immediately give a copy to the City Manager.
shall give it immediate attention to the end that all
The City
administrative
business referred to in said communication and not necessarily requiring
Council action may be acted upon between Council meetings, or shall prepare
a staff report for the next'Council meeting.
Amended - November 28, 1977
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PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 3
No member of the City Council, employee of the City, or any other
person present during a closed session of the Council shall disclose
to any person the content or substance of any discussion which took
place during said closed session unless the City Council shall
authorize the disclosure of such information by majority vote.
Provided, however, the City Council shall publicly report at the
public meeting during which the closed session is held or at its next
public meeting any action taken and any roll call vote thereon, to
appoint, employ or dismiss a public employee arising out of said
closed session of the City Council.
f) To meet and consult with its negotiator prior to the purchase,
sale, exchange or lease of real property by or for the local
agency to give instructions to its negotiator regarding the price
and terms of payment for the purchase, sale, exchange or lease.
However, prior to holding any closed session to discuss the terms
with the negotiator, the City Council shall hold an open and
public session in which it identifies the real property or
properties which the negotiations may concern, and the person or
persons with whom its representative may negotiate.
5. Agenda
a) All reports, communications, ordinances, resolutions, contract
documents, or other matters to be submitted to the Council at a
regular meeting shall be delivered to the City Clerk not later
than 5:00 P.M. on the Friday following the Monday Council
meeting. The City Clerk shall prepare the agenda of all such
matters under the direction of the City Manager. The agenda
shall be delivered to the City Council Members on the Wednesday
preceding the Monday Council meeting to which it pertains and
shall be made available to the public no later than 8:30 a.m. on
the Thursday preceding the meeting.
b) The agenda shall contain a brief description of each item of
business to be transacted or discussed. The agenda shall be
posted on the bulletin board outside of the personnel office, at
the front of City Hall, at least 72 hours before each regular
meeting, and the City Clerk shall maintain records of the name of
the person posting the agenda, and the date and time of posting.
This information shall be presented to the City Council by the
Clerk at the meeting for which the agenda is posted, and noted in
the minutes of the meeting.
6. Council Correspondence.
a) Placing on Agenda. Correspondence received in the City Clerk's
Office or other offices after 5:00 p.m. on the Friday following a
regular Council meeting shall not be placed on the agenda unless
it concerns a matter to be considered by the Council at the next
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PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 4
regular meeting or is determined by the Mayor or he City Manager
to be an urgent matter which should be brought to the immediate
attention of the Council. Correspondence shall not be read aloud
at a Council meeting unless requested by a majority vote of the
Council.
b) Authority of City Clerk. The City Clerk is authorized to open
and examine all mail or other written communications addressed to
the City Council and to immediately give a copy to the City
Manager. The City Manager shall give it immediate attention to
the end that all administrative business referred to in said
communication and not necessarily requiring Council action may be
acted upon between Council meetings, or shall prepare a staff
report for the next Council meeting.
7. Order of Business. The business of the Council shall be taken up for
the consideration and disposition in the following order:
Pledge of allegiance;
Invocation;
Special presentations; •
Call to order and roll call;
Approval of Minutes;
Waiver of reading of ordinances and resolutions;
Public hearings;
Public comments;
Consent Calendar;
Disposition of items removed from Consent Calendar;
Ordinances for adoption;
Continued business;
Current business; and
Adjournment.
The order of business shall not be changed except by majority vote of •
the City Council.