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HomeMy WebLinkAbout(1977, 11/28) - A-10 - Amended - partialA -10 11/28/77 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS P age 2 B. To consider matters affecting the national security r C. To confer with legal counsel concerning pending on anticipated litigation; D. To enable the Council to instruct its representatives concerning discussions with employee organizations regarding salaries and fringe benefits; and E. To consider the appointment, employment, or dismissal of a public employee or to hear complaints or charges brought against such employee by another person or employee unless such employee requests a public hearing. Notwithstanding any of the provisions of this paragraph, the City Council shall not consider the appointment to any Board, Commission, or Committee in executive session nor shall such appointment be voted upon by secret ballot. No member of the City Council, employee of the City, or any other person present during an executive session of the Council shall disclose to any person the content or substance of any discussion which took place during said executive session unless the City Council shall authorize the disclosure of such information by majority vote. Provided, however, the City Council shall publicly report at a subsequent public meeting any action taken, and the rollcall vote thereon, to appoint, employ, or dismiss a public employee. 5. Agenda. All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 5:00 p.m. on the Wednesday preceding the meeting. The City Clerk shall prepare the agenda of all such matters under the direction of the City Manager. The agenda shall be delivered to the Councilmen on the Thursday preceding the Monday Council meeting to which it pertains, and shall be made available to the public no later than 8:30 a.m. on the Friday preceding the meeting. 6. Council Correspondence. a) Placing on Agenda. Correspondence received in the City Clerk's office or other offices after 10:00 a.m. on the Wednesday preceding a regular Council meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next regular meeting or is determined by the Mayor or the City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council. Amended - November 28, 1977 b) Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council Manager and to immediately give a copy to the City Manager. shall give it immediate attention to the end that all The City administrative business referred to in said communication and not necessarily requiring Council action may be acted upon between Council meetings, or shall prepare a staff report for the next'Council meeting. Amended - November 28, 1977 A -10 PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 3 No member of the City Council, employee of the City, or any other person present during a closed session of the Council shall disclose to any person the content or substance of any discussion which took place during said closed session unless the City Council shall authorize the disclosure of such information by majority vote. Provided, however, the City Council shall publicly report at the public meeting during which the closed session is held or at its next public meeting any action taken and any roll call vote thereon, to appoint, employ or dismiss a public employee arising out of said closed session of the City Council. f) To meet and consult with its negotiator prior to the purchase, sale, exchange or lease of real property by or for the local agency to give instructions to its negotiator regarding the price and terms of payment for the purchase, sale, exchange or lease. However, prior to holding any closed session to discuss the terms with the negotiator, the City Council shall hold an open and public session in which it identifies the real property or properties which the negotiations may concern, and the person or persons with whom its representative may negotiate. 5. Agenda a) All reports, communications, ordinances, resolutions, contract documents, or other matters to be submitted to the Council at a regular meeting shall be delivered to the City Clerk not later than 5:00 P.M. on the Friday following the Monday Council meeting. The City Clerk shall prepare the agenda of all such matters under the direction of the City Manager. The agenda shall be delivered to the City Council Members on the Wednesday preceding the Monday Council meeting to which it pertains and shall be made available to the public no later than 8:30 a.m. on the Thursday preceding the meeting. b) The agenda shall contain a brief description of each item of business to be transacted or discussed. The agenda shall be posted on the bulletin board outside of the personnel office, at the front of City Hall, at least 72 hours before each regular meeting, and the City Clerk shall maintain records of the name of the person posting the agenda, and the date and time of posting. This information shall be presented to the City Council by the Clerk at the meeting for which the agenda is posted, and noted in the minutes of the meeting. 6. Council Correspondence. a) Placing on Agenda. Correspondence received in the City Clerk's Office or other offices after 5:00 p.m. on the Friday following a regular Council meeting shall not be placed on the agenda unless it concerns a matter to be considered by the Council at the next A -10 • PROCEDURAL RULES FOR THE CONDUCT OF CITY COUNCIL MEETINGS - Page 4 regular meeting or is determined by the Mayor or he City Manager to be an urgent matter which should be brought to the immediate attention of the Council. Correspondence shall not be read aloud at a Council meeting unless requested by a majority vote of the Council. b) Authority of City Clerk. The City Clerk is authorized to open and examine all mail or other written communications addressed to the City Council and to immediately give a copy to the City Manager. The City Manager shall give it immediate attention to the end that all administrative business referred to in said communication and not necessarily requiring Council action may be acted upon between Council meetings, or shall prepare a staff report for the next Council meeting. 7. Order of Business. The business of the Council shall be taken up for the consideration and disposition in the following order: Pledge of allegiance; Invocation; Special presentations; • Call to order and roll call; Approval of Minutes; Waiver of reading of ordinances and resolutions; Public hearings; Public comments; Consent Calendar; Disposition of items removed from Consent Calendar; Ordinances for adoption; Continued business; Current business; and Adjournment. The order of business shall not be changed except by majority vote of • the City Council.