HomeMy WebLinkAbout(1997, 01/27) - A-14 - AdoptedA-14
RESTRICTIONS ON COMMUNICATIONS INITIATED
BY CITY OFFICIALS OR CITY STAFF
WITH CIVIL SERVICE BOARD MEMBERS
PURPOSE
To establish a City Council policy that ensures contacts and communications made by
the City Council or City staff with the Civil Service Board do not interfere with an
employee's right to a fair and impartial hearing.
BACKGROUND
The Civil Service Board was created by the City Charter to, among other things, hear
appeals filed by City employees who have been suspended, demoted or discharged.
The purpose of this City Council policy is to ensure that communications initiated by
the City Council or City staff with members of the Civil Service Board do not interfere
with an employee's right to a fair and impartial hearing. This policy also restricts the
dissemination of records presented to the Civil Service Board during any hearing
related to a personnel matter.
POLICY
A. City officials, employees and employee representatives shall not contact Civil
Service Board members to discuss any information pertaining to a past, pending
or prospective hearing involving employee discipline or grievances.
B. All documents presented to the Civil Service Board prior to, or during, an
employee disciplinary hearing or grievance hearing shall be considered
confidential. No City Council member, City employee or employee
representative shall release any such document to any person without the prior
written approval of the applicant's representative and the Secretary for the Civil
Service Board.
C. A Civil Service Board decision shall be considered confidential and shall not be
released to any person without the prior written approval of the applicant's
representative and the Secretary for the Civil Service Board.
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D. Documents pertaining to a pending hearing that are transmitted to one or more
members of the Civil Service Board shall be transmitted to all Board members by
the Human Resources Manager unless circumstances indicate that the document
has already been transmitted to all Board members.
Adopted - January 27, 1997
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