HomeMy WebLinkAbout(1994, 01/24) - A-4 - Amended - changed to A-2Service on City Boards and Commissions is one the principal means by which
citizens can participate in the conduct of Ci government. The number of
citizens qualified for such service always ex eeds the number of appointments
that periodically can be made by the Court
On or before December 31 of each year, ke City Clerk shall prepare a list of all
appointive terms of Boards, Commiss' ns and Committees which will expire
during the next calendar year, with a name of the incumbent appointee, the
date of appointment, the date the to expires, and the necessary qualifications
for the position. Also, the City erk shall list all Boards, Commissions and
Committees whose members sery at the pleasure of the legislative body, and
the necessary qualifications of ea position
The City Clerk shall furthe maintain a file of Candidates for Board and
Commission appointments, ch shall be reviewed each year by the City Clerk
to insure that those applica is are still available for appointment. Applications
shall be retained in the ac ve file for two (2) full years; thereafter they will be
destroyed.
Two months prior to scheduled vacancy, the City Clerk shall prepare and
submit to the various ewspapers, information relating to the vacancy including
meeting dates and tymes, Board or Commission functions, and the method of
obtaining and sub itting applications and establishing the third Wednesday
prior to June 1 as a last date to submit applications. The City Clerk shall notify
each applicant of a receipt of their application.
Twenty days a r an unscheduled vacancy occurs on a Board or Commission, a
special vacan notice shall be posted in the City Clerks office, and other
locations as irected by City Council. Additionally the City Clerk shall prepare
and submi to the various newspapers information relating to the vacancy
including fineeting dates and times, Board or Commission application. Final
appoin nt (other than emergency appointments) shall not be made for at least
10 wor ' g days after the posting of notice.
Perio cally, situations may arise wherein due to the occurrence of a number of
simu neously scheduled Board or Commission vacancies, it may be
ap opriate to make certain adjustments in the advertising and recruitment
pr cedures, which are regularly utilized to fill these vacancies. In these cases,
the City Council may make the following adjustments by majority vote at a
regular public meeting:
A -2 •
1. The two -month period prior to the occurrence of a scheduled
vacancy, which is established for advertising purposes, may be
extended to three months.
2. The last date to submit applications for a vacancy may be changed
from the third Thursday prior to June, to no sooner than the third
Thursd y prior to May 1.
3. The . od established for the Appointments Committee's
recommendation to the Council of candidates, may be extended
from at least two weeks, to at least four weeks prior to the date of
When vacancies occur, the City Council shall make every effort to appoint the
best qualified persons a ailable to serve the interests of the City as a whole. As a
secondary consideratio geographic representation from throughout the City
shall be taken into acco t.
To afford the maximum pporhmity for citizen service, the City Council, as a
general policy, will make appointments with the understanding that they will •
not be extended beyond ne term. Exceptions may be made when, in the
judgment of the Council, a reappointment would recognize and extend an
unusual contribution by th incumbent.
In no event will individu4 appointments to any one Board or Commission
exceed two consecutive terms, exclusive of appointment to fill unexpired
terms.
The City Council by resoluti n has established an Appointments Committee
composed of three Councilm The Appointments Committee is charged with
the duty to:
1. Review all applic lions for position to City Boards and
Commissions. Ans ers to all questions contained in the
application will be co 'dered by the Appointments Committee;
and
2. Conduct any necessary interviews with individual applicants; and
E
A -2
3. At least two weeks prior to the date of appointm t, recommend to
the full City Council at a regular public m tin& two or more
candidates for each Board or Commission cancy. Members of
the Council may wish to interview the reco mended candidates
further prior to final selection by the Co cil. By requiring two or
more candidates for each vacancy, it s the intent of the City
Council that at least two separate indi 'duals should be considered
for each vacancy, i.e., if there are o vacancies, at least four
separate individuals will be conside
The Appointments Committee, in conducting eir review of applications and
interviews with the individual applicants, s all attempt to determine if there
exists a potential conflict of interest which ght interfere with the performance
of the applicant's duties in an impartial m er free from bias. It is generally
recognized that from time to time it is p ssible for any individual to have a
conflict on any one given issue.
The Appointments Committee, howeve , shall endeavor to avoid recommending
appointments of applicants with a su stantial conflict of interest which would
require repeated disqualification fro voting on issues that are likely to come
before the Board or Commission.
The City Clerk shall also be resp nsible for the following functions associated
with Board and Commission as well as Citizens' Advisory Committee
appointments:
1. Preparation of le rs for the Mayor's signature notifying successful
candidates of eir appointment, and preparation of formal
Certificates of Appointment to accompany the aforementioned
letters.
is
2. Preparation/ of letters for the Mayor's signature notifying
unsuccessfol candidates for appointment
3
3. Preparation of letters for the Mayor's
members for their service and coorc
Agent in the preparation of formal Ce
Adopted - June 28,1965
Amended - August 15,1966
Amended - September 26,1966
Amended - June 10, 1968
Amended - July 12,1976
Amended - September 12,1977
Amended - November 28,1977
Amended - December 19,1977
Formerly A4
A -2
re thanking outgoing
with the Purchasing
of Appreciation.
Amen ed - June 26, 1978
Amen ed - March 12,1979
Amen - July 27,1981
Amended - November 23,1981
Amended -January 24,1994
O /
Ie