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HomeMy WebLinkAbout(1996, 02/26) - A-2 - AmendedBOARD AND COMMISSION APPOINTMENTS i M Service on City Boards and Commissions is one of the principal means by which citizens can participate in the conduct of City government;. The number of citizens qualified for such service always exceeds the num r of appointments that periodically can be made by the Council. / On or before December 31 of each year, the City I appointive terms of Boards, Commissions and during the next calendar year, with the name of date of appointment, the date the term expires, ai for the position. Also, the City Clerk shall lis Committees whose members serve at the plea r necessary qualifications of each position. The City Clerk shall further maintain Commission appointments, which shall to insure that those applicants are still shall be retained in the active file fo th destroyed. Two months prior to a s submit to the various new meeting dates and times, obtaining and submitting prior to June 1 as the last q each applicant of the rec9fl ler hall prepare a list of all o ittees which will expire e incumbent appointee, the ild the necessary qualifications all Boards, Commissions and e of the City Council, and the file of Candidates for Board and reviewed each year by the City Clerk ilable for appointment. Applications 2) full years; thereafter they will be edu d vacancy, the City Clerk shall prepare and ap rs, information relating to the vacancy including D rd or Commission functions, and the method of pplications and establishing the third Wednesday e to submit applications. The City Clerk shall notify of their application. Twenty days after an nscheduled vacancy occurs on a Board or Commission, a special vacancy no ce shall be posted in the City Clerk's office, and other locations as directed by City Council. Additionally the City Clerk shall prepare and submit to * various newspapers information relating to the vacancy including meet* g dates and times, and Board or Commission application procedure. Ei , 1 appointment (other than emergency appointments) shall not be made for at least 10 working days after the posting of notice. Periodical , situations may arise wherein due to the occurrence of a number of simultan usly scheduled Board or Commission vacancies, it may be appropr ate to make certain adjustments in the advertising and recruitment proce res, which are regularly utilized to fill these vacancies. In these cases, the CAy Council may make the following adjustments by majority vote at a regular public meeting: A -2 • 1. The two -month period prior to the occurrence of a scheduled vacancy, which is established for advertising purposes, 1; 1U ay be extended to three months. 2. The last date to submit applications for a vacancy may be changed from the third Thursday prior to June, to no sooner than the third Thursday prior to May 1. 3. The period established for the ad -hoc Appointments Committee's recommendation to the Council of candidates, may be extended from at least two weeks, to at least four weeks prior to the date of appointment When vacancies occur, the City Council shall make every effort to appoint the best qualified persons available to serve the interests of the City as a whole. As a secondary consideration, geographic representation from throughout the City shall be taken into account. To afford the maximum opportunity for citizen service, the City Council, as a • general policy, will make appointments with the understanding that they will not be extended beyond one term.' Exceptions may be made when, in the judgment of the Council, a reappointment would recognize and extend an unusual contribution by the incumbent. In no event will individual' appointments to any one Board or Commission exceed two consecutive full terms, exclusive of appointment to fill unexpired terms. l At such time when aii appointment to a Board or Commission is necessary, the Mayor will establish an ad -hoc Appointments Committee composed of three Councilmembers.,.4he Committees duties are as follows: 1. Peview all applications for position to City Boards and Commissions. The ad -hoc Appointments Committee will review applicant answers to all questions contained in the application. 7 Conduct any necessary interviews with individual applicants; and l 2 • A -2 3. At least two weeks prior to the date of appointment, recommend to the full City Council at a regular public meeting, two or more candidates for each Board or Commission vacancy. Members of the Council may wish to interview the recommended candidate further prior to final selection by the Council. By requiring tw or more candidates for each vacancy, it is the intent of th City Council that at least two separate individuals should be co idered for each vacancy, i.e., if there are two vacancies, at ast four separate individuals will be considered. F The ad -hoc Appointments Committee, in conducting their review. .6f applications and interviews with the individual applicants, shall attempt to determine if there exists a potential conflict of interest which might interfere with the performance of the applicant's duties in an impartial manner free from,+ias. It is generally recognized that from time to time it is possible for any' individual to have a conflict on any one given issue. The ad -hoc Appointments Committee, however;' shall endeavor to avoid recommending appointments of applicants with ,# substantial conflict of interest which would require repeated disqualification from voting on issues that are likely to come before the Board or Commission. The City Clerk shall also be responsible, for the following functions associated with Board and Commission as well as Citizens' Advisory Committee appointments: 1. Preparation of letters for the Mayor's signature notifying successful candidates of their appointment, and preparation of formal Certificates of Appointment to accompany the aforementioned letters. 2. Preparation of letters for the Mayor's signature notifying unsuccessful candidates for appointment. 3. Preparation of letters for the Mayor's signature thanking outgoing members for their service and coordination with the Purchasing Ag#nt in the preparation of formal Certificates of Appreciation. P Once the final appointments are made by th City Appointments Committee will be dissolved. i Adopted - June 28,1965 Amended - August 15, 1966 Amended - September 26,1966 Amended - June 10, 1968 Amended - July 12,1976 Amended - September 12,1977 Amended - November 28,1977 Amended - December 19,1977 Formerly A-4 r i i 1 A -2 Council, the ad -hoc Amended -June 26,1978 Amended ++March 12,1979 Amended- July 27,1981 Amended - November 23,1981 Amended - January 24,1994 Amended - February 26,1995 4•