HomeMy WebLinkAbout(1977, 12/19) - A-4 - AmendedA -4
12/19/77
BOARD AND COMMISSION APPOINTMENTS %l
Service on City Boards and Commissions is one of the principalrmeans by
which citizens can participate in the conduct of City government. The
number of citizens qualified for such service always exceeds the number of
appointments that periodically can be made by the Council.
On or before December 31, of each year, the City Clerk shall prepare a
list of all appointive terms of Boards, Commissions and Committees which
will expire during the next calendar year, with the name of the incumbent
appointee, the date of appointment, the date the term expires, and the
necessary qualifications for the position. Also, the City Clerk shall list
all Boards, Commissions and Committees whose members serve at the pleasure
of the legislative body, and the necessary qualifications for each position.
The City Clerk shall further maintain a List of Qualified Candidates for
Board and Commission appointments, which shall be purged every year by the
City Clerk to insure that applicants on the List are still available for
appointment.
Two months prior to the occurrence of a scheduled vacancy, the City Clerk
shall prepare and submit to the various newspapers, information relating
to the vacancy including meeting dates and times, Board or Commission func-
tions, and the method of obtaining and submitting applications. The City
Clerk shall inform each applicant of the receipt of their application
through a postcard of acknowledgement.
Whenever an unscheduled vacancy occurs on the Local Appointive List, a
special vacancy notice is to be posted in the City Clerk's office, and in
other places as directed by Council, within 20 days after the vacancy occurs.
Within 20 days following such a vacancy, the City Clerk shall prepare and
submit to the various newspapers information relating to the vacancy includ-
ing meeting dates and times, Board or Commission functions and the method
of obtaining and submitting applications. The City Clerk shall inform each
applicant of the receipt of their application through a postcard of acknowl-
edgement. Final appointment (other than an emergency situation) shall not
be made for at least 10 working days after the posting of notice.
When vacancies occur, the City Council shall make every effort to appoint
the best qualified persons available to serve the interests of the City as
a whole. As a secondary consideration, geographic representation from
throughout the City shall be taken into account.
To afford the maximum opportunity for citizen service, the City Council,
as a general policy, will make appointments with the understanding that
they will not be extended beyond one term. Exceptions may be made when,in
the judgment of the Council, a reappointment would recognize and extend
an unusual contribution by the incumbent.
Amendments - December 19, 1977
12/19
BOARD AND COMMISSION APPOINTMENTS - Page 2
In no event will individual appointments to any one Board or Cgdmission
exceed two consecutive full terms, exclusive of appointments Xo fill un-
expired terms.
The City Council by Resolution has established an Appoir#ments Committee
composed of three Councilmen. The Appointments Commit a is charged with
the duty to:
1. Review all applications for position to/tity Boards and
Commissions. Answers to all questions contained in
the application will be considered bylthe Appointments
Committee; and
2. Conduct any necessary interviews yith individual appli-
cants; and /J
i
3. At least two weeks prior to t date of appointment,
recommend to the full City Co ncil at a regular
public meeting, one or more andidates for each
Board or Commission vacancy. Members of the Council
may wish to interview the r,,'ecommended candidates further
prior to final selection * the Council.
The Appointments Committee in conduAting their review of applications and
interviews with the individual applicants shall attempt to determine if
there exists a potential conflict ./of interest which might interfere with
the performance of the applicants duties in an impartial manner free from
bias. It is generally recognizgd that from time to time it is possible for
any individual to have a conflict on any one given issue.
The Appointments Committee, "wever, shall endeavor to avoid recommending
appointments of applicants wAth a substantial conflict of interest which
would require repeated disqOalification from voting on issues that are
likely to come before the Board or Commission.
The City Clerk shall submit a copy of all applications for positions on
the Boards and Commissions to each Councilman for their review and consid-
eration prior to receiv ng the recommendation from the Appointments Committee
at a regular City Counqil meeting.
Amended - July 12, 1976
Amended - September
ed
Adopted JunJ28 1965
Amended Aug, 1966
Amended Sep 26, 1966
Amended Jun1968
Amended - July 12, 1976
Amended - September 12, 1977
Amended - November 28, 1977
Amended December 19, 1977