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CITY COUNCIL BOARDS, COMMISSIONS, AND COMMITTEES
PURPOSE
This policy sets forth guidelines for the establishment and conduct of the various Boards,
Commission and Committees appointed by the City Council to review and make
recommendations on specific issues or interest areas.
GENERAL GUIDELINES
The following shall apply:
A. Boards and Commissions shall be established by City Charter or ordinance of the
City Council. Committees shall be established by a resolution of the City
Council in accordance with this policy.
B. Boards, Commissions and Committees shall be designated either 1) Permanent; 2)
Standing; or 3) Ad Hoc. Boards, Commissions and Committees having a definite
termination date may be extended by Council action.
C. Appointees to Boards, Commissions and Committees shall be electorates and
residents of the City. However, when exceptions are warranted, the reasons
shall be so stated in that Boards, Commissions or Committee's enabling ordinance
or resolution.
D. Committee appointees may be replaced after three (3) consecutive unexcused
absences from committee meetings.
E. With the assistance of the City Attorney, all Boards, Commissions and
Committees shall determine the applicability of and comply with the Brown Act
and other open meeting laws.
F. All Boards, Commission and Committee meetings open to the public shall include
an opportunity for public comments and questions.
G. Boards and Commissions shall be reviewed on or before December 31 of each
year consistent with the Maddy Act (Cal. Gov § 54972) and Council Policy A-2
(Board, Commission, and Committee Appointments). Committees shall be reviewed
in October of each year for any needed additions, changes or deletions by the City
Manager and the City Council. Within this review, Council shall consider
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whether the work done by committees is duplicative of other committees’ work,
and shall consider merging or disbanding committees as appropriate. This
provision shall not however prevent such changes at other times of the year.
BOARDS AND COMMISSIONS (PERMANENT)
These shall consist of citizens with a staff liaison pursuant to the enabling City Charter
section, ordinance or resolution. Appointments are made pursuant to Council Policy
A-2 (Board, Commission, and Committee Appointments).
COUNCIL COMMITTEES (STANDING OR AD HOC)
These shall consist of City Council members and City staff as prescribed by enabling
ordinance or resolution. The Mayor annually shall appoint the City Council members
subject to confirmation by the full City Council.
COUNCIL/CITIZENS COMMITTEES (STANDING OR AD HOC)
These shall consist of City Council members, citizens and City staff as prescribed by
enabling ordinance or resolution. The Mayor annually shall appoint City Council
members to these committees subject to confirmation by the full City Council.
Appointment of citizens and staff members to these committees shall be addressed in the
respective enabling ordinance or resolution.
CITIZENS ADVISORY COMMITTEES (STANDING OR AD HOC)
These shall be comprised solely of citizens with perhaps City Council or staff liaison.
Appointments generally shall be made annually by the Mayor subject to confirmation by
the full City Council. However, enabling ordinances or resolutions may provide that
appointees represent each of the Council districts in which case appointments shall be
made by individual Council members for their respective districts subject to
confirmation by the full City Council.
JOINT GOVERNMENTAL COMMITTEES (PERMANENT OR STANDING)
These are committees comprised of representatives from several governmental agencies.
Representatives to these committees can be either City Council members or City staff.
Appointment to joint governmental committees shall be made annually by the Mayor
subject to confirmation by the full City Council.
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CITY STAFF COMMITTEES (PERMANENT, STANDING OR AD HOC)
These are comprised of staff members designated by their job title as prescribed by
enabling ordinance or resolution.
Adopted - May 8, 1973 Amended – February 9, 1981
Amended - May 12, 1973 Amended – November 23, 1981
Amended - June 11, 1973 Amended - January 12, 1987
Amended - December 8, 1975 Amended - October 22, 1990
Amended - June 28, 1976 Amended - January 24, 1994
Amended - August 9, 1976 Amended - February 27, 1995
Amended - December 13, 1976 Corrected - February 26, 1996
Amended - January 10, 1977 Amended - May 26, 1998
Amended - January 24, 1977 Amended – May 12, 2015
Amended - September 11, 1979
Amended – October 1, 1979
Amended – November 12, 1979
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