HomeMy WebLinkAbout(2011, 09/27) - B-8 - AmendedBIKE, FOOT RACE AND SURF CONTEST EVENT POLICY
The purpose of this policy regarding the use of City Public Property and beaches for
conducting bicycle events, running events, surf contests and other athletic contests is to
minimize the inconvenience to City residents, and to eliminate any potential City
liability for injuries resulting from the event. All bicycle events , running events, surf
contests or events and similar athletic contests/events shall be required to secure a
Special Event Permit, comply with all of the conditions to the permit, and comply with
the provisions of this Policy. Races, running events, walking events and other athletic
contests/ events using City public property shall not be conducted during the summer
(June 15 through September 15). No more than twelve (12) such events shall be
permitted during any calendar year and not more than four (4) in one geographical area
in one year.
As stewards of public access to the coast it is the City's policy to keep the beaches open
to the general public and not permit exclusive use or events unless sponsored or
organized by the City. Surf, surf -related and sandcastle contests are the only events
permitted using City beaches and shall not be conducted during Memorial Day
weekend or summer (June 15 - September 15). No more than eight (8) surf or surf
related commercial events and/or events determined to need a Special Event Permit
shall be permitted on or near the beach during any calendar year and events shall be
scheduled at least three (3) weeks apart.
All Surf competitions, no matter what the size, are required to register with the
Recreation & Senior Services Department a minimum of one month prior to the
scheduled event in order to receive approval for use of the requested location and event
dates. Non commercial, low impact surf competitions put on by non-profit groups
and/or local schools can apply for event approval by completing a Surf
Contest/ Activity Registration Form. There is no fee for registration of a surf
competition, only for the Special Event Permit, if needed. All responsible parties must
be able to provide upon request proof of a valid registration approval during the hours
of the surf competition. Only non-profit groups will be considered.
Surf contest permits will be granted for specific dates only. No more than one surf
contest will be scheduled per day. Surf contest permits do not allow for the exclusive
use of the ocean or contest area and are always subject to blackball rules and
regulations. There can only be a maximum of six (6) commercial contests at any one
location per calendar year. The Fire Department determines acceptable locations for
surf contests.
The person or entity primarily responsible for administering the event must prove their
ability to pay for all required City safety and maintenance services prior to issuance of
any permit. Proof of ability to pay for these services shall be in the form of a cash
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deposit, bond, or similar instrument. The permittee shall, prior to the event, provide
the City with evidence of insurance, with the City named as an additionally insured,
with minimum coverage of one (1) million dollars per occurrence unless the City Risk
Manager determines that due to the circumstances surrounding the event, more
insurance coverage is necessary.
No permit shall be issued for any race, running event, surf contest or athletic
contest/event which is sponsored or financially supported by a tobacco or alcohol
company and no alcohol or tobacco shall be permitted to be dispensed or available in
the event there are participants under the age of 21. Nor will any signage promoting
alcohol or tobacco company be allowed to be displayed at the contest/ event.
History
Adopted I-21- 2-14-1983
Amended I-21 -11-14-1983
Amended I-21 - 9-22-1986
Amended I-21 -1-24-1994 (changed to I-8)
Amended I-8 - 7-25-2000
Amended I-8 - 4-8-2003 (changed to B-8)
Amended B-8 - 4-13- 2004
Amended B-8 - 9-13- 2005
Amended B-8 - 9-27-2011
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