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PRESS RELATIONS <br />D -1 <br />A continuing responsibility of City Management is that of informing citizens <br />about the functions of City government. To ensure that timely City <br />communications reach citizens in an accurate form, the following procedure <br />shall be adopted by all City personnel. <br />A. Speaking to the Print and Broadcast Media <br />1. Department Heads, or designated departmental representatives, <br />may handle routine requests from the media that are within their <br />area of expertise. Other employees who may be asked questions <br />should refer the reporter to the Department Head or designated <br />representative. <br />2. Department Heads may address questions from the media on <br />sensitive issues relating to their area of expertise, including topics <br />that may affect City policy and /or matters that may ultimately <br />result in Council action. Department Heads are expected to inform <br />and /or consult with the City Manager about such interaction as <br />appropriate. <br />3. Reports prepared by City staff for submission to the City Council, <br />shall not be shared with the media until the agenda packets have <br />been delivered to the City Council. <br />4. Press releases shall not contain information which is confidential <br />pursuant to provisions of State or Federal statutory or decisional <br />law, or has been received by the City pursuant to a representation <br />of confidentiality. Documents or information exempt from <br />disclosure pursuant to provisions of the Government Public <br />Records Act shall not be contained in any press release without <br />City Manager approval. <br />B. Press Releases <br />1. Press releases shall be prepared by City departments and shall be <br />routed to the City Manager for final review before they are <br />released to the media. Departments may send out releases <br />publicizing specific City events (date, time, place, etc.) or routine <br />activities without submitting said releases for review.