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D -1 <br />is <br />final approval by the City Manager. This requirement will ensure that <br />information is current and correct. <br />2. Exception. Fire and Marine, and Police responses to emergencies in the <br />community may be reported directly to the media by a designated <br />department spokesperson with the approval of the Fire and Marine Chief, <br />or Police Chief. Police Department releases concerning traffic advisories, <br />investigations and routine community relations activities may also be <br />reported directly to the media. Any releases deemed to be of concern to <br />the community should also be copied to the City's Public Information <br />Officer. <br />3. City departments, boards, commissions, or committees shall use standard <br />City of Newport Beach news release stationery to distribute information <br />to the media. <br />4. News releases shall include the name, telephone number and department, <br />board, commission or committee of the individual who has prepared the <br />release. <br />5. News releases shall adhere to a specified City news release format (see • <br />Attachment "A "). <br />6. News releases containing controversial or sensitive materials and /or <br />matters relating to public safety shall be distributed to the Mayor and <br />members of the City Council prior to release to the media. <br />Attachment] <br />Adopted - November 23,1992 <br />Amended - January 24,1994 <br />Amended - February 26,1996 <br />Amended - April 23, 2002 <br />Formerly G -3 <br />2 •