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D-1 <br />1 <br />MEDIA RELATIONS <br /> <br />PURPOSE <br /> <br />A continuing responsibility of the City of Newport Beach is to provide timely, accurate <br />and factual information to residents, businesses and visitors. In order to meet that <br />responsibility, the City must work in partnership with the news media. To ensure that <br />the City communicates effectively with media representatives, the following procedures <br />shall be followed and adhered to by all City staff, boards, commissions, and <br />committees. <br /> <br />A. Print and Broadcast Media Spokespersons <br /> <br />Designated Spokespersons <br /> <br />1. The City Manager, Assistant City Managers, Department Directors, Public <br /> Information Manager, Fire or Police Public Information Officers or <br /> designated departmental representatives (such as on-duty Watch <br /> Commander), may handle routine requests from the media that are within <br /> their area of expertise. All other employees should refer the reporter to the <br /> Department Director, Public Information Manager or designated <br /> department representative. <br /> <br />Potential Controversial Issues <br /> <br />2. The City Manager, Assistant City Managers and Department Directors <br /> may address questions from the media on sensitive issues relating to their <br /> area of expertise, including topics that may affect City policy and/or <br /> matters that may ultimately result in Council action. <br /> <br />B. Release of Information <br /> <br />1. Approval <br /> <br />News releases shall be prepared and routed to the Public Information <br />Manager for review before they are released to the media. The City <br />Manager will have final approval on all news releases except <br />announcements regarding special events and routine activities. <br />