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D-4 <br />board will make a determination to adopt, reject or defer the matter for further <br />investigation. <br />The decision of the review board shall be communicated directly to the employee. A <br />letter of recognition for all ideas will be forwarded to the department for insertion into <br />the employee’s personnel file. <br />Employee Award Eligibility. All employees are eligible to receive awards with the <br />exception of Department Directors, Administrative Managers, IDEA review board <br />members, or employees or anyone whose primary responsibility is to analyze City <br />operations and make recommendations for improvement on those operations. <br />Subject Matter Eligibility. All areas of activity within the City of Newport Beach are <br />eligible for IDEA submission with the following exceptions: <br />Subjects currently under study by management. <br />Stricter enforcement of existing rules or procedures. <br />Ideas previously awarded for a similar application at another time. <br />Time Period Eligibility. Any employee who submits an idea retains the right to any <br />award during the period of time that the idea is being evaluated, plus an additional <br />twelve months from the date of notification that the idea was rejected or deferred for <br />further investigation. An employee must submit an additional IDEA form requesting to <br />extend the eligibility for award beyond the twelve month period. <br />Patent Protection. Ideas which involve patentable or non-patentable inventions shall be <br />eligible for awards. If an idea results in patent rights, the ownership of those rights will, <br />in most cases, belong to the employee. Patent rights become the property of the City if <br />the invention was developed during City working hours or within the course and scope <br />of the employee’s job duties or responsibilities with the City (contract for hire). <br />Submission of an idea as part of this program shall constitute an acknowledgement by <br />2