HomeMy WebLinkAbout(1994, 01/24) - I-5 - Amended - changed to I-5I -5
OASIS SENIOR CENTER OPERATION AND RELATIONSHIPS
In today's era of limited resources, support groups have formed to render
essential assistance, both in time and money, to worthwhile public programs and
facilities. In the contest of a philosophy which encourages people to help
themselves in their leisure pursuits, the Community Services Department is
committed to a cooperative effort to provide senior programs and services at the
Oasis Center. The Department welcomes volunteer support and intends by this
policy to identify the relationship, roles and control between the City of
Newport Beach and Friends of Oasis.
Facility use and Scheduling
1. The City, through the Community Services Department, is responsible for
determining priorities of use and overall scheduling of the Oasis Center.
2. Senior -citizen activities shall have priority of use, in accordance with Council
Policy I -1, Use, Priorities and Fees for Facilities.
is
3. The senior -citizen programs at Oasis Center are cooperative efforts of the
Community Services Department and the Friends of Oasis; as Department
programs — and in consideration of the significant volunteer contribution by
the Friends of Oasis — facility use fees are not appropriate.
4. Scheduling of senior activities at the Oasis Center will be done by the
Community Services Manager, in cooperation with the Friends of Oasis
President.
5. The Department maintains a master calendar for the Oasis Center; use by
other Department programs and outside groups will be handled by
Department staff as specified by Council Policy I -1, Use, Priorities and Fees
for Facilities.
Programming and Administration
1. The Community Services Manager is responsible for day - today operation of
the Oasis Center.
2. Within the context of cooperation, programming decisions will be made
jointly by the Community Services Manager and the Friends of Oasis
President.
I-5 •
3. The Community Services Manager and Friends of Oasis President shall be ex-
officio members of each Friends of Oasis Committee.
4. The Community Services Manager will be an ex- officio member of the
Friends of Oasis Executive Committee and the Board of Directors.
5. Clerical assistance is provided by the City; all requests for this assistance will
go through the Community Services Manager.
6. Any improvement or physical change of the Oasis Center must have advance
approval by the Community Services Department.
Financial
1. The City is responsible for financing the Oasis Center operation only to the
extent of the annual City Council approved budget.
2. Equipment, services and financial contributions provided by the Friends of
Oasis are welcome and are in keeping with the cooperative philosophy.
3. The Community Services Manager will obtain input from the Friends of •
Oasis Executive Committee in preparing the annual budget.
4. Friends of Oasis shall maintain accurate records of all finances. A copy of all
Friends of Oasis financial reports will be forwarded to the Community
Services Department.
5. Fund raising or activities that provide private monetary gain must comply
with Council Policy I4, Commercial Uses In Public Parks.
6. A total of 10% of the rental fees collected from the public use of facilities at
Oasis Center shall be set aside annually for equipment replacement and /or
required refurbishments at Oasis Center.
2
Insurance
I -5
Friends of Oasis shall provide evidence of adequate insurance coverage as
determined by the City.
Adopted - January 21, 1980
Amended - November 28,1988
Amended - January 24,1994
Formerly I -17