HomeMy WebLinkAbout(1994, 01/24) - I-18 - Amended - changed to I-6I-6
COMMUNITY THEATRE POLICY
The arts and culture are becoming an increasingly important part of community
life in the City of Newport Beach. Recognizing this, the City Council hereby
establishes the following policy relating to the operation, scheduling, and
financing of the Newport Theatre Arts Center, the City's community theatre
facility.
In the context of a philosophy which encourages people to help themselves in
their leisure and cultural pursuits, the Community Services Department is
committed to a cooperative effort to provide community theatre and arts related
leisure activities at the Newport Theatre Arts Center. The Department welcomes
volunteer support and involvement and this policy will serve to identify and
clarify the relationships, roles, and control between the City of Newport Beach
and the Friends of the Newport Theatre Arts Center.
Definition of a Community Theatre
Community Theatre is a volunteer effort often using nonequity, community
based performers in its productions. A self- supporting effort funded by
memberships, ticket sales and donations from the local private sector is
necessary to provide the operational funds to offer the function. Community
theatre offers all levels of performers an opportunity to participate and develop
their skills while involved in a learning environment Community theatre is a
supplement to other programs available on a regional and /or professional level.
They should complement each other to provide a well rounded base for cultural
growth in a community.
Financial
The City is responsible for financing the Newport Theatre Arts Center's
maintenance and operation only to the extent of the annual City Council
approved budget
The City encourages the Friends of the Newport Theatre Arts Center to continue
their efforts as a self - supporting community theatre and to expand their support
of the Arts and Culture in Newport Beach. The Friends of the Newport Theatre
Arts Center shall provide the Community Services Department with a copy of all:
financial reports on a regular basis.
Facility Use and Scheduling
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The City, through the Community Services Department, is responsible for
determining priorities of use, rental fees, and overall scheduling of the Newport
Theatre Arts Center. Community theatre activities shall have priority of use in
accordance with Council Policy I -1, Use, priorities and Fees for Facilities. A
policy of multiple cultural and artistic use will be maintained at the center.
The Department maintains a master calendar for the Newport Theatre Arts
Center; all users must apply to the Community Services Department The
Friends of the Newport Theatre Arts Center will be accorded first priority for
use in accordance with Council Policy I -1. Scheduling of community theatre
activities at the Newport Theatre Arts Center will be done by the Recreation
Superintendent in cooperation with the Friends of the Newport Theatre Arts
Center president
Programming and Administration
The Friends of the Newport Theatre Arts Center will be responsible for the
day - today operation of the community theatre program. Within the context of •
cooperative programming, decisions will be made jointly by the Community
Services Department and the Board of the Friends of the Newport Theatre Arts
Center. The Recreation Superintendent shall be an ex- officio member of the
Board of the Friends of the Newport Theatre Arts Center. Any improvement or
physical change must have advance approval by the Community Services
Department
The programs at the Theatre Arts Center are cooperative efforts of the
Community Services Department and the Friends of the Theatre Arts Center; as
Department programs —and in consideration of the significant volunteer
contribution by the Friends of the Theatre Arts Center — facility use fees are not
appropriate.
Clerical assistance is provided by the City; all requests for this assistance will go
through the Recreation Superintendent
Equipment, services and financial contributions provided by the Friends of the
Theatre Arts Center are welcome and are in keeping with the cooperative
philosophy of the Community Services Department
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The Recreation Superintendent will obtain input from the Friends of the Theatre
Arts Center Board of Directors in preparing the Recreation Division annual
budget.
Adopted -July 27,1981
Amended - October 22,1984
Amended - November 28,1988
Amended - October 22,1990
Amended - January 24,1994
Formerly I -18
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