Loading...
HomeMy WebLinkAboutC-6322 - M/RSA for Microwave Communications Link Replacement, Installation and Maintenance ServicesAMENDMENT NO. THREE TO MAINTENANCE/REPAIR SERVICES AGREEMENT WITH PETROLEUM TELCOM, INC. FOR MICROWAVE COMMUNICATIONS LINK REPLACEMENT, INSTALLATION AND MAINTENANCE SERVICES THIS AMENDMENT NO. THREE TO MAINTENANCE/REPAIR SERVICES AGREEMENT ("Amendment No. Three') is made and entered into as of this 9th day of May, 2017 ("Effective Date'), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and PETROLEUM TELCOM, INC., a California Corporation ("Contractor"), whose address is 411 Lombard Street, Unit D, Oxnard, California 93030, and is made with reference to the following: RECITALS A. On October 13, 2015, City and Consultant entered into a Professional Services Agreement ("Agreement') to perform maintenance and/or repair services for City ('Project'). B. On March 22, 2016, City and Consultant entered into Amendment No. One to the Agreement ("Amendment No. One") to reflect additional Services not previously included in the Agreement, and to increase the total compensation. C. On April 24, 2017, City and Consultant entered into Amendment No. Two to the Agreement ("Amendment No. Two') to reflect additional Services not included in the Agreement, as amended, and to increase the total compensation. D. The parties desire to enter into this Amendment No. Three to reflect additional Services not included in the Agreement, as amended, and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services, attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Exhibit A to the Agreement, Exhibit A to Amendment No. One, Exhibit A to Amendment No. Two, and Exhibit A to this Amendment No. Three, shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference ("Services" or "Work"). Exhibit B to the Agreement, Exhibit B to Amendment No. One, Exhibit B to Amendment No. Two, and Exhibit B to this Amendment No. Three, shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Hundred Eighty Five Thousand Six Hundred Three Dollars and 28/100 ($285,603.28), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Three, including all reimbursable items and subconsultant fees, in an amount not to exceed Thirty Three Thousand Six Hundred Twenty Six Dollars and 01/100 ($33,626.01). INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Petroleum Telcom, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY OF NEWPORT BEACH, CITY ATT�QI�N Y'S OFFICE a California municipal corporation Date: 2 (� Date: By: By: Aaron C arp Kevin Muld on Cityo ney �A� Mayor ATTEST:rr-- Date: By: \D bAc= Leilani I. Brown City Clerk CONSULTANT: PETROLEUM TELCOM, INC., a California Corporation Date: rl2 Iirt By: Frank Hines President Date: By: VA Dale Hines Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Petroleum Telcom, Inc. Page 3 EXHIBIT A SCOPE OF SERVICES A. Provide the equipment and services necessary for a microwave link between the OASIS Senior Center and Youth Center (CYC). Specifically, the following equipment and services: 1. Provide and Install Cambium PTP650, Full 5.8 -GHz non -line -of -sight microwave link; 2. Provide and install wall -mount to existing wall at CYC; (a) includes covering antenna with wooden box that will be painted to match wall; 3. Provide and install non -penetrating tripod for OASIS location; 4. Provide and install outdoor -rated Cat5E cabling from radio to nearest IDF; (a) To be routed through eave of building at CYC; (b) To be routed through existing weatherhead at OASIS building; and 5. Align and test link after installation. B. Provide the equipment and services necessary for a microwave link between the OASIS Senior Center and Fire Station 5. Specifically, the following equipment and services: 1. Provide and Install Siklu EH-1200TX 80 -GHz microwave link; (a) Includes FCC link registration; 2. Provide and install wall -mount to existing building at OASIS; 3. Utilize existing wall -mount at Fire Station 5; 4. Provide and install outdoor -rated Cat5E cabling from radio to nearest IDF; (a) To be routed down inside of hose tower and into cabinet at base of tower at Fire Station 5; (b) To be routed through flashing between window and wall at OASIS building; and 5. Align and test link after installation. Petroleum Telcom, Inc. Page A-1 EXHIBIT B SCHEDULE OF BILLING RATES ITEM DESCRIPTION EXTENDED Al Cambium PTP650 Microwave Link Includes Antennas $6,134.00 A2 Miscellaneous Materials Mounts, Cat6, etc $2,193.00 A3 Cambium 3 -Year Advanced Replacement Warranty $1,565.00 A4 Installation, Testing and Alignment Services $6,704.00 Sales Tax $645.34 Shipping $250.00 (A)Sub-Total $17,491.34 B1 Siklu EH-1200TX Microwave Link Includes Antennas $6,201.00 B2 Miscellaneous Materials Mounts, Cat6, etc $1,356.00 B3 Siklu 3 -Year Advanced Replacement Warranty $1,524.00 B4 Installation, Testing and Alignment Services $6,024.00 B5 FCC Link Registration $194.00 Sales Tax $585.67 Shipping $250.00 B Sub -Total $16,134.67 Grand Total $33,626.01 Petroleum Telcom, Inc. Page B-1 AMENDMENT NO. TWO V TO MAINTENANCE/REPAIR SERVICES AGREEMENT WITH PETROLEUM TELCOM, INC. FOR MICROWAVE COMMUNICATIONS LINK REPLACEMENT, INSTALLATION AND MAINTENANCE SERVICES THIS AMENDMENT NO. TWO TO MAINTENANCE/REPAIR SERVICES AGREEMENT ("Amendment No. Two") is made and entered into as of this 24th day of April, 2017 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and PETROLEUM TELCOM, INC., a California Corporation ("Contractor"), whose address is 411 Lombard Street, Unit D, Oxnard, California 93030, and is made with reference to the following: RECITALS A. On October 13, 2015, City and Consultant entered into a Professional Services Agreement ("Agreement') to perform maintenance and/or repair services for City ("Project'). B. On March 22, 2016, City and Consultant entered into Amendment No. One to the Agreement ("Amendment No. One') to reflect additional Services not previously included in the Agreement, and to increase the total compensation. C. The parties desire to enter into this Amendment No. Two to reflect additional Services not included in the Agreement, as amended, and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services, attached hereto as Exhibit A and incorporated herein by reference ("Services' or "Work"). Exhibit A to the Agreement, Exhibit A to Amendment No. One and Exhibit A to this Amendment No. Two, shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONSULTANT Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference ("Services" or "Work"). Exhibit B to the Agreement, Exhibit B to Amendment No. One and Exhibit B to this Amendment No. Two, shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Hundred Fifty One Thousand Nine Hundred Seventy Seven Dollars and 27/100 ($251,977.27), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. Two, including all reimbursable items and subconsultant fees, in an amount not to exceed Seventeen Thousand Three Hundred Eighty Eight Dollars and 58/100 ($17,388.58). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Petroleum Telcom, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to be executed on the dates written below. APPROVED AS TO FORM: CITY AF q'S OFFICE na+A/2l / r t am Harp rney ATTEST: Date: By: Lelliffni I. qown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: 1 By 1r_^^ y.1vt1 Da City Manager CONSULTANT: PETROLEUM TELCOM, INC., a Ca'forn'a Corporation Date: `t Z( Y4 By: Frank Hines President Date: `{ � Z I iI By: V Vv Dale Hines Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Petroleum Telcom, Inc. Page 3 EXHIBIT A SCOPE OF SERVICES Provide the equipment and services necessary for a microwave link between the Lifeguard HQ and the Junior Lifeguard Trailer location on the beach East of Newport Pier, as well as the installation of dedicated management cables to existing PTP820S microwave links. Specifically, the following equipment and services are included: 1. Remove existing Cambium PTP650 microwave link from Utility Yard Fire Station 3; 2. Re -install Cambium PTP650 microwave link at Lifeguard HQ and Junior Lifeguard Trailer: a. Includes antenna mounting hardware as required to support new antennas; and b. Includes new outdoor -rated Cat6 cabling and lightning protectors; 3. Provide and install new Cambium PTP820S 1+0 11 -GHz link between Utility Yard and Fire Station 3: a. Configured to provide—180mbps of throughput; and b. Includes frequency coordination and FCC licensing of new link; and 4. Provide and install new Cat6 cabling from each existing PTP820S 2+0 link to provide dedicated out -of -band management connection: a. Includes new Cat6 cabling and lightning protectors. Petroleum Telcom, Inc. Page A-1 EXHIBIT B SCHEDULE OF BILLING RATES ITEM DESCRIPTION EXTENDED 1 Cambium PTP820S 1+0 Microwave Link Includes Antennas $6,692.00 2 Miscellaneous Materials for Junior LG Link Mounts, Cat6, etc $1,272.00 3 Management Cable Materials (Cath, Hangers) Lightning Protector, $1,199.00 4 Installation Services $8,160.00 5 FCC Licensing $750.00 DEDUCTIONS 6 50% of Management Cable Materials $599.50 7 50% of Management Cable Installation $1,020.00 Sales Tax $685.08 Shipping $250.00 Amendment Total $17,388.58 Petroleum Telcom, Inc. Page B-1 CERTIFICATE OF INSURANCE CHECKLIST City of Newport Beach This checklist is comprised of requirements as outlined by the City of Newport Beach. * Date Received: 7/22/16 Dept./Contact Received From: Raymund Date Completed: 7/28/16 Sent to: Raymund By: Alicia Company/Person required to have certificate: Petroleum Telcom Type of contract: All Other I. GENERAL LIABILITY EFFECTIVE/EXPIRATION DATE: 6/1/16-6/1/17 A. INSURANCE COMPANY: Landmark American Ins. Co. B. AM BEST RATING (A-: VII or greater): A+: XIV C. ADMITTED Company (Must be California Admitted): Is Company admitted in California? ® Yes ❑ No D. LIMITS (Must be $1 M or greater): What is limit provided? 1,000,000/2,000,000 E. ADDITIONAL INSURED ENDORSEMENT — please attach ® Yes ❑ No F. PRODUCTS AND COMPLETED OPERATIONS (Must include): Is it included? (completed Operations status does N/A F. not apply to Waste Haulers or Recreation) ® Yes ❑ No G. ADDITIONAL INSURED FOR PRODUCTS AND ® N/A ❑ Yes ❑ No G. COMPLETED OPERATIONS ENDORSEMENT (completed ❑ N/A ❑ Yes ®No H. Operations status does not apply to Waste Haulers) ® Yes ❑ No H. ADDITIONAL INSURED WORDING TO INCLUDE (The City its officers, officials, employees and volunteers): Is it included? ® Yes ❑ No I. PRIMARY & NON-CONTRIBUTORY WORDING (Must be included): Is it included? ® Yes ❑ No J. CAUTION! (Confirm that loss or liability of the named insured is not limited solely by their negligence) Does endorsement include "solely by negligence" wording? ❑ Yes ® No K. ELECTED SCMAF COVERAGE (RECREATION ONLY): ® N/A ❑ Yes ❑ No L. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No II. AUTOMOBILE LIABILITY EFFECTIVE/EXPIRATION DATE: 6/1/16-6/1/17 A. INSURANCE COMPANY: West American Ins. Co. B. AM BEST RATING (A-: VII or greater) A: XV C. ADMITTED COMPANY (Must be California Admitted): Is Company admitted in California? ® Yes ❑ No D. LIMITS - If Employees (Must be $1M min. BI & PD and $500,000 UM, $2M min for Waste Haulers): What is limits provided? 1,000,000 E. LIMITS Waiver of Auto Insurance / Proof of coverage (if individual) (What is limits provided?) N/A F. PRIMARY & NON-CONTRIBUTORY WORDING (For Waste Haulers only): ® N/A ❑ Yes ❑ No G. HIRED AND NON -OWNED AUTO ONLY: ❑ N/A ❑ Yes ®No H. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No III. WORKERS' COMPENSATION EFFECTIVE/EXPIRATION DATE: 4/1/16-4/1/17 A. INSURANCE COMPANY: State Compensation Insurance Fund B. AM BEST RATING (A-: VII or greater): N/A C. ADMITTED Company (Must be California Admitted): ® Yes ❑ No D. WORKERS' COMPENSATION LIMIT: Statutory ® Yes ❑ No E. EMPLOYERS' LIABILITY LIMIT (Must be $1M orgreater) 1,000,000 F. WAIVER OF SUBROGATION (To include): Is it included? ® Yes ❑ No G. SIGNED WORKERS' COMPENSATION EXEMPTION FORM: ® N/A ❑ Yes ❑ No H. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED IV. PROFESSIONAL LIABILITY ® N/A ❑ Yes ❑ No V POLLUTION LIABILITY ® N/A ❑ Yes ❑ No V BUILDERS RISK ® N/A ❑ Yes ❑ No HAVE ALL ABOVE REQUIREMENTS BEEN MET? ® Yes ❑ No IF NO, WHICH ITEMS NEED TO BE COMPLETED? Approved: a;Z:5 7/28/16 Agent of Alliant Insurance Services Date Broker of record for the City of Newport Beach RISK MANAGEMENT APPROVAL REQUIRED (Non -admitted carrier rated less than _; Self Insured Retention or Deductible greater than $ ) El ❑ Yes ❑ No Reason for Risk Management approval/exception/waiver: Risk Management approval needed due to GL carrier being non -admitted. Approved by Sheri 1/19/16. 7/27/16 Sheri Approved Umbrella limit of 2M/2M & GL Limit of 1 M/2M. Approved: sk Management Date Subject to the terms of the contract. AMENDMENT NO. ONE TO MAINTENANCE/REPAIR SERVICES AGREEMENT WITH PETROLEUM TELCOM, INC. FOR MICROWAVE COMMUNICATIONS LINK REPLACEMENT, INSTALLATION AND MAINTENANCE SERVICES THIS AMENDMENT NO. ONE TO MAINTENANCE/REPAIR SERVICES AGREEMENT ("Amendment No. One') is made and entered into as of this 22nd day of March, 2016 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and Petroleum Telcom, Inc., a California Corporation ("Contractor"), whose address is 411 Lombard Street, Unit D, Oxnard, CA 93030, and is made with reference to the following: RECITALS A. On October 13, 2015, City and Contractor entered into a Maintenance/Repair Services Agreement ("Agreement') to perform maintenance and/or repair services for City (`Project'). B. The parties desire to enter into this Amendment No. One to reflect additional Services not included in the Agreement, as amended, and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. SERVICES TO BE PERFORMED Exhibit A to the Agreement shall be supplemented to include the Scope of Services, attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Exhibit A to the Agreement and Exhibit A to this Amendment No. One shall collectively be known as "Exhibit A." The City may elect to delete certain Services within the Scope of Services at its sole discretion. 2. COMPENSATION TO CONTRACTOR Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit B and incorporated herein by reference. Exhibit B to the Agreement and Exhibit B to this Amendment No. One shall collectively be known as "Exhibit B." Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Contractor for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Contractor's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Hundred Thirty Four Thousand Five Hundred Eighty Eight Dollars and 69/100 ($234,588.69), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Contractor's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Twenty Six Thousand Seven Hundred Ninety Five Dollars and 36/100 ($26,795.36). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] Petroleum Telcom, Inc. Page 2 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: 3 / z i// Aaron C. Rtf City Attorney ATTEST: /&Date: �/� U By- CVl K� ei ani I. Bro n City Clerk A�+A CITY OF NEWPORT BEACH, a California municipal corporation Date: A '2 , ► ,' By: V,5 Dave Kiff City Manager CONTRACTOR: Petroleum Telcom, Inc., a California Corporation Date: Bv: Signed in Counterpart Frank Hines President Date: By: Signed in Counterpart Dale Hines Vice President and Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Petroleum Telcom, Inc. Page 3 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: 3 / r '-// I: By: Aaron C. Ral City Attorney ATTEST: Date: CITY OF NEWPORT BEACH, a California municipal corporation Date.- By: ate: By: S Dave Kiff City Manager CONTRACTOR: Petroleum Telcom, Inc., a California Corporation Date: 23� By: By: Leilani I. Brown Frank Hines City Clerk President Date: sl z d 1b By: A Dale Hines Vice President and Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Petroleum Telcom, Inc. Page 3 EXHIBIT A SCOPE OF SERVICES 1. Relocation of link originally planned for Fire Station 5 to Fire Station 6 This change shall result in no additional cost to the Agreement. 2. Relocation of traffic intersection end of Fire Station 2 link to the Lifeguard Headquarters This change shall result in additional mounting hardware required at Fire Station 2 to locate the antenna 10' above the top of the existing hose tower. In addition, the radio hardware needs to be upgraded to reliably communicate over the longer link distance. The change in cost shall be reflected in Exhibit B. 3. Add one (1) additional link between the General Services and Utilities Yard This change shall result in an additional cost to the Agreement as it represents a completely new link not originally part of the original system design. The change in cost shall be reflected in Exhibit B. Petroleum Telcom, Inc. Page A-1 I� EXHIBIT B SCHEDULE OF BILLING RATES ITEM DESCRIPTION EXTENDED 1 Upgrade Fire Station 2 link to Lifeguard Headquarter link to 80 Ghz Microwave Equipment $2,600.00 2 Upgrade Mount Hardware at Fire Station 2 $475.00 3 Siklu 80 Ghz Microwave Equipment New Gen Svc Link $6,479.00 4 Antenna Mounting Equipment New Gen Svc Link $2,665.00 5 Ethernet Cabling & Accessories New Gen Svc Link $623.00 6 80 Ghz Link Registration New Gen Svc Link $256.00 7 Installation & Testin New Gen Svc Link $8,936.00 8 3 -Year Warrant New Gen Svc Link) $3,384.00 9 Shipping New Gen Svc Link $350.00 Sales Tax $1,027.36 Amendment Total $26,795.36 Petroleum Telcom, Inc. Page B-1 Petroleum Telcom, Inc. C•(o MAINTENANCE/REPAIR SERVICES AGREEMENT WITH PETROLEUM TELCOM, INC. FOR MICROWAVE COMMUNICATIONS LINK REPLACEMENT, INSTALLATION AND MAINTENANCE SERVICES THIS MAINTENANCE/REPAIR SERVICES AGREEMENT ("Agreement") is made and entered into as of this day of October, 2015 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and PETROLEUM TELECOM, INC., a California corporation ("Contractor"), whose address is 411 N. Lombard Street, Unit D, Oxnard, California 93030, and is made with reference to the following: RECITALS City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. City desires to engage Contractor to perform maintenance and/or repair services for City ("Project"). Contractor possesses the skill, experience, ability, background, certification and knowledge to provide the maintenance and/or repair services described in this Agreement. Contractor has examined the location of all proposed work, carefully reviewed and evaluated the specifications set forth by City for the Project, is familiar with all conditions relevant to the performance of services, and has committed to perform all work required for the compensation specified in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on August 31, 2018, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Contractor shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). As a material inducement to City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and Contractor is experienced in performing the Work contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest industry standards in performing the Work required hereunder and that all materials will be of good quality. 2.2 Contractor shall perform all Work required to be performed, and shall provide and furnish all the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary for the Project. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Contractor shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Contractor to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Contractor shall not be responsible for delays due to causes beyond Contractors reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Contractor shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein, not later than two (2) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Contractor's control. 3.4 For all time periods not specifically set forth herein, Contractor shall respond in the most expedient and appropriate manner under the circumstances, by fax, hand -delivery or mail. 4. COMPENSATION TO CONTRACTOR 4.1 City shall pay Contractor for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise provided herein, no rate changes shall be made during the term of this Agreement without the prior written approval of City. Contractor's compensation for all Services performed in accordance with this Agreement, including all reimbursable items, shall not exceed Two Hundred Seven Thousand Seven Hundred Ninety Three Dollars and 33/100 ($207,793.33), without prior written amendment to the Agreement. 4.2 Contractor shall submit monthly invoices to City describing the Work performed the preceding month. Contractor's bills shall include the name and/or classification of employee who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date Petroleum Telcom, Inc. Page 2 the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Contractor no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Contractor only for those costs or expenses specifically identified in Exhibit B to this Agreement, or specifically approved in writing in advance by City. 4.4 Contractor shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B. 5. PROJECT MANAGER 5.1 Contractor shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Contractor has designated Dale Hines to be its Project Manager. Contractor shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Contractor, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Contractor warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the City Manager's Office. City's IT Manager or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Contractor in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Contractor, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Contractor's Work schedule. 8. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE 8.1 Contractor shall use only the standard materials described in Exhibit A in performing Services under this Agreement. Any deviation from the materials described Petroleum Telcom, Inc. Page 3 in Exhibit A shall not be installed or utilized unless approved in advance and in writing by the Project Administrator. 8.2 All of the Services shall be performed by Contractor or under Contractor's supervision. Contractor represents that it possesses the personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with highest industry standards. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Contractor certifies that the Work conforms to the requirements of this Agreement and all applicable federal, state and local laws and the industry standard. 8.3 Contractor represents and warrants to City that it has, shall obtain and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Contractor to practice its profession. Contractor shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Contractor shall not be responsible for delay, nor shall Contractor be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Contractor's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. RESPONSIBILITY FOR DAMAGES OR INJURY 9.1 City and all officers, employees and representatives thereof shall not be responsible in any manner for any loss or damage to any of the materials or other things used or employed in performing the Project or for injury to or death of any person as a result of Contractor's performance of the Services required hereunder; or for damage to property from any cause arising from the performance of the Project by Contractor, or its subcontractors, or its workers, or anyone employed by either of them. 9.2 Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person or damage to property resulting from defects, obstructions or from any cause arising from Contractor's Work on the Project, or the Work of any subcontractor or supplier selected by Contractor. 9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, Petroleum Telcom, Inc. Page 4 without limitation, defects in workmanship or materials or Contractor's presence or activities conducted on the Project (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 9.4 Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 9.5 Contractor shall perform all Work in a manner to minimize public inconvenience and possible hazard, to restore other work areas to their original condition and former usefulness as soon as possible, and to protect public and private property. Contractor shall be liable for any private or public property damaged during the performance of the Work by Contractor or its agents. 9.6 To the extent authorized by law, as much of the money due Contractor under and by virtue of the Agreement as shall be considered necessary by City may be retained by it until disposition has been made of such suits or claims for damages as aforesaid. 9.7 The rights and obligations set forth in this Section shall survive the termination of this Agreement. 10. INDEPENDENT CONTRACTOR It is understood that City retains Contractor on an independent contractor basis and Contractor is not an agent or employee of City. The manner and means of conducting the Work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for Contractor or any of Contractor's employees or agents, to be the agents or employees of City. Contractor shall have the responsibility for and control over the means of performing the Work, provided that Contractor is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Contractor as to the details of the performance of the Work or to exercise a measure of control over Contractor shall mean only that Contractor shall follow the desires of City with respect to the results of the Services. Petroleum Telcom, Inc. Page 5 11. COOPERATION Contractor agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with Contractor on the Project. 12. CITY POLICY Contractor shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Contractor is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PREVAILING WAGES Pursuant to the applicable provisions of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages including legal holidays and overtime Work for each craft or type of workman needed to execute the Work contemplated under the Agreement shall be paid to all workmen employed on the Work to be done according to the Agreement by the Contractor and any subcontractor. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the Work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Relations. The Contractor is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Contractor or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof. Petroleum Telcom, Inc. Page 6 16. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Contractor is a partnership or joint -venture or syndicate or cotenancy, which shall result in changing the control of Contractor. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint - venture. 17. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Contractor shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 18. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Contractor, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Contractor or any other party. Contractor shall, at Contractor's expense, provide such Documents to City upon prior written request. 19. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 20. RECORDS Contractor shall keep records and invoices in connection with the Services to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) Petroleum Telcom, Inc. Page 7 years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Contractor shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 21. WITHHOLDINGS City may withhold payment to Contractor of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Contractor shall not discontinue Work as a result of such withholding. Contractor shall have an immediate right to appeal to the City Manager or his/her designee with respect to such disputed sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS City reserves the right to employ other contractors in connection with the Project. 23. CONFLICTS OF INTEREST 23.1 Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act'), which (1) requires such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibits such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 23.2 If subject to the Act, Contractor shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Contractor shall indemnify and hold harmless City for any and all claims for damages resulting from Contractor's violation of this Section. 24. NOTICES 24.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. Petroleum Telcom, Inc. Page 8 Attn: IT Manager City Manager's Office City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 24.3 All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: Attn: Dale Hines Petroleum Telcom, Inc. 411 N. Lombard Street, Unit D Oxnard, CA 93030 25. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Contractor's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Contractor in writing as unsettled at the time of its final request for payment. Contractor and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Contractor shall be required to file any claim Contractor may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 26. TERMINATION 26.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Contractor. In the event of termination under this Section, City shall pay Contractor for Services satisfactorily performed and costs incurred up to the effective date of termination for which Contractor has not been previously paid. On the effective date of termination, Petroleum Telcom, Inc. Page 9 satisfactorily performed and costs incurred up to the effective date of termination for which Contractor has not been previously paid. On the effective date of termination, Contractor shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 27. LABOR 27.1 Contractor shall conform with all applicable provisions of state and federal law including, but not limited to, applicable provisions of the federal Fair Labor Standards Act ("FLSA") (29 USCA § 201, et seq.). 27.2 Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this Agreement, Contractor shall immediately give written notice to City, and provide all relevant information. 27.3 Contractor represents that all persons working under this Agreement are verified to be U.S. citizens or persons legally authorized to work in the United States. 27.4 To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees from loss or damage, including but not limited to attorneys' fees, and other costs of defense by reason of actual or alleged violations of any applicable federal, state and local labor laws or law, rules, and/or regulations. This obligation shall survive the expiration and/or termination of the Agreement. 28. STANDARD PROVISIONS 28.1 Recitals. City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference. 28.2 Compliance with all Laws. Contractor shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Contractor shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. Petroleum Telcom, Inc. Page 10 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Petroleum Telcom, Inc. Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: t ° j / 15 - By: SBy: f ' 1 Aaron C. Harp CX?A w1I1' 5 - City City Attorney ATTEST: r" Date: By: Imo' A Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a Califorkiia municipal corporation Date: 6Yit9- i 10 By: )na' Edward D. Selich Mayor CONTRACTOR: Petroleum Telcom, Inc., a California corporation Date: By: Signed in Counterpart Frank Hines President Date: By: Signed in Counterpart Dale Hines Vice -President and Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Petroleum Telcom, Inc. Page 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: - 1 015 Aaron C. Harp CkfA w11l15- City SCity Attorney ATTEST: Date: By: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation By: Edward D. Selich Mayor CONTRACTOR: Petroleum Telcom, Inc. a California corporation Date: if B Z- Frank Hines President Date: No� 1, k By: �A_ Dale Hines Vice -President and Treasurer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing RateE Exhibit C — Insurance Requirements Petroleum Telcom, Inc. Page 12 EXHIBIT A SCOPE OF SERVICES Petroleum Telcom, Inc. Page A-1 EXHIBIT A—SCOPE OF SERVICES 1. Link Locations This project shall consist of (four) 4 FCC -licensed microwave links and 3 unlicensed microwave links as follows: Licensed Microwave Links 1. Civic Center (100 Civic Center Drive) to Utilities Yard (949 W. 16th Street) (Existing Link) 2. Fire Station 7 (20401 S.W. Acacia Street) to Utilities Yard (949 W. 16th Street) (Existing Link) 3. General Services Yard (592 Superior Ave) to Utilities Yard (949 W. 16th Street) (Existing Link) 4. Lifeguard Headquarters (70 Newport Pier) to Utilities Yard (949 W. 16th Street) (Existing Link) Unlicensed Microwave Links 5. Fire Station 3 (868 Santa Barbara) to Utilities Yard (949 W. 16th Street) (Existing Link) 6. Fire Station 5 (410 Marigold) to Traffic Control (Marguerite/East Coast Highway) (New Link) 7. Fire Station 2 (475 32nd Street) to Traffic Control (32nd Street/Newport Blvd) (New Link) All of the requested licensed microwave links and the Fire Station 3 unlicensed link are to replace existing operating links. Therefore, it is imperative that no operating link be disabled prior to its replacement being fully functional. 2. Scope of Services 2.1 Contractor shall, acquire, install, align and test, configure, and validate operation of seven (7) microwave communication links consisting of four (4) FCC -licensed microwave links and three (3) unlicensed microwave links at requested locations. 2.2 Contractor shall provide basic training in the operation and management of newly installed systems to City IT staff. 2.3 Contractor shall only use certified tower climbers for work on or around the tower at the Utilities Yard location. 2.4 Detailed results of system testing including coaxial cables and radios shall be provided to the City as reference baselines. EXHIBIT A—SCOPE OF SERVICES 2.5 In the case in which links are replacing existing links, Contractor shall remove existing equipment including radios, antennas, cabling, brackets, and any other decommissioned components only after City IT staff approves the installation, configuration, and operation of the new microwave link. Cutover shall have minimum impact. 2.6 For the FCC licensed links, vendor shall be responsible for obtaining FCC licenses on behalf of the City. 2.7 Contractor (or their sub -contractors) shall supply all tools, equipment, materials, and personnel to complete the project. 2.8 It shall be the responsibility of the Contractor to comply with all City requirements including acquiring necessary permits for construction (if any) and traffic control. 2.9 All materials and equipment must be new and unused. No used or refurbished parts may be utilized for this project. 2.10 Contractor will be responsible to remove all old radio equipment and cabling and dispose of it in an environmentally safe manner. 3. Technical Requirements and Specifications 3.1 The four (4) FCC -licensed microwave links shall have a minimum sustained throughput of 800 Mb/s full -duplex. 3.2 The three (3) unlicensed microwave links shall have a minimum sustained throughput of 100 Mb/s full -duplex. 3.3 All microwave links shall support IEEE 802.3, IEEE 802.1p, IEEE 802.10, Jumbo Frame Support, SNMP v1/v2c, and be connected to the City's existing network infrastructure via 100/1000 BaseT (RJ -45) connector. 3.4 Systems that include support for IEEE 802.1ad (QinQ) and FIPS-197 compliant 128/256 Bit AES encryption will receive preference. 3.5 Microwave systems installed at the Utilities Yard location shall be a split mount system consisting of an Indoor Unit (IDU), Outdoor Unit (ODU), and antenna. Furthermore, IDU must fit in existing industry standard 19 inch racks. It is the discretion of the vendor to decide whether systems installed at the other locations are a split mount design. 3.6 Contractor shall design and install lightning protection systems in accordance with UL 96A, UL497, and NFPA 780 with all listed components correctly installed and connected to earth ground. EXHIBIT A—SCOPE OF SERVICES 4. System Implementation 4.1 Prior to installation, Contractor will schedule a pre -construction kick-off meeting with the City so that all locations can be visited and surveyed in detail. During these visits, Contractor will complete line of sight studies to determine the precise location and exact mounting hardware required to support the new antennas. A spectrum analysis will also be completed to ensure that there is suitable unused spectrum available for the unlicensed links. A final engineering and installation report will be generated and forwarded to the City for approval prior to any installation efforts. 4.2 Once the above installation report has been approved, Contractor will proceed with the radio frequency interference (RFI) studies to locate suitable new frequencies for the project. Once frequencies have been found, the 30 -day prior coordination notice (PCN) period will be completed and the new FCC license applications will be filed. 4.3 Concurrently with the FCC frequency coordination and licensing period, Contractor can begin installation of the unlicensed links at the various locations. Since Contractor employs its own in-house certified tower climbers, the link between Utility Yard and Fire Station 3 can also be installed at this time. 4.4 Once the frequencies for the licensed links have been identified via the RFI study and the PCN period has been completed, the licensed microwave equipment can be ordered. In an attempt to reduce the lead-time on the equipment, Cambium Networks has offered to place internal orders for the radio equipment once the RFI study is completed and the PCN period has begun. 4.5 Installation of the licensed equipment can proceed once the equipment has been received, programmed and bench -tested at Contractor `s offices in Oxnard, CA. 4.6 Contractor will employ the services of a licensed traffic management firm for the two traffic intersection lane closures as required by California State law. S. System Testing and Commissioning 5.1 Prior to cutover and turnover of the system to the City, the following testing will be conducted on each link: 5.1.1 Sweep -test all Ethernet cabling 5.1.2 Sweep -test all coaxial jumpers (Fire Station 3 link) 5.1.3 Antenna alignment 5.1.4 Verify received signal level is within calculation margin 5.1.5 Ethernet Bandwidth Test EXHIBIT A— SCOPE OF SERVICES 5.2 The results of all testing will be combined into a report and provided to the City for review. 5.3 Once the City has approved all test data, Contractor will work with the City to complete the cutover of traffic from the old system to the new system. This includes after- hours work if mandated by the City. 6. Post -Acceptance Maintenance and Support Contractor shall provide any on-site maintenance required at the Utilities Yard location. This includes climbing the tower to troubleshoot and diagnose equipment at that location, removal of any failed components for repair and replacement of those components once they return from Cambium Networks repaired EXHIBIT B SCHEDULE OF BILLING RATES This schedule includes the provision, installation and configuration of the following microwave links: • Cambium PTP820C, Wide (80 -MHz), 2+0 o Utilities Tower to Lifeguard H4 o Utilities Tower to Civic Center o Utilities Tower to Fire Station 7 • Siklu EH-1200FX o Utilities Tower to General Services Yard • Cambium PTP650, 5.8GHz o Utilities Tower to Fire Station 3 • Siklu EH -600T o Fire Station 2 to Traffic Signal o Fire Station 5 to Traffic Signal The Cambium PTP820C links have been signed for 80 -Mhz channels, 2+0 and maximum modulation for a total full -duplex mean link capacity of 1,191.91-Mbps which is delivered via one 1000Base-LX optical interface per link. All links have been engineered to provide better than 99.95% reliability at the highest modulation with an actual link availability of 100.0% with adaptive modulation. The manufacturer warranty on all equipment has been extended to a total of 3 - years with advanced replacement and Telcom has included a labor warranty for all links for the same 3 -year period. Petroleum Telcom, Inc. Page B-1 Pricing: Cambium PTP820C & Siklu Licensed Equipment $71,629.00 Cambium PTP650 & Siklu Unlicensed Equipment $18,122.25 Antenna Mounting Equipment $7,430.75 Ethernet Cabling & Accessories $6,871.50 Rental Equipment & Other Services $4,561.75 FCC Licensing & 80 -GHz Link Registration Services $4,126.00 Installation & Testing Services $58,397.00 3 -Year Labor Warranty $8,000.00 3 -Year Extended Warranty W/ Advanced Replacement $16,510.00 Shipping Sales Tax $2,500.00 $9,645.08 TOTAL $207,793.33 Petroleum Telcom, Inc. Page B-2 EXHIBIT C INSURANCE REQUIREMENTS — MAINTENANCE/REPAIR/JANITORIAL SERVICES 1. Provision of Insurance. Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Contractor agrees to provide insurance in accordance with requirements set forth here. If Contractor uses existing coverage to comply and that coverage does not meet these requirements, Contractor agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Contractor shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers. B. General Liability Insurance. Contractor shall maintain commercial general liability insurance and, if necessary, umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products - completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Petroleum Telcom, Inc. Page C-1 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, products and completed operations, excess liability, pollution liability, and automobile liability, if required, shall provide or be endorsed to provide that City and its officers, officials, employees, and agents shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor sixty (60) calendar days advance written notice of such change. If such change results in substantial Petroleum Telcom, Inc. Page C-2 additional cost to Contractor, City and Contractor may renegotiate Contractor's compensation. C. Right to Review Subcontracts. Contractor agrees that upon request, all agreements with subcontractors or others with whom Contractor enters into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as CG 20 38 04 13. D. Enforcement of Agreement Provisions. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. F. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance If Contractor or any sub - consultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Contractor's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Contractor or reimbursed by Contractor upon demand. Petroleum Telcom, Inc. Page C-3 H. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. I. Contractor's Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Petroleum Telcom, Inc. Page C-4 CERTIFICATE OF INSURANCE CHECKLIST City of Newport Beach This checklist is comprised of requirements as outlined by the City of Newport Beach. * Date Received: 1/15//16 Date Completed: 1/22/16 Dept./Contact Received From: Anthony Sent to: Anthony By: Chris/Alicia Company/Person required to have certificate: Petroleum Telcom Type of contract: All Other GENERAL LIABILITY EFFECTIVE/EXPIRATION DATE: 6/1/15-6/1/16 A. INSURANCE COMPANY: Landmark American Ins. Co. INSURANCE COMPANY: West American Ins. Co. B. AM BEST RATING (A-: VII or greater): A+: XIII B. C. ADMITTED Company (Must be California Admitted): Is Company admitted in California? ❑ Yes ® No D. LIMITS (Must be $1 M or greater): What is limit provided? 1,000,000/2,000,000 E. ADDITIONAL INSURED ENDORSEMENT—please attach ® Yes ❑ No F. PRODUCTS AND COMPLETED OPERATIONS (Must LIMITS - If Employees (Must be $1M min. BI & PD and $500,000 include): Is it included? (completed Operations status does not apply to Waste Haulers or Recreation) ® Yes ❑ No G. ADDITIONAL INSURED FOR PRODUCTS AND LIMITS Waiver of Auto Insurance / Proof of coverage (if individual) COMPLETED OPERATIONS ENDORSEMENT (completed (What is limits provided?) Operations status does not apply to Waste Haulers) ® Yes ❑ No H. ADDITIONAL INSURED WORDING TO INCLUDE (The City its officers, officials, employees and volunteers): Is it Haulers only): included? ® Yes ❑ No I. PRIMARY & NON-CONTRIBUTORY WORDING (Must be ❑ N/A ❑ Yes ® No included): Is it included? ® Yes ❑ No J. CAUTIONI (Confirm that loss or liability of the named insured is not limited solely by their negligence) Does endorsement include "solely by negligence" wording? ❑ Yes ® No K. ELECTED SCMAF COVERAGE (RECREATION ONLY): ® N/A ❑ Yes ❑ No L. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No 11. AUTOMOBILE LIABILITY EFFECTIVE/EXPIRATION DATE: 6/1/15-6/1/16 A. INSURANCE COMPANY: West American Ins. Co. B. AM BEST RATING (A-: VII or greater) A: XV C. ADMITTED COMPANY (Must be California Admitted): Is Company admitted in California? ® Yes ❑ No D. LIMITS - If Employees (Must be $1M min. BI & PD and $500,000 UM, $2M min for Waste Haulers): What is limits provided? 1,000,000 E. LIMITS Waiver of Auto Insurance / Proof of coverage (if individual) (What is limits provided?) N/A F. PRIMARY & NON-CONTRIBUTORY WORDING (For Waste Haulers only): ® N/A ❑ Yes ❑ No G. HIRED AND NON -OWNED AUTO ONLY: ❑ N/A ❑ Yes ® No H. NOTICE OF CANCELLATION: 0 N/A ® Yes ❑ No III. WORKERS' COMPENSATION EFFECTIVE/EXPIRATION DATE: 4/1/15-4/1/16 A. INSURANCE COMPANY: State Compensation Insurance Fund B. AM BEST RATING (A-: VII or greater): N/A C. ADMITTED Company (Must be California Admitted): N Yes ❑ No D. WORKERS' COMPENSATION LIMIT: Statutory N Yes ❑ No E. EMPLOYERS' LIABILITY LIMIT (Must be $1M or greater) 1,000,000 F. WAIVER OF SUBROGATION (To include): Is it included? ❑ Yes ❑ No G. SIGNED WORKERS' COMPENSATION EXEMPTION FORM: N N/A ❑ Yes ❑ No H. NOTICE OF CANCELLATION: ❑ N/A N Yes ❑ No ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED IV. PROFESSIONAL LIABILITY 051111111111lij1411[e]01RMAW INI■'I V BUILDERS RISK HAVE ALL ABOVE REQUIREMENTS BEEN MET? IF NO, WHICH ITEMS NEED TO BE COMPLETED? Approved: Agent of Alliant Insurance Services Broker of record for the City of Newport Beach 1/22/16 Date N N/A ❑ Yes ❑ No N N/A ❑ Yes ❑ No N N/A ❑ Yes ❑ No ® Yes ❑ No RISK MANAGEMENT APPROVAL REQUIRED (Non -admitted carrier rated less than _ Self Insured Retention or Deductible greater than $ ) ❑ N/A [-]Yes ❑No Reason for Risk Management approval/exception/waiver: Risk Management approval needed due to carrier being non -admitted. Approved by Sheri 1/19/16. Approved: Risk Management Date * Subject to the terms of the contract.