HomeMy WebLinkAbout2018-71 - Amending Various Responsibilities of the Finance CommitteeRESOLUTION NO. 2018-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AMENDING VARIOUS
RESPONSIBILITIES OF THE FINANCE COMMITTEE
WHEREAS, the City Council of the City of Newport Beach ("City") has a long and
established history of being good guardians and stewards of the public's money;
WHEREAS, appropriations, expenditures and other budgetary matters are a
primary concern of the City Council;
WHEREAS, the City Council has adopted various policies regarding financial
matters,
WHEREAS, the City Council has adopted policies regarding income property and
annexations, which may have an impact on the City's finances;
WHEREAS, on December 12, 1994, the City Council adopted Resolution No. 94-
110 establishing the Finance Committee, whose duties and responsibilities have been
amended throughout the years to further protect and safe guard the public's money,
WHEREAS, the existing Finance Committee is composed of three City Council
Members and four citizen appointees charged with a variety of tasks, including, but not
limited to: reviewing and monitoring events and issues which may affect the financial
status of the City; and making recommendations to the City Council regarding
amendments to financial and budgetary policies; and
WHEREAS, the City desires to amend various Finance Committee responsibilities
as described in this resolution in alignment with the actual responsibilities the Finance
Committee undertakes to fulfill its charge.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows..
Section 1: The City Council hereby amends the Finance Committee as described
in Attachment 'A" which is attached hereto and incorporated herein by reference.
Section 2: The City Council hereby repeals all prior resolutions, or parts thereof,
related to the Finance Committee that are in conflict with this resolution.
Section 3: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution and each section,
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Resolution No. 2018-71
Page 2 of 2
Section 4: The recitals provided in this resolution are true and correct and are
incorporated into the substantive portion of this resolution.
Section 5: The City Council find the adoption of this resolution and the
amendment of the Finance Committee is not subject to the California Environmental
Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a
direct or reasonably foreseeable indirect physical change in the environment) and
15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
Section 6: This resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting this resolution.
ADOPTED this 25th day of September, 2018.
ATTEST:
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Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
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City Attorney
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Marshall "Duffy" Duffield
Mayor
Attachment A: Amended Finance Committee Description
FINANCE
COMMITTEE
AUTHORIZATION: Established by Resolution No. 94-110 adopted on
December 12, 1994. Modified by Resolution No. 96-100
adopted on December 9, 1996. Disbanded by Resolution
No. 98-32 adopted on May 11, 1998. Re-established by
Resolution No. 2000-103 adopted on December 12, 2000.
Duties and membership amended by Resolution No. 2007-
21 adopted on April 10, 2007. Purpose and responsibilities
amended by Resolution No. 2013-32 adopted on April 9,
2013. Membership, qualifications and term of members,
and purpose and responsibilities amended by
Resolution No. 2015-5 adopted on January 13, 2015.
Administrative practices amended by Resolution No. 2015-
40 adopted on May 26, 2015. Term of citizen appointees
amended by Resolution No. 2017-58 adopted on
September 12, 2017. Various other changes amended by
Resolution No. 2018-70 adopted on September 25, 2018.
MEMBERSHIP: Seven (7) total. Three (3) Council Members appointed by
the Mayor subject to full City Council approval. Four (4)
citizen members appointed by the Council Members not on
the Committee subject to approval of the full City Council
("Citizen Appointees"). Citizen Appointees have equal
voting status. The Mayor shall appoint the chairperson
subject to confirmation of the full City Council.
Staff support shall be provided primarily by the City
Manager and the Finance Director and by other staff as
necessary.
Meetings shall be held as required by the business needs
of the Finance Committee in the City Council Chambers or
such other locations as allowed by the Ralph M. Brown Act,
on weeknights or weekdays (M -Th) at a time that is
convenient for the Finance Committee and the public to
TERM OF encourage public participation.
COUNCIL
MEMBERS: Indefinite pending City Council action.
TERM OF CITIZEN
APPOINTEES: Appointed annually on a fiscal year (July 1 to June 30)
basis. Citizen Appointees shall serve for a one-year term or
until their successor is appointed and qualified.
QUALIFICATIONS OF
CITIZEN
APPOINTEES: 1. Must be a resident of the City of Newport Beach.
2. Must be a registered voter in the City of Newport
Beach.
3. Must be appointed by a City Council Member.
4. Recommended, but not required, that the
appointee be a CPA, CFA or Business/Finance
major or other such designation as may be
appropriate.
PURPOSE &
RESPONSIBILITIES: A. Review and monitor events and issues which may
affectthe financial status of the City;
B. Make recommendations to the City Council
regarding amendments to financial and budgetary
policies;
C. In accordance with Sections 504 & 1101 of the
City Charter, review the City Manager's proposed
operating budget and give recommendations to
the City Manager. Any changes the Committee
recommends to the City Manager's Budget shall be
provided in writing to the City Council along with
the City Manager's presented budget;
D. Recommend approval of the final City Manager's
operating budget (excluding the budget checklist);
E. Recommend for Council approval goals designed
to maximize the City's revenues consistent with
existing taxation structures and
inter -governmental funding opportunities, fee
generation consistent with market rate charges for
City provided services and market rate fees for
utilization of City owned assets. Recommend to
Council major initiatives to accomplish identified
goals;
F. Recommend for Council approval goals designed
to minimize the City's cost to provide
core services and required activities, consistent
with the desired service level for residents and
other internal and external customers.
Recommend to Council major initiatives to
accomplish identified goals;
G. After approval of the Capital Improvement
Program by the City Council, identify, review and
recommend to City Manager the most
advantageous methods to fund the City Council's
approved Facilities Financing Plan;
H. Identify, review and annually recommend to Council
the most advantageous methods to fund the City's
long term compensation and benefit program
liabilities;
Review and recommend to Council policies related
to the setting of funding goals for reserves, and
review on-going progress related thereto;
J. Review the structure and documentation of any
proposed debt financing to assess the risk
associated with such proposed debt usage;
K. Conduct audit conference meeting(s) with the
auditors to provide independent review and
oversight of the City of Newport Beach's financial
reporting processes, framework of internal control
and to provide a forum in which auditors can
candidly discuss concerns in the absence of staff;
L. Monitor, and review activities related to Investment
Guidelines for City Reserve and investment funds,-
and
unds;and
M. Make recommendations to the City Council in any
aspect of the financial affairs of the City.
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF NEWPORT BEACH }
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the
whole number of members of the City Council is seven; the foregoing resolution, being Resolution
No. 2018-71 was duly introduced before and adopted by the City Council of said City at a regular meeting
of said Council held on the 251h day of September, 2018; and the same was so passed and adopted by the
following vote, to wit:
AYES: Council Member Diane Dixon, Council Member Jeff Herdman, Council Member Kevin
Muldoon, Council Member Scott Peotter, Mayor Pro Tem Will O'Neill
NAYS: None
ABSENT: Council Member Brad Avery, Mayor Duffy Duffield
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of
said City this 26th day of September, 2018.
Leilani I. Brown
City Clerk
Newport Beach, California
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