HomeMy WebLinkAbout09-08-2016 - City Arts Commission Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, September 8, 2016 - 5:00 PM
City Arts Commission Members:
Lynn Selich, Chair
Michael Kerr, Vice Chair
Jennifer Van Bergh, Secretary
Michelle Bendetti, Commissioner
Judy Chang, Commissioner
Arlene Greer, Commissioner
Caroline Logan, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Technician
The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that
the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the
public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject
matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally
three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the City Arts Commission. If the
optional sign-in card has been completed, it should be placed in the tray provided at the Staff
table.
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
September 8, 2016
Page 2
City Arts Commission Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the July 14, 2016 and August 13, 2016, City Arts
Commission Meetings
09-08-2016 - City Arts Commission - 01 Draft Minutes 07-14-2016.pdf
09-08-2016 - City Arts Commission - 02 Draft Minutes 08-13-2016.pdf
B.Consent Calendar Items
Financial Report1.
Review of financial information.
09-08-2016 - City Arts Commission - 03 Financial Report FY 2015-16.pdf
09-08-2016 - City Arts Commission - 04 Financial Report FY 2016-17.pdf
Cultural Arts Activities2.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
09-08-2016 - City Arts Commission - 05 Staff Report Cultural Arts Activities for
July and August 2016.pdf
VI.CURRENT BUSINESS
A.Items for Review and Possible Action
Committee Appointments3.
The City Arts Commission Chair will appoint Ad Hoc Sub Committees of one or
more members for such specific purpose as the business of the Commission may
require from time to time.
Proposal for Arts Funding4.
Staff requests that the City Arts Commission approve an overarching plan for arts
programs, funding, and private support to submit to City Council for consideration.
09-08-2016 - City Arts Commission - 06 Staff Report Proposal for Arts
Funding.pdf
09-08-2016 - City Arts Commission - 07 ATTACHMENT A - Arts Funding in Peer
Cities.pdf
September 8, 2016
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City Arts Commission Meeting
Balboa Performing Arts Theatre Foundation Funds5.
Staff proposes that the City Arts Commission submit a plan to Council to make
the Balboa Performing Arts Theatre Foundation funds available as matching
funds to arts organizations, enabling them to introduce or expand arts programs
offered to the local community.
09-08-2016 - City Arts Commission - 08 Staff Report Balboa Performing Arts
Theatre Foundation Funds.pdf
09-08-2016 - City Arts Commission - 09 ATTACHMENT A - Matching Fund
Application - BPTAF Funds.pdf
Proposal to Fund Classical Music Concert at St John Vianney Chapel in
Conjunction with the Balboa Island Improvement Association (BIIA)
6.
Staff recommends funding an additional concert for the Balboa Island
Improvement Association (BIIA) at St. John Vianney Chapel on Balboa Island.
09-08-2016 - City Arts Commission - 10 Staff Report Proposal to Fund Concert
at St John Vianney Chapel.pdf
VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The City Arts Commission has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
IX.ADJOURNMENT
DRAFT
Newport Beach City Arts Commission Regular Meeting Minutes Thursday, July 14, 2016
Regular Meeting – 5:00 PM Friends Meeting Room, Central Library
1000 Avocado Avenue
Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:03 PM
II. ROLL CALL
Commissioners Present: Arlene Greer, Chair Lynn Selich, Vice Chair
Caroline Logan
Michelle Bendetti Michael Kerr
Commissioners Absent: Judy Chang Jennifer Van Bergh
Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician
Chair Greer announced she would not seek reelection as Chairman of the City Arts Commission and highlighted events of the past year.
III. ELECTION OF OFFICERS - The City Arts Commission shall nominate and elect
Commissioner to serve as Chair, Vice Chair and Secretary for FY 2016/2017.
Nomination made by Chair Greer, seconded by Commissioner Logan, and carried (5-0-0-2) of Lynn Selich for Chairman.
AYES: Greer, Selich, Logan, Bendetti, Kerr
NOES: None
ABSTENTIONS: None ABSENT: Chang, Van Bergh
Nomination made by Commissioner Logan, seconded by Vice Chair Selich, and carried (5-0-0-2) of Commissioner Kerr for Vice Chairman.
AYES: Greer, Selich, Logan, Bendetti, Kerr NOES: None
ABSTENTIONS: None
ABSENT: Chang, Van Bergh
Nomination made by Vice Chair Selich, seconded by Chair Greer, and carried (5-0-0-2) of Commissioner Van Bergh for Secretary.
AYES: Greer, Selich, Logan, Bendetti, Kerr NOES: None
ABSTENTIONS: None
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ABSENT: Chang, Van Bergh
Chair Selich welcomed newly appointed Commissioners Bendetti and Van Bergh. Commissioner Bendetti shared autobiographical information. Chair Selich related her
goals for the year, including the Master Plan for Arts and Culture, trends in the art world, arts education, and fundraising. IV. NOTICE TO THE PUBLIC
V. PUBLIC COMMENTS
Jim Mosher commented regarding a budget item of $25,000 for City Arts Commission
activities and noted an error in the Cultural Arts Activities staff report (Item VI.B.2).
VI. CONSENT CALENDAR
A. Approval of Minutes of the May 12, 2016 and June 9, 2016, City Arts Commission Meetings
Commissioner Greer provided corrections to pages 5, 6, and 8 of the May 12, 2016, draft Minutes; and to page 2, 3 and 8 of the June 9, 2016, draft Minutes.
Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (5-0-0-2), to approve the draft Minutes for the meetings of May 12, 2016, and June 9,
2016 as emended. AYES: Selich, Kerr, Greer, Logan, Bendetti
NOES: None ABSTENTIONS: None
ABSENT: Chang, Van Bergh
B. Consent Calendar Items
1. Financial Report - Review of financial information.
2. Cultural Arts Activities - Monthly review of cultural arts activities from
the Library Administrative Office for upcoming Library and City arts events and services.
Chair Selich announced City National Bank agreed to a $10,000, two-year title sponsorship for the Pacific Symphony performance scheduled for August 14, 2016. In
addition, the Chamber of Commerce agreed to be an official partner. Other City organizations would be present at concerts to engage with the community. Vice Chair Kerr reported the City had allocated $60,000 toward the Pacific Symphony performance.
The City Arts Commission hoped to raise matching funds to continue this event – and others – in future years. The City Arts Commission would be developing a financial plan
and structure to include the private sector in the funding and promotion of arts in the
City. Plans were being made to acknowledge private donors of different levels.
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Motion made by Vice Chair Kerr, seconded by Commissioner Greer, and carried (5-0-0-
2) to approve the Consent Calendar. AYES: Selich, Kerr, Greer, Logan, Bendetti
NOES: None ABSTENTIONS: None ABSENT: Chang, Van Bergh
VII. CURRENT BUSINESS
A. Items for Review and Possible Action
3. Committee Appointments - The City Arts Commission Chair will appoint
Ad Hoc Subcommittees of one or more members for such specific purpose as the business of the Commission may require from time to
time.
Chair Selich reported Committee appointments would be deferred to a date following the
City Arts Commission retreat. 4. Sculpture Exhibition in Civic Center Park – Phases III and IV - Staff
requests that the City Arts Commission review a proposal for Phases III
and IV of the Sculpture Exhibition in Civic Center Park for submission to City Council for approval.
Director Hetherton recalled Council direction to determine details of the proposal. His report covered the utilization of funds, the sculpture garden as a focal point for private
fundraising, and public engagement.
Vice Chair Kerr was not aware that the City Arts Commission should be re-visioning the
sculpture garden as requested by the Council. He understood rotation had always been part of the vision. The Council approved a multiyear, multi-rotational plan.
Chair Selich remarked that the Council's direction was a result of the Council approving funds for the sculpture garden.
Director Hetherton suggested new Council Members wished to become familiar with the history and value of the project.
Commissioner Greer noted salient points from Director Hetherton's report. When the sculpture garden was constructed, pads were placed for rotational art installations. That
fact indicated the sculpture garden was intended to be a rotational art and sculpture garden with a program on an indefinite basis.
Commissioner Bendetti concurred with Vice Chair Kerr's comments. She was interested in the history of the sculpture garden.
Jim Mosher supported use of Policy I-13 funds for the sculpture garden. He requested clarification regarding the status and timeline of the sculpture garden.
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Chair Selich advised there would be a 6-month delay of the next phase of the sculpture
garden. She believed the community wanted to continue and improve the project. Michael Magrutsche felt the Council had to make a commitment before the City Arts
Commission proceeded with anything. Rotating sculptures would provide new topics for discussion and prevent weather damage to the sculptures that were never intended for long-term display.
Chair Selich clarified that artists would provide artwork that would last for a year while on
display. An important component would be a protocol for acceptance of art.
Carmen Smith, Newport Beach Arts Foundation President, indicated the Council
postponed acceptance of Sphere 112 and wanted other possible locations for the
sculpture. She requested the City Arts Commission support the Arts Foundation's purchase of and location for Sphere 112.
Commissioner Bendetti left the meeting at 6:15 PM
Susan Cramer stated art is subjective; art engages people; and artwork does not have to be perfect.
Commissioner Greer suggested more social media engagement with the sculpture garden program.
Commissioner Logan recalled that the Council requested options for Sphere 112.
Vice Chair Kerr suggested a Commissioner orally present information to the Council
regarding the sculpture garden.
Commissioner Greer indicated the Library Director typically gave the report to the
Council. If the City Arts Commission did not approve the report, the sculpture garden would be further delayed. The sculpture garden was a priority for the City Arts
Commission and the City Art Commission's most significant project. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried
(4-0-0-3) to approve submission of the report to the Council. AYES: Selich, Kerr, Greer, Logan
NOES: None ABSTENTIONS: None ABSENT: Chang, Van Bergh, Bendetti
Vice Chair Kerr proposed tabling the discussion of Sphere 112 and incorporating the
discussion into a discussion of policies for acceptance of art.
Director Hetherton reported the Chair could refer discussion of Sphere 112 to the Fine
Arts Committee or appoint a subcommittee for the topic.
Chair Selich suggested referring the discussion to the Fine Arts Ad Hoc Subcommittee
and encouraged the Committee to obtain professional input.
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Commissioner Greer indicated Sphere 112 was scheduled to leave the garden on August 17 and inquired whether the sculpture would remain in the garden until a decision was made.
Director Hetherton received permission for the piece to remain in the garden until the issue was resolved.
Chair Selich acknowledged the Art Exhibition and the Arts Foundation's role in the
Exhibition.
5. Acceptance of Sculpture Sunset Years into the City Art Inventory -
The Fine Arts Ad Hoc Subcommittee requests that the City Arts
Commission review the sculpture and proposed site for Sunset Years by sculptors Miriam Baker and Rhonda Jones and recommend that City
Council accept into the City Art inventory. Director Hetherton reported the Fine Arts Ad Hoc Subcommittee evaluated the piece in
relation to Council Policies I-9 and I-11 and determined the sculpture met the criteria. Commissioner Greer felt the proposed location for the artwork was appropriate.
Commissioner Logan requested Miriam Baker, the sculptor of the piece, provide her opinion of the location.
Miriam Baker stated the proposed location was acceptable. However, placing the
sculpture facing the Bay and close to the rail would not allow the public to view all sides
of the sculpture. The sculpture should be placed so that it faced the ferry. She expressed concern regarding the strength of the wood deck.
Commissioner Greer understood Public Works recommended the location.
Director Hetherton added that Public Works had approved the site. Miriam Baker gave an update regarding the progress of the sculpture, which would be
complete on time. Lee Pearl was excited about the sculpture and a proposed mural celebrating the
centennial of Balboa Island. Families donated funds for the mural. The Concert in the Church series was well attended and funded through a grant from the City. Concerts in the Park during August were funded through the Balboa Island Improvement Association
(BIIA) and the Business Association.
Commissioner Greer attended the Concert in the Church in June and highly
recommended it.
Lee Pearl thanked all donors for the wonderful addition to public art. Hopefully a plaque
could be installed to recognize contributors.
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Jim Mosher believed the Recreation & Senior Services should be involved. The process
for the City Arts Commission to accept artwork was not clear. He was concerned that the City Arts Commission was not involved with public art at an earlier stage. He did not understand the connection between Sunset Years and Balboa Island in particular.
Perhaps the City Arts Commission could accept the piece for two years. If the piece became popular, the City could sell it to support other art activity on Balboa Island.
Motion made by Commissioner Greer, seconded by Vice Chair Kerr, and carried (4-0-0-3) to recommend the City Council accept the sculpture, Sunset Years, into the City art
inventory.
Commissioner Logan stated she was a member of the Fine Arts Ad Hoc Subcommittee
but was not involved with reviewing the proposed location.
Chair Selich inquired whether Commissioner Logan wanted to defer a recommendation
regarding the location of the piece. Commissioner Logan wished to recommend the City Council accept the sculpture but
defer a recommendation regarding the location. Miriam Baker felt the location was good. She had previously offered a location and a
bench on her own property. Commissioner Logan commented that the commotion at the ferry landing was not
compatible with her feeling toward the piece. The many attractions near the ferry landing detracted from the quietness of the piece.
Commissioner Greer inquired whether the proposed site was recommended to the Fine Arts Ad Hoc Subcommittee after Director Hetherton and Public Works Staff considered
and reviewed the location.
Director Hetherton advised that there was a paucity of public sites. A site along Marine
Avenue was deemed unacceptable. Commissioner Logan clarified that neighbors were opposed to the Marine Avenue
location. She wished to evaluate the location that Miriam Baker was contemplating as she created the sculpture.
Commissioner Greer was not aware that the Fine Arts Ad Hoc Subcommittee was to explore the City for possible sites for the sculpture. She was under the impression that the site had been chosen, and the Fine Arts Ad Hoc Subcommittee's role was simply to
review it.
Commissioner Logan requested to table the item.
Chair Selich asked if the consultant for the Sphere 112 issue could also comment on a
location for Sunset Years.
Miriam Baker reported a location should be determined by September 1st.
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Lee Pearl indicated a centennial celebration and dedication was scheduled for
September 18th. Chair Selich questioned whether the City Arts Commission could reach a
recommendation and agreement in time for the piece to be installed by September 18. Vice Chair Kerr added that there could be delays with the City Council considering the
item. Rather than tabling the issue, the City Council could accept the piece but reserve the final location until a decision on the location could be made.
Director Hetherton was unsure whether the City Arts Commission could accept a piece of art if the location was not established, per Policies I-9 and I-11.
Commissioner Greer concurred with Vice Chair Kerr's recommendation as the sculpture was a private piece.
Director Hetherton suggested the City Arts Commission continue the item, allow the Subcommittee time to review the site, and then take up the issue at a special meeting.
Commissioner Logan agreed.
Director Hetherton inquired about alternative locations. Lee Pearl explained the reasons for locating the sculpture at the ferry landing.
Miriam Baker advised the City Arts Commission to accept the proposed location.
Commissioner Logan accepted the proposed location as Ms. Baker had agreed to it.
Motion made by Commissioner Logan, seconded by Commissioner Greer, and carried
(4-0-0-3) to recommend the City Council accept the piece into the City's art inventory.
AYES: Selich, Kerr, Greer, Logan NOES: None ABSTENTIONS: None
ABSENT: Chang, Van Bergh, Bendetti 6. City Arts Commission Strategic Planning Session - Staff proposes
hiring Loren Lillestrand of Lillestrand Leadership Consulting to facilitate a
strategic planning session.
Vice Chair Kerr wanted to ensure that all advance preparation are included in the $3,100 fee for the one-day planning session.
Chair Selich asked if the proposal should include work following the retreat.
Director Hetherton explained that the eight hours included some work before and after
the retreat.
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Chair Selich inquired whether the City Arts Commission had held a retreat in the recent
past. Director Hetherton responded no, not since he had been employed with the City.
Jim Mosher concurred with Vice Chair Kerr's comments. He questioned whether the City Council needed to approve the proposal.
Motion made by Commissioner Greer, seconded by Chair Selich, and carried (4-0-0-3)
to approve the allocation of funds to hire a facilitator, Loren Lillestrand, to assist with the
Strategic Planning Session.
AYES: Selich, Kerr, Greer, Logan
NOES: None ABSTENTIONS: None
ABSENT: Chang, Van Bergh, Bendetti 7. Cultural Arts Grants 2016-17 - The sum of $40,000 (Cultural and Arts,
City Grants Account #4002-8254) is provided annually for specific arts programming or projects as approved by the City Council. The City Arts Commission has the responsibility to review all programs and requests for
support from arts groups and make recommendations or funding to the
City Council for final approval. For Fiscal Year 2016/17, staff recommends that the City Arts Commission distribute the entire amount
of $40,000 to arts organizations, with the encouragement that the arts programming take place in City facilities.
Director Hetherton suggested all funds, $40,000.00 be awarded directly to arts organizations. Staff could encourage organizations to hold programming on City sites
such that events were sponsored by the City Arts Commission, but labor and
administrative costs were outsourced. The City Arts Commission could take advantage of Cultural Arts grants in order to engender public support and advocacy.
Commissioner Greer concurred that Staff's proposal had all the benefits and no liability.
Vice Chair Kerr concurred. He asked how the City Arts Commission would replace the funds it had been granting itself in the past.
Director Hetherton explained that the City Arts Commission had a programming budget of $35,000, but it was budgeted for concerts. Thus far, the concerts had cost $18,000.
Chair Selich supported Staff's proposal.
Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried
(4-0-0-3) to utilize $40,000 for Cultural Arts grants to arts organizations, while encouraging arts programming to take place in City facilities.
AYES: Selich, Kerr, Greer, Logan NOES: None
ABSTENTIONS: None
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ABSENT: Chang, Van Bergh, Bendetti
B. Monthly Reports
8. Fine Arts Ad Hoc Subcommittee – Chair Arlene Greer (Chair),
Secretary Caroline Logan, Commissioner Judy Chang
The Newport Beach Art Exhibition was held Saturday, June 18th, with 160 artists, 290
works of art, and approximately 2,000 attendees. More art was sold than in the past.
Chair Greer thanked volunteers, sponsors, and Staff for their assistance.
Commissioner Logan left the meeting at 7:15 PM.
Vice Chair Kerr noted the lack of a quorum and suggested the meeting adjourn.
9. Newport Beach Sculpture Garden Ad Hoc Subcommittee – Chair Arlene Greer (Chair), Vice Chair Lynn Selich
10. Master Plan for Arts and Culture Steering Committee – Chair Arlene
Greer (Chair), Secretary Caroline Logan
11. Communications/Publicity/Marketing Ad Hoc Subcommittee – Vice
Chair Lynn Selich, Commissioner Judy Chang
12. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee –
Chair Arlene Greer (Chair), Vice Chair Lynn Selich
13. Cultural Arts Collaborations Ad Hoc Subcommittee – Vice Chair Lynn
Selich (Chair), Commissioner Judy Chang, Commissioner Michael Kerr
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
X. ADJOURNMENT – 7:15 PM
9
DRAFT
Newport Beach City Arts Commission Special Meeting Minutes Saturday, August 13, 2016
Regular Meeting – 9:00 AM Friends Meeting Room, Central Library
1000 Avocado Avenue
Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 9:07 AM II. ROLL CALL
Commissioners Present: Lynn Selich, Chair
Michael Kerr, Vice Chair
Jennifer Van Bergh, Secretary Judy Chang
Arlene Greer
Caroline Logan
Commissioners Absent: Michelle Bendetti
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Assistant III. NOTICE TO THE PUBLIC
IV. PUBLIC COMMENTS
Carmen Smith, Newport Beach Arts Foundation President, announced Art in the Park was scheduled for October 15, 2016. Sponsors for Art in the Park were needed. Sponsors donating a minimum of $250 would receive their names or logos on a banner.
Jim Mosher inquired whether public comment would be allowed during discussion of
other items on the agenda. Chair Selich clarified that public comment would be allowed
at the current time. The Retreat would be an open discussion. Mr. Mosher stated the public could not anticipate the discussion or potential decisions because of the broad
nature of agenda items. Detailed notes should be taken of the retreat and presented for
ratification at a future meeting of the City Arts Commission. The Newport Beach City Charter mandated duties for the City Arts Commission regardless of whether the City
Council participated in those activities.
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V. CURRENT BUSINESS
A. Items for Review and Possible Action
1. Acceptance of the Sculpture Sunset Years into the City Art Inventory and Site Placement Recommendation – The Fine Arts Ad Hoc Subcommittee requests that
the City Arts Commission recommend that the City Council accept the work into the
City Arts inventory and approve its placement at the end of Turquoise Avenue on Balboa Island.
Commissioner Greer read the staff report and hoped the City Arts Commission would accept the proposed Resolution from the Fine Arts Ad Hoc Subcommittee.
Jim Mosher questioned the return of this item when the City Arts Commission, at the July 2016 meeting, voted to recommend the City Council accept the sculpture.
Commissioner Greer explained that the sculpture was accepted subject to placement.
The dispute regarding the site had been resolved and a new site proposed.
Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6-0-0-1) to recommend the City Council accept the sculpture into the City Art inventory and approve placement at the end of Turquoise Avenue on Balboa Island.
AYES: Selich, Kerr, Greer, Logan, Van Bergh, Chang NOES: None
ABSTENTIONS: None ABSENT: Bendetti
Chair Selich attended a Centennial concert on Balboa Island the previous evening. Many people seemed happy with the proposed site, which would be more visible.
VI. STUDY SESSION - 9:19 AM
2. City Arts Commission Strategic Planning Session - Loren Lillestrand of
Lillestrand Leadership Consulting will facilitate a strategic planning session. The Commission will discuss mission and vision statements, as well as values. Other
topics for the retreat include a programming plan, budget, committees, funding
sources, the role of the Newport Beach Arts Foundation, and collaborations with the private sector, schools, local arts organizations, and City departments
Chair Selich introduced Loren Lillestrand as facilitator for the retreat. His expertise can assist the City Arts Commission move to the next level of planning. She welcomed the
newest Commissioner, Jennifer Van Bergh. At the next meeting, Commissioners would have recommendations from the retreat.
Loren Lillestrand, of Lillestrand Leadership Consulting, stated that the Commissioners should think through
the mission, vision and values of the organization and the strategic actions to
accomplish them. The goal of the retreat was to obtain input. A Mission Statement, which did not change often, was intended to be the overarching reason for an entity's
existence. Critical words were City Council, community, growth, vitality, arts and culture.
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A Mission Statement should include clear language regarding public/private
collaboration, fundraising and community education. Commissioner Greer offered "to promote and support a wide range of accessible cultural
programs in the City, activities and facilities to address the needs and interests of residents of and visitors to the City of Newport Beach" as a possible Mission Statement. Other proposed language was "the City Arts Commission acts in an advisory capacity to
the City Council in all matters pertaining to artistic, aesthetic and cultural aspects of the City. The City Arts Commission recommends to City Council the adoption of such
ordinances, rules and regulations it deems necessary for the preservation and
administration of fine arts, performing arts, historical, aesthetic and cultural aspects of the community."
The current Mission Statement did not mention aesthetics or historical aspects of the City. In order to obtain the City Council's support for arts, the City Arts Commission
should present the City Council with a compelling story, plans and funding sources. One question for discussion was the extent to which the City Arts Commission should play an active role in commenting on the aesthetics of new development, historical elements of
the City, and the arts life in the City. The goal of the retreat was to develop a succinct presentation and plans which could garner the City Council's support for the arts. Development in the City and aesthetics associated with development were not defined in
the City Arts Commission's bylaws. The City Council deleted from the Master Plan for Arts and Culture language regarding aesthetic considerations in City processes which review and approve public and private development of the built environment.
Mr. Lillestrand explained the purpose of a Vision Statement and requested comments.
City arts are not sustainable without funding. The City Arts Commission should build a
case for support of the arts, develop a story that everyone wanted to support and convince people they wanted artistic excellence. The demographics of the City made
the need for art more important. The City Arts Commission has to develop a value for
arts to which the City Council would agree. The economic impact of arts programming and projects was important.
The City Arts Commission could develop a list of programs, art, and activities that would add value to the community. A value statement could include economic value. The City
Arts Commission should attempt to set goals around programming and deliverables and include the potential economic impacts. Participants suggested language of "contribute to the economic vitality of the City" and "significant artistic experiences distinct from
those offered in other cities and contributing to the economic vitality of the City." The City Arts Commission should capture the dreams of Newport Beach residents and promote arts, culture and historical experiences that bring the community together.
The current Vision Statement did not look to the future and was not definite. A Vision
Statement should contain goals and include historic preservation. Language could
include terms such as “pace setting” and “premier”. One participant suggested "a pace-setting arts community for personal and economic impact." The existing Mission
Statement, Vision Statement and values needed only modest revisions. Recent City
Council funding of art projects suggested Council Members are willing to support arts in the community. The City Arts Commission needs to provide reasons for the City Council
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to continue investing in arts and demonstrate how it could provide aesthetically beautiful
and economically vital projects. Morning Break – 10:30-10:40 AM
Vice Chair Kerr advised that the City Arts Commission should provide the City Council with a comprehensive and forward-looking document accompanied by a presentation.
The plan would build on the Master Plan for Arts and Culture and include existing and new activities, funding sources, staffing, and the role of the Arts Foundation. He wanted
to discuss activities and programs on which to focus and ways to implement them.
Commissioners suggested collaborating with the Newport Beach Film Festival to show
films relevant to the community and arts awareness; more programming focused on
cultural diversity; robust and intentional relationships with existing artistic elements in the community, Discovery Cube's Ocean Quest, the Parks and Recreation Division and Visit
Newport Beach; adding important pieces of art by major artists to public art; a program of public art focal points; developing an icon for the City and placing representations of the icon at key points around the City; developing a master plan for placement of public
art; hiring a public art consultant; and better communication of art events. Public speakers commented regarding fundraising, art programming in other cities and
community involvement. Commissioners felt the following items should be prioritized: the Sculpture Garden; the
Concert in the Park series; outdoor theater arts; public art; and a juried art exhibition/temporary art.
With respect to the Sculpture Garden, Commissioners suggested using QR codes to provide information for individual sculptures; retaining a public art consultant; dividing the
City into districts to gather public input; increasing community engagement; and
researching and applying for grant funding. Public speakers recommended the City Arts Commission demonstrate the value and benefits of improvements, balance public
wishes with artistic freedom and consider the physical abilities of visitors. A public arts consultant could handle many challenges associated with public art. Commissioners suggested marketing the sculpture garden to groups and selling naming rights.
A concerts series was important because it brought a variety of people into the City. Concerts should serve a district in a manner that was appropriate to the district. Food
services and restroom facilities were important for concerts. Bands should be more well known and targeted to specific audiences. Concerts could become annual traditions. Commissioners discussed the selection of groups for concerts. A programming
consultant could assist the Commission. As a government entity, the Commission had to support programming that engaged the largest number of people. High attendance at
programs could gain sponsorships and City Council interest. The number and scale of
programs was limited by City Staff resources. Commissioners discussed charging fees for events.
VII. RECESS AT APPROXIMATELY 12:00 PM – 12:00 PM
VIII. RECONVENE TO RESUME STUDY SESSION – 1:05 PM
4
Newport Beach City Arts Commission Special Meeting Minutes August 13, 2016
Page 5
IX. ROLL CALL X. NOTICE TO THE PUBLIC
XI. STUDY SESSION RESUMES
Commissioner Logan departed the meeting at 1:10 PM.
The City needs an outdoor venue. A cultural arts center or performing arts venue is
needed; however, most received subsidies from a city or private sources. There is no large indoor venue within the City for performing arts.
The City Arts Commission could collaborate with volunteer organizations and corporations. Large events could draw visitors to smaller, nearby events. Collaboration
could include the City Arts Commission financially supporting programs hosted by other
arts organizations. In this way, the City Arts Commission could have greater impact with reduced administrative costs. Commissioners discussed the existing Cultural Arts Grant
Program. Initiatives should relate to the Mission and Vision Statements and would be limited by resources.
A programming consultant, community engagement, economic vitality, targeted outreach could apply to performing arts. Events supported by a Cultural Arts Grant should promote the arts.
Vice Chair Kerr thanked supporters of the symphony event. He reiterated the need to
present a comprehensive plan to the City Council. One of the main questions was a
source of private funding. He suggested beginning with goals and aspirations and then including the economic, aesthetic and civic pride components. A plan should also
include a budget, staffing and funding sources.
The City Arts Commission discussed staffing resources through employees or
contractors, available funds, the desire to implement a structure similar to the Library
Foundation, and forming a finance committee. Funding sources were one-time funds, developer fees, public arts funds, the City, Visit Newport Beach and private support.
The City Arts Commission needed to develop a multiyear plan for programs and funding. The amount of private funds to be raised had not been determined. Library Services Director Tim Hetherton reviewed criteria for utilizing developer fees. Commissioners
discussed the role a fundraising expert could have. Commissioners discussed current fundraising efforts, uses of those funds and the City
Council's direction to the City Arts Commission regarding public-private partnerships.
Chair Selich suggested subcommittees for finance, the concert series, and the Sculpture
Garden. Each project would determine its budget, and the finance subcommittee would oversee the budgets. Vice Chair Kerr thought the City Arts Commission should target
fundraising to specific elements of programming with funds deposited in one account
rather than separate accounts.
5
Newport Beach City Arts Commission Special Meeting Minutes August 13, 2016
Page 6
Discussion continued with respect to whether the City Council should solely fund public
art and whether the City Arts Commission should raise funds and develop public-private partnerships.
The Arts Foundation was created to be the fundraising arm of the City Arts Commission; however, the Arts Foundation did not function in that manner. Carmen Smith, Newport Beach Arts Foundation President, described the Arts Foundation and its work. A larger
membership would allow the Arts Foundation to provide more assistance to the City Arts Commission. Perhaps the City Arts Commission should hire a fundraising expert as a
next step. The Commission learned about ways other arts organizations raised funds.
The City Attorney clarified the "2%" paid by developers in other cities to fund arts organizations.
Commissioners discussed the subcommittees needed. Commissioners Greer and Van Bergh volunteered to serve on the Sculpture Garden subcommittee. The Cultural Arts
grants subcommittee would be a part of the collaboration and education subcommittee. The Cultural Arts Grant Program would have a greater impact by providing $10,000 grants to four organizations rather than many smaller grants. Other subcommittees
could be Finance and Administration with Vice Chair Kerr and public relations with Chair Selich. Fundraising could be handled by the entire City Arts Commission. The Sculpture Garden subcommittee would fall under the programming subcommittee.
Director Hetherton and the City Arts Commission discussed hiring a development manager as a non-City employee to assist the Arts Foundation and the City Council's
reaction to that in an earlier proposal. The City Arts Commission should direct, staff and collaborate with the Art Foundation.
XII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None.
XIII. ADJOURNMENT – 2:51 PM
6
8/30/2016 1 of 3
For Fiscal Year ending 6/30/16
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 35,000
including bus tours 07/21 Nikki's Flag Shop 49.00 34,951.00 Concerts on the Green
08/05 Triskelion 2,475.00 32,476.00 August Concert
08/05 Crown Five LLC 3,000.00 29,476.00 August Concert
08/05 Signature Party Rental 1,536.00 27,940.00 August Concert
08/14 Signature Party Rental 2,443.00 25,497.00 August Concert
08/13 Micah & Sarah 1,000.00 24,497.00 August Concert
08/14 National Const Rentals 193.00 24,304.00 SBTS
08/13 ABM Janitorial 440.00 23,864.00 Concerts on the Green
08/20 Firebrand Media 450.00 23,414.00
08/20 Kelly Bishop 687.00 22,727.00 Sculpture Garden Event
08/26 NDM Communications 302.00 22,425.00 SBTS Banner
08/26 NDM Communications 454.00 21,971.00 Banner
08/21 Staff Overtime 1,133.00 20,838.00
08/12 Artist 200.00 20,638.00
08/12 Artist 200.00 20,438.00
08/17 ABM Janitorial 220.00 20,218.00 August concert
08/17 Dinwiddie Events 400.00 19,818.00 Sculpture grand opening
08/17 Dinwiddie Events 300.00 19,518.00 Sculpture grand opening
08/17 Kelly Bishop 488.00 19,030.00 Sculpture grand opening
08/31 Signature Party Rental 1,380.00 17,650.00 September Concert
09/01 Brittian's Finest 3,200.00 14,450.00 September Concert
09/01 Sammi James 600.00 13,850.00 Sculpture grand opening
09/01 Sammi James 100.00 13,750.00 Sculpture grand opening
09/09 Firebrand Media 300.00 13,450.00 Shakespeare
09/11 Triskelion 2,475.00 10,975.00 Concerts on the Green
09/09 24 Carrots 2,220.00 8,755.00 Sculpture Garden Event
09/24 Display 2,822.00 5,933.00 sculpture installation
09/24 Display 1,905.00 4,028.00 sculpture installation
10/05 Signature Party Rental 1,244.00 2,784.00 September Concert
10/16 Petty Cash 87.00 2,697.00
10/20 ABM Janitorial 200.00 2,497.00 Sculpture Garden Event
10/20 ABM Janitorial 200.00 2,297.00 September Concert
10/20 Dinwiddie Events 336.00 1,961.00 Sculpture Garden Event
25,000 10/27 Transfer from Grants 26,961.00
11/02 Firebrand Media 300.00 26,661.00
11/30 Image360 74.00 26,587.00 sculpture installation
11/30 Dee Sign 95.00 26,492.00
01/26 Display 575.00 25,917.00 sculpture installation
01/28 Signature Party Rental -1,086.00 27,003.00 refund - Art Exhibtion
01/19 Alan Scott 155.00 26,848.00 art hanging
01/04 Dinwiddie Events 400.00 26,448.00 Brandt Reception
02/29 Suzanne's Catering 1,582.00 24,866.00 Brandt Reception
02/22 July 2015 Events 15,297.00 9,569.00 Pre-paid expenses posted by Finance*
02/25 Misc. Advertising chgs 621.00 8,948.00
02/25 Executive Events 152.00 8,796.00 security guards
03/30 Dinwiddie Events 504.00 8,292.00 Brandt Reception
03/07 Gordon McClelland 2,000.00 6,292.00 Brandt Reception
03/17 Cavalia 325.00 5,967.00 Advertising
03/21 Jennifer Wormser 250.00 5,717.00 Brandt lecture
04/28 Dinwiddie Events 600.00 5,117.00 Deposit for Art Exhibition
04/06 Page Art 500.00 4,617.00 Sculpture Evaluation
04/06 Signature Party Rental 595.00 4,022.00 Brandt Reception
04/11 Firebrand Media 160.00 3,862.00 Brandt Exhibition Ad
02/13 Firebrand Media 160.00 3,702.00 Brandt Exhibition Ad
2015-2016Cultural Arts Division
8/30/2016 2 of 3
For Fiscal Year ending 6/30/16
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
2015-2016Cultural Arts Division
04/30 Smart Levels Media 222.00 3,480.00 Art Exhibition
04/30 Smart Levels Media 95.00 3,385.00 Art Exhibition
04/30 Smart Levels Media 89.00 3,296.00 Art Exhibition
05/31 Got Print 181.00 3,115.00 Art Exhibition promotion
05/31 Smart Levels Media 179.00 2,936.00 Art Exhibition Ad
06/02 LA Times 342.00 2,594.00 Art Exhibition Ad
06/27 J. Bludau 100.00 2,494.00 Art Exhibition
06/27 C. Colin 300.00 2,194.00 Art Exhibition
06/27 R. Escalona 100.00 2,094.00 Art Exhibition
06/27 J. Oleinik 100.00 1,994.00 Art Exhibition
06/27 K. Hartling 200.00 1,794.00 Art Exhibition
06/27 V. Carlos 300.00 1,494.00 Art Exhibition
06/30 24 Carrots 54.00 1,440.00 Art Exhibition
06/30 D. Ghoukassian 200.00 1,240.00 Art Exhibition
06/30 Hackstedde 300.00 940.00 Art Exhibition
06/30 R. Vale 100.00 840.00 Art Exhibition
06/30 M. Knowles 200.00 640.00 Art Exhibition
06/30 Ribbons Galore 49.00 591.00 Art Exhibition
06/30 R. Fakour-Safa 100.00 491.00 Art Exhibition
06/30 ABM Janitorial 140.00 351.00 Art Exhibition
TOTAL 351.00
Professional Services/110,585
Sculpture Garden 08/06 Luke Crawley 2,500.00 108,085.00 sculpture garden
08/06 Bertil Petersson 1,750.00 106,335.00 sculpture garden
08/06 Diana Markessinis 2,250.00 104,085.00 sculpture garden
08/06 Jared Charzewski 1,500.00 102,585.00 sculpture garden
08/06 Kenneth Capps 2,500.00 100,085.00 sculpture garden
08/12 Grant Irish 2,150.00 97,935.00 Decline
08/12 Edwin Hamiltion 2,550.00 95,385.00 Pebble Series
08/12 LT Mustardseed 2,500.00 92,885.00 Demoiselle
08/13 Arts OC 4,571.00 88,314.00
08/17 Warren Techentin 2,500.00 85,814.00 La Cage Aux Folles
08/13 City Clerk Mgmt 350.00 85,464.00
08/13 Alan Scott 210.00 85,254.00 hanging art
08/17 Alan Scott 265.00 84,989.00 Ting-Ting Lee exhibit
08/17 City Clerk Mgmt 350.00 84,639.00
08/17 Arts OC 4,572.00 80,067.00 sculpture garden
09/11 Patricia Vader 1,250.00 78,817.00 Sunflower
09/16 Los Angeles Times 1,812.00 77,005.00
09/21 Cavalia 174.00 76,831.00 Banner
10/05 City Clerk Mgmt 350.00 76,481.00
10/20 Arts OC 38,552.00 37,929.00 Payment 7 of 7
11/02 City Clerk Mgmt 438.00 37,491.00
11/09 Alan Scott 320.00 37,171.00 hanging art
12/02 City Clerk Mgmt 219.00 36,952.00
12/08 Alan Scott 210.00 36,742.00 hanging art
01/06 Alan Scott 128.00 36,614.00 hanging art
01/26 City Clerk Mgmt 175.00 36,439.00
02/02 Arts OC 4,100.00 32,339.00
02/29 Image 360 92.00 32,247.00 signs - Brandt art
02/29 Image 360 92.00 32,155.00 signs - Brandt art
04/13 Alan Scott 225.00 31,930.00 hanging art
8/30/2016 3 of 3
For Fiscal Year ending 6/30/16
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
2015-2016Cultural Arts Division
04/13 Alan Scott 225.00 31,705.00 hanging art
05/05 Alan Scott 288.00 31,417.00
05/20 TAVD Visual Asst 230.00 31,187.00 Transcription Service (new vendor)
06/02 TAVD Visual Asst 304.00 30,883.00 Transcription Service (new vendor)
06/13 Display 245.00 30,638.00 Re-secure sculpture
06/13 Alan Scott 225.00 30,413.00 Art Exhibition prep
06/02 Kitch Vincent 1,000.00 29,413.00 Vision Planning
06/27 Alan Scott 1,563.00 27,850.00 Art Exhibition installation
06/14 24 Carrots 3,369.00 24,481.00 Art Exhibition
06/14 24 Carrots 882.00 23,599.00 Art Exhibition
06/07 Dinwiddie Events 400.00 23,199.00 Art Exhibition
06/21 Alliant Insurance 640.00 22,559.00 Art Exhibition
06/22 Samimi James 700.00 21,859.00 Performer
06/23 Office Depot 68.00 21,791.00 Art Exhibition
06/20 Lewis Joseph 250.00 21,541.00 Art Exhibition
06/30 Dinwiddie Events 248.00 21,293.00 Art Exhibition
06/30 TAVD Visual Asst 281.00 21,012.00 Art Exhibition
06/30 Firebrand Media 160.00 20,852.00 Art Exhibition
06/30 Firebrand Media 160.00 20,692.00 Art Exhibition
06/30 Office Depot 76.00 20,616.00 Art Exhibition
06/30 24 Carrots 4,250.00 16,366.00
06/30 California Newpaper 262.00 16,104.00
06/30 Staff Overtime 923.00 15,181.00 Various events
TOTAL 15,181.00
City Grants 40,000
10/27 Bal Isl Improvement Assn 800.00 39,200.00
10/27 Baroque Music Festival 1,400.00 37,800.00
10/27 ExplorOcean 1,600.00 36,200.00
10/27 Festival Ballet Theatre 1,500.00 34,700.00
10/27 KOCI Radio 1,300.00 33,400.00
10/27 Newport Beach Film Fest 2,750.00 30,650.00
10/27 N B Lib Foundation 800.00 29,850.00
10/27 N B Unified School Dist 2,400.00 27,450.00
10/27 South Coast Repertory 650.00 26,800.00
10/27 Southland Sings 800.00 26,000.00
10/27 O C Museum of Art 1,000.00 25,000.00
10/27 N B Arts Commission 25,000.00 0.00
TOTAL 0.00
* Prepaid Expenses
July Concert
SBS performance
Trskelion for SBS
Trskelion for Concert
*Alliant Insurance
8/31/2016 1 of 1
ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 95,000
including Pacific 07/06 Alliant Insurance 1,358.00 93,642.00 Concert Series
Symphony funding 07/06 Triskelion Event 2,559.00 91,083.00 July Concert
07/06 Rettich David 3,250.00 87,833.00 July Concert
07/27 Rumors 3,250.00 84,583.00 August Concert
07/27 Triskelion Event 2,559.00 82,024.00 August Concert
08/10 Triskelion Event 2,559.00 79,465.00 September Concert
08/10 Joshua Schreiber 3,250.00 76,215.00 September Concert
08/16 Billy Mitchell 250.00 75,965.00 Symphony Concert
08/16 Alliant Insurance 389.00 75,576.00 Symphony Concert
08/16 ABM Janitorial 240.00 75,336.00 July Concert
08/12 Staff Overtime 345.00 74,991.00 July Concert
08/26 Staff Overtime 580.00 74,411.00 Symphony Concert
08/31 Suzannes Catering 2,402.00 72,009.00 Symphony Concert
08/31 Signature Party Rental 20.00 71,989.00 Symphony Concert
08/31 Signature Party Rental 864.00 71,125.00 Symphony Concert
08/31 ABM Janitorial 480.00 70,645.00 Symphony & Aug.Concert
TOTAL 70,645.00
Professional Services/40,000
07/14 Alan Scott 388 39,612.00 Real Heroes Installation
AnnChatillon 410 39,202.00 Photo Service Symphony Concert
Dinnwiddie Events 600 38,602.00 Symphony Concert
Executive Events 525 38,077.00 Symphony Concert
TAVD Visual 297 37,780.00 Transcription Serivce
TOTAL 37,780.00
City Grants 40,000
40,000.00
TOTAL 0.00
2016-2017Cultural Arts Division
As of August 31, 2016
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for July and August 2016
Concerts on the Green:
On Sunday, July 31, Rolling Stones tribute band the Hollywood Stones presented an evening of high
energy rock and roll on the Civic Green to a crowd estimated at over 3,000 attendees.
The City Arts Commission presented the Pacific Symphony on Sunday August 14, as part of the
Symphony in the Cities series. The evening included children’s activities with the Musical Playground
and a conducting clinic by Maestro Carl St.Clair. Crowds were estimated at over 4,500 attendees. The
Newport Beach Arts Foundation has been able to raise over $18,000 in private donations for this
ongoing series.
Fleetwood Mac tribute band Rumours performed on Sunday, August 21. The event drew an estimated
3,000 music lovers.
All three concerts featured food trucks, TK Burgers and Chunk ‘n’ Chip. Both vendors reported steady
business.
Fine Art Exhibitions at Central Library:
Local artist Fernando Del Rosario exhibited his show, Real Heroes Art Show, a collection of original
compositions in honor of the 2 things that are dear to the artist: superheroes and inspirational quotes
by extraordinary people. Growing up as a foreigner in the United States, Del Rosario felt like “an
awkward boy trying to find his place in a new country”. He found solace and inspiration in the stories
and characters of the superheroes he would see on television or read about in the pages of a comic
book. As he developed my own identity and confidence, he realized that superheroes do exist in the real
world. Dr. Martin Luther King Jr., Abraham Lincoln, Bruce Lee, Nelson Mandela, Muhammad Ali, Walt
Disney and Michael Jordan are just a few of the many individuals that have inspired him.
Page 1 of 3
“This original art collection is in honor of what has inspired me throughout the years and an expression
of my creative perspective. Every one of these comic book pages are from my collection as a kid. And
this is my way of sharing my story and my inspiration to the public. It is an art collection 31 years in the
making.”
On Thursday, September 15, 5 – 7pm, the artist will host a lecture to discuss his art and creative process,
with a reception to follow. The exhibition runs from August 2 – September 30 at the Central Library
during regular hours.
The work of sculptor Judit Laufer is also on exhibit from August 4 - September 12 during library
operating hours.
Canadian-born sculptor Judit Laufer has been living in California for over thirty years, nineteen of those
in Newport Beach. She received her B.A. in Communications from the University of Victoria, British
Columbia, and Paralegal Certificate from UCLA. Art has always been Laufer’s true passion, and all
her creative energy is spent sculpting. She has attended numerous sculpting workshops, and studied
under the tutelage of Paul Lucchesi, Eugene Daub, Philippe Farault, and other accomplished artists.
The artist’s sculptures have been exhibited in Orange County and in the juried art show, Best of the Best,
in Scottsdale, Arizona. She has twice received awards at the Newport Beach Art Exhibition.
The following artists are scheduled for exhibitions in the Central Library gallery space:
October /November: Newport Center Aerial Photography Exhibition
December 2016/January 2017: Mark Leysen (abstract art)
February 2017: TBD
March 2017: Scott Amling (photography)
April 2017: Ron Yeo (assemblages)
Sculpture Exhibition in Civic Center Park – Phase I de-installation
The first phase of the Sculpture Exhibition in Civic Center Park was de-installed from August 17 to August
24. 10 pieces were removed, with Sphere 112 remaining until a permanent site is determined, and
Sunflower removed due to issues related to its repair and maintenance.
Ben Carlson Statue unveiling:
The statue honoring fallen hero Ben Carlson was unveiled at the Newport Pier on Wednesday, July 6. In
a poignant ceremony, the work, by artist Jake Janz, was presented to the City. The sculpture depicts Mr.
Carlson in eternal vigilance as he surveys the waves.
Page 2 of 3
Page 3 of 3
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Strategic Plan for the City Arts Commission
RECOMMENDATION:
Staff recommends that the City Arts Commission:
1. Approve the mission statement, vision statement, and Commission values generated at the August
13, 2016 City Arts Commission retreat;
2. Prioritize the Commission’s programming emphasis;
3. Recommend to Council that the Public Art and Cultural Facilities Fund (Council Policy I-13) be used
to fund both the Sculpture Exhibition in Civic Center Park and the Art in Public Places program,
again with the ultimate goal of funding both with 50% private funds;
4. Work with the Newport Beach Arts Foundation to develop a viable source of private funding with
the ultimate goal of funding arts programs with 50% private funds.
DISCUSSION:
At the August 13, 2016 retreat, the City Arts Commission developed the following statements regarding
mission, vision, and values:
Mission
The Newport Beach City Arts Commission provides City Council and the community advice and
leadership that support the development, growth, vitality and esthetics of City arts, as well as
present, future and historical City cultural affairs.
Vision
The Newport Beach City Arts Commission provides a pace-setting arts community for personal and
economic impact, enriching the community through dynamic, sustainable, collaborative,
interdisciplinary and inclusive programming and public art which defines the City and residents, as
well as the growth and excitement of the City's artistic future.
Values
Artistic Excellence
Cultural Dynamism
Community Engagement
Financial Sustainability
Youth and Adult Education
Inclusive Programming
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PROGRAMS
The Commission also established the importance of specific City Arts programming:
1. The Sculpture Exhibition in Civic Center Park: City Council approved Phases III and IV of this
flagship arts program, and the City Arts Commission has agreed to use the exhibition as a private
fundraising opportunity. Moreover, the Commission intends to offer more opportunities for public
engagement and to utilize the input of a public arts curator/landscape architect to increase the
exhibition’s artistic excellence.
2. Concerts: The City Arts Commission agreed that live musical or dance performances in the Civic
Green or other City venues are an important part of the City’s cultural life. The Commission
suggested to elevate the quality and quantity of these programs in the following ways:
a. Hire a Programming Consultant/Promoter;
b. Offer opportunities for program sponsorships;
c. Plan for Civic Green, as well as other City venues for different kinds of performances;
d. Consider ticket sales for smaller venues like Marina Park with high-end performers;
e. Upgrade to well-known current performers known nation-wide to start replacing “tribute
bands”;
f. Use both master works like Pacific Symphony and master chorales in addition to lighter
productions;
g. Make performances like the Pacific Symphony into an annual tradition;
h. Target specific audiences, e.g., children, seniors, or teens, for focused productions;
i. Increase publicity opportunities;
j. Arrange for percentage of food truck income;
k. Find ways to increase performance season to year-round.
3. Theater Arts: The City Arts Commission agreed that theater arts programming has the potential to
be an important component of Newport Beach cultural life. In terms of venues, the Commission
suggested investigating a potential City indoor space, as well as venues throughout the City,
including all seven villages, for theater performance opportunities.
4. Art in Public Places: In order to create public art that defines civic pride and facilitates the growth
of the City’s esthetic future and cultural economy, the City Arts Commission should elevate Art in
Public Places. The implementation of major, unique, high-end permanent City Public Arts as focal
points in the City represents our vision of who we are. Art in Public Places can be used as
permanent and iconic landmarks used to engender civic pride, creating an internationally and
regionally recognizable visual identity of Newport Beach. This art can be literal and abstract,
serious or playful. Art in Public Places also has the potential to inspire major donor name
recognition. Staff recommends that the City Arts Commission submit a proposal to City Council for
the Public Art and Cultural Facilities Fund (Council Policy I-13) to be used to fund both the Sculpture
Exhibition in Civic Center Park and the Art in Public Places program, again with the ultimate goal of
infusing the fund with 50% private money.
5. Collaboration with Other Arts Groups: The Commission agreed that increased collaboration with
other arts entities and stakeholders in the City is worth pursuing. These groups include local
institutions and artists, schools, the Chamber of Commerce, Visit Newport Beach, other City
departments, and regional/national arts partners (residents, traveling exhibits).
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6. Guided Tours: The implementation of a City-wide cell-phone arts and historical personal guided
tour to increase public exposure to what is unique to our city esthetically and historically was also
discussed. The Commission feels that this use of technology will have a personal, a civic, and an
economic impact on residents.
Survey of Current and Proposed Programming
Prior to the September 8, 2016 regular Meeting, staff queried the members of the City Arts Commission
with an online survey to quantify programming priorities. The City Arts Commission was asked to rank
current programs, and to state their preference for proposed arts programming. For existing programs, the
City Arts Commission was presented with the following choices: Art lectures, Artist receptions, Central
Library Gallery Art Exhibits, Concerts on the Green, Festival Ballet Theatre, Newport Beach Art Exhibition,
Newport Beach Film Festival seminars, Sculpture Exhibition in Civic Center Park, and Shakespeare by the
Sea. Each type of programming was ranked from 1 to 10, with 10 being the most desirable.
The survey result shows that generally, the City Arts Commissioners’ personal programming preferences
are in alignment with what was expressed at the retreat. Concerts on the Green and the Sculpture
Exhibition in Civic Center Park ranked very highly, as did the Newport Beach Art Exhibition, the Festival
Ballet Theatre programs, the Newport Beach Film Festival seminars, and the gallery exhibits in the Central
Library.
POTENTIAL ARTS PROGRAMMING
Potential arts programs included: Art instruction classes, Chalk art festival, Classical music concerts,
Community theater, Dance concerts, and Opera (light and/or classical). For potential arts programs, the
Chalk Art Festival, dance concerts, and classical music concerts were popular choices among the City Arts
Commission.
29
48
29 29 30
42
0
10
20
30
40
50
60
Central Library
Art Exhibitions
Concerts on the
Green
Festival Ballet Newport Beach
Art Exhibition
Newport Beach
Film Festival
seminars
Sculpture
Exhibition in
Civic Center
Park
3 of 6
Programming priorities from the survey are as follows:
• Concerts on the Green
• Sculpture Exhibition in Civic Center Park
• Newport Beach Art Exhibition
• Festival Ballet Theatre programs
• Newport Beach Film Festival
• Gallery exhibits in the Central Library
A typical Concert on the Green currently costs between $6,000 and $7,000, and staging a Pacific Symphony
concert, which the City Arts Commission is committed to in 2017, costs $60,000. The Sculpture Exhibition
in Civic Center Park, at $125,000 per phase, is funded through 2018. The Newport Beach Art Exhibition in
recent years has cost around $12,000 and these funds are drawn from the Programming budget. Both the
Festival Ballet Theatre and the Newport Beach Film Festival Seminars are funded through the Cultural Arts
Grants program (with the Newport Beach Film Festival also receiving support from the City through the
General Fund). Gallery exhibits in Central Library are generally low-cost affairs, with the only expenses
being installation and marketing.
Potential program priorities are ranked as follows:
• Chalk Art Festival
• Classical music concerts
• Community Theater
• Dance concerts
In recent years, the Chalk Art Festival has been coupled with additional events that make predicting the
cost of a City-sponsored program difficult. A proposal brought to the City Arts Commission last summer
suggested a sum of $25,000.
11
27
18 19 19
16
0
5
10
15
20
25
30
Art Instruction
classes
Chalk art
festival
Classical music
concerts
Community
theater
Dance concerts Opera (light
and/or
classical)
4 of 6
The cost of classical music concerts varies based on the number of musicians and the venues the concerts
are staged in. The same applies to dance concerts and Community Theatre. For example, the cost of the
Library Services Department’s Sunday Musicales rarely exceeds $500, whereas hosting the Pacific
Symphony in the Civic Green cost $60,000.
PRIVATE FUNDING
The City Council has directed the City Arts Commission to pursue public/private partnerships in order to
engender community advocacy for the arts and to reduce reliance on the General Fund for arts
programming. In Fiscal Year 2016/17, the City Arts Commission was allocated a budget from the General
Fund of $127,000: $35,000 for arts programming; $40,000 for contract labor; $40,000 for Cultural Arts
Grants; and $12,000 for administrative costs and publicity. Additional arts funding is available from:
•Public Art and Cultural Facilities Fund, (which is being utilized to finance Phase III and IV of the
Sculpture Exhibition in Civic Center Park);
•Visit Newport Beach funds ($150,000 annually for a period of 5 years), which were used to fund the
Pacific Symphony Concert on the Civic Green on August 14, 2016;
•Balboa Performing Arts Theater Foundation funds ($175,000).
Accessing these funds requires City Council approval, and while Council has allowed the Commission to use
these funds for select programming, Council has strongly encouraged the City Arts Commission to develop a
plan that increases the level of private support for the arts in Newport Beach.
Where does Newport Beach stand in comparison to other cities in terms of arts funding? For the purposes
of this report, staff identified 12 “peer” cities similar to Newport Beach in terms of population and budget
(see Attachment A) in order to determine General Fund and private support relative to Newport Beach arts.
Most cities in the peer group receive a much larger portion of the General Fund for arts than Newport
Beach, and most of these cities also have performing arts centers and robust public art programs. The
majority of the cities below also have active development agreements/CIP arrangements that are
designated for arts. The following table ranks peer cities by General Fund support:
PEER CITY ARTS FUNDING, 2015/16
CERRITOS $7,000,000
LAGUNA BEACH $2,590,000
SANTA MONICA $2,500,000
FULLERTON $2,499,379
MOUNTAIN VIEW $1,450,000
PALO ALTO $1,240,000
PASADENA $1,020,000
CARLSBAD $970,000
HUNTINGTON BEACH $400,000
MISSION VIEJO $329,675
DANA POINT $135,000
NEWPORT BEACH $127,000
YORBA LINDA $0
Most similar to Newport Beach is Dana Point, which receives $135,000 annually from the General Fund for
their summer concert series. Yorba Linda does not allocate General Fund money to arts. Fullerton provides
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staffing and maintains the non-profit Fullerton Museum with General Fund money, and maintains the
Cultural and Family Services division, which offers arts and humanities programming as well recreation
programs.
The comparison also reveals that 9 of the 12 peer cities do not have a private support group for the arts.
Carlsbad, Huntington Beach and Mission Viejo all have active arts support groups and Carlsbad in particular
receives a fairly sizable annual gift (typically ranging between $20,000 and $75,000) from their Friends of
the Arts group. The Newport Beach Arts Foundation compares favorably to this group, having raised
$15,000 for the purchase of Sphere 112, and, with City Arts Commission assistance, $18,000 for the Pacific
Symphony concert series in the Civic Green.
The Newport Beach Arts Foundation serves as the private fundraising entity for the Newport Beach City
Arts Commission. While the Arts Foundation fares well in comparison to other City’s support groups, the
Arts Foundation has underperformed in comparison to other Newport Beach City support groups. While
the group is composed of dedicated volunteers who are passionate about City arts, the Arts Foundation has
never generated the private funds that the Library Foundation, the Friends of the Library, or Newport-Mesa
ProLiteracy have.
How can the Arts Foundation become a more effective fundraising entity? Initial meetings between City
Arts Commission leadership and the Arts Foundation Board have been productive. City Arts Commission
leadership has expressed an interest in assisting the Arts Foundation revamp in order to become a more
effective fundraising entity. The Arts Foundation board is amenable to these efforts, and expressed a
willingness to remain active in City arts through their involvement with Art in the Park, the Newport Beach
Art Exhibition and Sale, and serving as docents for the Sculpture Exhibition in Civic Center Park.
Moving forward, staff recommends the following steps for the City Arts Commission and Arts Foundation to
undertake in conjunction:
1. Create a clear and comprehensive list of the Arts Foundation’s external opportunities and
challenges;
2. Catalog a realistic and comprehensive assessment of the Art Foundation’s strengths and limitations;
3. Recruit new board members who bring specific skill sets (attorneys, business people, community
leaders, financial experts, etc.);
4. Adopt the best practices of other City of Newport Beach support groups, such as the Newport
Beach Public Library Foundation;
5. Create achievable long-term goals and a sustainable plan.
Staff recommends that the City Arts Commission continue to work with the Newport Beach Arts Foundation
to develop a viable source of private funding with the ultimate goal of funding City arts programs with 50%
private funds.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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ATTACHMENT A: ARTS FUNDING IN PEER CITIES
PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Carlsbad Yes, the City is the bulk of
financial support for that
arts programming. There is
no funding through the
Arts Commission, rather
the City Manager’s Office
allocates funds and they
are later approved by City
Council. Typically they get
an art grant or concert
allocation increase every
year.
Yes, the Friends of
the Arts give
donations to the art
program, but it is a
small allocation. The
Friends of the Arts is
a nonprofit group
dedicated to
promote and
support the
programs and
activities of the City
of Carlsbad’s
Cultural Arts Office.
Small
portion
donated by
the Friends
of the Arts,
typically
around
$20,000 to
$75,500.
The General Fund budget
allocates $970,000 for the
Arts, which is 0.68 percent of
the total General Fund
budget. However, Capital
Improvement Projects have a
1% Tax that goes to the arts
programming. This is for all
Capital Improvement Projects
(parks, building, etc. but not
street projects).
City Manager’s
Office allocates
the funds, but the
Art department is
run by the Library
and Cultural Arts
Department.
Currently, there are 5
full-time, 8 part-time,
and 22 seasonal who
are in charge of
programming and
work in the City run
Art Gallery and
Auditorium.
Cerritos Yes, the funding is almost
exclusively City funding out
of the allocated budget.
No private
organization
funding, but there is
an Associates
Program which
allows for individual
donations and
sponsorship for
events.
None. The General Fund allocates &
$7 million for the Performing
Arts (Theater), which is
0.05% of the General Fund
budget. The City also has an
Art in Public Places Trust
Fund (approx. $300,000) to
implement the placement
and installation of artwork in
various public locations
throughout the City.
Community and
Cultural Services
Department.
Currently, there are
11 full-time, 2 part-
time, and 350
volunteers that help
the City run Center
for the Performing
Arts.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Dana Point Dana Point is no longer
adding to their Permanent
Art display nor taking Artist
Donation for the display.
The only art programming
they allot funds for is the
Summer Concert Series.
No private
organization
funding. Their Arts
and Culture
Commission does
fundraise whenever
they want to put on
an event (with
Council’s approval)
because the City
does not give them
money to work
with.
None. The General Fund allocates
money for the Community
Services Department, which
annually sets aside $135,000
for the Summer Concert
Series.
Community
Services
Department
No one is specifically
designated to
support the arts.
Fullerton The Cultural and Family
Services division offers arts
and humanities
programming as well
recreation programs.
The City is not providing
any money for the Public
Arts, other than the
maintenance of the
Museum and the salary of
staff.
No private
organization
funding. The City’s
Museum has a non-
profit status, so it
fundraises
whenever possible.
100%: any
money the
Museum
receives
from the
fundraiser
goes into
putting on
events at
the
museum.
$2,499,379. The City also
used to take a percentage
from re-development
projects in order to fund the
arts in the past.
Parks and
Recreation
Department.
The Cultural and
family Services
Division has 10
employees.
Currently, there are 6
full-time staff
members and 6 part-
time staff members
who are in charge of
the Museum.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Huntington
Beach
Yes, funding comes from
the Community Services
department’s general fund
budget, non-profit
donations, and new
development projects.
Yes, the Art Center
Foundation, a non-
profit, raises funds
for the arts in the
past several years.
However, the
amount of money
donated has
declined over the
years.
About 1%
comes from
donations.
The arts receive 45% of the
General Fund budget that
designated for the
Community Services
department in order to run
the Art Center and to support
the arts in general. In
addition, 32% of the Arts
budget comes from a
Community Enrichment
Library Fund that takes a
small percentage from any
new development in the
area.
Community
Services.
Currently, there are 2
full-time staff
members and several
part-time and
seasonal staff
members.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Laguna
Beach
Yes, funding is exclusively
City funding out of the
allocated budget from the
City Manager Office, in
addition to getting money
from the TBIDs.
No private
organization
funding.
None. 1% of the General Fund is
allocated for the arts. In
regards to TBIDs, each hotel
pays an assessment equal to
2% of the rent charged by the
operator. The allocations of
funds generated by the BID
assessments are distributed
50% to the Laguna Beach
Visitors Bureau for
promotion of tourism, 30% to
art and cultural
organizations, 10% to
activities of the City’s Arts
Commissions as approved by
City Council, and 10% to
community art organizations
in Laguna Beach as approved
by City Council.
Cultural Arts
Department, but
the funds are
allocated by the
City Manager
Office.
Currently, there is 1
full-time staff
member.
Mission Viejo Yes, the bulk of the funding
comes from the City’s
General Fund.
The Friends of the
Arts non-profit
group fundraises for
the City’s art fund.
TBA. The General Fund provides
money for the Library and
Cultural Arts Department.
Library and
Cultural Arts
Department.
Currently, there is 1
full-time staff
member and 1
seasonal position.
Mountain
View
Yes, Community Services
funds the Performing Arts
and Community
Development funds Visual
Arts.
No private
organizations fund
the programs
anymore. The City
however, is looking
to re-vamp private
funding through
non-profits.
None. Performing Arts: The General
Fund provides the bulk of the
funding for the programming,
under the Community
Services budget.
Visual Arts: The City allocates
1% from the general fund
and has an annual Capital
Improvement Program
allocation for art
Community
Services and
Community
Development.
Currently, there are
10 full-time staff
members and 4 part-
time staff members.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Palo Alto Yes, the City has updated
the Palo Alto Municipal
Code to add Section
2.26.070 "Public Art for
Municipal Projects" to
Chapter 2.26 (Visual Art in
Public Places). The
Ordinance allots funds to
the Public Arts from the
Annual Capital
Improvement Program
Budget.
No private
organization funding
at this time, looking
into launching one
in the next couple of
years.
None. According to Ordinance, 1%
of the City’s annual Capital
Improvement Program (CIP)
budget devoted to public art
is deposited into the Public
Art Fund. Funds may be used
at any site within Palo Alto
for permanent or temporary
public art projects. The
Ordinance provides the
option of commissioning
artwork on the development
site equal to the cost of 1% of
the estimated construction
valuation, or paying the 1%
to the Public Art Fund in-lieu
fee.
Division of Arts
and Sciences in
the Community
Services
Department. City-
run Facilities of
the Art Center,
Theater, and
Artist Studio
Program is run
under a different
branch of the
Division of Arts
and Science. They
do not receive any
of the Public Art
Fund.
Currently, there are 2
full-time staff
members.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Pasadena Yes, the City has
established funding for the
arts through the Pasadena
Public Art Program , in
which Public Art
Ordinances 6420 and 6469
and Article 4: Site Planning
and General Development
Standards, Section
17.40:100 of the Pasadena
Zoning Code provide a
percentage of projects to
be allotted to the arts.
No private
organization
funding.
None. The private development
component of the Pasadena
Public Art Program
establishes that private
development projects
located in certain regions
with budgets of $500,000.00
or more must dedicate 1% of
the building valuation to
public art. Of the one percent
requirement, 25% is directed
to the City’s Cultural Trust
fund in support of cultural
resources in Pasadena; 75%
is allocated to an on-site
public art project. The full 1%
mandate may be paid to the
Cultural Trust Fund in-lieu of
public art.
In all other locations
citywide, must dedicate at
least 1% of the building
valuation to public art. Of
that amount, 20% is directed
to the City’s Cultural Trust
fund and the remaining 80%
must be allocated to an on-
site public art project. The
full 1% mandate may be paid
to the Cultural Trust Fund in-
lieu of public art.
Cultural Arts is
found under the
Planning and
Community
Development
Department.
Currently, there are 3
full-time staff
members and 5
consultants on staff.
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Santa
Monica
Yes, Community Services
funds the Community and
Cultural Affairs Division for
the City.
No private
organization funding
at this time, but
looking to create a
non-profit
Cinematic Arts
Foundation in the
future.
None. The General Fund serves as
the bulk of the financing for
the division. They typically
receive $2.5 million. The
division also takes 1% from
any Capital Projects occurring
in the City, as well as 1%-2%
from any Private Developer
Projects in the City.
Community
Services is the
main branch, but
the arts are under
the Community
and Cultural
Affairs Services
Division.
Currently, there are
25 full-time staff
members in addition
to various part-time
and seasonal staff
members helping run
the City’s Cultural
Facilities of
Annenberg
Community Beach
House, Camera
Obscura Art Lab,
Miles Memorial
Playhouse, the Santa
Monica Civic
Auditorium, as well
as the City’s Art
Collection.
Yorba Linda No. They are currently
looking in to creating a
Cultural Arts Commission in
the future.
There is no
partnership or
funding with non-
profits at this time.
However, several
Non-Profit groups,
such as the Art
Alliance, rent out
City facilities for
events.
N/A
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PEER CITY Does City sponsor/fund
arts or art programming in
the City?
Are the arts funded
by a private
organization(s)?
How is the City
involved?
What
percentage
of the arts
budget is
funded
privately?
What percentage of the
General Fund budget is
designated for Arts
programs?
What department
supports the arts?
How many staff
people support the
arts?
Newport
Beach
Yes, the City provides
$127,000 from the General
Fund for arts programming,
contract labor, and Cultural
Arts Grants. Through
Council Policy I-13, City
Council establishes its
intent to deposit into the
Public Art and Cultural
Facilities Fund an amount
equal to 2% of developer’s
fees for cultural facilities
and public art installations.
Visit Newport Beach
reimburses the City
$150,000 annually through
the Tourism Business
Improvement District –
these funds can be used for
art.
Yes, the City Arts
Commission is
supported by the
Newport Beach Arts
Foundation, a
private California
non-profit 501 (c)
(3) organization.
In Fiscal
Year
2016/17,
the
Newport
Beach Arts
Foundation
contributed
$18,000
towards the
Pacific
Symphony
concert and
$15,000 for
the
purchase of
Sphere 112,
equaling
26% of the
Cultural Arts
Budget.
.067% Library Services Currently, there are 3
full-time staff
members from the
Library Services
Department who
work in the Cultural
Arts Division in a
pert-time capacity.
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Balboa Performing Arts Theatre Foundation Funds
RECOMMENDATION:
Staff proposes that the City Arts Commission make the Balboa Performing Arts Theatre Foundation funds
available as matching funds to arts organizations, enabling them to introduce or expand arts programs
offered to the local community.
DISCUSSION:
In May 2015, the Balboa Performing Arts Theater Foundation distributed their remaining assets, $ 175,000,
to the Newport Beach Arts Foundation with the stipulation that the money be used for Performing Arts in
the City of Newport Beach as requested through the Newport Beach City Arts Commission with a
preference to the Balboa Village. The Newport Beach Arts Foundation turned these funds over to the City
of Newport Beach for performing arts programming in June 2015. Accessing these funds requires City
Council approval.
City Council has directed the City Arts Commission to pursue public/private partnerships in order to
engender community advocacy for the arts and to reduce reliance on the General Fund for arts
programming.
In order to use these funds effectively, and to satisfy Council direction, staff proposes that the City Arts
Commission make the Balboa Performing Arts Theatre Foundation funds available as matching funds to arts
organizations, enabling them to introduce or expand arts programs offered to the local community.
To apply, staff proposes that arts organizations meet the following criteria:
1. Only arts organizations are eligible; there will be no matching funds awarded to individual artists.
2. Only performing arts programs will be approved.
3. Programming presented in Balboa Village is preferred.
4. Arts programs must be free to the public.
5. Arts organizations must propose projects/programs for funding that directly benefit residents.
Collaborative events, such as public performances or programs implemented in conjunction with
the City of Newport Beach are also eligible for grants.
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6. The Arts Commission will grant funds only for arts projects/programs, and not for the general
operating expenses of arts organizations.
7. Arts organizations must make a presentation to the City Arts Commission in order to be considered.
Each presentation must provide a detailed summary, a needs assessment, program objectives and
methodology, a timeline, and a budget.
8. Arts organizations that have received funding through this program are required to submit a report
after the program’s completion.
Staff will generate formal procedures for the administration of the matching funds. A sample application
form is attached (ATTACHMENT A).
Pending City Arts Commission approval, this draft plan will be submitted to City Council for approval.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
2 of 2
NEWPORT BEACH CITY ARTS COMMISSION
MATCHING FUND FOR ARTS PROGRAMMING APPLICATION
(Applications must be typed or word-processed)
Popular Name of Organization
Legal Name (if different) Federal Tax ID No.
Mailing Address
City Zip
Contact Name Telephone
FAX e-mail Web Site
Geographical Area Served:
Have you received City Arts matching funds before?
If so, when?
Year organization was founded:
Number of paid staff:
1
Number of active volunteers:
Total amount requested: (from request line of project budget) $
Estimated number of people in Newport Beach that the proposed project(s) will serve:
1. Briefly describe your organization’s purpose, mission, and goals.
2. Identify and describe why there is a need in the Newport Beach Community for your proposed
performing arts project/program. Include a quantitative description of the need and on what you
based your findings. Describe how you have determined that your organization is the best
organization for the proposed project/program.
2
3. Describe the specific project/program that will be funded by the matching funds. Include how the
proposed project/program will be implemented and outline a schedule or project timeline, with
planned dates and locations. Identify individuals and groups involved, particularly artists and
performers, and describe their roles and responsibilities. Describe the background and qualifications
of your organization and key personnel to be involved in the program. Remember: the City funds
only projects and programs- not operating expenses. These projects and programs must promote
community involvement and awareness of the arts in Newport Beach.
4. Is this a new or existing project/program?
5. Define or describe the segment of the population in Newport Beach that you intend to serve by your
project/program. Include such things as age, location, numbers served, etc.
3
Facility Expense/Space Rental
Marketing
Production/Exhibition
Expense
Touring/Presentation Expense
Educational Materials
Transportation
Equipment
Other (if greater than 10%,
annotate below)
6. Complete the project budget form. Address only the budget for the specific project, not your annual
operating budget. For multi-project proposals, please duplicate and fill out a budget for each project. Please
annotate the budget at the bottom if there are details (such as a breakdown of personnel or a marketing
budget) critical to the proposal.
PROJECT BUDGET
EXPENSES-Personnel
Artistic
Administrative
Technical Production
EXPENSES-Operating
TOTAL
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate the results.
Be very specific in addressing the ways that you will determine that your project/program met the needs that
you identified and accomplishes the goals you set out to achieve (i.e. you provide 50 hours of musical
instruction and instruments to the 100 children at Newport Elementary school as measured by music store
rental receipts and logs of instructors.)
4
7. Attachments Requested
Please do not send material in excess of what is requested; it will not be seen by the Arts Commission.
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational support- not to
exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal agent’s)
indicating tax exempt status.
8. Please complete this operating budget form for 2015/16 and 2016/17. This is not the
project/program budget for which you are applying, but your overall organizational budget. You
may annotate at the bottom if there are details critical to the proposal.
OPERATING BUDGET
2016/17 Budget (current) 2016 /17 Budget (projected)
I. Income (cash only)
Contributed
Earned
Total Income
II. Expenses
Program
General and Administrative
Marketing and Development
Total Expenses
III. Operating Surplus/Deficit
(Income minus Expenses)
IV. Fund Balance at
Beginning of Year
V. Accumulated Surplus
(Deficit)
(Add lines III and IV)
VI. In-Kind Contributions
(attach schedule if greater than
10% of total income)
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge.
Name Title
Signature Date
5
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Proposal to Fund Classical Music Concert at St. John Vianney Chapel in
Conjunction with the Balboa Island Improvement Association (BIIA).
RECOMMENDATION:
Staff recommends funding an additional concert for the Balboa Island Improvement Association (BIIA) at St
John Vianney Chapel on Balboa Island.
FUNDING REQUIREMENT:
The cost of staging an additional concert is $200.00. These funds would be drawn from the Cultural Arts
division’s Programming budget, account number 01060603-841004.
DISCUSSION:
The Balboa Island Improvement Association (BIIA) is incorporated as a General Nonprofit Corporation “to
provide a non-partisan, non-profit instrument through which the property owners of Balboa Island can work
creatively together to promote the common good, to study and give public consideration to the problems and
the interests of Balboa Island.” Among other goals, the BIIA maintains or expands efforts in providing
activities for residents. In 2016, as part of Balboa Island’s 100th Anniversary, the BIIA has presented the
Centennial Classic Concert Series. Organized by Ralph and Penny Rodheim, and supported by the City Arts
Commission through a Cultural Arts Grant, the BIIA has a staged a series of classical music concerts at St.
John Vianney Chapel and Balboa Island Park. The events have been well attended and have been
overwhelmingly popular with the community.
Staff recommends that the City Arts Commission fund an additional concert at a cost of $200.00 at St. John
Vianney Chapel. The concert will expose residents to a unique cultural experience. The BIIA will stage the
concert and assume all administrative duties and the City Arts Commission will co-sponsor the event.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
1 of 1