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HomeMy WebLinkAboutRestaurant Association BID Minutes 05/25/2016 Page 1 of 3 City of Newport Beach Restaurant Business Improvement District Board Meeting Minutes – May 25, 2016 Newport Beach & Company 1600 Newport Center Drive, Suite 120 Newport Beach, CA 92660 I. CALL MEETING TO ORDER The meeting was called to order at 4:07 p.m. II. ROLL CALL Directors Present: Joe Campbell Ruby’s Diner Sheri Drewry Wilma’s Patio Mario Marovic Dory Deli & Malarky’s Irish Pub Dan Miller The Village Inn Ronald Schwartz Muldoon’s Irish Pub Jim Walker The Bungalow Restaurant Quorum Achieved Directors Absent: Stephen Joyce Newport Beach Tennis Club Christopher Roman CUCINA enoteca BID Administrator Present: Polly Peak Newport Beach & Company City of Newport Beach Present: Mary Locey City of Newport Beach Anthony Nguyen City of Newport Beach Guests Present: Katy Dennis Newport Beach & Company Doug McClain Newport Beach & Company Jim Mosher Resident Steve Rosansky Newport Beach Chamber of Commerce Kimberly Tavares Newport Beach Chamber of Commerce Kiff Crandall Robertson & Olsen III. PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS None. Page 2 of 3 IV. CURRENT BUSINESS 1. Approval of Minutes President Walker requested a motion to approve the minutes from the May 4, 2016 special meeting. Motion: Director Marovic moved to approve the May 4, 2016 meeting minutes. Director Schwartz seconded the motion. The motion carried by the following vote: Ayes: Campbell, Drewry, Marovic, Miller, Schwartz and Walker 2. BID Financial Reports Ms. Peak gave any overview of the BID Financial reports ending April 2016. Director Walker asked for clarification several items on the reports and the ending balance compared to the bank statement. Motion: Director Campbell moved to accept and file the financial reports. Director Drewry seconded the motion. The motion carried by the following vote: Ayes: Campbell, Drewry, Marovic, Miller, Schwartz and Walker 3. NBRA BID Accounting & Financial Reporting Services President Walker recused himself from the room. Mary Locey, City Management Analyst/BID Liaison, reported that the City conducted a request for qualifications (RFQ) for providing the BID bookkeeping services. Presentations were made to the Board by Lesley Swain, Polly Peak and Doug McCain from Newport Beach & Company and Steve Rosansky and Kimberly Tavares with the Newport Beach Chamber of Commerce. The Board deliberated on the presentations and cost of services. The City requested to have the bookkeeping services for both BIDs (NBRA and the Corona del Mar BID) either outsourced or retained by the City. In light of the fact that the CdM BID would reviewing proposals on May 26, the NBRA BID made two alternate motions. MOTION: Director Schwartz moved to recommend: A. The City continue to provide the bookkeeping services and request that the City Council provide the NBRA BID $30,000 per year in funding; or B. Enter into a contract with Newport Beach & Company to provide the bookkeeping services, attempt to negotiate the cost for those services, and request the City Council provide the NBRA BID $40,000 per year in funding. Director Marovic seconded the motion. The motion carried by the following roll call vote: Ayes: Campbell, Drewry, Marovic, Miller and Schwartz Page 3 of 3 4. Presidents Report President Walker and Ms. Locey reported on the following steps for the NBRA BID and Amendment process: • June 14, 2016 – City Council will review the final public hearing to renew the NBRA BID. • June 28, 2016 – NBRA will proceed with a Resolution of Intent to Amend the NBRA BID stakeholder structure and waive all past due fees. President Walker thanked outgoing Directors Campbell and Drewry for their service on the NBRA Board of Directors. 5. Strategic Plan 2016 Update President Walker reviewed the scope of work and timeline proposed by Destination Consultancy Group for strategic planning for NBRA BID. President Walker requested a motion to recommend that the City enter into a contract with Destination Consultancy Group for strategic planning services. Motion: Director Campbell moved to approve the recommendation to City Council. Director Schwartz seconded the motion. The motion carried by the following vote: Ayes: Campbell, Drewry, Marovic, Miller, Schwartz and Walker V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS, WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEMS) VIII. ADJOURNMENT The meeting adjourned at 5:26 p.m. The next board meeting will be Wednesday, July 27, 2016 at 9:30 a.m. at Newport Beach & Co.