HomeMy WebLinkAboutAgenda PacketCITY OF NEWPORT BEACH
CIVIL SERVICE BOARD AGENDA
100 Civic Center Drive, McFadden Square Conference Room, 2nd Floor -
Bay B. *NOTE CHANGE IN MEETING LOCATION
Monday, November 7, 2016 - 5:00 PM
Civil Service Board Members:
Maiqual Talbot, Chair
Roberta Fesler, Vice Chair
Robyn Grant, Board Member
Douglas Wood, Board Member
Sharon Wood, Board Member
Staff Members:
Barbara J. Salvini, Human Resources Director/Secretary to the Board
Andrew Maiorano, Deputy City Attorney
Traci Mackinen, Administrative Assistant to the HR Director
The Civil Service Board meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Civil
Service Board agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed
to comment on agenda items before the Board and items not on the agenda but are within the subject matter jurisdiction of the
Civil Service Board. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Barbara Salvini, Human Resources Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3256 or
bsalvini@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Human Resources
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.FLAG SALUTE
IV.PUBLIC COMMENTS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Civil Service Board. Speakers must limit comments
to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for
the record. The Civil Service Board has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
V.CONSENT CALENDAR
APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTESA.
1. APPROVE MINUTES OF OCTOBER 3, 2016, REGULAR MEETING
Waive reading of the subject minutes, approve as written and order filed.
File: Draft Minutes of October 3, 2016
VI.CURRENT BUSINESS
DISCUSS AND POSSIBLY TAKE ACTION ON THE JANUARY 2017 REGULAR
MEETING DATE DUE TO THE HOLIDAY CLOSURE OF CITY HALL
A.
November 7, 2016
Page 2
Civil Service Board Meeting
1. Pursuant to Section 401.1.A of Civil Service Rules and Regulations, “[i]f any
such Monday falls on a City holiday, the meeting shall be held on the next
succeeding Wednesday at the same time and place or on a date and at a time
agreed to by the Board in an open meeting. Any other meeting of the Board shall
be a special meeting.”
File: Staff Memo
ORAL REPORTSB.
1. CITY-WIDE AND HUMAN RESOURCES MATTERS - Barbara Salvini, Human
Resources Director
2. FIRE DEPARTMENT MATTERS - Scott Poster, Fire Chief
3. POLICE DEPARTMENT MATTERS - Jonathan Stafford, Deputy Director of
Police Services
VII.CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.ADJOURNMENT
DRAFTCITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers – 100 Civic Center Drive
Monday, October 3, 2016
Regular Meeting
5:00 p.m.
I. CALL MEETING TO ORDER
Chair Talbot called the meeting to order at 5:00 p.m.
II. ROLL CALL
Civil Service Board Members:
Maiqual Talbot, Chair
Roberta Fesler, Vice Chair
Robyn Grant, Board Member
Douglas Wood, Board Member
Sharon Wood, Board Member
Staff Members:
Barbara J. Salvini, Secretary to the Board/HR Director
Andrew Maiorano, Deputy City Attorney
Traci Mackinen, Administrative Assistant to the HR Director
III. FLAG SALUTE – Led by Board Member Grant
IV. VICE CHAIR ELECTION FOR 2016/2017
Board Member Grant nominated Board Member Fesler for Vice Chair. There were no other
nominations.
Motion made by Board Member Doug Wood, seconded by Board Member Grant, to close the
nominations. Motion carried.
AYES: Fesler, Grant, Talbot, D. Wood, S. Wood
NOES: None.
ABSTAIN: None.
ABSENT: None.
Board Member vote for nomination of Board Member Fesler to Vice Chair.
AYES: Grant, Talbot, D. Wood, S. Wood
NOES: None.
ABSTAIN: Fesler
ABSENT: None.
Staff congratulated Board Member Fesler as the new Vice Chairperson.
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V. PUBLIC COMMENTS
Jim Mosher reported he observed a Council Member wearing a Fire Department t-shirt at a
September candidate forum held at the Balboa Island Fire Station. To avoid confusion, he
suggested it be clarified who was wearing a t-shirt in support of the Fire Department and who
was wearing a t-shirt as a member of the Fire Department.
VI. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE AUGUST 1, 2016, REGULAR MEETING.
Motion made by Board Member Grant, seconded by Vice Chair Fesler, to waive the
reading of, approve, and order filed the Civil Service Board Meeting Minutes for August
1, 2016, as presented. Motion carried.
AYES: Fesler, Grant, Talbot, D. Wood
NOES: None.
ABSTAIN: S. Wood
ABSENT: None.
2. APPROVE MINUTES FOR THE SEPTEMBER 12, 2016, REGULAR MEETING.
Board Member Grant inquired whether a meeting was held in September. Deputy City
Attorney Andrew Maiorano reported the meeting was canceled, which was reflected in
the Minutes presented. Board Member Grant suggested the Civil Service Board note
that the meeting was canceled and not approve formal Minutes. She felt there should be
a process for canceling a meeting in advance rather than simultaneously opening and
closing a meeting and then preparing Minutes. Deputy City Attorney Maiorano agreed a
meeting should be canceled in advance and clarified that given the timeline this
cancelation occurred, which in turn resulted in no quorum, it was necessary to open and
adjourn the meeting as there was not sufficient time to post the cancelation on the
website and on location for members of the public who were not aware of the
cancelation. He further noted that how to reflect the cancelation for this meeting is within
the Board's discretion.
Motion made by Board Member Grant, seconded by Vice Chair Fesler, to have the
Minutes for the October 3, 2016, meeting reflect the Board did not hold a formal meeting
in September 2016 and not to approve formal Minutes for a meeting that did not occur.
Motion carried.
AYES: Fesler, Grant, Talbot, D. Wood
NOES: None.
ABSTAIN: S. Wood
ABSENT: None.
VII. CURRENT BUSINESS
A. ORAL REPORTS
DRAFTOctober 3, 2016, NB Civil Service Board Minutes
Page 3 of 7
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini,
Human Resources (HR) Director
HR Director Barbara Salvini reported:
A new class for the Cal State Fullerton Leadership Program was selected.
Participants are Casey Parks from Municipal Operations; Jeff Boyles from the
Fire Department; Maggie Williams-Dalgart from Human Resources; and Matt
Cosylion from Code Enforcement.
The Human Resources Department hired two new staff members, Traci
Mackinen and Laurie Rock.
The Council approved the Holiday closure for City Hall from December 24, 2016
through January 2, 2017.
The annual Health Fair was held September 28, 2016. Approximately 400 active
employees and retirees and 39 vendors attended.
Beginning October 4, 2016, select City staff will attend a mandatory Harassment
Prevention Training. Training is required every two years for all employees.
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
Chief Poster reported:
Fire Department badges were shrouded in honor of a fallen firefighter from
Ventura County.
Firefighters were wearing pink t-shirts underneath their uniforms during October
in support of breast cancer awareness.
Review of Fire Code amendments was complete. Code approval would be
considered in the next few weeks.
An appreciation dinner for fire and lifeguard personnel was held the previous
Thursday. Firefighter and lifeguard awards were presented at that time.
Mutual aid crews were dispatched to the San Bernardino Blue Cut fire.
A local fire caused approximately $450,000 in damage; however, firefighters
saved approximately $1.2 million in property.
Fire line medics had been dispatched to fires statewide over the last couple of
months.
Fire investigators worked with the Police Department to apprehend an arsonist
who confessed to starting several small brush fires.
Three firefighters were promoted to paramedic on September 17.
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Five candidates for fire engineer were identified.
Four candidates for employment were being considered and another three were
being interviewed for an academy scheduled to begin November 7.
The Susan G. Komen race was successful with approximately 15,000
participants. A couple of people were transported to the hospital from the event.
The Fire Department supported and participated in the 9/11 Tunnel to Towers 5K
event held in honor of Steven Stiller.
The average water temperature was in the mid-80s.
Lifeguard statistics for September 1-28, 2016:
o Public Assists – 3,753
o Enforcements – 1,383
o Medical Aids – 199
o Preventatives – 2,315
o Rescues – 257
o Total Calls – 11,076
o Beach Population – 905,000
On September 7, a new sign identifying the Benjamin M. Carlson Lifeguard
Headquarters was installed.
On September 12, Lifeguard Operations Assistant Chief Rob Williams attended
the Governor's Medal of Valor ceremony. Assistant Chief Williams and Police
Deputy Chief David McGill were involved with the process of selecting the Medal
of Valor winners.
On September 23, Balboa Peninsula Point Association held an end of summer
social and an appreciation barbeque for lifeguards, fire and police.
Chip Duncan, Fire Assistant Chief, shared a presentation regarding pier firefighting. Pier
fires are uncommon, but they typically are large and out-of-control. The Seal Beach Pier
fire started in the electrical system underneath the pier. The fire was treated as though it
was a horizontal high-rise building. One firefighter was injured. Because of weight
restrictions, firefighting equipment could not be driven onto piers. The building at the
end of the Newport Beach Pier contains a sprinkler system. A standpipe system along
the pier provides outlets for fire hoses. The Balboa Pier also has a standpipe system.
At the Seal Beach Pier, the standpipe system failed approximately 30 minutes into the
fire. Backup plans were implemented and successful. Transporting water and
equipment to pier fires is challenging. Fire personnel timed dragging hoses to the end of
Balboa Pier at 9 minutes 35 seconds. Firefighters attacked a pier fire through an interior
attack or a defensive attack. Newport Beach fire boats are designed for small craft fires,
not for large-scale firefighting. Resources from Long Beach and Los Angeles would be
needed for a Newport Beach pier fire. A fire underneath a pier in Newport Beach would
be difficult to fight because of the concrete on top of the pier.
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Board Member Doug Wood inquired about the possibility of staging hoses on the piers.
Assistant Chief Duncan advised that in-place systems required almost constant
maintenance and could still fail. A trailer containing hoses and equipment placed close
to the pier is a better option.
Vice Chair Fesler inquired about the frequency of inspection of systems and equipment
beneath piers. Fire Assistant Chief Duncan indicated the Fire Department inspected fire
protection systems. Lifeguard Operations Assistant Chief Rob Williams stated that the
Public Works Department also does periodic inspections of the pier. Vice Chair Fesler
felt an appropriate schedule of inspection is critical in reducing the chance of a fire. She
suggested the Fire Department should have some input because of the possibility of
those systems starting a fire. Fire Assistant Chief Duncan explained the cause of the
Seal Beach fire even though electrical service had been shut off.
Chief Poster advised that the Municipal Operations Department receives reports of any
damage to a pier and review the damage. Fire protection systems are inspected
annually and a more in-depth inspection occurs every five years. He noted that both
Municipal Operations and the Public Works Department do a good job monitoring the
structural integrity of the pier.
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
Deputy Director Jonathan Stafford reported:
On September 30, 2016, the Police Department participated in the Global Police
Tweet-Along Day. Press Information Officer Jennifer Manzella did a virtual ride-
along between 7:00 a.m. and 1:00 a.m. while tweeting information, photos and
video. The Police Department was ranked 8th of all agencies participating
worldwide. At the conclusion of the event, the 70 tweets had been viewed and/or
re-tweeted 520,500 times. A website is available for viewing the tweets and
replies.
On September 14, the Police Department promoted Sergeant Justin Morouse
and Records Supervisor Emma Santiago and swore in new Animal Control
Officer Jesse Castro.
Three recruits are attending the academy. All three recruits are doing well, and
he is pleased with their progress.
Call for service events totaled 8,446 in August, down from 10,475 in July and
10,177 in August 2015.
Part I Crimes (violence, rape, homicide, aggravated assaults) decreased 2.1%.
The number of crimes was extremely low in 2014 with a slight increase in 2015.
The percentage of 911 calls answered within 10 seconds was 98.11%.
Approximately 20-30 days a year, 100 percent of calls were answered within 10
DRAFTOctober 3, 2016, NB Civil Service Board Minutes
Page 6 of 7
seconds. This statistic indicates staffing levels are appropriate to workload and
to demand.
From January 1, 2016 through September 2, 2016, the response time to
emergency calls was 3 minutes 31 seconds. Any time less than 5 minutes is
astounding. The response time to Priority III calls was 7 minutes 30 seconds.
Call processing time for all priority calls was approximately 1 minute 30 seconds,
and for Priority 1 calls it was approximately 45 seconds.
Deputy Chief David McGill was sworn in as President of the California Police
Officers' Association.
Dell ruggedized tablets had been ordered for in-car use. These tablets could be
removed from the car.
The Citizens Police Academy is currently in session.
Board Member Grant inquired about resolution of adult reaction to recent events surrounding a
football game. Deputy Director Stafford reported one arrest was made. Both parents and
students arrived under the influence of something. Officers were intercepting people before
they entered the game and removing people from the stands. Board Member Grant asked if the
Police Department attempted community outreach or if a parent group approached the Police
Department following the game. The Police Department had not received any emails, letters or
phone calls demanding a different action or expressing outrage.
VIII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Board Member Grant announced the loss of a dedicated volunteer, Wendy Brooks.
Vice Chair Fesler welcomed new Board Member Sharon Wood. Chair Talbot also welcomed
Board Member Wood.
Board Member Doug Wood offered suggestions for future meeting presentations.
IX. ADJOURNMENT
There being no further business to come before the Civil Service Board, the meeting was
adjourned in memory of Wendy Brooks at 5:57 p.m.
The agenda for the Regular Meeting was posted on Thursday, September 29, 2016, before 5:00
p.m., on the City’s website, public counter in the Human Resources Department (Bay A2) and in
the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic
Center Drive.
DRAFTOctober 3, 2016, NB Civil Service Board Minutes
Page 7 of 7
Prepared by:
Traci Mackinen, Administrative Assistant to the HR Director
City of Newport Beach
Approved by:
Maiqual Talbot, Chairperson
Civil Service Board 2016/2017
100 Civic Center Drive • Post Office Box 1768 • Newport Beach, California 92660 (P.O. Box 92658-8915)
Telephone: (949) 644-3300 • Fax: (949) 644-3305 • www.newportbeachca.gov
DATE: November 7, 2016
TO: Chairperson Talbot and Civil Service Board Members
FROM: Barbara J. Salvini, Human Resources Director/Secretary to the Board
RE: JANUARY 2017 CIVIL SERVICE BOARD REGULAR MEETING
This year, the first CSB meeting of 2017 falls on Monday, January 2nd. This is a City
observed Holiday and therefore City Hall will be closed. Consequently, the Board will need
to reschedule or cancel this meeting.
As a reminder, the Civil Service System Rules and Regulations, Section 401.1A, states, “[i]f
any such Monday falls on a City holiday, the meeting shall be held on the next succeeding
Wednesday at the same time and place or on a date and at a time agreed to by the Board
in an open meeting. Any other meeting of the Board shall be a special meeting.”
Due to the Holiday closure of City Hall beginning Monday, December 26, 2016 through
Monday, January 2, 2017, Wednesday, January 4, 2017 is not an option due to the positing
requirements of the Brown Act. The CSB meeting can be held the following Monday,
January 9, 2017, or canceled altogether. Please bring your calendars with you to the
November 7 meeting and be prepared to discuss your availability for Monday, January 9; or
another date of your choice.
If you have any questions or are unable to attend the November meeting, please contact
Traci Mackinen, 949-644-3298.
CITY OF NEWPORT BEACH
HUMAN RESOURCES DEPARTMENT
Barbara J. Salvini, Human Resources Director