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HomeMy WebLinkAbout2016-12-08 CAC LEGISTAR AGENDACITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, December 8, 2016 - 5:00 PM City Arts Commission Members: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti, Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the Staff table. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. December 8, 2016 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the November 10, 2016, City Arts Commission Meeting Draft of 11/10/2016 Minutes1. 12-08-2016 - City Arts Commission - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 12-08-2016 - City Arts Commission - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 12-08-2016 - City Arts Commission - 03 Staff Report Cultural Arts Activities for November 2016.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action Performing Arts Community Survey4. Staff presents a template for a customer survey regarding the performing arts. 12-08-2016 - City Arts Commission - 04 Staff Report Performing Arts Community Survey.pdf Determine Date for 2016 Newport Beach Art Exhibition5. The Art in Public Places Ad Hoc Subcommittee recommends Saturday, June 17 as the date fo the 2017 Newport Beach Art Exhibition. 12-08-2016 - City Arts Commission - 05 Staff Report Determine Date for 2016 Newport Beach Art Exhibition.pdf December 8, 2016 Page 3 City Arts Commission Meeting McFadden Square Timeline Update6. Staff recommends that the City Arts Commission review and recommend an updated McFadden Square timeline for City Council approval. 12-08-2016 - City Arts Commission - 06 Staff Report McFadden Square Timeline Update.pdf B.Monthly Reports Art in Public Places Ad Hoc Subcommittee7. Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Performing Arts Ad Hoc Subcommittee8. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Marketing & Communications Ad Hoc Subcommittee9. Commissioner Michelle Bendetti, Commissioner Lynn Selich Government Relations Ad Hoc Subcommittee10. Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Finance Ad Hoc Subcommittee11. Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT Newport Beach City Arts Commission Regular Meeting Minutes Thursday, November 10, 2016 Regular Meeting – 5:00 PM City Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:02 PM II. ROLL CALL Commissioners Present: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh Arlene Greer Michelle Bendetti Commissioners Absent: Judy Chang Caroline Logan Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Jeff Brown complimented and supported the City Arts Commission for the Summer Concert Series. He suggested the City Arts Commission consider expanding the number of concerts to six or eight. He felt the community would support more concerts and be willing to assist with them. Commissioner Van Bergh inquired about other types of music Mr. Brown preferred. Mr. Brown felt a variety of music would be good as the attendees were diverse. Commissioner Greer suggested Mr. Brown share his comments with the City Council. Michael Magrutsche agreed with Mr. Brown's comments. He shared results of a survey of reasons people visit Laguna Beach and the crowd's reaction to Phillip Smith's installation at Laguna Beach. He suggested the City Arts Commission consider Mr. Smith's work for the Sculpture Garden. Chair Selich stated generating community interest in the arts was important and a challenge. 1 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 2 V. CONSENT CALENDAR A. Approval of Minutes of the October 13, 2016 City Arts Commission Meeting 1. Draft of 10/13/2016 Minutes Commissioner Greer requested an addition to page 7, paragraph 6. Motion made by Commissioner Greer, seconded by Vice Chair Kerr, and carried (5-0-0- 2), to approve the draft Minutes for the meeting of October 13, 2016 as revised. AYES: Selich, Kerr, Van Bergh, Greer, Bendetti NOES: None ABSTENTIONS: None ABSENT: Logan, Chang B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton reported an expenditure of approximately $21,000 for the deinstallation of Phase 1 of the Sculpture Garden. The expenditure was included in the budget. Remaining funds should be sufficient for the juried art show in June 2017. Chair Selich noted the Cows4Camp exhibit would be deinstalled in conjunction with the June art exhibit. She suggested a date for the deinstallation be set. 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hetherton advised that the Ben Carlson statute had been cleaned and looked good. The sculpture had been placed on a quarterly maintenance schedule. Chair Selich noted she had written an article highlighting the unveiling of the sculpture and had received good feedback. This project would help the City Arts Commission develop protocols and guidelines for accepting gifts of art and planning future maintenance. Commissioner Greer reported the Frost exhibit was currently on display in the library. A lecture regarding the history of Newport Center was scheduled for November 21 at 7:00 p.m. Chair Selich related comments from an attendee of a recent exhibit. 2 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 3 Motion made by Commissioner Van Bergh, seconded by Commissioner Greer, and carried (5-0-0-2) to approve the Consent Calendar. AYES: Selich, Kerr, Van Bergh, Greer, Logan, Bendetti NOES: None ABSTENTIONS: None ABSENT: Logan, Chang VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Placement of Sphere 112 - Staff recommends that the Art in public Places Ad Hoc Subcommittee consider locations for the permanent placement of the sculpture Sphere 112, determine a site, and make a recommendation to the City Arts Commission that can be presented to the City Council for approval. Commissioner Greer announced this item was continued until Commissioner Logan could be present. 5. Cows4Camp Exhibit – Staff provides an update on the Cows4Camp exhibit. Chair Selich indicated 17 cows were being installed at Civic Center Park and four libraries. Library Services Director Hetherton advised that cows would be placed at three libraries, Marina Park, Back Bay View Park, OASIS, and Civic Center Park. Chair Selich asked if more cows should be installed or placed online as 32 cows were available to the City. Library Services Director Hetherton preferred to place them online. He wanted to determine the installation cost per cow. Because the installation costs appeared to be less than anticipated, he would update the City Arts Commission. Chair Selich noted the cow installations were reusing the pads from the Sculpture Garden. This should be a nice public-private partnership with Ronald McDonald Camp. Laura Detweiler approved placing some cows in Back Bay View Park. The cows were placed in a scenic area but could be seen from the street. Public relations outreach would begin the following week. Vice Chair Kerr inquired about a means to solicit public reaction to the cows. Library Services Director Hetherton had discussed ideas with the City's marketing specialist. Ideas included a bird watching guide and a survey through Constant Contact. Vice Chair Kerr suggested a children's coloring or sticker book for children visiting the cows. Library Services Director Hetherton noted adult coloring books were a current trend as well. Chair Selich recalled the previous suggestions of using QR codes for self-guided tours and conducting a poll near the end of the exhibit to determine the public's favorite cow. The Arts Foundation would receive a portion of sale proceeds from the cows. 3 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 4 6. Potential Loan of Mark di Suvero Isis Sculpture to the City of Newport Beach – Staff requests that the City Arts Commission consider the feasibility of securing a multi-year loan of the Mark di Suvero sculpture, Isis, for display in the City of Newport Beach. Commissioner Van Bergh reported regarding the opportunity to secure a multi-year loan of a Mark di Suvero sculpture. Di Suvero was one of the most prominent American artists from the last century. His work was recognizable, and Isis was shown at the Hirschhorn Museum in Washington at one time. The sculpture was large at 42 feet by 63 feet, and a boat hull was part of the sculpture. The sculpture was in storage while the owners sought a buyer. She estimated the costs for shipping and installing at $75,000. Chair Selich had suggested a possible location in Back Bay View Park. Library Services Director Hetherton advised that a proposal like this should be presented in the budget process. The City Arts Commission could ask the Council to allocate funds from I-13 or Visit Newport Beach. Chair Selich suggested the subcommittee prepare a proposal to present to the Council, and the proposal should incorporate a fundraising mechanism. The stature of the piece warranted outreach to potential underwriters. Commissioner Van Bergh felt a 3-year loan with a couple of 1-year options if the sculpture was not sold was possible. If Isis resonated with community, a fundraising effort could be made to purchase it. Vice Chair Kerr requested staff talk with Public Works to determine if there was an appropriate location for the piece in the park because of its size. Library Services Director Hetherton agreed to do so and to inquire regarding potential shipping and installation costs. In response to Commissioner Van Bergh's question, Library Services Director Hetherton could not predict whether the Council would approve funds for the loan of the sculpture, but he felt it might be difficult to obtain approval because of the amount. Chair Selich suggested the proposal to the Council include some type of public-private alliances. Library Services Director Hetherton felt the Council would accept the proposal if the Arts Foundation could raise the full amount. Michael Magrutsche felt the only permanent art should be art like this sculpture, so that people could identify Newport Beach with the art. The size of the sculpture and artist's renown was the way to go. Commissioner Greer noted the Irvine Company's many properties and indicated a partnership with a major company such as the Irvine Company, the community and the Arts Foundation could be beneficial. She inquired whether the sculpture had to be located in a City park, to which Commissioner Van Bergh replied no. Commissioner Van Bergh inquired about the need for a report if the City Arts Commission raised the full amount needed. Chair Selich recalled the Council's direction regarding public-private partnerships; therefore, it had to be a part of the proposal. 4 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 5 In response to Commissioner Van Bergh's inquiry, Library Services Director Hetherton stated the first task was to establish a budget, feasibility, and possible location. He did not believe the Council's direction to increase the amount of private funds for arts endeavors would change. Chair Selich felt it was incumbent upon the City Arts Commission to make a compelling argument for the importance of the project. Jim Mosher remarked that a private company placing the sculpture on private land could result in no expense to the City. The location in Back Bay View Park was spectacular. From attending Parks, Beaches and Recreation Commission meetings, he had learned that residents of nearby apartments were protective of the views across that area of the park. B. Monthly Reports 7. Visual Arts Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer was excited by the prospect of borrowing the Isis sculpture. It would drive tourism to the City. 8. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti thanked Commissioner Van Bergh for preparing a helpful report on the Concert Series. With minor tweaks and upgrades, it would continue to build momentum. Commissioner Van Bergh stated the subcommittee needed contract labor to prepare a sponsorship package. In response to Chair Selich's inquiry, Library Services Director Hetherton indicated the Request for Proposal (RFP) for contract labor was too broad and the compensation was too low. No one could be found to meet all the requirements. Currently funds for contract labor were limited and insufficient to hire someone. A lesser amount was budgeted for contract labor in the current fiscal year than in the previous fiscal year, and a good deal of those funds had been expended. In response to Chair Selich's question, Library Services Director Hetherton advised that the City Arts Commission should request additional funds in the budget planning process for the upcoming fiscal year. The remaining funds of $4,700 would be needed for the cow installation, the juried art show, hanging artwork in the Central Library, and security guards. Commissioner Greer understood the budget for the 2016-2017 fiscal year included $40,000 for contract labor, $40,000 for Cultural Arts grants, $40,000 for programming, and $7,500. In response to her questions, Library Services Director Hetherton explained that $40,000 was budgeted for contract labor, and some of those funds had been expended. An additional $35,000 was allocated and expended for concerts. Currently, 5 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 6 the programming budget contained $15,000 and professional services contained $4,700. The programming budget would be used for the juried art show and the cow exhibition. In response to Chair Selich's question, Library Services Director Hetherton reported in fiscal year 2015-2016, $20,000 was added to the professional services budget for a total of $60,000. A portion of the $60,000 could have been used to hire someone to assist the City Arts Commission; however, no one was hired and the money was used for other purposes. Commissioner Greer appreciated Library Services Director Hetherton's efforts to stretch funds. Library Services Director Hetherton remarked that the budget amount remained flat and had not changed since 2013. $10,000 of the professional services budget was spent for the Pacific Symphony concert. Commissioner Greer inquired whether the City Arts Commission could request funds from the Arts Foundation. Chair Selich thought the Arts Foundation had raised some funds that had not been expended. The Arts Foundation needed to be healthy to support the City Arts Commission. Commissioner Greer recalled the Arts Foundation pledged $12,500 for Sphere 112, $2,500 to a concert, and $10,000 to the Sculpture Garden. Arts Foundation funds for the Sculpture Garden were not used. Library Services Director Hetherton knew some funds were available from the Arts Foundation. Chair Selich stated the City Arts Commission needed someone to assist with fundraising. Library Services Director Hetherton advised that if those funds were allocated to a paid position, then other projects would be without funds. Commissioner Van Bergh suggested a consultant might create a sponsorship package for at least the Concert Series for perhaps $5,000. Library Services Director Hetherton felt the Arts Foundation was capable of providing $5,000. Hiring a consultant would be an example of spending funds in an effort to raise funds. Chair Selich noted Vice Chair Kerr had compiled a worksheet of programming. Vice Chair Kerr indicated the worksheet of potential programming could be used by the Commission or the subcommittee. The purpose of the worksheet was to stimulate conversation regarding what arts in the community could be. Chair Selich suggested a future agenda item to discuss programming using the worksheet. Vice Chair Kerr reiterated the purpose of the worksheet with the ultimate goal of providing the Council with a vision for future programming. Commissioner Greer suggested the subcommittee develop a bold vision and a less bold vision for concerts in 2017. Chair Selich concurred in light of the positive public comments regarding concerts. Once the City Arts Commission determined the ideal scenario, it could develop a packet for potential sponsors. Vice Chair Kerr questioned whether they could survey the community to obtain ideas for types of music for concerts. 6 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 7 Commissioner Greer suggested a public meeting of the ad hoc committee to obtain community input and to build a fundraising base. Chair Selich felt a public meeting was a good idea. 9. Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich reiterated that the City Arts Commission was working with Ronald McDonald Camp's PR firm regarding the cow exhibition. Media releases would begin the following week. Library Services Director Hetherton reported the RFP deadline for the Sculpture Garden had passed, and evaluation packets were ready for dissemination to the Art in Public Places Subcommittee. Chair Selich recommended the presentation to Council be more robust and vibrant. 10. Government Relations Ad Hoc Subcommittee - Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Vice Chair Kerr advised that the subcommittee elected not to proceed with any activities until elections were complete. The subcommittee was planning to make a presentation to the Council. The question was whether to make the presentation to the existing or the upcoming Council. Chair Selich wanted to wait until new Council Members were seated, after the first of the year. Commissioners concurred. Library Services Director Hetherton noted Council agendas were filled. Vice Chair Kerr requested Library Services Director Hetherton obtain the Council meeting dates for January and February so that they could plan a date for the presentation. 11. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich Vice Chair Kerr reported the subcommittee discussed creating an affiliation with the Library Foundation. The subcommittee would reach out to the senior Trustee leadership and staff to discuss an administrative collaboration. Those discussions could guide the City Arts Commission's approach to the Arts Foundation. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Selich noted prior comments regarding future agenda items. Commissioner Greer requested an item regarding the Phil Dyke exhibit. In response to Vice Chair Kerr's question, Library Services Director Hetherton stated Commissioners could contact new Council Members through their public email 7 Newport Beach City Arts Commission Regular Meeting Minutes November 10, 2016 Page 8 addresses to familiarize them with the City Arts Commission. Council Members were likely interested in meeting with Boards and Commissions as it was part of their role as a Council Member. Chair Selich understood other Commissions assigned a Commissioner to each Council Member for regular discussions about the Commission. Library Services Director Hetherton suggested Commissioners could be appointed to meet with Council Members. Perhaps a Commissioner who lived in a Council Member's district could be appointed to that Council Member. It would be a good opportunity to educate Council Members regarding the City Arts Commission's activities. Vice Chair Kerr would arrange introductions with Council Members. In response to Chair Selich's question, Library Services Director Hetherton did not believe agenda items were necessary to plan events for the Cows4Camp exhibit. Commissioner Greer indicated a date was needed for the Newport Beach Art Exhibition and suggested June 17th. The day before Father's Day was good because people were in town. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher missed the October meeting of the City Arts Commission because he was not aware the location had changed. He referenced the Brown Act regarding the time and place of regular meetings of legislative bodies. He suggested the Bylaws should contain the regular time and place of City Arts Commission meetings. Pairing a Commissioner with a Council Member could be problematic under the Brown Act. In response to Chair Selich's question, Library Services Director Hetherton was unsure whether meetings were properly noticed, but he would check with the City Attorney and City Clerk. IX. ADJOURNMENT – 6:25 PM Chair Selich adjourned the meeting. Submitted by: _________________________ 8 12/1/2016 1 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSE S BALANCE NOTES Programming 95,000 including Pacific 07/06 Alliant Insurance 1,358.00 93,642.00 Concert Series Symphony funding 07/06 Triskelion Event 2,559.00 91,083.00 July Concert 07/06 Rettich David 3,250.00 87,833.00 July Concert 07/27 Rumors 3,250.00 84,583.00 August Concert 07/27 Triskelion Event 2,559.00 82,024.00 August Concert 08/10 Triskelion Event 2,559.00 79,465.00 September Concert 08/10 Joshua Schreiber 3,250.00 76,215.00 September Concert 08/16 Billy Mitchell 250.00 75,965.00 Symphony Concert 08/16 Alliant Insurance 489.00 75,476.00 Symphony Concert 08/16 ABM Janitorial 240.00 75,236.00 July Concert 08/12 Staff Overtime 345.00 74,891.00 July Concert 08/26 Staff Overtime 580.00 74,311.00 Symphony Concert 08/31 Suzannes Catering 2,402.00 71,909.00 Symphony Concert 08/31 Signature Party Rental 20.00 71,889.00 Symphony Concert 08/31 Signature Party Rental 864.00 71,025.00 Symphony Concert 08/31 ABM Janitorial 480.00 70,545.00 Symphony & Aug.Concert 09/06 Office Depot 34.00 70,511.00 Symphony Concert 09/06 Pacific Symphomy 50,000.00 20,511.00 Symphony Concert 09/14 Firebrand Media 160.00 20,351.00 July Concert 09/26 Firebrand Media 160.00 20,191.00 August Concert 09/26 Firebrand Media 160.00 20,031.00 September Concert 09/26 Smart Levels Media 886.00 19,145.00 Concert Series 09/26 4Imprint 241.00 18,904.00 Symphony Concert 09/09 Staff Overtime 464.00 18,440.00 August Concert 09/23 Staff Overtime 464.00 17,976.00 September Concert 10/04 ABM Janitorial 240.00 17,736.00 September Concert 10/10 CNB - Police 598.00 17,138.00 Concert Series 10/10 CNB - Police 523.00 16,615.00 Concert Series 10/04 Balboa Island Assc 200.00 16,415.00 Centenial Concert 10/25 Petty Cash 28.00 16,387.00 Concert Series 10/27 Alliant Insurance 1,213.00 15,174.00 Event Insurance 11/15 Los Angeles Times 342.00 14,832.00 Advertisement Misc. Credit Card 363.00 14,469.00 TOTAL 14,469.00 Professional Services 40,000 07/14 Alan Scott 288 39,712.00 Real Heroes Installation 07/14 AnnChatillon 410 39,302.00 Photo Service Symphony Concert 08/08 Dinnwiddie Events 600 38,702.00 Symphony Concert 08/15 Executive Events 525 38,177.00 Symphony Concert 08/16 TAVD Visual 297 37,880.00 Transcription Serivce 09/09 Sterling OC Enterprise 410 37,470.00 Symphony Concert - Light 09/06 TAVD Visual 605 36,865.00 09/06 Dinnwiddie Events 610 36,255.00 Sympohony Concert 09/14 Sound Fusion 1,000 35,255.00 Concerts 09/06 Loren Lillestrand 4,647 30,608.00 Consulting Serivce 10/06 Crown Building Serv 1,968 28,640.00 Statue Cleaning (Ben Carlson) 10/10 Pacific Symphony 1,997 26,643.00 Symphony Concert 10/04 TAVD Visual 338 26,305.00 Transcription Serivce 10/12 Arts OC 21,582 4,723.00 Sculpture De-Installation 11/15 TAVD Visual 266 4,457.00 11/17 Crown Building Serv 656 3,801.00 TOTAL 3,801.00 2016-2017Cultural Arts Division As of November 30, 2016 12/1/2016 2 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSE S BALANCE NOTES 2016-2017Cultural Arts Division As of November 30, 2016 City Grants 40,000 40,000.00 TOTAL 0.00 Scuplture Garden 24,661 09/06 Matthew Babcock 1,845 22,816.00 Contract Payment 09/06 Curt Brill 2,400 20,416.00 Contract Payment 09/06 David Buckingham 1,250 19,166.00 Contract Payment 09/06 Nadler Arnold 3,113 16,053.00 Contract Payment 09/06 Ray Katz 2,855 13,198.00 Contract Payment 09/06 Jonathan Prince 3,000 10,198.00 Contract Payment 09/06 Jennifer Cecere 3,000 7,198.00 Contract Payment 09/06 Gerardo Martinez 3,000 4,198.00 Contract Payment 09/06 Rench Christopher 2,948 1,250.00 Contract Payment 09/06 Ivan McClean 1,250 0.00 Contract Payment TOTAL 0.00 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for November 2016 History of the Planning & Development of Newport Center / Fashion Island: Three key figures behind the birth, growth and evolution of Newport Center/Fashion Island provided first-hand accounts of its 50- year history in a free lecture at the Newport Beach Central Library. “From Pup Tents to Prominence” featured recollections by Alberto F. Trevino Jr., who designed Newport Center/Fashion Island from 1961-65; William R. Watt, who oversaw its construction from 1965-67; and Steven Kellenberg, current senior vice president of Irvine Company’s Community Design Studio. Aerial photographs spanning 50 years illustrated their talks. The lecture told the story behind the Newport Beach Arts Commission’s current exhibit, “Half-Century Aerial Photography Retrospective: Newport Center/Fashion Island,” which ran through Dec. 2, at the Central Library. The free, public lectures and exhibit were arranged by aerial photographer Fred Emmert and Richard Frost, co-authors of the recently published book, “Real Estate Masterwork Series: Half Century Aerial Photography Perspective, Half Century Aerial Photography Retrospective, Newport Center / Fashion Island”. Aerial photography and recollections from individuals associated with the development of Newport Center / Fashion Island are included in the book and are the basis of the current exhibit at the Main Library that concluded on December 2, 2016. A guide to the cows: The City Arts Commission has partnered with Camp Ronald McDonald for Good Times to present Cows4Camp, a whimsical temporary exhibit that includes 18 cows painted by renowned artists from across the region. The exhibit was originally underwritten and donated to Camp Ronald McDonald for Good Times as part of the Got Milk? “Milk Loves Art” program created to embody the rich cultural heritage of California while raising funds and awareness for Camp Ronald McDonald. Select cows will be featured in a special online auction. Proceeds will fund camp programs supporting children with cancer and their families. The cows will be exhibited throughout Civic Center Park and other Newport Beach park and library locations until June. 1 of 10 TITLE: CA Golden Bear ARTISTS: Maria Kane, Ben Morales, and George Yepes LOCATION: Balboa Branch Library TITLE: Hollywood Star ARTIST: Maria Kane LOCATION: Civic Center Park 2 of 10 TITLE: Milkshake ARTIST: Patrick Stilman LOCATION: Civic Center Park TITLE: US Golden State ARTISTS: Maria Kane, Fryda Fernandez, Gene Ortega, Ben Morales, Maya Martinez, Sonia Lopez, Febedelia, Ochoa Sonya Ochoa, and George Yepes LOCATION: Civic Center Park 3 of 10 TITLE: Chimaera ARTIST: Micah Linton LOCATION: Central Library TITLE: Kobe Beef ARTISTS: Jaleel White, Maria Kane, Gene Ortega, Ben Morales and George Yepes LOCATION: Civic Center Park 4 of 10 TITLE: Milk Man ARTIST: Man One LOCATION: OASIS Senior Center TITLE: The California Vineyards ARTIST: Lawrence Sullivan LOCATION: Back Bay View Park 5 of 10 TITLE: The Milk Bus ARTIST: Alan Nowell LOCATION: Mariners Branch Library TITLE: Dreams Come True ARTIST: Ignacio Gomez LOCATION: Back Bay View Park 6 of 10 TITLE: Musical Diversity ARTIST: Wenceslao Quiroz LOCATION: Back Bay View Park TITLE: Hispanic Rhythm and Dance ARTIST: By Anna Siqueiros LOCATION: Civic Center Park 7 of 10 TITLE: Want Milk? Save Nature ARTIST: Larissa Pilinsky LOCATION: Civic Center Park TITLE: Heritage of Chinatown ARTIST: Maria Kane, Gene Ortega, Becky Sakovitch and George Yepes LOCATION: Civic Center Park 8 of 10 TITLE: Olla ARTIST: Sonya Fe LOCATION: Civic Center Park TITLE: Green Day ARTISTS: Maria Kane, Gene Ortega, Becky Sakovitch, Ben Morales, June Edmonds, Sonya Lopez, Febedelia Ochoa, Sonya Ochoa, Andy Ortega, George Yepes. LOCATION: Civic Center Park 9 of 10 TITLE: Southern California Beach Culture ARTISTS: Frank Rozasy LOCATION: Marina Park TITLE: Cowlifornia Dreamin' ARTISTS: Robin Tripaldi LOCATION: Civic Center Park 10 of 10 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Performing Arts Community Survey RECOMMENDATION: Staff requests that the City Arts Commission review the attached survey, make suggested revisions and approve the survey for dissemination. DISCUSSION: At the November meeting of the City Arts Commission, members of the Commission requested that staff prepare a survey to gauge the public’s interest in the Commission’s performing arts programming in the annual Concerts on the Green series. A survey also presents the opportunity to query the public about Arts Commission marketing, and art consumption in the City. In response, staff created the following survey: The City of Newport Beach’s summer concert series, Concerts on the Green, may provide an opportunity for residents and guests to attend live performances of music, dance or theatre. Do you attend the annual Concerts on the Green? (Select one) * Yes, every concert At least one concert No What type of performances are you interested in? (Select one for each genre) Very Interested Somewhat Interested Not Interested a. Rock concerts b. Jazz concerts c. Musical theater performances such as Broadway shows d. Opera performances 1 of 4 e. Ballet/dance performances f. Classical music concerts Approximately how many times did you attend any of the following performing arts events over the last 3 months (Enter a number for each statement) Attend stage plays Attend jazz concerts Attend ballet performances Attend musical theater performances such as Broadway shows Attend rock concerts Attend classical music concerts Attend opera performances Other How do you find out about City arts? (Select all that apply) Newspaper Magazine Radio Television Internet 2 of 4 Outdoor Advertisement Other Typically, how far in advance do you plan leisure activities such as going out to live performances? (Select one) The day of the event One week beforehand Two weeks beforehand A month beforehand Two months beforehand Other 3 of 4 How influential are each of the following factors on your decision to attend the Concerts on the Green? (Select one for each) Very Influential Somewhat Influential Neutral Not At All Influential a. Knowing if you can get good seats b. The day and time of the performance c. Transportation arrangements d. Convenience of parking e. Safety concerns f. Whether or not your spouse or partner wants to go g. If it's an activity for the whole family h. If a friend invites you to go with him/her i. If you can go out for dinner or drinks before or after j. Whether or not you have a special occasion to celebrate k. The specific works to be performed l. The likelihood of a high quality performance NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 4 of 4 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Determine Date for 2016 Newport Beach Art Exhibition RECOMMENDATION: The Art in Public Places Ad Hoc Subcommittee recommends Saturday, June 17 as the date of the 2017 Newport Beach Art Exhibition. DISCUSSION: Since 2014, the Newport Beach Art Exhibition has been held in June in the Civic Center Community Room. Saturday, June 17 works well for the public (school is still in session and residents are still in town before vacations) and serves as an appropriate kickoff event for the summer, which will include the annual Concerts on the Green series and Phase III of the Sculpture Exhibition in Civic Center Park scheduled to open in August. In order to maintain continuity and encourage good attendance numbers, staff requests that the Commission approve the recommended date as determined by the Art in Public Places Ad Hoc Subcommittee. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: McFadden Square Timeline Update RECOMMENDATION: Staff recommends that the City Arts Commission review and recommend an updated McFadden Square timeline for City Council approval. DISCUSSION: McFadden Square is a public art project situated at the Newport Pier. In 2006, Newport Beach-based landscape architectural design firm Peridian International, in collaboration with the City Arts Commission, centered the design of the project around a labyrinth, including a walking path that traces the 100-year history of Newport Beach with markers of significant events surrounded by benches. The focal point of the project is a bronze sphere sculpture depicting natural scenes of the community, commemorating the heritage of Newport Beach, and recognizing Centennial sponsors and community donors. The chronology of the City on the path has not been updated since 2006. As the governmental body tasked to maintain the historical aspects of the community, it is appropriate for the City Arts Commission to recommend updates to the timeline to City Council. Suggested updates include: 2007: Newport Coast Community Center opens; Fire Station # 7 opens in Santa Ana Heights 2010: Oasis Senior Center facility dedicated 2012: Coastline Community College Campus & Art Gallery established on Monrovia Street 2013: City Hall moved to Newport Center as part of 20-acre Civic Center 2014: Sunset Ridge Park opens as West Newport's first sports park 2015: Marina Park opens with community room, sailing facility and visitor’s marina 2016: Local sailors, Bill Ficker & Dave Ullman inducted into Sailing Hall of Fame NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item).