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HomeMy WebLinkAboutRestaurant Association BID Minutes 09/28/2016 Page 1 of 3 City of Newport Beach Restaurant Business Improvement District Board Meeting Minutes – September 28, 2016 Newport Beach & Company 1600 Newport Center Drive, Suite 120 Newport Beach, CA 92660 I. CALL MEETING TO ORDER The meeting was called to order at 9.33 a.m. II. ROLL CALL Directors Present: Ronald Schwartz Muldoon’s Irish Pub Christopher Roman CUCINA enoteca Dan Miller The Village Inn Jordan Otterbein A Restaurant & A Market John DeFrenza Crocker’s The Well Dressed Frank Bruno Massuger Back Bay Bistro Matt Meddock Sessions West Coast Deli Jim Walker The Bungalow Restaurant Quorum Achieved Directors Absent: Mario Marovic Dory Deli, Malarky’s Irish Pub & Stag Bar + Kitchen Catherine Pavlos Provenance Brendon Salisbury The Cannery Restaurant & El Cholo BID Administrator Present: Polly Peak Newport Beach & Company Guests Present: Keith Curry City Council Member Michelle St. Amour Newport Beach & Company Katy Dennis Newport Beach & Company Lesley Swain Newport Beach & Company III. PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS • Councilman Curry provided information on the issues affecting the water supply in Newport Beach. IV. CURRENT BUSINESS 1. Approval of Minutes President Schwartz requested a motion to approve the minutes from the July 27, 2016, meeting. Page 2 of 3 Motion: Director Walker moved to approve the July 27, 2016 meeting minutes. Director Miller seconded the motion. The motion carried by the following vote: Ayes: Schwartz, Roman, Miller, Massuger, Meddock & Walker Directors Absent for the Vote: DeFrenza, Otterbein 2. BID Financial Reports • Ms. Peak provided an overview of the BID Financial reports ending August 2016 that were prepared by City staff. • Annual supplemental funds from the City of Newport for the NBRA, and for the Restaurant Week grant have been deposited into the NBRA account. • The assessment invoices are scheduled to go out on October 13, 2016. • The new NBRA informational brochure that will go out with the assessment invoices was shared with the Board. • The Board reviewed a draft of the assessment invoice and provided feedback. • Stakeholders will have the option to pay online using a credit card. • Lesley Swain provided and update on the BID accounting services and the new systems implemented for NBRA. President Schwartz requested a motion to approve the BID financial reports ending August 2016. Motion: Director Miller moved to accept and file the financial reports. Director Roman seconded the motion. The motion carried by the following vote: Ayes: Schwartz, Roman, Miller, Otterbein, DeFrenza, Massuger, Meddock & Walker 3. President’s Report • President Schwartz announced that the NBRA BID amendment was officially approved by City Council on 9/13/16. • President Schwartz announced changes in staff support roles for the NBRA. Newport Beach & Co. will continue to oversee all the marketing, PR, BID administration and accounting for the BID. Ms. Peak will be responsible for the BID Administration, and Ms. St. Amour will be responsible for the marketing and promotion for Dine Newport Beach, NBRA and its stakeholder restaurants. • President Schwartz and Ms. Peak provided an update on the strategic planning process and the NBRA stakeholder survey. o The Board reviewed a draft of the stakeholder survey, and provided feedback. o Surveys will go out in a couple of weeks, and are due back by the end of October. o Don Anderson with Destination Consultancy Group will conduct a strategic planning session with the board members immediately following the November board meeting. o The new strategic plan will be presented at the January 2017 Board meeting. • President Schwartz is looking to pursue a Hospitality Training/Ambassador Program that would be available as a resource to NBRA stakeholders. Page 3 of 3 o Ms. Dennis provided information on an existing program that Newport Beach and Co. has conducted for other City departments in the past. o President Schwartz requested to form a sub-committee of Board members to attend an upcoming Hospitality Training scheduled in November, and provide feedback on how the program can be tailored specifically for the foodservice industry and NBRA stakeholders. o Directors Walker, Otterbein, Roman and Massuger volunteered to be on the subcommittee, and will report back at the next board meeting. 4. Marketing Report • Ms. St. Amour provided the following update to the NBRA Board: o Reviewed the Dine Newport Beach newsletters and promotions, as well as the open rates for July, August and September. o Reviewed the current website and social media metrics. • Ms. St. Amour will be at the Newport Beach Wine & Food Festival to: o Promote Dine Newport Beach o Capture new email subscribers and social followers o Promote upcoming Newport Beach Restaurant Week • Newport Beach Restaurant Week (NBRW) will be January 16-29, 2017. • Registration for NBRW will be in October & November. • NBRW Media Event is scheduled for Thursday, January 12, 2017, at Marina Park. 5. Industry Update • President Schwartz opened a discussion on the issue with EMV chip readers and how it affects restaurant operators. Board members shared insights and best practices for this issue. • Ms. Peak noted upcoming industry and community events for the California Restaurant Association and Newport Beach & Co. V. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS, WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEMS) • Director Walker asked to discuss the penalties for restaurants that fail to pay their assessment at the next meeting. VIII. ADJOURNMENT The meeting adjourned at 10:45 p.m. The next meeting will be Wednesday, November 16, 2016 at 9:30 a.m. at Newport Beach & Co.