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HomeMy WebLinkAbout10-04-2016 PBR AGENDACITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION AGENDA Council Chambers - 100 Civic Center Drive - Newport Beach, CA 92660 Tuesday, October 4, 2016 - 6:00 PM Parks, Beaches and Recreation Commission Members: Marie Marston, Chair Laird Hayes, Vice Chair Tom Anderson, Commissioner Ron Cole, Commissioner Roy Englebrecht, Commissioner David Granoff, Commissioner Walt Howald, Commissioner Staff Members: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist The Parks, Beaches and Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches and Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches and Recreation Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the Recreation Department at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3158 or recreation@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Recreation Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER OF THE PB&R COMMISSION II.ROLL CALL III.PARK PATROL UPDATE - Presented by Recreation Supervisor Matt Dingwall IV.NATIVE TREES UPDATE - Presented by Urban Forester Kevin Pekar V.NOTICE TO THE PUBLIC The City provides a yellow sign in card to assist in the preparation of the minutes. The completion of the card isn’t required in order to address the Commission. If the optional sign in card has been completed, it should be placed in the box provided at the podium. The Commission welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Commission has the discretion to extend or shorten the time limit on agenda or non agenda items. As a courtesy, please turn cell phones off or set in the silent mode. October 4, 2016 Page 2 Parks, Beaches and Recreation Commission Meeting VI.PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Commissioners may pull items from the Consent Calendar for discussion (Items VII-A through VII-C). Public comments are also invited on Consent Calendar. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Commissioner, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent Calendar are considered to be routine and will all be enacted by one motion in the form listed below. Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of the items prior to the time the PB&R Commission votes on the motion unless members of the Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. VII.CONSENT CALENDAR Minutes of the September 6, 2016 PB&R Commission MeetingA Waive reading of subject minutes, approve and order files. 09-06-2016 PB&R DRAFT Minutes Parks, Trees & Beach Maintenance Divisions Activties ReportB. Receive/file Actvity Report of past and upcoming projects and events. MOD Activity Report Recreation & Senior Services Activity ReportC. Receive/file Actvity Report of past and upcoming projects and events. RSS Activity Report VIII.CURRENT BUSINESS Corona del Mar Pavement Rehabilitation and Reforestation of Poppy Avenue and Ocean Boulevard - Enhancements A. Receive and file. Staff Report Attachment A Attachment B IX.ANNOUNCEMENTS / FUTURE AGENDA ITEMS PB&R Commission / staff announcements / Ad Hoc Committee updates or matters which Commission members would like placed on future agendas for further discussion (this is a non disussion item). October 4, 2016 Page 3 Parks, Beaches and Recreation Commission Meeting X.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Commission has the discretion to extend or shorten the speakers’ time limit on non agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. XI.ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting September 6, 2016 – 6:00 PM I. CALL MEETING OF THE PARKS, BEACHES & RECREATION COMMISSION TO ORDER – 6pm II. ROLL CALL Present: Marie Marston, Chair Laird Hayes, Vice Chair Tom Anderson Ron Cole Dave Granoff Walt Howald Excused: Roy Englebrecht Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist Patrick Alford, Planning Program Manager Justin Schmillen, Recreation Manager John Conway, Urban Forester Michelle Clemente, Natural Resources Supervisor III. PRESENTATION TO JOHN CONWAY– Presentation given after item VII-A IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS ON CONSENT CALENDAR Jim Mosher commented on Item VI-B regarding trees removed and noted that there had been 168 trees removed and only nine trees planted. VI. CONSENT CALENDAR A. Minutes of the August 2, 2016 PB&R Commission meeting. Waive reading of subject minutes, approve and order filed. B. Parks, Trees, and Beaches Maintenance Divisions Activities Report Receive/file Activity Report of past and upcoming projects and events. Item VII-A October 4, 2016 Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 2 C. Recreation & Senior Services Activity Report Receive/file Activity Report of past and upcoming projects and events. D. Bench & Tree Donation – Bonita Canyon Sports Park Approve the donation of a Tipuana tipu (Tipu) tree and a Pasadena series bench for Timothy Trout at Bonita Canyon Sports Park. Motion by Commissioner Howald, second by Commissioner Cole, to accept Consent Calendar Items VI-A. through VI-D. Motion carried by unanimous vote with Commissioner Englebrecht excused. VII. CURRENT BUSINESS A. Final Design for Permanent Pickleball Courts at Bonita Canyon Sports Park West/Field 6 Review and provide feedback on the final design for four (4) permanent pickleball courts at Bonita Canyon Sports Park West/Field 6. Director Detweiler introduced Manager Schmillen who provided a PowerPoint on the project. Chair Marston confirmed that staff was seeking comments and not a Motion from the Commission. She inquired about the temporary courts and Manager Schmillen said that Court 1 would be converted back to a tennis court upon completion of the project. Commissioner Cole stated that a resident had raised questions regarding noise and sound testing. Manager Schmillen said the sound testing samples were taken on a weekday in the morning. The busiest times are between 8:30 a.m. and 12:00 p.m. Staff did not take samples during the weekend because of other park uses and noise. He also explained the methodology of the sound test and the planting of shrubs and trees as mitigation measures. Commissioner Cole was very concerned about the noise to the neighbors and suggested planting additional trees and mitigation measures. Chair Marston asked about the distance from the pickleball court to the closest home and was advised it was approximately 300 feet. Vice Chair Hayes inquired about the new court’s hours of operation and how one would get into a game. Manger Schmillen said there were several ways to play including open play. The hours of operation are 8:00a.m. to dusk. Maintenance includes blowing off the courts once or twice weekly. Commissioner Granoff asked about parking and how it was in juxtaposition to the AYSO soccer fields. Manger Schmillen said the parking lot is located by the basketball court and has approximately 72 spots. There is also open parking on Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 3 Ford Road. The parking is sufficient for soccer with Ford Road used as an overflow. Commissioner Anderson asked about the ball used for the sound testing and learned it was the quieter ball. The ball has been well received by players. Chair Marston asked about testing with the regular ball. Manager Schmillen said they could include it in future sound testing. Manager Schmillen stated the scheduled completion date should be spring 2017. Chair Marston opened the public comments. Paul Casey, a resident with property adjacent to the park, stated that he spoke to 4-5 residents whose property also abuts the park and were unaware of the proposed use. A number of them emailed Manager Schmillen to voice concern over sound issues. Mr. Casey stated pickleball was an inappropriate use so close to homes and suggested an alternative site to the northwest or northeast of the parking lot. Chris Edmonds, a resident with property near the tennis courts, said he had three small children who nap during the day and was therefore concerned about noise. He thanked Mr. Casey for advising him of the project and stated the City might not have provided notice properly under the Brown Act. He played a recording of pickleball sounds. Scott Allen, a resident who lives near the park, stated his concern about noise from pickleball especially on weekends. He also did not receive notice from the City and heard about the project from Mr. Casey. Bob Mulvihill, a pickleball player, thought the recording played by Mr. Edmonds did not sound like outside pickleball. He believes the noise only affects people within a couple hundred feet. With regard to the design he wanted to make sure the courts meet the US Pickleball Association recommendations. He also suggested shaded benches and additional viewing areas within the court areas. Ken Krum, a pickleball player, addressed the design of the courts. The trees are detrimental to play as the courts must be kept as clean as possible. The ball is only a whiffle ball and is easily interfered with by water and debris. He further suggested additional opportunities for shade. Pickleball players also need a way to retrieve balls from beyond the fence on the MacArthur side. Laurie Petry stated that she previously was paralyzed, but is now able to play pickleball. She noted that pickleball is growing exponentially. With respect to sound attenuation bushes or hedges are better than using trees. Pat Livingston, a pickleball player, asked if anyone had spoken to the lawn bowlers about pickleball noise. Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 4 Polly Drifuie, a neighbor living in the closest house to the proposed court, stated her opposition is due to the noise. She believed the rest of the neighborhood would agree with her and questioned the noticing. She stated she would be happy to work on the project, but that she opposed its current placement. Further she said parking is an issue due to soccer and disagreed with the staff’s finding. Chair Marston closed the public comments. Chair Marston requested clarification on the noticing. Director Detweiler said the noticing was of the same addresses they noticed the first time around. Undeliverable mail is returned to the office, but nothing had been returned. They are required to notice within 300 feet of any type of improvement, but the City noticed beyond that which is illustrated on the map as an attachment to the staff report. Chair Marston inquired about the decibel readings prior to the mitigation. Manager Schmillen stated he did not have that information. Chair Marston asked how the design would have been modified if the testing resulted in 55 decibels or higher. Manager Schmillen said they would most likely have added soundproofing against the east facing fencing of the pickleball courts. The fencing on the design is 8 feet high and grading information was not immediately available. Chair Marston asked about the possibility of using the property to the north by the AT&T building for pickleball as suggested by a member of the public. Director Detweiler said AT&T owns the land and that it is vacant, but that it would be extremely costly if it was even possible to obtain due to the price of the land and grading costs. Commissioner Anderson stated that he had worked on the Airport Working Group for over 12 years on the airport sound issue so sound came up quite a bit. He stated he was surprised that it was only 55 db, which is very low and did not see the need for further mitigation. The real issue is the somewhat irritating noise the ball makes. Commissioner Cole said the 52 db was with using the soft ball and suggested further testing at different times. Chair Marston confirmed with staff that no motion was necessary. Commissioner Cole recommended to staff that they do more testing and return to the Commission at a later date regarding landscaping. Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 5 III. PRESENTATION TO JOHN CONWAY – Director Pisani, Manager Sereno, & Deputy Director Levin provided their congratulations to Urban Forester John Conway on his retirement. VII. CURRENT BUSINESS - Continued B. Newport Beach Sustainability a. Review and discuss Sustainability Plan and b. Direct staff to report any comments and/or recommendations to the City Council Director Detweiler introduced Manager Alford from Community Development who provided a PowerPoint and then turned the presentation over to Supervisor Clemente who discussed education and outreach. He noted that City Council has requested comments on the plan. Commissioner Anderson commented that the Tree Selection Committee wanted more drought resistant shrubs. Supervisor Clemente believes the Sustainability Plan is good because it brings prior work together and integrates it. Vice Chair Hayes voiced concerns about unintended consequences. He also confirmed that when trees are selected it is done with consideration of birds and other fauna. Director Pisani said tree selection is largely up to the homeowner and that you need to be careful of trees that attract birds because they tend to be messy. Chair Marston thought the plan was a great start and very ambitious. She asked if the plan would require a reconsideration of the street trees. Manager Alford advised that the plan should be considered a road map and that the plan is a commitment to include and promote sustainability. Chair Marston inquired about waste reduction incentives; with respect to hazardous waste pickups. She wondered if there could be a regular cycle so that it was more convenient. She also asked how the City could limit single use items like plastic shopping bags. Supervisor Clemente said single use items are a big issue and that the City has to educate people on refuse, reduce, recycle. Chair Marston mentioned that other municipalities have green waste bins. She was supportive of bicycle sharing program and shuttles. She stated that she was concerned about the increasing numbers of homeless people there and the safety of the Santa Ana River Trail Commissioner Howald was glad the ocean plan included sea level rise. He also Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 6 asked about a listing of indigenous trees and plants. Manager Sereno stated that 10% of the list was comprised of indigenous trees. The Fire Department also maintains a list of fire retardant and indigenous species. All landscape design includes drought resistant plantings and indigenous cultivars. Commissioner Howald requested a copy of drought resistant and/or indigenous trees on the city’s list. Commissioner Granoff stressed the importance of improved parking and road information. Real time parking information would be helpful. Vice Chair Hayes thanked former Mayor Nancy Gardner for her work on the plan. Chair Marston opened the public comments; seeing none the public comments were closed. C. Continuation: Follow-Up - Removal of two Washingtonia Robusta (Mexican Fan Palm) trees – 239 Carnation Avenue a. Uphold the Municipal Operations Director’s (MOD) decision to remove two (2) Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue in order for development of the property to occur; or b. Relocate one (1) or two (2) Washingtonia robusta (Mexican fan palm) trees, at the expense of the property owner at 239 Carnation Avenue, elsewhere on the property. Director Pisani provided background on the project and the appeal. He stated that downsizing the garage would require a variance and the Planning Commission would not be able to grant it. There is a 12 foot by 12 foot area on the northern part of the property where the trees could be moved in the City’s right of way. Chair Marston asked if the question of the trees being labeled as special would go to City Council. Director Pisani replied that it would be done, but that it has not happened yet. Commissioner Howald confirmed the trees could be moved to the corner with a waiver of the right of way. Director Pisani stated the trees were currently in the City right of way. Moving the trees is a viable alternative. They would be moved approximately 8 to 10 feet Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 7 and they would try to keep them with their current spacing. The expense will be borne by the homeowner. Director Pisani stated all palms in the City were pruned annually. Chair Marston opened the public comments. Aaron Ginsburg, a neighbor to the north, was opposed to moving the trees as they would be too close to his property. He was also concerned about potential property damage and the safety of his children. Jim Damon said he was speaking on behalf of the Palisades Condominium Homeowners Association. He stated that he had met with Public Works Civil Engineer Rodi Almendralo looked at the bio retention materials and determined that the trees could be planted near the southern property line. There have been no claims of injury or property damage due to fronds. He noted that the root ball goes seven feet deep and are not an issue. Dick Madenburg stated that he wanted the trees retained. He provided a petition signed by over 50 neighbors requesting that the trees be deemed as special. He was also concerned about the loss of public parking. Ron Muller said the issue was the trees retaining their goal post appearance. They are iconic trees. He noted that if the trees were moved to the northern part of the property the fronds would fall on the house, not the yard. He spoke of the commission’s purview and responsibility to the community. Steve Perkins, the homeowner of 239 Carnation, stated that he has attended several of the hearings and that his property has sat for too long because of the issue over the trees. He said that in order for his home to have a three car garage the street would only lose one space. His plans are approved and he holds the necessary permits from the Coastal Commission and the City. He stated that he has spent $30,000 for his permits and that it has taken four years. The other neighbors on the street do not want the trees near their property. He asked for a decision on the matter and again indicated he would pay for the trees to be moved and replanted. Ruth Madenberg stated that most of the neighbors were never made aware of the Coastal Commission meetings. The trees are not her major concern, but trees are important to the community. Her main concern was the loss of a city parking space for a private home. Andrew Goetz, Architect, said they respect the work done by the staff and asked for a decision tonight. The homeowner has completed all the relevant processes. The trees cannot be placed on or near the bio retention due to utilities. Robert (last name unknown) of 221 Carnation stated the parking issue was ridiculous. He believed the trees to be iconic and suggested they be moved to Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 8 another City location or held in the yard. The builder has the right to continue with the project. Shirley Roeder, a neighbor on Carnation, enjoys the trees and noted they had been there a long time. The Coastal Commission meeting was about the bluff and the trees were not considered. Chair Marston closed the public comments. Commissioner Cole pointed out that there are differing opinions so he planned to default to the staff recommendations. He currently preferred to remove the trees. Commissioner Anderson told the homeowner that he deserved an answer. He was upset that there was no direction from Council regarding adding the trees to the special tree list and indicated he had to wait until that happened to make a decision. Commissioner Granoff confirmed his belief that the north side was the only place the trees could be relocated to on the property. Chair Marston clarified that the loss of the parking space was already approved. Motion by Commissioner Cole to approve recommendation a – to remove two Washingtonia robusta (Mexican fan palms) trees in order for development of the property. Motion dies for lack of second. Motion by Commissioner Howald, second by Chair Marston to approve recommendation b – to relocate two Washingtonia robusta (Mexican fan palms) trees at the expense of the homeowner elsewhere on the property. Motion carried with Commissioner Anderson voting no and Commissioner Englebrecht absent. D. Reforestation Request – 2845 Cassia Street Consider the reforestation request of a City Schinus terebinthifolius (Brazilian Pepper) tree by Jack Schoellerman at 2845 Cassia Street. If approved the tree will e replaced with a 36” box Magnolia Cultivar at the applicant’s expense. Manager Sereno presented the reforestation request and indicated that the criteria for reforestation was met. Chair Marston asked for comments from the Commissioners on the project. Vice Chair Hayes stated that the root ball of the tree had grown higher than other trees on the block. Manager Sereno said the Brazilian Pepper is listed as a problem tree since they get root bound and are prodigious seeders. The tree is being removed because it Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 9 is an over mature tree and meets the requirement for removal under reforestation. Chair Marston confirmed the tree did not meet the standard removal requirements. Manager Sereno described the replacement tree and noted that Magnolias have been planted on the street. Chair Marston asked if the other Brazilian Peppers on the street would need to be replaced and learned that the 2,000 Brazilian Peppers in the City would all have to be looked at shortly. There are several on Cassia Street that will meet reforestation requirements. Manager Sereno confirmed that $6,000 was an estimated value for the tree, but it is designated as an invasive species by the Coastal Commission. Chair Marston opened the public comments. Jim Mosher said reforestation requests are usually accompanied by a petition, but this request is using a streamlined procedure. He questioned why the statement of notice was not in the Homeowner’s Association (HOA) letter. Jack Schoellerman, the homeowner, said the matter went before the HOA and it was approved by resolution. The tree has grown over the sidewalk and is killing the Cypress trees on the property. He stated he would bear the cost of the replacement. Chair Marston closed the public comments. Chair Marston requested clarification on the HOA and the Brown Act. Director Pisani explained that if there is a HOA with mandatory membership it has to go through the Board of Directors. The notice is done by the HOA. Motion by Vice Chair Hayes, second by Commissioner Cole to approve the reforestation request of a City Schnius terebinthifoliys (Brazilian Pepper) tree by Jack Schoellerman at 2845 Cassia Street and replace with a 36” box Magnolia Cultivar at the applicant’s expense. Motion carried unanimously with Commissioner Englebrecht absent. VIII. ANNOUNCEMENTS / FUTURE AGENDA ITEMS Director Detweiler announced  That the 16th Street Recreation Center will open on September 12. She noted that there are 168 people registered for classes with 45 classes being offered. She went on to say that the Center has been a warehouse and has been converted into a recreation center. The facility is leased for five years Parks, Beaches & Recreation Commission Minutes September 6, 2016 Page 10 and they will move the majority of the programs from the West Newport Community Center to the new facility.  Fall registration is open.  She reminded the Commission that Springsteen on the Green is planned for September 11 at the Civic Center.  That ACE programs are starting again  Expo on the Green will be on September 10 also at the Civic Center.  The Surf Championship is scheduled for September 24-25 at 52-54th Street. Director Detweiler said Jonathan Harmon and Stephanie Brown have the oversight for the 16th Street Center, but that it will not be a staffed facility aside from part time recreation leaders. Contract instructors run the classes and will be issued keys. Commissioner Anderson requested better signage at Back Bay Loop be reviewed by staff as he often gets questions from visitors using the loop. He also recommended The Dirty Wedge as a possible future movie night. Vice Chair Hayes requested an overview of Park Patrol be given at a future meeting. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher clarified his previous comment stating that G-1 Policy has a requirement that a statement be provided that the neighboring homes were notified. He noted that it was not clear from the letter presented if that happened. X. ADJOURNMENT - 8:38 p.m. Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Marie Marston, Chair NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item VII-B October 4, 2016 PARKS / TREES MAINTENANCE: City Arborist Retires; New City Arborist Hired City Arborist John Conway retired on September 9, 2016 after years of dedicated service to the City and the community. John’s career spanned 43 years, which included 23 years in Newport Beach. John’s contributions to the community and the City are appreciated. John extends his gratitude to the City Council, the PB&R Commissioners, and City staff. New City Arborist: Kevin Pekar Kevin Pekar was promoted to City Arborist effective September 3, 2016. Kevin possesses a Bachelor of Science Degree in Forestry and Natural Resources from California Polytechnic University, San Luis Obispo. He is an ISA Certified Arborist and holds his Qualified Applicators Pesticide License from the California Department of Pesticide Regulation. Kevin Pekar started with the City in 2001 as a crew chief, and was promoted in 2007. In addition to supervising two crew chiefs, Kevin managed the two largest landscape contracts in the City and has been instrumental in converting many of our City medians, roadsides and park areas to drought-tolerant vegetation. Additionally, he has been assisting Public Works with many projects over the last several years. He has also been the lead for creating a 5-year contract for the mandatory biological monitoring of environmentally sensitive habitats. TREES: As part of the City’s overall grid and annual trimming schedule, in August, the City’s tree service contractor pruned trees within the Westcliff, Airport, Santa Ana Heights, Spyglass Hills, and Fashion Island areas. Additionally, pruning has occurred at various Palm tree locations. Month of: Trees Trimmed: Trees Removed: Trees Planted: August 1,808 83 10 TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Parks, Trees, and Beach Maintenance Divisions Activities Report John Conway Kevin Pekar Parks, Trees, and Beach Maintenance Divisions Activities Report October 4, 2016 Page 2 BEACH MAINTENANCE: Recently, Field Maintenance Division coordinated with Landscape, Facilities Maintenance Divisions on the following upgrades: - M Street Beach shower area along the bay – crews removed and replaced both the worn out shower and concrete pad. - Via Lido Park – crews installed concrete pad for a recent donated bench. Prepared by: Dan Sereno, Landscape Manager John Salazar, Manager Parks and Trees Division Field Maintenance Division Recreation & Senior Services Monthly Activities Report To: PB&R Commission From: Sean Levin, RSS Deputy Director Celeste Jardine-Haug, Senior Services Manager Re: Recreation & Senior Services Department Monthly Activities Report Summer Day Camp Overview Summer Day Camp rocked the socks off campers with 1,078 hours of caring for 1,072 campers during 10 weeks of camp at two sites, Newport Elementary School and the Community Youth Center at Grant Howald Park. Campers visited the beach and bay weekly and attended a weekly excursions. Excursions included Pump it Up, Raging Waters, Aquarium of the Pacific and Disneyland! When asked what their favorite thing about camp was, the most common responses were “how nice the Staff is, meeting new friends, dodge ball, talking with friends on the bus, happy ball, boogie boarding and prize day.” Summer Day Camp is one of our more popular programs. Staff finished off the year strong and is already looking forward to next year! Special thanks go out to our staff for doing such an excellent job delivering a safe, and fun program! Summer Swim Lessons Another great summer of Swim Lessons has come to an end. Staffed Water Safety Instructors taught children of all ages to swim and the importance of being safe in and around the pool. With over 950 total enrollments, this summer turned out to be one of the busiest yet! Most of our instructors will be heading back to school and we look forward to their return in summer 2017. Lap Swim Attendance at an all-time high Warm weather and inspiring Olympic performances have brought local lap swimmers out in masses. Lap swim attendance set a record high with a 27% increase compared to last summer. Yearly totals are also on pace to set a new record highs. Beat the heat and get fit at the Marian Bergeson Aquatic Center! Lap swim resumed its regular schedule of M-F from 6-8pm and Sa/Sun from 7:30-11:30am. Item VII-C October 4, 2016, 2 6th Annual Talent Show Who needs America’s Got Talent when you have OASIS?! The 6th Annual Talent show was full of pianist, singers: soloist & duets, bands, comedians, and dancers. The Talent Show is a free event with 300 tickets given out for the show! This event was a true testament to the many musically talented individuals we have in our community. It takes a lot of courage to get up in front of 300 people and perform and we commend everyone who participated in this great event. Thank you for sharing your talent with us! Summer BBQ The summer is slowly coming to an end but not without one last barbecue thrown by the OASIS staff. The weather was beautiful and a Beach Boys music station added the perfect touch to this community event! A tasty $3 meal including: a hot dog, potato salad, watermelon, chips and a cookie was served to 96 people. Newport Beach Youth Flag Football Now Powered by Matt Leinart Flag Football This September, Matt Leinart Flag Football (MLFF) is carrying on the longstanding tradition of deliver the City’s Youth Flag Football program. The partnership was formed to offer a year-round program and bring back some of the 680 MLFF participants who live in Newport Beach but play on fields outside Newport. The City will be responsible for taking registration, maintaining fields, and providing lights while MLFF will recruit volunteer coaches and run day to day league operations. Founded in 2010, MLFF will offer K- 4th grade divisions this fall on the synthetic turf fields at Bonita Creek Park. Games will be played on Friday nights for 8 weeks, with a 6 on 6 format, emphasizing the passing game to emulate similar leagues played at the high school level during off-season. The league is designed for both boys and girls of all skill levels and promotes a competitive, confidence-building and non-contact football experience that encourages community fun. 3 The Semi-Famous Life Recently, the Office of Natural Resources was highlighted on some social media websites! The California Coastal Commission recognized the success of the Stow It-Don’t Throw It project; an outreach project that educates the community about fishing line pollution. The California Coastal Commission along with the USC Sea Grant posted information on the Citizen Science Academy's Sustainability Symposium held on August 28th and helped advertise this great event. Additionally, on a City of Newport Beach’s social media page, a family shared their positive experience visiting and learning about the marine species at the Little Corona tidepools. The Office of Natural Resources is honored to serve the community and protect the environment. Don't be left out on their updates! Follow the Office of Natural Resources on Twitter-@ISOpodOC, Instagram-@ISOpodOC, and Facebook-ISOpodOC. RSS Teach Tuesdays Over the summer, staff had the opportunity to learn more about each other’s jobs through “Teach Tuesdays.” Staff picked from a list of activities and participated in programs they were unfamiliar with. Programs included being an aquarist for a day, participating in a Park Patrol ride-along, observing an Alzheimer’s support group, teaching a swim lesson, attending a director’s meeting, playing pickleball, hiking, working a special event…the list was extensive! Over 30 staff members took advantage of the opportunity to get outside of their comfort zone for a few hours and learn more about the rest of the department. OASIS: UCI Mind’s Ask the Doc On Tuesday, August 23, OASIS hosted UCI Mind’s “Ask the Doc” event. Dr. Joshua Grill, Director of Education for UCI Mind, moderated the discussion between three panelists, including a senior neuropsychologist, a neurologist and an assistant professor of neurobiology and behavior. The 100 audience members had the opportunity to have their questions answered about dementia, and specifically Alzheimer’s. 4 Balboa Island Centennial Celebration The Recreation & Senior Services Department participated in the Balboa Island Centennial Celebration on Sunday, September 18 providing a nautical craft for participants. At this fun filled and successful event, staff promoted the fall programming offered at our two newest community centers, Marina Park and 16th Street Recreation Center. Nature goes Futuristic at the Back Bay Science center When nature and technology combine, the options can be limitless. Linden Entrainment came to the Back Bay Science Center on the last Community Day and allowed visitors to demo their virtual reality educational tools. Visitors of all ages participated in amazing adventures as they geared up with immersive headsets and hand controllers that enabled them to experience the underwater and learn about sea life in an interactive way. The educational tool offered a variety of models such as walking on Mars, painting with light, and the ability to learn about different careers virtually. Through these interactive activities, the Office of Natural Resources aims to engage and encourage the public to learn about the local ecosystems and how to protect them. Every Sunday, the Office of Natural Resources host Community Day and offer a variety of hands-on experiences teaching about our local ecosystems at the Back Bay Science Center. For more information on Community Day and/or other educational activities provided by the Office of Natural Resources please e-mail marineeudcation@newportbeachca.gov OASIS Friends’ Annual Rummage Sale OASIS is diligently working and preparing for the Annual Rummage Sale. The collection begins on Monday, September 26 and will run up until the day the sale begins Friday, October 7. Staff and about 60 volunteers will spend time collecting, sorting and pricing donated items. This event is the main fundraiser for the Friends of OASIS and brings in about $20,000 each year. We look forward to another successful year. If you are interested in donating any items, please contact the Friends of OASIS at 949-718-1800. 5 16th Street Recreation Center is Now Open! The new 16th Street Recreation Center officially opened its doors to the public on Monday, September 12. This hip urban facility welcomed hundreds of people opening week as it introduced the community to a gymnastic room that includes a 20 foot gymnastic TumbleTrak and a dance room with a professional grade dance floor. The center rests on the west side of Newport Beach in an industrial park off West 16th Street & Placentia Avenue. The building offers a parking lot in the back and is now the home of programming such as art, music, gymnastics, dance, yoga, guitar and more. 16th Street Recreation Center Hot Tips:  Address is 870 W. 16th Street (Don’t forget the W. Before 16th Street on your GPS)  Parking is available in the parking lot behind the building.  Register online before arriving. . Summer Concert The evening was picturesque for the last concert of the summer and in perfect OASIS form it ended with the conga. British Beat entertained 255 guests and played American Rock classics of the 60’s. Tickets sold for $10 and included a delicious boxed meal from Jersey Mikes and a surprise dessert from Cream. The crowd was filled with smiling, lip- synching, and clapping to the beat. The night was a blast and a great way to end the summer. Although it’s sad to see the days getting dark earlier but the summer concerts were a success and the ideas are already flowing for 2017. 6 Park Patrol The following patrol checks/public contact numbers reflect the Park Patrol daily calls for service as well as issues discovered during normal patrol activities. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of August Park Patrol had the following number of contacts: 1. PATROL CHECKS  40 with Youth Sports Groups  446 Field related issues/checks  24 Park/Picnic/reservation issues/checks  137 Community Center issues/checks  428 Playground checks  2 Other 2. PUBLIC CONTACTS  255 Education  26 Alcohol  180 Dog related Written Warnings Issued: 5 – parking violations Citations Issued: 2 – parking violations FACILITY RENTALS & SPECIAL EVENT PERMITS During the period of August 16, 2016 – September 15, 2016 there were:  18 Picnic/Park Area Rentals  5 Room Rentals  2 Field Rentals  4 Gym Rentals  8 OASIS Classroom Rentals  1 OASIS Event Center Rentals  23 Civic Center Community Room Rentals  6 Marina Park Picnic/Park Area Rentals  12 Marina Park Event Room Rentals  14 Marina Park Classroom Rentals  8 NCCC Gym Rentals  12 NCCC Classroom Rentals  16 NCCC HOA Rentals As of September 15 , 2016 there were 236 Special Event Permits processed and issued for the year. Those events of note for this period are: CNB Movie Night — 8/26, Grant Howald Park; Attendance: 200 Green on Green Expo – 8/27, Civic Center Green; Attendance: 1000 7 NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item No. VIII-A October 4, 2016 RECOMMENDATION: Receive and file the update on the Corona del Mar Pavement Rehabilitation and Reforestation of Poppy Avenue. DISCUSSION: The Public Works Department is on schedule to complete the plans, specifications and estimate to formally bid the Corona del Mar Pavement Rehabilitation Project. This project will replace the 90+ year old concrete pavement on Ocean Boulevard between Poppy and Marguerite Avenues and completely reconstruct, repave and replant Poppy Avenue south of Coast Highway. Contract documents are essentially complete and are ready for bidding with planned construction to begin after the New Year. Work on Poppy Avenue, incorporating outreach and input from the community from November and December 2015. Two separate community meetings were held at the OASIS Senior Center where several options and ideas were presented. In the end, the community members indicated a desire to keep the current street configuration and replant as many trees as possible. The project will restore parkway trees and provide parkway landscaping, create pedestrian friendly sidewalks and access ramps, remove and replace all curb and gutter and construct new concrete pavement. This project will plant a total of 72 new trees. The trees selected by the community are: Water Gum (Tristania laurina) and African Tulip Tree (Spathodea campanulata). These trees will enhance the character and charm of this popular walking destination by providing shade and color in the coming years. A webpage has been created to provide information and updates to the community regarding schedule, plans and exhibits and plant palette information. TO: Parks, Beaches & Recreation Commission FROM: Public Works Department Michael J. Sinacori, P.E., Assistant City Engineer 949-644-3342, Msinacori@newportbeachca.gov TITLE: Corona del Mar Pavement Rehabilitation and Reforestation of Poppy Avenue and Ocean Boulevard – Enhancements Corona del Mar Pavement Rehabilitation and Reforestation of Poppy Avenue and Ocean Boulevard – Enhancements October 04, 2016 Page 2 In addition to replanting street trees the existing parkways will be completely reconstructed. Existing non-conforming/non-permitted improvements will be removed. The City is offering residents a choice of three (3) landscape scenarios that our contractor will install in parkways as part of this project. The contractor will provide sleeves under the sidewalk to allow property owners to tie into existing residential irrigation if available. If a resident does not want one of the City’s proposed landscapes they may plant the parkway on their own as long as it conforms to existing Council Policy requirements. Each property on Poppy Avenue will be planted with a new tree or trees. Information regarding the project can be found at www.Newportbeachca.gov/Poppy. Staff will present a brief PowerPoint presentation at the PB&R Commission meeting to supplement this report. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). In addition, noticing was provided to all Poppy Avenue property owners along with other interested parties prior to each of the two community meetings in November and December 2015. Lastly, notices will be provided again to the Poppy Avenue property owners prior to construction to allow them to select their choice of parkway planting. Attachments: A. Proposed Enhancement to Poppy Avenue B. Community Meeting Notice of November 9, 2015 KEY MAPSEAVIEW AVE POPPY AVEHAZEL DR OC E A N B L V D PACIFIC COAST HIGHWAYPOPPY AVEOCEAN BLVD AND POPPY AVE STREET IMPROVEMENTS C-6189POPPY AVENUEOVERALL STREET TREE LAYOUT - 1FWOCALITYCIOFNENIARAHCRTOPBE MATCHLINE - SEE SHEET LP-2 KEY MAPSEAVIEW AVE POPPY AVEHAZEL DR OC E A N B L V D PACIFIC COAST HIGHWAYPOPPY AVEOCEAN BLVD AND POPPY AVE STREET IMPROVEMENTS C-6189POPPY AVENUEOVERALL STREET TREE LAYOUT - 2FWOCALITYCIOFNENIARAHCRTOPBE MATCHLINE - SEE SHEET LP-3 MATCHLINE - SEE SHEET LP-1 MATCHLINE - SEE SHEET LP-2 KEY MAPSEAVIEW AVE POPPY AVEHAZEL DR OC E A N B L V D PACIFIC COAST HIGHWAYPOPPY AVEINSTALL TREE GRATES WITH 24" OPENING.IRONSMITH SUNRISE #4858 WITH FRAME4800F. INSTALL PER MANUFACTURERSRECOMMENDATIONSINSTALL TREE GRATES WITH 24" OPENING.IRONSMITH SUNRISE #4858 WITH FRAME4800F. INSTALL PER MANUFACTURERSRECOMMENDATIONSOCEAN BLVD AND POPPY AVE STREET IMPROVEMENTS C-6189POPPY AVENUEOVERALL STREET TREE LAYOUT - 3FWOCALITYCIOFNENIARAHCRTOPBE INSTALL OPTIONAL6" CONCRETE CURBAT PROPERTY LINEOCEAN BLVD AND POPPY AVE STREET IMPROVEMENTS C-6189324 POPPY AVENUEPARKWAY PLANTING OPTIONS324 POPPY328 POPPY5'05'SCALE: 1" = 5'FWOCALITYCIOFNENIARAHCRTOPBE PURPLE AEONIUMBLUE CHALKSTICKSGAZANIAKALEIDOSCOPE ABELIAICEBERG ROSEKANGAROO PAWFEATHER GRASSCOMMON BLUE FESCUEWATER GUMAFRICAN TULIP TREE CdM Concrete Pavement Reconstruction (Phase 2) and Poppy Ave. Reforestation The City of Newport Beach Public Works Department is in the process of designing the Corona del Mar Concrete Pavement Reconstruction (Phase 2) project. Similar to Phase 1, deteriorated concrete pavement on Ocean Boulevard and Poppy Avenue will be reconstructed. Poppy Avenue will also include a reforesting effort which may include removing the sidewalk on one side of the street. Please attend the upcoming community meeting on November 9, 2015, 6 p.m. at the Oasis Senior Center. Additional information can be found at http://newportbeachca.gov/poppy-avenue. You may also contact Assistant City Engineer, Michael J. Sinacori, P.E. at Msinacori@newportbeachca.gov or at (949) 644-3342, if you have any questions. City of Newport Beach Public Works Department 100 Civic Center Drive Newport Beach, CA 92660