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HomeMy WebLinkAbout2017-01-12 CAC LEGISTAR AGENDACITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Thursday, January 12, 2017 - 5:00 PM City Arts Commission Members: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti, Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the Staff table. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. January 12, 2017 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the December 8, 2016, City Arts Commission Meeting Draft of 12/08/2016 Minutes1. 01-12-2017 - City Arts Commission - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information 01-12-2017 - City Arts Commission - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 01-12-2017 - City Arts Commission - 03 Staff Report Cultural Arts Activities.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action McFadden Square Timeline Update4. Staff requests that the City Arts Commission review the McFadden Square Timeline, add notable City events to the chronology and recommend the timeline to City Council for approval. 01-12-2017 - City Arts Commission - 04 Staff Report McFadden Square Timeline Update.pdf Acceptance of Sphere 1125. The Art in Public Places Ad Hoc Subcommittee recommends that the sculpture Sphere 112 remain sited in its present location, and that the Newport Beach Arts Foundation purchase the piece for donation to the City. 01-12-2017 - City Arts Commission - 05 Staff Report Placement of Sphere 112.pdf 01-12-2017 - City Arts Commission - 06 ATTACHMENT Council Policy I-9 - Art in Public Places.pdf 01-12-2017 - City Arts Commission - 07 ATTACHMENT Council Policy I-11.pdf January 12, 2017 Page 3 City Arts Commission Meeting Performing Arts Survey6. Staff requests the approval of a revised version of the performing arts survey incorporating the suggestions of the City Arts Commission. 01-12-2017 - City Arts Commission - 06 Staff Report Performing Arts Community Survey with Revisions.pdf B.Monthly Reports Art in Public Places Ad Hoc Subcommittee7. Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Performing Arts Ad Hoc Subcommittee8. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Marketing & Communications Ad Hoc Subcommittee9. Commissioner Michelle Bendetti, Commissioner Lynn Selich Government Relations Ad Hoc Subcommittee10. Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Finance Ad Hoc Subcommittee11. Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT Newport Beach City Arts Commission Regular Meeting Minutes Thursday, December 8, 2016 Regular Meeting – 5:00 PM Friends Meeting Room, Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 PM II.ROLL CALL Commissioners Present:Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti Judy Chang Arlene Greer Caroline Logan Commissioners Absent: None Staff Present: Tim Hetherton, Library Services Director Elaine McMillion, Administrative Support Technician III.NOTICE TO THE PUBLIC IV.PUBLIC COMMENTS None. V. CONSENT CALENDAR Chair Selich noted City Arts Commission presentations to the City Council were moved from January to March. A. Approval of Minutes of the November 10, 2016 City Arts Commission Meeting 1.Draft of 11/10/2016 Minutes Motion made by Commissioner Greer, seconded by Vice Chair Kerr, and carried (6-0-1- 0), to approve the draft Minutes for the meeting of November 10, 2016 as presented. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer NOES: None ABSTENTIONS: Logan ABSENT: None 1 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 2 B. Consent Calendar Items 2.Financial Report - Review of financial information. Library Services Director Hetherton reported expenditure for maintenance of the Ben Carlson statute. Sufficient funds should be available for the juried art show. In reply to Chair Selich's question, Library Services Director Hetherton advised that cleaning of the Ben Carlson statute occurred quarterly. 3.Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hetherton indicated more than 300 people attended The Nutcracker performance. Also, the lecture in conjunction with the aerial photography exhibit was well attended. Chair Selich stated the Cows4Camp exhibit received positive media coverage and positive community reactions. The underwriting campaign would begin in January. Motion made by Vice Chair Kerr, seconded by Commissioner Logan, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None VI.CURRENT BUSINESS A.Items for Review and Possible Action 4.Performing Arts Community Survey – Staff presents a template for a customer survey regarding the performing arts. Library Services Director Hetherton suggested Commissioners review the survey template and provide comments or suggestions. The survey would be placed on the Library and City websites, included in the weekly e-blast, and distributed at branches. A recent Library customer survey received 500 responses and provided good information. Commissioner Logan suggested the question about the number of times attending a performing arts event include "in Orange County." The factors influencing a decision to attend a Concert on the Green should include food. Chair Selich suggested two questions about number of events attended, one for events in Orange County and one for events in Newport Beach. 2 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 3 5.Determine Date for 2017 Newport Beach Art Exhibition – The Art in Public Places Ad Hoc Subcommittee recommends Saturday, June 17 as the date of the 2017 Newport Beach Art Exhibition. In response to Chair Selich's concerns, Library Services Director Hetherton indicated June 17 was early in the season; therefore, other events should not conflict with the Art Exhibition. Chair Selich noted the Cows4Camp exhibit would end with the Art Exhibition. Commissioner Greer noted Father's Day was June 18, so the two events could work together. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (7-0-0-0) to approve the proposed exhibition date. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None Library Services Director Hetherton advised that calls for entries for the sculpture exhibition and the Art Exhibition would be released in January. In reply to Chair Selich's questions, Library Services Director Hetherton hoped the timeline for the sculpture exhibition would remain the same even though the Request for Proposals was pending. Likely the interview panel would not be held; a determination could be made based on applications. The next phase of sculptures would be installed in August or September of 2017. The full complement of 20 sculptures would be complete in August 2018. Chair Selich expressed concern that the initial program was to have 20 sculptures in place in 2017, with 10 sculptures rotating annually thereafter. She suggested the RFP call for 20 sculptures rather than 10 sculptures. Library Services Director Hetherton noted the funding would almost double for 20 sculptures in one RFP. Chair Selich reported artists wanted to rotate their art in temporary exhibitions. Commissioner Greer advised that the program was successful with ten sculptures. Installing ten rather than twenty in 2017 would be a cost savings. Publicity for the Art Exhibition should be released soon for publications with a six-month lead time. 6.McFadden Square Timeline Update – Staff recommends that the City Arts Commission review and recommend an updated McFadden Square timeline for City Council approval. Library Services Director Hetherton shared the background of McFadden Square, which had not been updated since its completion ten years previously. He provided a list of events that could be included. 3 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 4 Commissioners suggested including the opening of the Civic Center rotating Sculpture Garden in 2014, the donation of the Ben Carlson statute, donation of Sphere 112, the Balboa Island Centennial, the establishment of Concerts on the Green, the Pacific Symphony performance, dedication of parks, and many other events. Don Webb related the history of McFadden Square. There were no criteria for determining which events to include. Events were engraved on stones and placed around the labyrinth. Sufficient space existed for events over the next 100 years. Chair Selich recommended events through 2017 be included. Mr. Webb explained that for a donation people could have their names engraved on tiles. Chair Selich proposed a celebration of the tenth anniversary of McFadden Square and including additional events at McFadden Square. Vice Chair Kerr suggested inviting the public to propose events to be added. Chair Selich added that events not chosen for inclusion could be content for the Newport Beach Historical Society. Commissioner Logan noted 2017 was also the 110th anniversary of Newport Beach. Mr. Webb suggested compiling a guide of events that should be remembered 90 years into the future. Commissioner Logan felt meeting with the Historical Society yearly would be a good way to keep the project updated. Chair Selich and Mr. Webb discussed coordinating efforts of the three local historical organizations. B. Monthly Reports 7.Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer reported an exhibit of Mark Leysen's work opened December 1, and a reception was scheduled for December 15. The subcommittee would review the work of artists who expressed interest in exhibiting their work. Items for future discussion were a February exhibit, Sphere 112, and potential art for loan to the City. 8.Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti advised that the subcommittee decided to present the City Council with a reach plan and a realistic plan for the concert series early in 2017 so that acts could be booked. Chair Selich suggested the subcommittee contact Pacific Symphony in January to obtain a date. Based on a date for Pacific Symphony, the subcommittee could plan the remaining concerts. 4 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 5 Commissioner Bendetti reported next steps were to determine a budget and the level of talent. Chair Selich believed a higher level of talent would encourage corporate sponsorship. Vice Chair Kerr reported corporations typically made sponsorship decisions in January and February each year; therefore, Commissioners needed to approach corporations with information in January and February. 9.Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich wanted to release press information for Cows4Camp in January. The subcommittee would also develop an underwriting package after the beginning of the year. In response to Commissioner Van Bergh's inquiry, Library Services Director Hetherton indicated the City Arts Commission budget did not contain funds for a consultant to prepare fundraising materials. An alternative was a temporary employee funded through the Arts Foundation. Commissioner Greer noted grants and marketing needed to be developed so that planning for events could move forward. 10.Government Relations Ad Hoc Subcommittee - Commissioner LynnSelich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Vice Chair Kerr felt Commissioners should reach out to newly elected Council Members. Perhaps the City Arts Commission would have a role in the planning and administration of Museum House. Chair Selich reported the City Arts Commission would make a presentation to the City Council after the first of the year, and a liaison would be assigned to the City Council. 11.Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich Vice Chair Kerr recalled that the subcommittee was to discuss the possibility of planning with the Library Foundation. VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION ORREPORT (NON-DISCUSSION ITEM) Commissioner Greer requested acceptance of Sphere 112 be placed on the Januaryagenda. 5 Newport Beach City Arts Commission Regular Meeting Minutes December 8, 2016 Page 6 VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher understood the City would accept the old library building on the conditionthat the Irvine Company remove all restrictions from it. Pat Jorgensen, Newport Beach Art Foundation, was excited by the City ArtsCommission's plans. Rex Brandt and the Marine Memorial should be included in McFadden Square. The Art Foundation was ready, willing and able to support the CityArts Commission. Many artists returned to Arts in the Park each year. Attendance at concerts had increased greatly. She was glad the City Arts Commission was planning to update McFadden Square. IX.ADJOURNMENT – 6:15 PM Chair Selich adjourned the meeting at 6:15 p.m. 6 12/28/2016 1 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 including Pacific 07/06 Alliant Insurance 1,358 93,642 Concert SeriesSymphony funding 07/06 Triskelion Event 2,559 91,083 July Concert 07/06 Rettich David 3,250 87,833 July Concert 07/27 Rumors 3,250 84,583 August Concert 07/27 Triskelion Event 2,559 82,024 August Concert 08/10 Triskelion Event 2,559 79,465 September Concert08/10 Joshua Schreiber 3,250 76,215 September Concert 08/16 Billy Mitchell 250 75,965 Symphony Concert 08/16 Alliant Insurance 489 75,476 Symphony Concert 08/16 ABM Janitorial 240 75,236 July Concert 08/12 Staff Overtime 345 74,891 July Concert08/26 Staff Overtime 580 74,311 Symphony Concert 08/31 Suzannes Catering 2,402 71,909 Symphony Concert 08/31 Signature Party Rental 20 71,889 Symphony Concert 08/31 Signature Party Rental 864 71,025 Symphony Concert 08/31 ABM Janitorial 480 70,545 Symphony & Aug.Concert09/06 Office Depot 34 70,511 Symphony Concert 09/06 Pacific Symphomy 50,000 20,511 Symphony Concert 09/14 Firebrand Media 160 20,351 July Concert 09/26 Firebrand Media 160 20,191 August Concert 09/26 Firebrand Media 160 20,031 September Concert09/26 Smart Levels Media 886 19,145 Concert Series 09/26 4Imprint 241 18,904 Symphony Concert 09/09 Staff Overtime 464 18,440 August Concert 09/23 Staff Overtime 464 17,976 September Concert 10/04 ABM Janitorial 240 17,736 September Concert10/10 CNB - Police 598 17,138 Concert Series 10/10 CNB - Police 523 16,615 Concert Series 10/04 Balboa Island Assc 200 16,415 Centenial Concert 10/25 Petty Cash 28 16,387 Concert Series 10/27 Alliant Insurance 1,213 15,174 Event Insurance11/15 Los Angeles Times 342 14,832 Advertisement Misc. Credit Card 363 14,469 12/09 Petty Cash 11 14,458 TOTAL 14,458 Professional Services 40,000 07/14 Alan Scott 288 39,712 Real Heroes Installation 07/14 AnnChatillon 410 39,302 Photo Service Symphony Concert 08/08 Dinnwiddie Events 600 38,702 Symphony Concert08/15 Executive Events 525 38,177 Symphony Concert 08/16 TAVD Visual 297 37,880 Transcription Serivce 09/09 Sterling OC Enterprise 410 37,470 Symphony Concert - Light 09/06 TAVD Visual 605 36,865 09/06 Dinnwiddie Events 610 36,255 Sympohony Concert09/14 Sound Fusion 1,000 35,255 Concerts 09/06 Loren Lillestrand 4,647 30,608 Consulting Serivce 10/06 Crown Building Serv 1,968 28,640 Statue Cleaning (Ben Carlson) 10/10 Pacific Symphony 1,997 26,643 Symphony Concert 10/04 TAVD Visual 338 26,305 Transcription Serivce10/12 Arts OC 21,582 4,723 Sculpture De-Installation 11/15 TAVD Visual 266 4,457 Transcription Serivce 11/17 Crown Building Serv 656 3,801 Statue Cleaning (Ben Carlson) 12/05 Alan Scott 350 3,451 Mark Leysen Installation 12/05 TAVD Visual 194 3,257 Transcription Serivce TOTAL 3,257 2016-2017Cultural Arts Division As of December 28, 2016 12/28/2016 2 of 2 ACCT #ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES 2016-2017Cultural Arts Division As of December 28, 2016 City Grants 40,000 12/09 Balboa Island Museum 1,500 38,500N.B. Film Festival 8,000 30,500 Baroque Music Festival 2,500 28,000 S. Coast Rep Theater 3,000 25,000 Festival Ballet 5,500 19,500 OC Museum of Art 10,000 9,500Balboa Isl Improve Assn 1,000 8,500 Pacific Symphony 4,500 4,000 Backhausdance 4,000 0 TOTAL 0 Scuplture Garden 24,661 09/06 Matthew Babcock 1,845 22,816 Contract Payment 09/06 Curt Brill 2,400 20,416 Contract Payment 09/06 David Buckingham 1,250 19,166 Contract Payment09/06 Nadler Arnold 3,113 16,053 Contract Payment 09/06 Ray Katz 2,855 13,198 Contract Payment 09/06 Jonathan Prince 3,000 10,198 Contract Payment 09/06 Jennifer Cecere 3,000 7,198 Contract Payment 09/06 Gerardo Martinez 3,000 4,198 Contract Payment09/06 Rench Christopher 2,948 1,250 Contract Payment 09/06 Ivan McClean 1,250 0 Contract Payment TOTAL 0 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for December 2016 Transitions: Artist Mark Leysen hosted a reception at the Central Library on December 15 at 7 p.m. Mr. Leysen provided an overview of his work. Over 20 of Mr. Leysen's paintings are on display at the Central Library. Mark Leysen is an Orange County artist whose paintings are rooted in abstract expressionism. His strong sense of color and rhythm shapes the compositions, while the more formal aspects of geometric forms give balance and harmony. Leysen earned Bachelors and Masters Degrees in painting and drawing from California State University, Fullerton. His art has been exhibited throughout California and Mexico in various group and one-person exhibitions, including; the UCLA Hammer Museum, the San Bernardino Museum, the Laguna Art Museum, Orange County Museum of Art, the Irvine Fine Arts Center, Chapman University, Museo de Arte in Queretaro, Mexico, California State University at Fullerton, the Los Angeles County Museum ARS Gallery, and Grand Central Art Center in Santa Ana. The art exhibit is titled “Transitions” and will be on display on both levels of the Central Library from December 5 through January 27. The Nutcracker: The City Arts Commission presented two packed performances of the Nutcracker by Festival Ballet Theatre at the Central Library. The Nutcracker for Kids has become a popular tradition for many families, and as the only free performance in Orange County, it is a wonderful introduction to ballet and music for young children. Saturday’s performances were no exception. The community turned out to see the shortened version which captured the magic and spirit of live theatre for hundreds of children and their parents. TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: McFadden Square Timeline Update RECOMMENDATION: Staff requests that the City Arts Commission review the McFadden Square Timeline, add notable City events to the chronology and recommend the timeline to City Council for approval. DISCUSSION: McFadden Square is a public art project situated at the Newport Pier. In 2006, Newport Beach-based landscape architectural design firm Peridian International, in collaboration with the City Arts Commission, centered the design of the project around a labyrinth, including a walking path that traces the 100-year history of Newport Beach with markers of significant events surrounded by benches. The focal point of the project is a bronze sphere sculpture depicting natural scenes of the community, commemorating the heritage of Newport Beach, and recognizing Centennial sponsors and community donors. The chronology of the City on the path has not been updated since 2006. As the governmental body tasked to maintain the historical aspects of the community, it is appropriate for the City Arts Commission to recommend updates to the timeline to City Council. Suggested updates include: 2007: Newport Coast Community Center opens; Fire Station # 7 opens in Santa Ana Heights 2010: Oasis Senior Center Facility dedicated 2012: Coastline Community College Campus & Art Gallery established on Monrovia Street 2013: City Hall moved to Newport Center as part of 20-acre Civic Center project 2014: Sunset Ridge Park opens as West Newport's first sports park 2015: Marina Park opens with community room, sailing facility and visitor’s marina 2016: Local Sailors, Bill Ficker & Dave Ullman, inducted into Sailing Hall of Fame NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Placement of Sphere 112 ABSTRACT: Sphere 112 is one of the works featured in Phase I of the Inaugural Newport Beach Sculpture Exhibition in Civic Center Park. The Newport Beach Arts Foundation has offered to purchase the piece and donate it to the City. At their April 2016 meeting, the City Arts Commission approved the acceptance of the piece into the City Art inventory. On June 7, 2016, the Parks, Beaches, and Recreation Commission at their Regular Meeting agreed to permanently site the piece in Civic Center Park, per the guidelines in Council Policy I-11, Acquisition of Art by the City of Newport Beach. At the June 28, 2016 regular meeting, Council directed the City Arts Commission to evaluate other sites, as well as the present site, for the permanent location of the piece. RECOMMENDATION: The Art in Public Places Ad Hoc Subcommittee recommends that the sculpture Sphere 112 remain sited in its present location, and that the Newport Beach Arts Foundation purchase the piece for donation to the City. FUNDING REQUIREMENTS: Sphere 112 will be purchased privately by the Newport Beach Arts Foundation at a cost of $15,000 and donated to the City. Maintenance, estimated at $250.00 annually, will be expensed from Cultural Arts account # 10160603-811008, Professional and Technical Services. DISCUSSION: Sphere 112 by Ivan McLean is one of the works featured in Phase I of the Inaugural Newport Beach Sculpture Exhibition in Civic Center Park. The piece was named for the size of its diameter, 112 inches. Mr. McLean assembled the piece from stainless steel rods of various shapes and sizes selected randomly and welded together. Currently installed adjacent to Avocado Avenue just north of the intersection with San Miguel Drive, Sphere 112 was voted as the People’s Choice for best sculpture at the Grand Opening of the Sculpture Exhibition in Civic Center Park on September 13, 2014. Mr. McLean is an acclaimed sculptor who has many examples of public and private art on display throughout the country. The Newport Beach Arts Foundation, upon City Arts Commission approval, has expressed interest in purchasing Sphere 112 and donating it to the City. 1 of 3 An initial concern, however, was the durability of the piece in Newport Beach’s coastal environment. Cursory inspection in January 2015 revealed that the piece had oxidization present where the stainless steel rods were welded together as well as some oxidation on the rods themselves. Discussions with the sculptor, Ivan McLean, indicate that Sphere 112 was fabricated from 304 grade stainless steel which is durable in most situations but does not fare well in a corrosive marine environment. In response to this concern, the City Arts Commission in March 2015 agreed to authorize Mr. McLean to create, at his own cost, a replacement piece for Sphere 112 with a similar piece fabricated from the more durable marine grade 316 stainless steel. The refabricated piece was installed in December 2015. The City Arts Commission in January 2016 listed the purchase of Sphere 112 as a potential funding opportunity for the Newport Beach Arts Foundation on the condition that the replacement piece demonstrated that it was resistant to oxidization. Staff has monitored the condition of Sphere 112 closely, and the replacement piece has fared well through the rainy season, with no signs of oxidization. The piece meets the criteria as established in Council Policy I-9, Art in Public Places and Council Policy I-11, Acquisition of Art by the City of Newport Beach). The Art in Public Places Ad Hoc Subcommittee has reviewed the Application for the Review and Consideration of Art submitted by Mrs. Carmen Smith of the Newport Beach Arts Foundation and has approved the acceptance of the donation. At their June meeting, the Parks, Beaches, and Recreation Commission agreed to allow the placement of the piece in Civic Center Park, per Council Policy I-11, which requires the City Arts Commission to advise the City Council regarding appropriate sites and locations in the City for the display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. At the June 28, 2016 City Council regular meeting, the City Arts Commission recommended that the City accept the donation from the Newport Beach Arts Foundation and permanently site the piece as its present location in Civic Center Park. City Council expressed some concern about using Civic Center Park as a permanent location since the Park was designed to be a site for rotating exhibitions of sculpture. City Council directed the City Arts Commission to provide recommendations on alternative locations for the sculpture, while still considering the current placement of the sculpture as a potential location. In response to Council direction, the City Arts Commission recommends that the sculpture Sphere 112 remain sited in its present location. The Art in Public Places Ad Hoc Subcommittee believes that the piece works well in its present location. The piece was originally sited in 2014 by Rebecca Ansert Ehemann of Green Public Art Consulting (greenpublicart.com/about/), so an element of professional expertise was applied when the piece was installed for exhibition. Moreover, the piece can be relocated at a later date should a superior site be identified. Council Policy I-9 provides guidance on storage, re-location, and de-accession: “Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not 2 of 3 guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore or display Art.” Should the City Arts Commission move to approve the recommendation, the item will go to City Council for approval. After approval, the Newport Beach Arts Foundation can purchase the piece for donation to the City. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Council Policy I-9 Council Policy I-11 3 of 3 I-9 Do ART IN PUBLIC PLACES The City of Newport Beach recognizes the importance and desirability of enhancing and beautifying the public places within the City, by acquiring and displaying publicly accessible works of art for the cultural benefit of the City, its citizens and its visitors. The City seeks to involve professional artists in City planning and design projects; to integrate artworks in City capital improvement projects; and to commission and/or purchase new artworks for public places. Public art can include but is not limited to permanent and temporary sculpture, murals, as well as artist-designed fountains, mosaics and tile work, banners, park benches and other street furniture, water features, bus shelters, streetlights and lanterns, kiosks, retaining walls, and/or hardscape treatments. The responsibility of the Arts Commission is to: 1.Identify and assess potential Art in Public Places projects and sites; Confer with other Boards and Commissions that may be impacted by the recommended list of art projects; 3.Make appropriate recommendations to City Council; 4.Participate in the selection of artists for Art in Public Places projects; 5.Plan and oversee the artistic design process; 6 Work with appropriate City Departments to ensure correct installation at the site and long term maintenance and conservation of the art work. The Arts Commission shall consider the following criteria in making recommendation for an Art in Public Places project: The aesthetic concept, quality, scale, and form of the work of art, and its appropriateness for the site; 2.A site that is easily visible and/or accessible to the general public; I-9 3.The experience, skill and ability of the artist to produce the work of art; The proper medium for the work of art, considering durability against vandalism, theft and weather, and the safety of the viewer; 5.The cost for the City to acquire, Lnstall and maintain the work of art; No art objects will be considered that are mass-produced from a standard design, are reproductions of original art work, and/or are decorative or functional elements that are designed by an architect as opposed to the project artist. Temporary art may be acquired and placed through the same procedures as permanent works. From time to time, the Arts Commission may submit to the City Manager’s Office a list of projects with estimated costs. Said list is to be considered in the preparation of the next fiscal year budget. Funding for this program shall be determined by the City Council, and may be derived from the City Art in Public Places Reserve Fund, Arts Commission events, the Newport Beach Arts Foundation, private individual, corporate and foundation donations; government grants, other City funds, and/or voluntary participation by private developers. In addition, to maintain the artistic integrity of designated Art in Public Places sites/works, the Arts Commission shall review any future modifications, relocation, repairs, and/or replacement of parts or works at these sites. The Arts Commission shall consult with the original artist if possible or a recognized expert in the field, and shall then make the appropriate recommendation for modification to the City Council. Adopted - September 8,1986 Reaffirmed - January 24,1994 Amended - May 26, 1998 Amended & Reassigned - April 8, 2003 Formerly 1-18 2 I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawings and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B. All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C. The Arts Commission shall be responsible to: 1. Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteria and approval process. 2. Advise the City Council of the artistic merit and value of Art offered to the City. 3. Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D. The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1. The Art should be an original creation or a limited edition by the original artist, and be of the highest quality and level of artistic excellence. 2. The Art should add to the balanced inventory of the City’s collection, representing a variety of style, design and media. 3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long term conservation, and should be of a physical size and weight that the Art can be managed in storage, transport and public display without difficulty. Art requiring restoration may only I-11 be considered with full disclosure of the restoration costs provided by a licensed art appraiser. 5. The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. E. Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F. Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore or display Art. G. Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H. The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I. The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J. Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K. Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 Amended – May 12, 2015 Formerly F-23 Formerly I-13 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Performing Arts Community Survey RECOMMENDATION: Staff requests that the City Arts Commission review the attached survey, make suggested revisions and approve the survey for dissemination. DISCUSSION: At the November meeting of the City Arts Commission, members of the Commission requested that staff prepare a survey to gauge the public’s interest in the Commission’s performing arts programming in the annual Concerts on the Green series. A survey also presents the opportunity to query the public about Arts Commission marketing, and art consumption in the City. In response, staff created the following survey: The City of Newport Beach’s summer concert series, Concerts on the Green may provide an opportunity for residents and guests to attend live performances of music, dance or theatre. Do you attend the annual Concerts on the Green? (Mark one) * Yes, every concert At least one concert No What type of performances are you interested in? (Mark one for each) Very Interested Somewhat Interested Not Interested a. rock concerts b. jazz concerts c. musical theatre performances such as Broadway shows d. opera performances e. ballet/dance performances f. classical music concerts 1 of 4 Approximately, how many times did you attend any of the following performing arts events over the last 3 months? (Enter a number for each statement) Attend stage plays Attend jazz concerts Attend ballet performances Attend musical theatre performances such as Broadway shows Attend rock concerts Attend classical music concerts Attend opera performances Other Approximately, how many times did you attend performing arts events over the last 3 months? (Enter a number for each statement) In Orange County? In Newport Beach? 2 of 4 How do you find out about City arts? (Mark all that apply) Newspaper Magazine Radio Television Internet Outdoor Advertisement Other Typically, how far in advance do you plan leisure activities like going out to live performances? (Mark one) The day of the event One week beforehand Two weeks beforehand A month beforehand Two months beforehand Other 3 of 4 How influential are each of the following factors on your decision to attend the Concerts on the Green? (Mark one for each) Very Influential Somewhat Influential Neutral Not At All Influential a. Knowing if you can get good seats b. The day and time of the performance c. Transportation arrangements d. Convenience of parking e. Safety concerns f. Whether or not your spouse or partner wants to go g. If it's an activity for the whole family h. If a friend invites you to go with him/her i. If you can go out for dinner or drinks before or after j. Whether or not you have a special occasion to celebrate k. The specific works to be performed l. The likelihood of a high quality performance m. The availability of food and drink NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 4 of 4