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HomeMy WebLinkAbout2017-03-09 CAC LEGISTAR AGENDACITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, March 9, 2017 - 5:00 PM City Arts Commission Members: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary Michelle Bendetti, Commissioner Judy Chang, Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Technician The City Arts Commission special meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior ot the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the Staff table. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. March 9, 2017 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the February 9, 2017, City Arts Commission Meeting Draft of 02/09/2017 Minutes1. 03-09-2017 - City Arts Commission - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 03-09-2017 - City Arts Commission - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 03-09-2017 - City Arts Commission - 03 Cultural Arts Activities for February 2017.pdf 03-09-2017 - City Arts Commission - 04 ATTACHMENT A-Constant Contact Survey Results.pdf 03-09-2017 - City Arts Commission - 05 ATTACHMENT B-Individual Responses.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action Approve Donation of Mark Leysen's Shifting Currents to City Arts Inventory4. The Art in Public Places Ad Hoc Subcommittee recommends that the City Arts Commission accept the donation of Mark Leysen’s Shifting Currents into the City Art inventory. 03-09-2017 - City Arts Commission - 06 Staff Report Approve Donation of Shifting Currents by Mark Leysen.pdf 03-09-2017 - City Arts Commission - 07 ATTACHMENT A-Photograph of Shifting Currents.pdf 03-09-2017 - City Arts Commission - 08 ATTACHMENT B-Council Policy I-11.pdf 03-09-2017 - City Arts Commission - 09 ATTACHMENT C-Council Policy I-9 - Art in Public Places.pdf March 9, 2017 Page 3 City Arts Commission Meeting Presentation by Newport Beach Arts Foundation5. The Newport Beach Arts Foundation will present an overview of Foundation activities. 03-09-2017 - City Arts Commission - 10 Staff Report Newport Beach Arts Foundation Presentation.pdf B.Monthly Reports Art in Public Places Ad Hoc Subcommittee6. Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Performing Arts Ad Hoc Subcommittee7. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Marketing & Communications Ad Hoc Subcommittee8. Commissioner Michelle Bendetti, Commissioner Lynn Selich Government Relations Ad Hoc Subcommittee9. Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Finance Ad Hoc Subcommittee10. Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT 1 Newport Beach City Arts Commission Special Meeting Minutes Thursday, February 9, 2017 Regular Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 PM II. ROLL CALL Commissioners Present: Lynn Selich, Chair Michael Kerr, Vice Chair Jennifer Van Bergh, Secretary (late) Michelle Bendetti Judy Chang (late) Arlene Greer Caroline Logan Commissioners Absent: None Staff Present: Tim Hetherton, Library Services Director Elaine McMillion, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Michael Magrutsche suggested the City Arts Commission identify sites within the sculpture garden for pieces of sculpture and then ask artists to suggest or create sculpture for each site. [Commissioner Van Bergh arrived.] Chair Selich requested Library Services Director Hetherton consider compiling specifications for sculpture sites. Virginia Hayter suggested adult and children coloring books of artwork in the sculpture garden be developed and sold in the Library and in gift shops. Susan Kramer suggested the islands and dates of origination be included in McFadden Square. Chair Selich suggested a list of events proposed for inclusion in McFadden Square be placed on the website for public input. Newport Beach City Arts Commission Regular Meeting Minutes February 9, 2017 Page 2 2 V. CONSENT CALENDAR A. Approval of Minutes of the January 12, 2017 City Arts Commission Meeting 1. Draft of 01/12/2017 Minutes Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (6- 0-0-1), to approve the draft Minutes for the meeting of January 12, 2017 as presented. AYES: Selich, Kerr, Van Bergh, Bendetti, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: Chang B. Consent Calendar Items 2. Financial Report - Review of financial information. Library Services Director Hetherton reported sufficient funds were available for the juried art show and professional services. Additional funds could be available through reimbursement of the school district's 2015-16 Cultural Arts Grant. [Commissioner Chang arrived.] 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hetherton reported he met with representatives of the Festival Ballet and Backhausdance to plan performances in March and May. Scott Amling's photography exhibit would open on February 13. Five hundred people had responded to the Performing Arts Community Survey. Chair Selich stated she had mentioned the survey in her column for Stu News. In addition, Stu News had been running a link to the survey. In response to Chair Selich's questions, Library Services Director Hetherton indicated he would present a report on the survey in March, and the City Arts Commission could decide whether to continue or terminate the survey. He could generate a statistical report from Constant Contact to include in the presentation to the City Council. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (7- 0-0-0), to approve the Consent Calendar. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None Newport Beach City Arts Commission Regular Meeting Minutes February 9, 2017 Page 3 3 VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. McFadden Square Timeline Update – Staff requests that the City Arts Commission review the McFadden Square Timeline, add notable City events to the chronology and recommend the timeline to City Council for approval. Vice Chair Kerr noted many local athletes had been inducted into Halls of Fame for various sports and suggested a comprehensive list be created. Chair Selich felt a list of athletes could be utilized to obtain corporate sponsorships. 5. Central Library Gallery Exhibits – The Art in Public Places Ad Hoc Subcommittee recommends that the City Arts Commission approve exhibitions by Jane Kelley, Diana Blaisure, Diana Ghoukassian, and Gianne de Genevraye in the gallery space in the Central Library lobby. Commissioner Greer reported the Art in Public Places Subcommittee reviewed and recommended works by Jane Kelley, Diana Blaisure, Diana Ghoukassian, and Gianne de Genevraye for exhibition in the Library. Chair Selich noted Ms. Ghoukassian had an art gallery in Irvine. Commissioner Logan added that she was one of the winners of the Newport Beach Art Exhibition. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (7- 0-0-0) to approve the subcommittee's recommendation of exhibitions by Jane Kelley, Diana Blaisure, Diana Ghoukassian, and Gianne de Genevraye in the Central Library. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None 6. Concerts on the Green 2017 – The Performing Arts Ad Hoc Subcommittee recommends that the City Arts Commission approve the selection of performers for the 2017 summer concert series. Commissioner Bendetti reported the Performing Arts Subcommittee received 25-30 submissions in addition to the groups of which the subcommittee was aware. They selected The Tijuana Dogs, Flashback Heart Attack, and the Citrus College band, Night Shift. The Tijuana Dogs and Flashback Heart Attack were available should the City Arts Commission approve the subcommittee's recommendation. The subcommittee was awaiting word from Night Shift. The subcommittee also had a list of alternate groups should they be needed. These bands would expand the demographics of concert attendees. In response to Chair Selich's and Vice Chair Kerr's inquiries, Library Services Director Hetherton advised that Pacific Symphony was not ready to confirm a date. Pacific Newport Beach City Arts Commission Regular Meeting Minutes February 9, 2017 Page 4 4 Symphony needed to confirm summer dates and venues. Vice Chair Kerr stated Pacific Symphony had published their summer dates. Library Services Director Hetherton would contact them again. Motion made by Commissioner Bendetti, seconded by Commissioner Greer and carried (7-0-0-0) to approve the acts recommended by the Performing Arts Subcommittee. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None Chair Selich assumed a variety of food trucks would be available at concerts. 7. Request to Move Reimbursed Cultural Arts Grant Funds to Programming Budget – Staff requests that the $2,400 Cultural Arts Grant reimbursed to the Cultural Arts Division from the Newport Mesa Unified School District be deposited in the Programming budget and be used for the 2017 Newport Beach Art Exhibition. Library Services Director Hetherton advised that the Newport Mesa Unified School District had not submitted a completion report for the grant. When he contacted them, they indicated they had not used the grant for the project and volunteered to return the funds. He believed it would be appropriate to use the funds for City Arts Commission programming. Motion made by Commissioner Greer, seconded by Commissioner Logan, and carried (7- 0-0-0) to approve staff's recommendation to deposit the funds into the programming budget. AYES: Selich, Kerr, Van Bergh, Bendetti, Chang, Greer, Logan NOES: None ABSTENTIONS: None ABSENT: None B. Monthly Reports 8. Art in Public Places Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Caroline Logan, Commissioner Jennifer Van Bergh Commissioner Greer advised that the Sculpture Garden subcommittee was awaiting word from City staff regarding a consultant and regarding the possibility of releasing Phase 3 and Phase 4 calls for artists simultaneously. The subcommittee would meet soon to discuss the Newport Beach Art Exhibition; temporary artworks to fill the gap between de- installation of Phase 3 and installation of Phase 4 of the Sculpture Garden; and developing and/or clarifying a policy for loaning and maintaining all City art and guidelines for art on loan from artists and artwork considered for permanent acquisition by the City. Mark Leysen offered to donate a painting to the City of Newport Beach. The subcommittee selected Mr. Leysen's painting Shifting Currents. The subcommittee would provide a recommendation to the City Arts Commission in March. Newport Beach City Arts Commission Regular Meeting Minutes February 9, 2017 Page 5 5 In response to Vice Chair Kerr's inquiry, Commissioner Greer stated the subcommittee would discuss artists touring the Sculpture Garden and determining appropriate locations for their work as part of responding to the call for artists. The subcommittee had discussed holding a "call for artists" open house to orient artists. Chair Selich suggested an open house could be used to make artists aware of the materials they should use if they wanted their artwork considered for permanent display. Commissioner Greer felt many topics could be presented in an orientation. 9. Performing Arts Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Judy Chang Commissioner Bendetti advised that planning concerts needed to begin sooner in the fiscal year. The subcommittee wanted to conduct outreach to national acts and performers. 10. Marketing & Communications Ad Hoc Subcommittee - Commissioner Michelle Bendetti, Commissioner Lynn Selich Chair Selich reported the subcommittee held a conference call with the Camp Ronald McDonald Executive Director and the curator of the Cows4Camp exhibit regarding activities to underwrite and sell cows. The subcommittee would begin promoting the concert series. 11. Government Relations Ad Hoc Subcommittee - Commissioner Lynn Selich, Commissioner Michael Kerr, Commissioner Jennifer Van Bergh Vice Chair Kerr announced the subcommittee requested the City Arts Commission be included in the City Council's Study Session on March 28. The City Arts Commission should discuss topics, goals, and information to present to the City Council. This would be an opportunity to learn the Council's view on issues relevant to the City Arts Commission. Chair Selich suggested assigning Commissioners to liaise with Council Members. Library Services Director Hetherton advised that that would be appropriate. Commissioner Greer added that Commissioners needed to be aware of City Arts Commission issues in order to discuss them with Council Members. 12. Finance Ad Hoc Subcommittee - Commissioner Michael Kerr, Commissioner Jennifer Van Bergh, Commissioner Lynn Selich Vice Chair Kerr had nothing to report. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Selich requested an item regarding support for the Field of Honor event. Newport Beach City Arts Commission Regular Meeting Minutes February 9, 2017 Page 6 6 Commissioner Greer requested items regarding approval of Chip Fesko as an exhibiting artist and Mark Leysen's donation of Shifting Currents. Library Services Director Hetherton reported the Arts Foundation wished to make a presentation to the City Arts Commission in March. Commissioner Greer noted the Arts Foundation was searching for a chairman for Art in the Park. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Vice Chair Kerr noted the Backhausdance performance the prior week sold out and received rave reviews. Everyone would enjoy the performance in Newport Beach in May. In response to a question from a member of the public, Chair Selich did not believe the police would allow tailgating on the roof of the parking structure during concert series events. IX. ADJOURNMENT – 5:45 PM Chair Selich adjourned the meeting in memory of Rod Rodheim at 5:45 p.m. ACCT # ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 95,000 including Pacific 07/06 Alliant Insurance 1,358 93,642 Concert Series Symphony funding 07/06 Triskelion Event 2,559 91,083 July Concert 07/06 Rettich David 3,250 87,833 July Concert 07/27 Rumors 3,250 84,583 August Concert 07/27 Triskelion Event 2,559 82,024 August Concert 08/10 Triskelion Event 2,559 79,465 September Concert 08/10 Joshua Schreiber 3,250 76,215 September Concert 08/16 Billy Mitchell 250 75,965 Symphony Concert 08/16 Alliant Insurance 489 75,476 Symphony Concert 08/16 ABM Janitorial 240 75,236 July Concert 08/12 Staff Overtime 345 74,891 July Concert 08/26 Staff Overtime 580 74,311 Symphony Concert 08/31 Suzannes Catering 2,402 71,909 Symphony Concert 08/31 Signature Party Rental 20 71,889 Symphony Concert 08/31 Signature Party Rental 864 71,025 Symphony Concert 08/31 ABM Janitorial 480 70,545 Symphony & Aug.Concert 09/06 Office Depot 34 70,511 Symphony Concert 09/06 Pacific Symphomy 50,000 20,511 Symphony Concert 09/14 Firebrand Media 160 20,351 July Concert 09/26 Firebrand Media 160 20,191 August Concert 09/26 Firebrand Media 160 20,031 September Concert 09/26 Smart Levels Media 886 19,145 Concert Series 09/26 4Imprint 241 18,904 Symphony Concert 09/09 Staff Overtime 464 18,440 August Concert 09/23 Staff Overtime 464 17,976 September Concert 10/04 ABM Janitorial 240 17,736 September Concert 10/10 CNB - Police 598 17,138 Concert Series 10/10 CNB - Police 523 16,615 Concert Series 10/04 Balboa Island Assc 200 16,415 Centenial Concert 10/25 Petty Cash 28 16,387 Concert Series 10/27 Alliant Insurance 1,213 15,174 Event Insurance 11/15 Los Angeles Times 342 14,832 Advertisement Misc. Credit Card 363 14,469 12/09 Petty Cash 11 14,458 01/03 Display 8,495 5,963 Delivery & Installation TOTAL 5,963.00 Professional Services 40,000 07/14 Alan Scott 288 39,712 Real Heroes Installation 07/14 AnnChatillon 410 39,302 Photo Service Symphony Concert 08/08 Dinnwiddie Events 600 38,702 Symphony Concert 08/15 Executive Events 525 38,177 Symphony Concert 08/16 TAVD Visual 297 37,880 Transcription Serivce 09/09 Sterling OC Enterprise 410 37,470 Symphony Concert - Light 09/06 TAVD Visual 605 36,865 Transcription Serivce 09/06 Dinnwiddie Events 610 36,255 Sympohony Concert 09/14 Sound Fusion 1,000 35,255 Concerts 09/06 Loren Lillestrand 4,647 30,608 Consulting Serivce 10/06 Crown Building Serv 1,968 28,640 Statue Cleaning (Ben Carlson) 10/10 Pacific Symphony 1,997 26,643 Symphony Concert 10/04 TAVD Visual 338 26,305 Transcription Serivce 10/12 Arts OC 21,582 4,723 Sculpture De-Installation 11/15 TAVD Visual 266 4,457 Transcription Serivce 11/17 Crown Building Serv 656 3,801 Statue Cleaning (Ben Carlson) 12/05 Alan Scott 350 3,451 Mark Leysen Installation 12/05 TAVD Visual 194 3,257 Transcription Serivce 01/03 TAVD Visual 169 3,088 Transcription Serivce 02/01 TAVD Visual 160 2,928 Transcription Serivce 02/14 Alan Scott 303 2,625 Scott Amling Installation TOTAL 2,625.00 2016-2017Cultural Arts Division As of February 28, 2017 3/1/2017 1 of 2 ACCT # ACCT NAME BUDGET DATE VENDOR EXPENSES BALANCE NOTES 2016-2017Cultural Arts Division As of February 28, 2017 City Grants 40,000 12/09 Balboa Island Museum 1,500 38,500 N.B. Film Festival 8,000 30,500 Baroque Music Festival 2,500 28,000 S. Coast Rep Theater 3,000 25,000 Festival Ballet 5,500 19,500 OC Museum of Art 10,000 9,500 Balboa Isl Improve Assn 1,000 8,500 Pacific Symphony 4,500 4,000 Backhausdance 4,000 0 TOTAL 0.00 Scuplture Garden 24,661 09/06 Matthew Babcock 1,845 22,816 Contract Payment 09/06 Curt Brill 2,400 20,416 Contract Payment 09/06 David Buckingham 1,250 19,166 Contract Payment 09/06 Nadler Arnold 3,113 16,053 Contract Payment 09/06 Ray Katz 2,855 13,198 Contract Payment 09/06 Jonathan Prince 3,000 10,198 Contract Payment 09/06 Jennifer Cecere 3,000 7,198 Contract Payment 09/06 Gerardo Martinez 3,000 4,198 Contract Payment 09/06 Rench Christopher 2,948 1,250 Contract Payment 09/06 Ivan McClean 1,250 0 Contract Payment TOTAL 0.00 3/1/2017 2 of 2 1 of 2 TO: Newport Beach City Arts Commission  FROM: Library Services Department  Tim Hetherton, Library Services Director  949‐717‐3810, thetherton@newportbeachca.gov  PREPARED BY: Tim Hetherton  TITLE: Cultural Arts Activities for February 2017       Scott Amling:  An exhibition by photographer Scott Amling, "Moments Between Oceans," is on display in  the Central Library lobby gallery from February 13 through March 24.  The exhibit showcases a collection  of original photography of seashell still life along with shots from nearby Balboa Peninsula to settings  farther away like Kauai, Hawaii and Hokkaido, Japan.   Scott Amling lectured about his work at the Newport Beach Central Library on February 22, discussing his  day in Hokkaido, Japan and showcasing his landscape photography.  Festival Ballet:  There will be a special performance of Don Quixote for children by the Festival Ballet on  Saturday, March 25 at 12 p.m.  Don Quixote is based on episodes taken from the famous novel Don  Quixote de la Mancha by Miguel de Cervantes.  Festival Ballet Theatre, a 2016/17 Cultural Arts grantee,  is Orange County’s premiere, and most accomplished professional ballet company.  This program is  made possible by a Newport Beach Cultural Arts Grant.       2 of 2 Backhausdance:  Backhausdance, Orange County’s critically acclaimed contemporary dance company  and 2017 City of Newport Beach Grant recipient, presents an engaging, athletic and entertaining site‐ specific outdoor performance on Saturday, May 20 at 2 p.m.  In addition to two repertory works, this  community event features a new dance specifically created for the City Hall campus by Artistic Director  Jennifer Backhaus. A family day of dance suitable for audiences of all ages, dance lovers from around  Orange County are invited to dress comfortably and walk with us as the dance works travel along the  lush lawns of the Civic Green.  This program is made possible by a Newport Beach Cultural Arts Grant.         Wing Lam: The Balboa Island Museum & Historical Society  present celebrated entrepreneur, speaker and professor Wing  Lam, founder of Wahoo’s Fish Taco, at the Central Library on  May 23 at 7 p.m.  Mr. Lam will discuss his family’s story and their  roots in Orange County.  This program is made possible by a  Newport Beach Cultural Arts Grant.    Upcoming exhibitions at Central Library include:     April/May: Ron Yeo   June/July: Iriet Peshkess    Performing Arts Survey: Results are attached.  ATTACHMENT A – Constant Contact Survey Results  ATTACHMENT B – Individual Responses  Constant Contact Survey Results Survey Name: Performing Arts Survey Response Status: Partial & Completed Filter: None Mar 02, 2017 9:55:41 AM Number of Response(s)Response Ratio 28 8.2% 181 53.0% 124 36.3% 8 2.3% 341 100% Top number is the count of respondents selecting the option. Bottom % is percent of the total respondents selecting the option.0 1-2 3-5 6-10 More than 10 39 60 106 54 34 13%20%36%18%12% 74 114 69 15 3 27%41%25%5%1% 51 75 66 20 18 22%33%29%9%8% 2. Approximately, how many times did you attend performing arts events over the last 12 months? (Select a number range for each area.) In Orange County In Newport Beach In Other Areas 1. The City of Newport Beach's summer concert series, Concerts on the Green, provides an opportunity for residents and guests to attend live performances of music, dance or theatre.Have you attended the annual Concerts on the Green? (Mark one.) Yes, every concert Yes, at least one concert No No Responses Total AT T A C H M E N T A Top number is the count of respondents selecting the option. Bottom % is percent of the total respondents selecting the option.0 1-2 3-5 6-10 More than 10 84 101 73 27 10 28%34%25%9%3% 87 110 65 25 7 30%37%22%9%2% 138 85 30 3 4 53%33%12%1%2% 125 90 34 8 3 48%35%13%3%1% 125 84 37 12 6 47%32%14%5%2% 167 56 16 3 1 69%23%7%1%0% 91 109 46 22 9 33%39%17%8%3% 91 68 19 7 6 48%36%10%4%3% Number of Response(s)Response Ratio 161 48.0% 71 21.1% 25 7.4% 25 7.4% 189 56.4% 140 41.7% 108 32.2% Email marketing Online/Social Media Banner or other outdoor advertisement Other 4. How do you find out about cultural arts events in the City of Newport Beach? (Check all that apply.) Newspaper Magazines Radio Television Musical theatre performance, such as Broadway shows Dance performances Jazz concerts Rock concerts Opera performances Classical music perfomances 3. Approximately, how many times did you attend any of the following performing arts events in Newport Beach or elsewhere in 2016? (Select a number range for each statement.) Stage plays 41 12.2% 335 100% Number of Response(s)Response Ratio 7 2.0% 46 13.4% 91 26.6% 114 33.4% 46 13.4% 35 10.2% 2 <1% 341 100% Top number is the count of respondents selecting the option. Bottom % is percent of the total respondents selecting the option.Very Influential Somewhat Influential Neutral Not at all 237 79 11 3 72%24%3%1% 84 141 64 30 26%44%20%9% 35 52 98 126 11%17%32%41% 88 137 57 40 27%43%18%12% 229 84 12 4 70%26%4%1% Transportation arrangements Convenience of parking The likelihood of a high-quality performance Other No Responses Total 6. How influential are each of the following factors on your decision to attend the Concerts on the Green? (Mark one for each.) The date and time of performance Knowing if you can get good seats 5. Typically, how far in advance do you plan leisure activities like going out to live performances? (Mark one.) The day of event One week ahead Two weeks ahead A month ahead Two months ahead Other Total 25 Comment(s) 54 61 107 91 17%19%34%29% 107 82 66 68 33%25%20%21% 68 132 74 45 21%41%23%14% 23 82 121 89 7%26%38%28% 32 85 110 90 10%27%35%28% Top number is the count of respondents selecting the option. Bottom % is percent of the total respondents selecting the option.Very Interested Somewhat Interested Not Interested 154 78 74 50%25%24% 153 102 57 49%33%18% 158 102 48 51%33%16% 59 100 130 20%35%45% 98 111 96 32%36%31% 168 97 47 54%31%15% 89 99 116 29%33%38% 67 104 123 23%35%42% Musical theatre performances Opera performance Ballet/dance performances Classical music concert Country music concert Latin music concert The availability of nearby dining options The availability of food and drink on site 17 Comment(s) 7. What type of performances are you interested in for Concerts on the Green? (Mark one for each.) Rock concerts Jazz concerts Whether it's a family-friendly program Whether or not your spouse or partner wants to go If a friend invites you to go with him/her 8. Is there anything else you would like to share with the City Arts Commission that would help shape the future of the City concert series or cultural arts programming ? 87 Response(s) Individual Responses Question: Is there anything else you would like to share with the City Arts Commission that would help shape the future of the City concert series or cultural arts programming ? 1.I think concerts should be held weekly in the summer and they should allow win! 2.thank you, for posting the-survey ..to my *eMail. 3.Not that I can think of. 4.I like folk music. 5.I always attend with my family which includes two kids under the age of 5. And it is always helpful to have different event booths around in conjunction with the concert to help entertain and give a break to the kids during the concert. 6.I think it's wonderful to be given so much free entertainment. 7.Please plan more events in Newport Beach. Thanks for asking 8.More promotions and engagement on Facebook with links to preview upcoming events in case one is unaware of the talent or its current direction. Convenience of parking and getting in and out of the event. This survey was too long to fill out it is better to do this also over facebook or survey monkey more and fewer questions 9.we need a performance/lecture hall and more art shows. 10.I am interested in seeing local talent 11.Dates, place and time of events, I was not aware of, such events, please email me before they happen, they sound beautiful. 12.We stay away from thick, unmanageable crowds, and try to have parking that isn't a long walk. We are retired and cost of concert is important. 13.I would like it to be privately funded and not part of the City budget. 14.Quality theatre productions would be great. Would LOVE to get some opera!!!, or some dance (ballet OR other). Thanks for all you are doing! 15.I love the performing arts! i love the library in Newport Beach, its the best library in the world. 16.More publicity about art exhibits and other art related events in the city. We hear very little about events like Art in the Park. 17.More spoken word poets like Sarah Kay and Phil Kaye! 18.Would love Flamenco, traditional Marriachi, traditional jazz and blues, and especially big band, and 30-40 s music, military bands and programs with mixed styles. It would be nice to have vocalists who can sing some opera and show tunes and other songs. Concerts with local musicians and students mixed in. Themed concerts with food and dancing. Thx. 19.Overbuilding will make people move out of area and you will have no constituency 20.Make the grass green again at the city hall!!! 21.FASHION SHOWS FOR ALL AGES WOULD BE NICE 22.please keep 'em coming! 23."Personally I'm not interesteoin that caliber of talent, however, keep offering performing arts programs 24.It looks like they're popular from the photos, keep up the good work 25.(From the parent of a musician and a music education student)" ATTACHMENT B 26. "If you could do more musical theater and plays would be wonderful. Possibly a live Christmas concert in jazz or traditional would be a wonderful addition as well. I would like to receive information about your performances as well. Please email or send me info by mail. 27. You're wonderful...Thank you!!!! 28. Keep performances free! 29. Allow alcohol 30. Hoping everyone sees how important these events are in getting our communities together in a friendly, happy environment. And being they are free brings in all families. Thank you for all your hard work and I will be proud to be a continued supporter 31. The cover bands that you brought in were really good! 32. The tribute bands are totally not interesting to me, but they seem to comprise much of the Concert programming. 33. Please include the NEWPORT BEACH ART EXHIBIT, that event was fabulous! 34. Sometimes a program looks interesting to me, but seems like it might be geared for kids. I'm never sure whether adults are welcome. 35. I really enjoy family friendly events. It is important to respect children and the need for them to have early dinners and bedtimes. I respectfully ask that afternoon events are embraced more than "evening"We loved the symphony on the green but it went a little late. We ended up incorporating the symphony into our family based on that experience 36. Would like to see more theater venues in Newport Beach 37. Thank you for all you do! I really like the Concerts on the Green and a bunch of my friends from H.B. and Costa Mesa always come to them too! 38. All performance is good and welcome! We love it. Thank you. 39. Email schedule! 40. I'm more likely to attend a non-western music, dance, or theatre event that would be out of the ordinary for Orange County. 41. I congratulate the Art Commission for presenting this survey. I will take this opportunity to express my disapproval of the expense City of N.B. went to in spending such a large amount of money on the White Rabbits in City Hall and Library ground. There should have been a survey presented to the N.B. residents prior to spending such high $ amount. 42. I would love to see the city offer events that have dance and music of different cultures, especially where there can be dancing for the public and maybe a dance lesson. I'm thinking of some of the events that have taken place at the Great Park in the past. 43. I only like classical music performed in a concert hall. 44. There is an orchestra/play/singing (audience welcome to join) called Los Angeles Lawyers Philharhominic. Started by conductor Gary Greene for his love of music, lawyers, staff, & judges were invited to audition. They are awesome!! They have a website. I have info if you would like me to email it to you - very entertaining. I am ajanuarysnow@gmail. 45. Along with many of the other regular attendees, I was sorely disappointed when Shakespeare by the Sea was not brought back to Newport this year. I went to Irvine to see it and really felt that it is a big loss to the City Arts Department. I would even consider being on a committee to help bring it back. What a shame, or should I say shame on 46. Thank you for bring more high quality cultural activities to Newport Beach! 47. Thanks for doing a great job! 48. Bluegrass 49. Attract artists who can perform during the day on weekends. Hard for me to go to events locally during the week at night. If I attend shows elsewhere, I usually get a hotel, especially in LA, etc. 50. state the definition of art as seen by the commission. in order that the programs can be seen in that light. otherwise it makes things look exploitative and predatory and insincere 51. "I used to go with a friend to ""field trips"" like Huntington Museum lunch and gardens etc but I notice they don't have those anymore. they mostly have author speaker series which also interests me but I never want to pay to go to a ""book club"" 52. B/c I can do that for free with friends. Please bring back the day trips to cool museums like Getty, etc" 53. Not a fan of tribute bands. 54. "Suggestion...have performers - other than musicians: 55. Comedians 56. Poets 57. Political satire (capital steps or other performers) 58. Shakespeare or Classical Greek plays" 59. "Pops"-type Concerts? Instrumentalists? Vocal groups? Student groups (vocal, instrumental, et.al.)? 60. have more concerts. we can't get to them often, but would attend if we had more opportunities for making things work out. 61. Children's theatre would be fun. Grandchildren live near by and would be a nice family treat 62. Once again, bring back SBTS!! Also, assist with their funding because they are non profit. Quality sets. Quality acting. Why is there any question about allowing SBTS back in NB?!!!! 63. New quality shows, not just old rehash and repeat. 64. Museum availability- as part of experiencing arts 65. Advertise more? This is the first I'm hearing these events are even offered. Or maybe because it's my first year as a member of the Newport Beach library family... I'm not sure lol 66. "Well-designed, planned programming, high quality 67. performance, diversity-oriented planning/programming" 68. Communication regarding the events is key. The NPB social website is not always current. Please have one site where all residents can go to see events in Newport and surrounding areas. Thank you!! 69. Bring back Shakespeare! 70. NONE 71. Theatrical comedy would be great - like improv! 72. Seating is important....availability of.... 73. I really enjoyed the last season and especially the Pacific Philharmonic. The only thing with some performances it is not clear when the show is over and when it's simply entertain the children time. If at the end of the show it was clear the main performance was over it would be very helpful 74. We like blues groups and would like to have space to dance 75. Keep up the good work! This last year was outstanding! 76. I'm rarely aware of a concert on the green. We support local theater, SCR and The Chance in Anaheim, we have season tickets so book months in advance. It would help to know the schedule for Concerts on the Green for the next 12 months. 77. More more more! And please keep up the good work! 78. "Why does this survey address only the pergorming arts? 79. If you're commission is to address the needs of the community, it should also address the VISUAL ARTS. Please explain this ommission. 80. Send to rewponse tbo: Babajoy28@gmail.com Thank you" 81. More art fairs please and opportunities for children and young adults ages 14-55. You have the younger and older ages covered but teens/young adults (14-19) doesn't seem to be covered. Sawdust in Laguna is amazing. Can Newport do something like that on the lawn outside the civic center/city hall? 82. It was great when concerts were held and sponsored in the Fashion Island Center. The musicians were a class act and there was always a variety of music. What happened to the Taste of Newport Beach? 83. Repeat from above: it would be nice if there is an announcement in some kind of mailings of the years events. Don't always read the newspaper. 84. Keep up the GREAT work! 85. Advertising is key. I need to know well in advance to make it work. I only marked 2 months, as that seems reasonable. But it would be better to know far in advance it is is going to be something truly special and not just anther "cover band." 86. I would like to see some concerts in Mariners Park. We hate having to drive to and park at the new City Hall. It would much more enjoyable to have at least one or two events on our side of the bay. 87. "I have a friend who has many contacts with musicians and he is also on the NB Library Foundation board. His name is Tobey Larson 88. and he could be VERY helpful to the Commission. 949-677-0490 89. Ginger Hayter 90. Arts Foundation Member" 91. "Recommendation for Summer Concert - The Bird Dogs, a tribute band to the Everly Brothers. They are very very good. Agent says $5,00 per performance, but will consider $3,500 is local and easy access. There are just two performers. 92. See, http://www.thebirddogsband.com/" 93. "Would like to see smaller, more frequent events. using the bandstand at the Balboa Pier. Ideal for Quartet/Quintet classical, jazz and brass performance. Think Sousa on the 4th of July, etc. 94. Would like to see NON-Musical theater performances on the green. Would like to see Shakespeare by the Sea return to Newport." 95. Our family leaves town during the summer, and we return when school starts. We would like to have an option to attend concerts in September or October 96. "Thank you for seeking public input. Will we receive the results of thid [I'm assuming] city-wide survey? 97. I hope so." 98. I would love to see some cultural diversity. 99. More outdoor shows and festivals 100. beer and wine allowed at the concerts and parking on the upper level. 101. Continue Concerts on the Green and offer more performers 102. The City Concert series is Outstanding. 8 concerts a season would be great and well received as these events seem to be by far the most popular City events. I pay a lot of taxes, but these concerts at least make me feel like i am getting something back. The diversity of music gives something for everyone and should be continued. Good job cityNB!! 103. More ancillary arts activities like those that the Pacific Symphony did prior to their concert at the Civic Center. Maybe invite artists to display their artwork, or have art demos, music demos, etc. TO: Newport Beach City Arts Commission  FROM: Library Services Department  Tim Hetherton, Library Services Director  949‐717‐3810, thetherton@newportbeachca.gov  PREPARED BY: Tim Hetherton  TITLE: Approve Donation of Mark Leysen’s Shifting Currents to City Arts Inventory     RECOMMENDATION:  The Art in Public Places Ad Hoc Subcommittee recommends that the City Arts Commission accept the donation of  Mark Leysen’s Shifting Currents into the City Art inventory.  FUNDING REQUIREMENTS:  No funding requirement.    DISCUSSION:    Mark Leysen is an acclaimed local artist.  According to his artist’s statement, “His art has been exhibited throughout  California and Mexico in various group and one‐person exhibitions, including; the UCLA Hammer Museum, the San  Bernardino Museum, the Laguna Art Museum, Orange County Museum of Art, the Irvine Fine Arts Center, Chapman  University, Museo de Arte in Queretaro, Mexico, California State University at Fullerton, the Los Angeles County  Museum ARS Gallery, and Grand Central Art Center in Santa Ana.  Leysen’s non‐representative paintings allude to  physical space, its experience and emotional imprint left on memory. A strong sense of color and rhythm shapes the  compositions, while the more formal aspects of geometric forms give balance and harmony.  Art writer Dr. Roberta  Carasso states, “Leysen’s interaction of space, movement in a variety of directions, enhances the surface quality and  creates the illusion of multiple planes. The already large image seems even more immense because our eyes  continue moving upward and outward, following each shape beyond the space of the canvas.”  Mr. Leysen’s work was recently exhibited in the Newport Beach Central Library.  Upon de‐installation, Mr. Leysen  graciously offered to donate a painting to the City and encouraged the committee to select a painting from the  recent exhibition.  The Art in Public Places Ad Hoc Subcommittee selected the painting Shifting Currents (see  ATTACHMENT A).  Mr. Leysen agrees to all the conditions listed in Council Policy I‐11, Donation of Art to the City of Newport Beach.  (see ATTACHMENT B).  Shifting Currents conforms to the criteria listed in Council Policy I‐9, Art in Public Places (See  ATTACHMENT C).   Pending City Art Commission approval, the painting will be recommended to the City Council for acceptance into the  City art inventory.  NOTICING:  This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the  City Arts Commission considers the item).    ATTACHMENT A:  Photograph of Shifting Currents  ATTACHMENT B:  Council Policy I‐11, Acquisition of Art by the City of Newport Beach  ATTACHMENT C:  Council Policy I‐9, Art in Public Places  ATTACHMENT A: Photograph of “Shifting Currents”. I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawings and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B. All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C. The Arts Commission shall be responsible to: 1.Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteria and approval process. 2.Advise the City Council of the artistic merit and value of Art offered to the City. 3.Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D. The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1.The Art should be an original creation or a limited edition by the original artist, and be of the highest quality and level of artistic excellence. 2.The Art should add to the balanced inventory of the City’s collection, representing a variety of style, design and media. 3.The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4.The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long term conservation, and should be of a physical size and weight that the Art can be managed in storage, transport and public display without difficulty. Art requiring restoration may only ATTACHMENT B: Council Policy I-11 I-11 be considered with full disclosure of the restoration costs provided by a licensed art appraiser. 5. The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. E. Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F. Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore or display Art. G. Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H. The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I. The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J. Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K. Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 Amended – May 12, 2015 Formerly F-23 Formerly I-13 I-9 Do ART IN PUBLIC PLACES The City of Newport Beach recognizes the importance and desirability of enhancing and beautifying the public places within the City, by acquiring and displaying publicly accessible works of art for the cultural benefit of the City, its citizens and its visitors. The City seeks to involve professional artists in City planning and design projects; to integrate artworks in City capital improvement projects; and to commission and/or purchase new artworks for public places. Public art can include but is not limited to permanent and temporary sculpture, murals, as well as artist-designed fountains, mosaics and tile work, banners, park benches and other street furniture, water features, bus shelters, streetlights and lanterns, kiosks, retaining walls, and/or hardscape treatments. The responsibility of the Arts Commission is to: 1.Identify and assess potential Art in Public Places projects and sites; Confer with other Boards and Commissions that may be impacted by the recommended list of art projects; 3.Make appropriate recommendations to City Council; 4.Participate in the selection of artists for Art in Public Places projects; 5.Plan and oversee the artistic design process; 6 Work with appropriate City Departments to ensure correct installation at the site and long term maintenance and conservation of the art work. The Arts Commission shall consider the following criteria in making recommendation for an Art in Public Places project: The aesthetic concept, quality, scale, and form of the work of art, and its appropriateness for the site; 2.A site that is easily visible and/or accessible to the general public; ATTACHMENT C: Council Policy I-9 I-9 3.The experience, skill and ability of the artist to produce the work of art; The proper medium for the work of art, considering durability against vandalism, theft and weather, and the safety of the viewer; 5.The cost for the City to acquire, Lnstall and maintain the work of art; No art objects will be considered that are mass-produced from a standard design, are reproductions of original art work, and/or are decorative or functional elements that are designed by an architect as opposed to the project artist. Temporary art may be acquired and placed through the same procedures as permanent works. From time to time, the Arts Commission may submit to the City Manager’s Office a list of projects with estimated costs. Said list is to be considered in the preparation of the next fiscal year budget. Funding for this program shall be determined by the City Council, and may be derived from the City Art in Public Places Reserve Fund, Arts Commission events, the Newport Beach Arts Foundation, private individual, corporate and foundation donations; government grants, other City funds, and/or voluntary participation by private developers. In addition, to maintain the artistic integrity of designated Art in Public Places sites/works, the Arts Commission shall review any future modifications, relocation, repairs, and/or replacement of parts or works at these sites. The Arts Commission shall consult with the original artist if possible or a recognized expert in the field, and shall then make the appropriate recommendation for modification to the City Council. Adopted - September 8,1986 Reaffirmed - January 24,1994 Amended - May 26, 1998 Amended & Reassigned - April 8, 2003 Formerly 1-18 2 TO: Newport Beach City Arts Commission  FROM: Library Services Department  Tim Hetherton, Library Services Director  949‐717‐3810, thetherton@newportbeachca.gov  PREPARED BY: Tim Hetherton  TITLE: Newport Beach Arts Foundation Presentation  DISCUSSION  As the City Arts Commission becomes increasingly interested in cultivating funding sources from the  private sector, the relationship with the Newport Beach Arts Foundation is critical towards achieving  those goals.  The purpose of the Arts Foundation is to further the objectives of the arts programs of the City of  Newport Beach through fundraising.    The Newport Beach Arts Foundation is organized exclusively for charitable purposes within the meaning  of Section 501(c) (3) of the Internal Revenue Code of 1986. The charitable purposes for which this  Corporation is organized are to further the purposes and objectives of the arts programs of the City of  Newport Beach, California.    Foundation President Carmen Smith will present an overview of Arts Foundation activities.  NOTICING:  This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at  which the Board of Library Trustees considers the item).