Loading...
HomeMy WebLinkAboutAgenda PacketCIVIL SERVICE BOARD AGENDA Council Chambers - 100 Civic Center Drive, Newport Beach, 92660 Monday, February 6, 2017 - 5:00 p.m. Regular Meeting Civil Service Board Members: Staff Members: Maiqual Talbot, Chair Roberta Fesler, Vice Chair Robyn Grant, Board Member Doug Wood, Board Member Sharon Wood, Board Member Barbara J. Salvini, Secretary to the Board/HR Director Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director I. CALL MEETING TO ORDER II. ROLL CALL III. FLAG SALUTE IV. PUBLIC COMMENTS Public comments are invited on agenda and non-agenda items generally considered to be within the subject matter jurisdiction of the Civil Service Board. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Civil Service Board has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. V. CONSENT CALENDAR A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES 1. APPROVE MINUTES FOR THE DECEMBER 5, 2016, REGULAR MEETING. Waive reading of subject Minutes, approve as written and order filed. VI. CURRENT BUSINESS A. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini, Human Resources Director February 6, 2017, Civil Service Board Agenda Page 2 of 2 This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Commission. The Commission may limit public comments to a reasonable amount of time, generally either three (3) or five (5) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or lbrown@newportbeachca.gov). 2. FIRE DEPARTMENT MATTERS – Chip Duncan, Acting Fire Chief 3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of Police Services VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII. ADJOURNMENT DraftCITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES Council Chambers 100 Civic Center Drive Monday, December 5, 2016 Regular Meeting 5:00 p.m. I. CALL MEETING TO ORDER Chair Talbot called the meeting to order at 5:00 p.m. II. ROLL CALL Civil Service Board Members: Maiqual Talbot, Chair Roberta Fesler, Vice Chair Robyn Grant, Board Member – absent Douglas Wood, Board Member Sharon Wood, Board Member - absent Staff Members: Barbara J. Salvini, Secretary to the Board/HR Director Andrew Maiorano, Deputy City Attorney Traci Mackinen, Administrative Assistant to the HR Director III. FLAG SALUTE – Led by Vice Chair Fesler IV. PUBLIC COMMENTS Jim Mosher was surprised to hear the Newport Beach Fire Employees Association supported the replacement of a 1-story building with a 25-story building at a recent City Council meeting. He requested the Fire Department explain why defending a high-rise building was better for employees of Newport Beach than defending a one-story building. V. CONSENT CALENDAR A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES 1. APPROVE MINUTES FOR THE NOVEMBER 7, 2016, REGULAR MEETING. Motion made by Vice Chair Fesler, seconded by Board Member Doug Wood, to approve the minutes of November 7, 2016 as presented. Motion carried. AYES: Talbot, Fesler, D. Wood NOES: ABSTAIN: ABSENT: Grant, S. Wood DraftDecember 5, 2016, NB Civil Service Board Minutes Page 2 of 6 VI. CURRENT BUSINESS A. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini, Human Resources Director HR Director Barbara Salvini reported:  The City partnered with 24-Hour Fitness to offer employees, and up to six family members, discounted membership rates.  The Annual Employee Retirement Seminar was held November 30, and had 48 attendees.  On November 17, the City held its annual Youth in Government day. Human Resources hosted one student from TVT Community Day School for the morning.  HR Recruitment Manager Rebecca Redyk was re-elected to the position of President of the Orange County Human Resources Consortium.  A tentative date of June 15, 2017, is scheduled for the Employee Service Awards. Board Members are invited to attend.  City Hall will be closed beginning Monday, December 26, 2016, through Monday, January 2, 2017, for the holidays. 2. FIRE DEPARTMENT MATTERS – Chip Duncan, Assistant Fire Chief Assistant Chief Duncan reported:  A rare four-alarm fire occurred on Veterans Day. Firefighters isolated the fire to a storage facility. This was a very large fire and Newport firefighters were joined by other agencies including Huntington Beach and Costa Mesa. Vehicles in the parking lot and the surrounding electrical system were damaged. Fortunately, no one died in the fire. The investigation resulted in one person being charged with intentionally setting the fire.  A second fire followed on Veterans Day at Ensign Junior High School. An investigation is ongoing for this suspicious fire. The age of the building contributed to the amount of damage sustained by the fire. Units from Orange, Costa Mesa, Huntington Beach, OCFA, Garden Grove and Fountain Valley assisted with backfilling City stations to cover 911 calls for service.  A fire occurred at the rear of a home on Hazel near Buck Gully. Access to the fire was challenging.  A multi-casualty incident happened at the American Junkie, a waterside bar. The cause of one death remains under investigation. DraftDecember 5, 2016, NB Civil Service Board Minutes Page 3 of 6  On Thanksgiving Day, another multi-casualty incident occurred and eight patients were transported to the hospital due to carbon monoxide poisoning which is believed to have been caused by malfunctioning heating equipment.  An arson conviction was obtained for an individual who set a brush fire during the summer.  All of the six Fire recruits are doing well in the Academy.  A Badge Pinning ceremony for one captain, three paramedics, three engineers, and one lifeguard captain is scheduled for December 20. Board Members are invited to attend.  Chief Boyles recently attended a management class at the National Fire Academy.  CERT classes for 2016 are complete with a large increase in the number of attendees for all sessions.  Life Safety Specialist Matt Brisbois has been invited back to the White House to attend the Champions of Change Reunion.  A gentleman suffered cardiac arrest while watching a football game at El Ranchito restaurant. After Fire personnel revived him, he wished to continue watching the game. Fortunately, Fire personnel convinced him to go to the hospital.  There were two recent pediatric drownings; an 8-year-old and an 11-year-old suffered full arrest; however, both made a full recovery after receiving paramedic assistance.  The Trauma Intervention Program (TIP), was designed to help family members cope with traumatic deaths. TIP activations are up to eight.  The Health Information Exchange project is moving forward and the Newport Beach Fire Department is the only fire agency participating in the pilot for bi- directional exchange of health information on the Electronic Patient Care Reporting software (ePCR). The exchange transfers victims' health information from the agency to the receiving hospital.  In November 2016, dispatches for medical aid totaled 937 or 74 percent of all calls. A total of 514 transports were made.  On November 12, three family members were washed out to sea. Two older boys returned to shore suffering from multiple stings from stingrays. Ocean Lifeguard Josh Leith responded and resuscitated the youngest boy, who was transported to the hospital.  Lifeguard Chief Rob Williams was appointed Chair of the Orange County Drowning Prevention Task Force. The Newport Beach Fire Department is the lead lifeguard agency for the Task Force. DraftDecember 5, 2016, NB Civil Service Board Minutes Page 4 of 6  Lifeguard statistics for November 2016: o Public Assists 1,620 o Enforcements 86 o Medical Aids 136 o Preventatives 325 o Rescues 11 o Total Calls 2,658 o Beach Population 510,000  The sand relocation project continues which began in October 2016 in order to transport sand from the Santa Ana River to the near-shore areas in the ocean where erosion occurs. At the end of November, a pipe was installed at 38th Street. Signs have been posted as well as painted on the pipe stating “Keep Away Please”. This project is expected to be completed in April 2017. In response to Vice Chair Fesler's questions regarding the four-alarm fire, Assistant Chief Duncan explained the building was used for storage, and some people admitted they were living in the storage units. Vice Chair Fesler expressed concern about compliance with safety standards. In reply to Chair Talbot's inquiry, Assistant Chief Duncan indicated Costa Mesa, Huntington Beach and Fountain Valley responded with Newport Beach to the four-alarm fire. When resources in one part of the county were heavily engaged, the system automatically moved resources from another part of the county to maintain coverage. 3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of Police Services Deputy Director Jonathan Stafford reported:  An individual had been arrested for the four-alarm fire; however, few details can be released.  Operation Safe Holidays was underway to increase police presence in retail centers. The number of auto burglaries continues to trend high.  Two police recruits at the Academy are doing well and will graduate in January. One recruit graduated November 16 and is working in patrol.  A swearing in ceremony is scheduled for December 21 at 9:00 a.m. Board Members are invited to attend.  Computer Automated Dispatch (CAD) events totaled 7,155 in November, a decrease of 9.2 percent from 7,810 events in October. Compared to November 2015, there were 700 fewer CAD events or a decrease of 9.8 percent. DraftDecember 5, 2016, NB Civil Service Board Minutes Page 5 of 6  Part I crimes increased 1.1 percent year-to-date for an increase of 23 crimes over the same period in 2015. Violent crime has decreased 2.9 percent or 3 crimes. Property crime has increased by 26 incidents or 1.3 percent, resulting in a 1.1 percent increase year-to-date. In response to Board Member Douglas Woods' request for information regarding officer training, Deputy Director Stafford provided a report of training. The Police Department spends a great deal of time conducting scenario-based training, utilizing a mix of classroom instruction and practical exercises. Approximately one-half of ongoing training for police officers and professional staff is scenario-based. Officers practice defensive tactics and arrest techniques once a month with experienced trainers. Over a two-year period, all officers receive training in critical crisis intervention, including interacting with persons with mental illness. Jail staff and dispatchers receive de-escalation training. Officers are required to qualify with firearms once per quarter. Every other quarter, the Police Department conducts scenario-based training. Deputy Director Stafford further explained that the Police Department's Press Information Officer (PIO), Chief of Staff and Chief are all well versed in dealing with public information, and the media specifically. They are also experts in utilizing social media. The PIO regularly responds to media requests at all hours of the day. The Police Department also utilizes social media to release information to the public. With respect to critical incidents, investigative sergeants and detectives are well versed in releasing information to the public. Impacts to the case and to victims are carefully considered before public information is released. The Police Department will release as much information as possible without impacting an investigation. When another agency participates in an investigation, that agency handles the release of information. An administrative investigation is a personnel matter, therefore, no information is released. The District Attorney's Office provides public information regarding its investigations. In the case of an officer-involved shooting, the Police Department will use the principle of openness and public information staff to release information in consultation with investigating agencies. VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) In response to Vice Chair Fesler's inquiry regarding the January CSB meeting, Chair Talbot noted that the Board did not need to take action at this time. If there is no significant business to report, the January meeting would be canceled accordingly. Deputy City Attorney Maiorano explained that the City will post a notice of cancelation of meeting in lieu of an agenda. Staff will provide as much advance notice as possible. If Staff, in consultation with the Chair, determines there is no need for a meeting in January, it will be canceled. Vice Chair Fesler noted the Public Safety Departments would most likely be busy during the intervening time, so there may be sufficient business to discuss. VIII. ADJOURNMENT There being no further business to come before the Civil Service Board, the meeting was adjourned at 5:37 p.m. DraftDecember 5, 2016, NB Civil Service Board Minutes Page 6 of 6 The agenda for the Regular Meeting was posted on Thursday, December 1, 2016, before 5:00 p.m., on the City’s website, public counter in the Human Resources Department (Bay A2) and in the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center Drive. Prepared by: Traci Mackinen, Administrative Assistant to the HR Director City of Newport Beach Approved by: Maiqual Talbot, Chairperson Civil Service Board 2016/2017 1 From:Jim Mosher <jimmosher@yahoo.com> Sent:Monday, February 06, 2017 10:45 AM To:Mackinen, Traci Subject:Suggested minor correction to CSB minutes Traci, An extremely minor point, but in the otherwise excellent "File Draft Minutes of December 5, 2016.pdf" -- in the second bullet under the Fire Department report on page 2, where it says: "The age of the building contributed to the amount of damage sustained by the fire." I don't think the fire sustained any damage. The building did. So I think it should be: "The age of the building contributed to the amount of damage caused by the fire." or: "The age of the building contributed to the amount of damage sustained as a result of the fire." -- Jim Mosher CSB - February 6, 2017 Additional Materials Received _Mosher Approval of Minutes of December 5, 2016