HomeMy WebLinkAbout04-04-2017 PBR AgendaCITY OF NEWPORT BEACH
PARKS, BEACHES AND RECREATION COMMISSION
AGENDA
Tuesday, April 4, 2017 - 6:00 PM
Parks, Beaches and Recreation Commission Members:
Marie Marston, Chair
Laird Hayes, Vice Chair
Tom Anderson, Commissioner
Ron Cole, Commissioner
Roy Englebrecht, Commissioner
David Granoff, Commissioner
Walt Howald, Commissioner
Staff Members:
Laura Detweiler, Recreation & Senior Services Director
Mike Pisani, Municipal Operations Director
Sean Levin, Recreation & Senior Services Deputy Director
Dan Sereno, Landscape Manager
Teri Craig, Administrative Support Specialist
Marie Lindeman, Administrative Support Specialist
The Parks, Beaches and Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Parks, Beaches and Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each
regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda
but are within the subject matter jurisdiction of the Parks, Beaches and Recreation Commission. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) The City of Newport
Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this
meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every
reasonable manner. Please contact the Recreation Department at least forty-eight (48) hours prior to the meeting to inform us of
your particular needs and to determine if accommodation is feasible at (949) 644-3158 or recreation@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Recreation Department 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER OF THE PB&R COMMISSION
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign in card to assist in the preparation of the minutes. The
completion of the card isn’t required in order to address the Commission. If the optional sign in
card has been completed, it should be placed in the box provided at the podium.
The Commission welcomes and encourages community participation. Public comments are
generally limited to three (3) minutes per person to allow everyone to speak. The Commission
has the discretion to extend or shorten the time limit on agenda or non agenda items.
April 4, 2017
Page 2
Parks, Beaches and Recreation Commission Meeting
IV.PUBLIC COMMENTS ON CONSENT CALENDAR
This is the time in which Commission Members may pull items from the CONSENT
CALENDAR for discussion (ITEMS V-A through V-D). Public comments are invited on Consent
Calendar from members of the audience. Speakers must limit comments to three (3) minutes.
Before speaking, please state your name for the record. If any item is removed from the
Consent Calendar by a Commission Member, members of the public are invited to speak on
each item for up to three (3) minutes per item.
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Commission Members have received detailed
staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the PB&R Commission votes on the motion unless
members of the Commission request specific items to be discussed and/or removed from the
Consent Calendar for separate action.
V.CONSENT CALENDAR
Minutes of the March 7, 2017 PB&R Commission MeetingA.
Waive reading of subject minutes, approve and order filed.
03-07-2017 PBR DRAFT Minutes
Parks, Trees & Beach Maintenance Divisions Activity ReportB.
Receive/file Activity Report of past and upcoming projects and events.
ITEM V-B
Recreation & Senior Services Activity ReportC.
Receive/file Activity Report of past and upcoming projects and events.
ITEM V-C
Tree Donation - West Jetty View ParkD.
Approve the request to donate three 24" box Myoporum trees by Arbor Real Estate and
"Donated by Arbor Real Estate" at West Jetty View Park. The donation will replace three
Special Landmark (Myoporum) trees that failed during the recent storm and necessitated
an emergency removal.
ITEM V-D
ATTACHMENTS A-C
April 4, 2017
Page 3
Parks, Beaches and Recreation Commission Meeting
VI.CURRENT BUSINESS
Lower Sunset View Park ExtensionA.
Provide guidance and comments for incorporation into the Lower Sunset View Park
Extension to begin the conceptual design process of the site.
ITEM VI-A
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
Back Bay Signage ProgramB.
Back Bay Signage Program - Presentation by Supervisor Michelle Clemente & Newport
Bay Conservancy.
Bench Donation - Street End of the 300 Block of Jasmine AvenueC.
Consider the request to donate a bench from Donna Bussey for "Andrew 'AJAX' Jacks"
at the street end of the 300 block of Jasmine Avenue.
ITEM VI-C
ATTACHMENTS A-F
Tree Reforestation - 1961 Port Provence PlaceD.
Consider the request for reforestation of a City Pyrus kawakamii (Evergreen Pear) tree
by Pamela Conner at 1961 Port Provence Place. If approved, the replacement tree would
be a 36" box Arbutus unedo (Strawberry) tree, installed at homeowner's cost.
ITEM VI-D
ATTACHMENTS A-E
VII.ANNOUNCEMENTS / FUTURE AGENDA ITEMS
PB&R Commission / staff announcements / Ad Hoc Committee updates or matters which
Commission members would like placed on future agendas for further discussion (this is a
non-disussion item).
VIII.PUBLIC COMMENTS ON NON AGENDA ITEMS
Public comments are invited on non agenda items generally considered to be within the
subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Commission has the discretion to extend or shorten the speakers’ time limit on
non-agenda items, provided the time limit adjustment is applied equally to all speakers.
IX.ADJOURNMENT
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Regular Meeting
March 7, 2016 – 6:00 PM
I. CALL MEETING OF THE PARKS, BEACHES & RECREATION
COMMISSION TO ORDER – 6:00 pm
II. ROLL CALL
Present: Marie Marston, Chair
Laird Hayes, Vice Chair
Tom Anderson
Ron Cole
Roy Englebrecht
Dave Granoff
Walt Howald
Staff: Laura Detweiler, Recreation & Senior Services Director
Mike Pisani, Municipal Operations Director
Dan Sereno, Landscape Manager
Teri Craig, Administrative Support Specialist
Marie Lindeman, Administrative Support Specialist
III. NOTICE TO THE PUBLIC
IV. PUBLIC COMMENTS ON CONSENT CALENDAR
Jim Mosher commented about the spelling of a name within the draft minutes.
V. CONSENT CALENDAR
A. Minutes of the February 7, 2016 PB&R Commission meeting.
Waive reading of subject minutes, approve and order filed.
B. Parks, Trees & Beach Maintenance Divisions Activities Report.
Receive/file Activity Report of past and upcoming projects and events.
C. Recreation & Senior Services Activity Report
Receive/file Activity Report of past and upcoming projects and events.
D. Tree Donation – Irvine Terrace Park
Approve the request to donate a Sycamore tree from Stephen Glyer for Beckett
Glyer at Irvine Terrace Park.
Motion by Commissioner Anderson, second by Commissioner Hayes, to accept
Consent Calendar Items V-A through V-D as amended. Motion carried by unanimous
vote.
Parks, Beaches & Recreation Commission Minutes
March 7, 2017
Page 2
VI. CURRENT BUSINESS
A. Bench Donation – Bayview Park
Consider the request to donate a bench from Leslie Miller in memory of Captain
Dave and Elouise Gogerty at Bayview Park.
Chair Marston asked why this item was not included under Consent.
Manager Sereno explained that the bench request for Bayview Park was a new
location and not a replacement bench; he went on to say that the staff report shows
the new location.
Commissioner Englebrecht asked if the bench would be uncomfortable.
Manager Sereno said the bench was a Santa Monica model.
Chair Marston opened the public discussion; hearing none the public
discussion was closed.
Motion by Commissioner Hayes; second by Commissioner Howald to approve the
bench donation in memory of Dave & Elouise Gogerty at Bayview Park. Motion carried
by unanimous vote.
Commissioner Hayes asked staff to include a picture of the bench style in the future
within the staff report.
Manager Sereno agreed to include pictures in the future. He noted that the catalogue
has several styles in it, but staff recommends the style to the donator.
Commissioner Hayes inquired about the number of choices.
Manager Sereno said he believed there were about 10 choices in the catalogue. The
donor is shown the site and pictures of the suggested bench. He explained further about
an upcoming request for a concrete bench without a back, which is intended to dissuade
people from sleeping on it.
Commissioner Englebrecht asked if anyone would want to sit on that type of a bench.
Manager Sereno said this location would have a great view and reiterated that the bench
is for sitting and not sleeping.
VII. ANNOUNCEMENTS / FUTURE AGENDA ITEMS
Director Detweiler said registration for summer camps had opened with over 500
registrations in 24 hours. She noted that a tri-fold had been mailed out to advertise the
summer camps and announced that the Spirit Run is March 10th and that staff would run
the annual Camp Expo at the Spirit Run which highlights the summer camps being offered.
Parks, Beaches & Recreation Commission Minutes
March 7, 2017
Page 3
Director Pisani made the following announcements, that:
the trees on Poppy were removed the week of February 27th along with the
hardscape removal for the Public Works project.
an estimated completion date would be announced next month and that he would
bring that to the Commission.
City Council approved a concept plan for a sidewalk on the south side of 15th Street
and that it would require the removal of 15 declining Sugar Gum Special City trees.
Public Works and the PB&R Commission would review the type of replacement
trees.
Work will start in June and proceed through the summer. He reminded the
Commission that the PB&R Commission had approved moving two Palm trees at
239 Carnation to elsewhere on the property last September; but a gas line was found
running through the root ball of the tree and would not be replanted. He stated that
two 65-foot Mexican Fan Palms were found and will be planted on the property. He
went on to say that the Association had a minor comment, but was ultimately ok
with the change.
Commissioner Howald asked if the forest was gradually deteriorating. He stated he had
received questions from several residents.
Director Pisani said that the City had lost 70 to 80 trees in January with another 60 lost to
wind storms in February. He noted that after clean up and stump removal is completed,
staff will replant and work throughout the summer.
Commissioner Howald requested a report on the number of trees in the City.
Director Pisani said that this was possible and noted that some of the trees lost were in
areas that were overplanted.
Commissioner Howald loved the Osprey report in the RSS Activity Report. He then asked if
the cement cut on Ocean Boulevard was where the project ended.
Director Pisani said it went all the way to Marguerite and noted that the sidewalk, curb, and
gutter will not be replaced on Ocean Boulevard.
Commissioner Granoff asked if the trees are insured or where the money came from to
replace fallen trees.
Director Pisani said the money came from the general fund and that a Preliminary Damage
Assessments (PDA) is submitted to Orange County and then goes to the State OES to see if
they will declare an emergency. The January and February windstorms will probably
qualify, but trees are not reimbursable.
Discussion arose on whether the 239 Carnation would need to come back to the
Commission for follow-up discussion.
Director Pisani stated that the replacement trees were the same size and species as those
removed; so it would not need to return to the Commission.
Parks, Beaches & Recreation Commission Minutes
March 7, 2017
Page 4
Discussion ensued regarding the complications of the tree removal.
Director Detweiler said the Sunset View Park Ad Hoc committee meeting would be held in a
few weeks and that they would come to the Commission in April for discussion and then to
the community for outreach meetings. She noted that the project could include a pedestrian
bridge, a potential expansion of the parking lot, and some recreational space. She reminded
the Commission that they had chosen this location as a dog park location and would be part
of the discussion through the conceptual design process. She commented that Public Works
was applying for grants to cover the costs for a pedestrian bridge, which is top priority.
VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Jim Mosher said that this agenda was thin and recommended that the Commission put
out a list of future agenda items that are up for discussion. He suggested that this was
important for the Commission and the public to know what the staff is planning.
IX. ADJOURNMENT - 6:45 p.m.
Submitted by: ________ Teri Craig, Admin Assistant
Approved by: _____
Marie Marston, Chair
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
Item V-B
April 4, 2017
PARKS MAINTENANCE:
Bonita Canyon Sports Park Upgrade
With the supervision of our Parks Crew Chief Kim Pederson, parks contractor Mariposa
Landscape removed and replaced underperforming plants at the Bonita Canyon Sports Park with
more colorful variety of drought tolerant plants. The project was completed just in time for the
Opening Day celebration of the upcoming baseball season.
Safety Training at the Corporation Yard
In March, MOD staff and crew members received hands on training from Great Scott Tree
Services and Stihl USA on the proper use and safe procedures in operating chainsaws. The
information gained will enhance our response to tree failures and increase safety awareness.
TO: Parks, Beaches & Recreation Commission
FROM: Municipal Operations Department
Mike Pisani, Municipal Operations Department Director
949 644-3055, mpisani@newportbeachca.gov
TITLE: Parks, Trees, and Beach Maintenance Divisions Activities Report
Parks, Trees, and Beach Maintenance Divisions Activities Report
April 4, 2017
Page 2
TREES:
As part of the City’s overall grid and annual trimming schedule, in February, the City’s tree service
contractor pruned trees in Spyglass Hills, Eastbluff, and Buffalo Hills areas, as well as responded
to service requests citywide. The numbers below are reflective of the massive storm on February
17, 2017.
Month of: # of Trees
Trimmed:
# of Trees
Removed:
# of Trees Planted:
February 1,572 156 20
In addition, emergency removal of several City Special Trees was performed by Great Scott Tree
Services due to failure during and after the recent winter storms:
- Two (2) California Pepper trees @ 2207 and 2220 Waterfront, removed on January 20
and February 17
- One (1) Myoporum tree @ “The Wedge”, removed on February 23
- Three (3) Eucalyptus trees along the Groves Bike Trail, removed on February 17 and 21
- One (1) Oak tree @ Castaways Park, removed February 17
BEACH MAINTENANCE:
The log boom that was installed at the Aquatic center before the winter season has collected over
65 tons of trash this year so far. The log boom collects debris that flow down from the San Diego
Creek during and after winter rain events. Removal of the log boom is scheduled for Memorial
Day weekend.
Prepared by:
Dan Sereno, Landscape Manager John Salazar, Manager
Parks and Trees Division Field Maintenance Division
Please enjoy the following emails of appreciation forwarded to MOD staff
Parks, Trees, and Beach Maintenance Divisions Activities Report
April 4, 2017
Page 3
A Section from the Canyon Crest Estates HOA NEWSFLASH
March 2017
KUDOS to City of Newport Beach (NB) & Park West
At the request of the HOA to the City of NB, Dan Sereno and his landscaping team
installed more plants and trees in the adjacent city yard to obscure our exposure to this
site.
Canyon Crest is grateful to Dan Sereno, City Landscape Manager; George Murdoch,
City Utilities Director; Kim Pederson, City Crew Chief; Anthony Petrarca, City Park
Supervisor; and Park West’s Ralph Vasquez & his very hard-working crew. We appreciate
our fair City’s responsive solutions.
From: Chandler, Dean
Sent: Wednesday, February 22, 2017 2:17 PM
To: Pekar, Kevin
Cc: Doreen Chandler; Sereno, Dan; Bennett, Brenda; Isaac Ozuna
Subject: RE: Altura Tree's
Hello Kevin, I just wanted to thank you for removing the tree in front of our house. I was
able to get the drain pipe repaired which kept my garage from flooding again last
weekend. The people who removed the stump were also great and very responsive.
Thanks again!
From: Steve Dendinger
Sent: Saturday, January 14, 2017 5:33 AM
To: Ramirez, Paul
Subject: Re: Tree Donation
Paul,
I want to thank you and your crew for the installation of the tree & plaque for my wife. I
greatly appreciate the professionalism, proficiency and competence that went into the
effort. Gabi & I would spend many hours at the Newport Upper bay. We would walk our
dogs, watch the birds, and relax in the parks near the bay. You and your crew’s efforts
have created a beautiful tribute. Thank You.
From: Judith Nelson
Sent: Saturday, February 11, 2017 11:48 AM
To: Sereno, Dan
Cc: Pekar, Kevin
Subject: Re: Ficus Trees at 328, 326, and 324 Marigold Avenue, CDM
Hi, Sir:
I've thought of Kevin many times. And, I want to make it perfectly clear that I think he
did a fabulous job, regarding me and the above-identified trees.
Kevin was thoughtful, informative, gracious, and timely. He did what I requested,
always. For example, I requested of him that the city would treat the ficus trees. This is
because I believed they were infested with multiple infestations. It was in no way his fault
that the treating company didn't plug the trees, that's for sure. And, nothing related to
the trees' treatments was his fault. As to the actual trimming of the trees, there was
nothing that he did there to fault him on, either.
If I were to grade Kevin, I would give him an A+. He did a great job for me.
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
To: PB&R Commission
From: Laura Detweiler, RSS Director
Sean Levin, RSS Deputy Director
Celeste Jardine-Haug, Senior Services Manager
Re: Recreation & Senior Services Department Monthly Activities Report
PREPARED, AWARE, AND EQUIPPED
The Department, along with Katie Eing from the Police
Department, planned a very successful Disaster Preparedness
Training for staff. There are many programs and classes being
run at different parts of the city throughout the day, and knowing
how to behave, and what your priorities are during a disaster
can be overwhelming. With this in mind, the training was put
into place to teach staff how to not only handle themselves in a
stressful situation, but how to properly lead people to safety and
shelters.
An important aspect of being prepared is being aware of your
responsibilities, your environment and being able to think through
practical plans of action. The session, which was half day, began with
a test of the call out system, a tour of the Emergency Operations Center
(EOC) and explanation of the City’s EOC process. The group moved
to the Community Room where Red Cross representatives explained
how they run and how we will work together in sheltering the public.
Staff was provided an opportunity to view the Red Cross commissary
truck and shelter trailer that would
be used in during a disaster.
In order to know how to help protect the public and each other, staff
also learned about Active Shooters. Officer Vlad Andersen gave a
meaningful talk, which included examples of situations to make it easier
to understand. One of the situational scenarios included our after school
sites.
Thanks to this training, staff can be better prepared, aware and
equipped for these stressful situations to serve the community.
SENIOR SCAM LECTURE
Unfortunately, there are many seniors in our community who continue to fall prey to scams in various forms.
To bring awareness and prevent this from happening in the future, OASIS hosted a seminar entitled “Don’t
Get Scammed!” on March 15 by Andi Quarry from NBPD. She provided information on what to look for, what
to listen for, and how to respond to online inquires.
Item V-C
April 4, 2017
2
CRITICAL HOME REPAIRS FOR INCOME RESTRICTED SENIORS
Staff had the opportunity to share information about our SHARP program with the Fire Department at their
morning meetings. Kristen, with the Fire Department, felt it was worthwhile for the fire staff who see seniors
struggling in the community to have information about a program that could be of help to them. We were
very appreciative of this opportunity to spread the word.
The Newport Beach SHARP Program is a collaboration between OASIS and Habitat for Humanity of Orange
County. The program aims to help income-restricted seniors in need of critical home repair or
modifications due to accessibility needs, safety concerns, health and wellbeing, or citation by Code
Enforcement. Eligible participants must meet a list of requirements including but not limited to: a Newport
Beach homeowner living in the home in need of repair, age 60 or older, income restricted, home repair is
of critical nature. For additional information including full eligibility requirements, how to qualify and
apply, please contact OASIS staff at 949-644-3244 or click here.
PRESCHOOLERS CELEBRATE DR. SEUSS’
BIRTHDAY
On February 23, Marina Park preschool celebrated
Dr. Seuss’ Birthday. With crafts, stories, and yummy
treats. The students all enjoyed their morning and
some had such a good time, they enrolled in the
pre-school classes for March. For more information,
about programs and upcoming events at Marina
Park please call 949-270-8150.
SPORT AMENITY IMPROVEMENTS
As the rain forecasts clear and youth sport seasons kick off, Recreation Staff worked to make the following
improvements in City parks:
RSS Maintenance Staff replaced, sanded and painted 19 backstop boards at Bob Henry Park
Infields at Bonita Creek Park, Arroyo, CYC and Coastal Peak were repaired and prepped from
heavy weather damage
Four Bonita Canyon Sports Park baseball field backstops and batting cages were repainted
New windscreens were installed on tennis court fencing at West Newport Tennis Court
Three tennis courts at San Joaquin Hills were resurfaced and re-striped
Arroyo Park outdoor basketball court was resurfaced and re-striped
MBAC WELCOMES NEWPORT BEACH JUNIOR GUARDS
The Marian Bergeson Aquatic Center opened its doors to be the host site for the
Newport Beach Junior Lifeguard tryouts on March 5, 11, and 19. The tryouts
always bring hundreds of excited families to the pool deck as they cheer on their
Junior Lifeguard through their timed swim test.
3
MARINE PROTECTED AREA HIKES (MPA HIKES)
The Natural Resources (NR) staff lead free hikes for the community once a
month at the Little Corona tidepools during the lowest tide possible. These
hikes are a fun way to spend time with family and friends while receiving a
great workout out in nature and learnng about tidepools. Older kids enjoy the
experience of climbing through a “cave-like” opening to move from one small
beach to another.
All hikes begin with meeting an NR staff member at the lifeguard tower
on the Little Corona beach at the designated time and the group is led
southeast toward Crystal Cove. Hikes are scheduled to begin at the
lowest possible tide to enable access around the jutting rock
outcroppings that line the approximate mile and a half of coastline
stretch from Corona del Mar to Crystal Cove. The low tide also allows
for great tidepool viewing along the way. As the hikers proceed, our
NR staff member points out interesting biological facts as well as
historical information about the area.
If you are a serious tidepooler or photographer you may want to carry binoculars or a camera to preserve
some memories from this beautiful trek. Check out the Newport Navigator for the next scheduled hike! We
hope to see you out there! (This hike is a mid-level hike and not appropriate for young/small children).
MOVIE IN MARINA PARK
Save the date, Friday, April 7, Marina Park will be showing “Finding Dory”
during Movie In Marina Park. Come out to this fun free community event
with family and friends. Enjoy some time outside while playing games,
activities and receiving free popcorn and candy. Food will be available for
purchase.
Please bring lawn chairs, blanket or towels to sit on.
Parking will be free during the event.
For any questions on this event or or for more information, please call 949-
270-8150.
4
RSS ATTENDS CALIFORNIA PARKS & RECREATION SOCIETY CONFERENCE
Representatives from Recreation & Senior Services (RSS) attended the annual California Parks and Recreation Society
(CPRS) conference on February 28-March 3 in Sacramento California. CPRS is an organization that provides education,
networking, resources and is the public advocate for California park and recreation professionals. The statewide
conference, held every March, provides RSS staff opportunities to improve their knowledge of park and recreation
management, learn best practices, techniques, products and trends and network with other professionals across
disciplines and regional boundaries. This year’s conference highlights included:
Recreation & Senior Services Department staff attended over 50 educational sessions covering topics such as
conflict resolution, public-private partnerships, strategic planning and innovative staff trainings
Parks and recreation professionals marched to the state capitol building to share the message that “Parks Make
Life Better!”, the CPRS banner slogan advocating our essential community service
Melissa Torres, Recreation Coordinator, presented “Toolbox for Effective Communication” during educational
sessions
Leslie Hardy, Recreation Supervisor, presented “Senior Health & Wellness – Preparing for the Next Generation”
during educational sessions
Anne Doughty, Department Assistant, was installed as Secretary for the Aging Section Board of Directors (state
level)
OASIS CELBRATES ST PADDY’S DAY
On March 15, OASIS celebrated St. Patrick’s in the Evelyn Hart Event Center. Tickets were $5 and
included corn beef, cabbage, green beer, and Irish tunes played by Dublin Up. There was no shortage
of green and all of the guests were happy to celebrate this holiday early!
5
GROOMING THE FIELDS
The Recreation & Senior Services Department recently purchased a new utility vehicle to assist with maintaining synthetic
turf fields at Bonita Creek Park. The Toro Workman GTX Utility Vehicle is used to assist special events throughout the
city and to sweep and groom the synthetic surface twice a week. Like a beach cleaning machine, the “sweeper”
attachment helps pick up trash and debris, like the needles from the surrounding pines. The “groomer” redistributes and
levels the rubber infill system, which in turn helps to straighten each blade of synthetic grass upright. This process makes
for a superior playing surface each week and extends the life of the rug.
MENTORING ACADEMY CONTINUES…
On March 9, the Department’s Training Task Force
Committee held the second class of four in the Mentoring
Academy. The goal of the academy is to help prepare part-
time staff to move up in their career in Recreation and Senior
Services. This class, Speed Mentoring, was an opportunity for
the part-time staff to have some one-on-one time with
Supervisors and Managers in the department. The part-time
staff was encouraged to come prepared with questions as
they were given four minutes to meet with each mentor.
Feedback from both part-time staff and mentors was very
positive and everyone wished they could have had more time
with each person. Not all of the staff gets to interact regularly
and they enjoyed getting this one-on-one face time.
RECREATION CONTRACT INSTRUCTORS CONTINUE TO FLOURISH
Our Recreation & Senior Services programs continue to be in high demand, thanks largely to the talented group of
contract instructors serving the community alongside our internal team. Council Policy F-14 specifies written notice to
City Council when instructor fees exceed $120,000. Instructors are paid a contracted percentage of the revenues
generated and the programming success has led to four instructors exceeding this threshold prior to their contract end
date of 12/31/16:
Vendor Name
Contract
Start Date
Fees to
12/31/2016
BADUM CATHERINE/CS DANCE FACTORY 01/01/2015 $140,576
BENVENISTE BRENDA 01/01/2015 $190,484
HANGTIME SPORTS 01/01/2015 $149,601
SPORTS CAMP MGMT / BEACHSPORTS 01/01/2015 $164,025
Kudos to all our great instructors!
6
PARK PATROL
The following patrol checks/public contact numbers reflect the Park Patrol daily calls for service as well as
issues discovered during normal patrol activities. Due to the timing of the meeting, these monthly
summaries will be two months behind (i.e. in June you will receive April summary). During the month of
February Park Patrol had the following number of contacts:
1. PATROL CHECKS
115 with Youth Sports Groups
433 Field related issues/checks
42 Park/Picnic/reservation issues/checks
126 Community Center issues/checks
373 Playground checks
9 Other
2. PUBLIC CONTACTS
219 Education
5 Alcohol
120 Dog related
Written Warnings Issued – 7 (parking violations)
Citations Issued – None
FACILITY RENTALS
During the period of February 16 – March 15, 2017 there were:
12 Picnic/Park Area Rentals
8 Room Rentals
3 Field Rentals
8 Gym Rentals
13 OASIS Classroom Rentals
3 OASIS Event Center Rentals
29 Civic Center Community Room Rentals
5 Marina Park Picnic/Park Area Rentals
11 Marina Park Event Room Rentals
22 Marina Park Classroom Rentals
0 CYC Facility Rentals
7 NCCC Gym Rentals
14 NCCC Classroom Rentals
16 NCCC HOA Rentals
SPECIAL EVENT PERMITS (SEP)
Total SEP’s processed for 2016 – 262
As of March 15, 2017 there were 64 Special Event Permits processed and issued for the year.
Those events of note for the period of March 15, 2017 are:
Spirit Run – 3/12/2017 – Fashion Island - Attendance: 4000
7
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
Item V-D
April 4, 2017
RECOMMENDATION:
Staff recommends that the PB&R Commission approve the request to donate three
Myoporum trees by Arbor Real Estate and "Donated by Arbor Real Estate" at West Jetty
View Park. The donation will replace three Special Landmark (Myoporum) trees that failed
during the recent storm and necessitated an emergency removal.
DISCUSSION:
City Council Policy B-17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure
for making gifts to the City, and to make the donation process easier for staff and donors.
The City has received a donation request from Arbor Real Estate to donate three 24” box
Myoporum trees at the West Jetty View Park. The cost of the donation will include the
10% maintenance fee required by Council Policy B-17. The donation request and
proposed location were approved by the Municipal Operations Director.
Since the value of the donation is greater than $1,000, the donation is eligible to receive
dedicatory plaque. The submitted plaques verbiage, which complies with City Council
Policy B-17, is “Donated by Arbor Real Estate”.
NOTICING:
Kristin Barry, on behalf of Arbor Real Estate, and Council Member Diane Dixon have
received a copy of this report. The donation is to replace failed and removed trees, not
requiring noticing adjacent property owners.
Attachments:
A. Donation Request Form, and photo of Myoporum tree
B. Tree donation location photo
C. Donation Information from Arbor Real Estate
TO: Parks, Beaches & Recreation Commission
FROM: Municipal Operations Department
Mike Pisani, Municipal Operations Director
949-644-3055, mpisani@newportbeachca.gov
TITLE: Tree Donation Request – West Jetty View Park
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
Item VI-C
April 4, 2017
RECOMMENDATION:
Provide guidance and comments for incorporation into the Lower Sunset View Park
Extension to begin the conceptual design process of the site.
DISCUSSION:
Sunset View Park is generally located at the northeast corner of Superior Avenue and West
Coast Highway intersection in the West Newport community. There is an existing public
parking lot at this location that primarily serves visitors to the beach and Sunset Ridge Park.
The area between the existing parking lot and Sunset View Park is currently undeveloped.
Refer to the attached exhibit for project location and proposed improvements.
As part of the fiscal year 2016-2017 Capital Improvement Program, staff is exploring the
feasibility of constructing pedestrian overcrossings, additional parking, and a recreational area.
The intent of this conceptual project is to improve pedestrian access and vehicular circulation,
increase parking, and develop a new recreational area. Buildout of the concepts could span
over several years and multiple phases with the intent to fund this project through grants and
other future funds. Previous recreational ideas have included a dog park, play equipment,
restrooms, exercising circuits, bike node and open space. Prior to preparing conceptual
drawings, staff would like to review the general project goals and objectives with the PB&R
commission and request for guidance, feedback, and comments from the commission.
Subsequent meetings with the community, PB&R Commission and City Council will be held
as we progress with the conceptual design for the Lower Sunset View Park Extension project.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the PB&R Commission considers the item). In accordance with
NBMC, residents within 300 feet of the proposed Sunset View Park extension were
noticed as identified in Attachment B
TO: Parks, Beaches & Recreation Commission
FROM: Public Works Department
Andy Tran, P.E., Senior Civil Engineer
949-644-3315, atran@newportbeachca.gov
TITLE: Lower Sunset View Park Extension
Lower Sunset View Park Extension
April 04, 2017
Page 2
The information was also disseminated the following ways:
Emailed to West Newport HOA contacts
Notice posted at the site
Press Release
Information was provided at town hall meetings on March 27 and April 3.
Attachment: A. Project Location & Proposed Improvement Aerial
B. Noticing Map & Public Notice
C. Press Release
HOAG LOWER CAMPUS
VILLA BALBOA COMMUNITY
ADDITIONAL PUBLICPARKING
PED/BIKE ACCESSPE
D
/
B
I
K
E
A
C
C
E
S
S
RECREATIONAL AREA
Sunset View Park
Sunset Ridge Park
48TH STTRIBU TECT47TH STRIVER AVE NICELNLIDOSANDSDR
BALBOA
B
LVD
COASTHWYW
SUPERIOR AVE
City of Newport BeachGIS DivisionMarch 09, 2017
Lower Sunset View Park Extension
0 10050
FeetI
CITY OF NEWPORT BEACH
Parks, Beaches & Recreation Commission
Tuesday, April 4, 2017 —6pm
City Council Chambers — 100 Civic Center Drive
PUBLIC NOTICE
Lower Sunset View Park Extension
The Parks, Beaches & Recreation (PB&R) Commission will
provide guidance and comments for incorporation into the
Lower Sunset View Park Extension to begin the conceptual
design process of the site. The intent of this project is to
improve pedestrian access and vehicular circulation,
increase parking, and develop a new recreational area.
The PB&R Commission and staff will be exploring the
feasibility of constructing pedestrian overcrossings,
additional parking, and a recreational area. Recreational
amenities to be discussed will include a dog park, play
equipment, restrooms, exercise circuits, bike node and
open space. Buildout of the concepts could span over
several years and multiple phases with the intent to
fund this project through grants and other future funds.
Please join us at the PB&R Commission Meeting on
April 4, 2017 at 6pm to share your thoughts as we
begin to shape this project .
For more information, please call the Recreation Office at 949-644-3158. If you are unable to attend the meeting but would like to provide
comments to the Commission, please email recreation@newportbeachca.gov.
To review the full staff report (available no later than Thursday, 03/30/2017; select Agenda at https://newportbeach.legistar.com/Calendar.aspx ;
select year—2017 and Parks, Beaches and Recreation Commission for Agenda of 04/04/2017
ATTACHMENT B
FOR IMMEDIATE RELEASE Contact: Mary Locey
March 27, 2017 949-644-3031
Commission to Discuss Proposed Lower Sunset View Park Extension
Community members are invited to participate in shaping the future project
NEWPORT BEACH, Ca. – The Newport Beach Parks, Beaches & Recreation (PB&R)
Commission will discuss the proposed Lower Sunset View Park Extension project on Tuesday,
April 4 at 6 p.m. in the City Council Chambers, located at 100 Civic Center Drive. Community
members are invited to be part of the process to shape this future amenity for the West Newport
area.
The proposed project is located on the northeast corner of the Superior Avenue and West Coast
Highway intersection. Currently, the area has an existing parking lot, which primarily serves beach
and Sunset Ridge Park visitors. The initial project proposal includes expanding the parking and
creating a new, recreational area in the undeveloped space between the parking lot and the
recently upgraded Sunset View Park.
The PB&R Commission will consider public input and provide guidance to staff on the proposed
project to begin the conceptual design process. Additional public meetings with the community,
the PB&R Commission and the City Council will take place as the project continues to develop.
Previous recreational ideas for this area included a dog park, play equipment, exercise circuit,
restrooms and open space.
Public comments are welcome during the PB&R Commission meeting or submitted in writing by
email to recreation@newportbeachca.gov.
CITY OF NEWPORT BEACH
HOAG LOWER CAMPUS
VILLA BALBOA COMMUNITY
ADDITIONAL PUBLICPARKING
PED/BIKE ACCESSPE
D
/
B
I
K
E
A
C
C
E
S
S
RECREATIONAL AREA
Sunset View Park
Sunset Ridge Park
48TH STTRIBU TECT47TH STRIVER AVE NICELNLIDOSANDSDR
BALBOA
B
LVD
COASTHWYW
SUPERIOR AVE
City of Newport BeachGIS DivisionMarch 23, 2017
Proposed Lower Sunset View Park Extension
0 10050
FeetI
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
Item VI-C
April 4, 2017
RECOMMENDATION:
Staff recommends that the PB&R Commission consider the request to donate a bench
from Donna Bussey for “Andrew ‘AJAX’ Jacks” at the street end of the 300 block of
Jasmine Avenue.
DISCUSSION:
City Council Policy B-17 establishes criteria for parks, facilities, and recreation program
donations within the City. The policy is structured to establish a fair and uniform procedure
for making gifts to the City, and to make the donation process easier for staff and donors.
The City has received the donation request from Donna Bussey to donate a Palm Series
concrete bench at the street end of the 300 block of Jasmine Avenue. The cost of the
donation will include the 10% maintenance fee required by Council Policy B-17. The
placement of the bench will require the installation of a concrete pad. The donation
request and the new proposed location were approved by the Municipal Operations
Director.
Since the value of the donation is greater than $1,000, the donation item is eligible to
receive dedicatory plaque. The submitted plaques verbiage, which complies with City
Council Policy B-17, is “In Loving Memory of Andrew ‘AJAX’ Jacks”. Dedication
information is provided.
NOTICING:
Donna Bussey, Council Member Scott Peotter, and Corona Del Mar Residents
Association have received a copy of this report. Surrounding property owners were
notified of the Commission Meeting via postcard.
Attachments:
A. Donation Request Form
B. Proposed location/photos
C. Bench photo
D. Map highlighting surrounding property owners notified
E. Postcard Notification
F. Donation Dedication Information
TO: Parks, Beaches & Recreation Commission
FROM: Municipal Operations Department
Mike Pisani, Municipal Operations Director
949-644-3055, mpisani@newportbeachca.gov
TITLE: Bench Donation Request – Street End of the 300 Block of Jasmine
Avenue
Bench Donation Request – Street End of the 300 Block of Jasmine Avenue
April 04, 2017
Page 2
NEWPORT BEACH
PB&R Commission Staff Report
COUNCIL STAFF REPORT
CITY OF
Item VI-D
April 4, 2017
RECOMMENDATION:
Staff recommends that the PB&R Commission consider request for reforestation of a City Pyrus
kawakamii (Evergreen Pear) tree by Pamela Conner at 1961 Port Provence Place. If approved,
the replacement tree would be a 36” box Strawberry tree, installed at homeowners cost. The
applicant has met the procedural requirements for reforestation established in City Council Policy
G-1.
DISCUSSION:
Staff recently inspected an Evergreen Pear tree located at 1961 Port Provence Place as a result
of a tree removal request from the property owner Pamela Conner. The removal of the tree was
requested due to damage to public property. The request was denied and Ms. Conner was
informed of the City’s reforestation process.
Pamela Conner met the procedural requirements for the reforestation request of the tree at 1961
Port Provence Place. Additionally, the Board of Directors of her legally established community
association provided the attached resolution in support of the request. The Commission may
either approve or deny the reforestation request. If approved by the Commission, there will be a
one-for-one replacement, a 36” box Strawberry Tree, installed at the applicant’s cost.
NOTICING:
Pamela Conner, the Harbor View Community Association, and Council Member Jeff Herdman
have received a copy of this report.
Attachments:
A. Reforestation Application, with HVCA Board Meeting Minutes in support of the request
B. Photo of Arbutus unedo, Strawberry Tree – proposed replacement tree
C. Tree Removal Report/Review and photos
D. Reforestation Check List
E. City Council Policy G-1, Section V. Reforestation of City Trees
TO: Parks, Beaches & Recreation Commission
FROM: Municipal Operations Department
Mike Pisani, Municipal Operations Department Director
949 644-3055, mpisani@newportbeachca.gov
TITLE: Reforestation Request – 1961 Port Provence Place