HomeMy WebLinkAboutAgenda PacketCITY OF NEWPORT BEACH
CIVIL SERVICE BOARD AGENDA
Council Chambers - 100 Civic Center Drive, Newport Beach 92660
Monday, April 3, 2017 - 5:00 PM
Civil Service Board Members:
Maiqual Talbot, Chair
Roberta Fesler, Vice Chair
Robyn Grant, Board Member
Douglas Wood, Board Member
Sharon Wood, Board Member
Staff Members:
Barbara J. Salvini, Human Resources Director/Secretary to the Board
Andrew Maiorano, Deputy City Attorney
Traci Mackinen, Administrative Assistant to the HR Director
The Civil Service Board meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Civil
Service Board agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed
to comment on agenda items before the Board and items not on the agenda but are within the subject matter jurisdiction of the
Civil Service Board. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Barbara Salvini, Human Resources Director, at least forty-eight (48) hours prior to
the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3256 or
bsalvini@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Human Resources
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.FLAG SALUTE
IV.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Civil Service Board. Speakers must limit comments
to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for
the record. The Civil Service Board has the discretion to extend or shorten the speakers’ time
limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
V.CONSENT CALENDAR
APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTESA.
1.APPROVE MINUTES FOR THE MARCH 6, 2017, REGULAR MEETING.
Waive reading of the subject minutes, approve as written and order filed.
File: Draft Minutes of March 6, 2017
VI.CURRENT BUSINESS
ORAL REPORTSA.
1.CITY-WIDE AND HUMAN RESOURCES MATTERS - Barbara J. Salvini,
April 3, 2017
Page 2
Civil Service Board Meeting
Human Resources Director
2.FIRE DEPARTMENT MATTERS - Chip Duncan, Acting Fire Chief
3.POLICE DEPARTMENT MATTERS - Jonathan Stafford, Deputy Director of
Police Services
VII.CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.ADJOURNMENT
DraftCITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers
100 Civic Center Drive
Monday, March 6, 2017
Regular Meeting
5:00 p.m.
I. CALL MEETING TO ORDER
Chair Talbot called the meeting to order at 5:00 p.m.
II. ROLL CALL
Civil Service Board Members:
Maiqual Talbot, Chair
Roberta Fesler, Vice Chair
Robyn Grant, Board Member
Douglas Wood, Board Member
Sharon Wood, Board Member
Staff Members:
Barbara J. Salvini, Secretary to the Board/HR Director
Andrew Maiorano, Deputy City Attorney
Traci Mackinen, Administrative Assistant to the HR Director
III. FLAG SALUTE – Led by Board Member Douglas Wood
IV. PUBLIC COMMENTS
Jim Mosher noted the February minutes referred to a Social Services Supervisor, but he
could not find such a position listed on the City's website. When he searched the City's
website for the person's name, he found the job title to be Recreation Supervisor. The
names of job positions and job descriptions should align. He further commented that the
California Supreme Court issued a ruling stating any communication conducted on a
personal cell phone concerning public business was subject to the Public Records Act.
He assumed some revision would be needed to the City's employee handbook to
incorporate the Supreme Court's ruling that any communication concerning public
business should be copied to the public account.
V. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE FEBRUARY 6, 2017, REGULAR MEETING.
Motion made by Vice Chair Fesler, seconded by Board Member Sharon Wood, to waive
the reading of the minutes, to approve the minutes with Mr. Mosher's correction, and to
order filed. Motion carried.
DraftMarch 6, 2017, NB Civil Service Board Minutes
Page 2 of 6
In response to Vice Chair Fesler's question, Ms. Salvini advised that Social Services
Supervisor was a working title for the position and was used to refer to the assignment the
person is performing.
AYES: Fesler, Grant, Talbot, D. Wood, S. Wood.
NOES: None.
ABSTAIN: None.
ABSENT: None.
VI. CURRENT BUSINESS
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini, Human
Resources (HR) Director
HR Director Barbara Salvini reported:
In January, the City held a Cyber Security training for employees and classes were
filled to capacity. A second class was added for March 7, 2017.
HR Manager Rebecca Redyk and Senior Management Analyst Maggie Williams-
Dalgart are attending the 19th Annual Public Sector Employment Law Conference
on March 9 and 10 in Anaheim.
On March 16, two half-day workshops entitled The Power to Transform
Relationships will be held for staff.
The City will be hosting a one-day Leadership Academy at Marina Park on both
March 22 and 23. HR Specialist Marissa Sur and Administrative Assistant Traci
Mackinen will be attending.
Participants in the spring 2017 Cal State Leadership Program will begin instruction
on March 23.
HR Specialist Stephanie Godfrey will be taking maternity leave beginning
Wednesday. A temporary Department Assistant, Tosha Sanchez, will be filling in
for her.
In reply to Board Member Doug Wood's question, Ms. Salvini indicated Ms. Sanchez was
a part-time City employee.
In response to Chair Talbot's inquiry, Ms. Salvini stated the only set date for a future Cyber
Security class was the following day, March 7. She will provide Chair Talbot with the
training company's contact information.
DraftMarch 6, 2017, NB Civil Service Board Minutes
Page 3 of 6
2. FIRE DEPARTMENT MATTERS – Jeff Boyles, Acting Assistant Fire Chief
Acting Assistant Chief Boyles reported:
The Fire Department's call load increased by 53 percent because of the recent
storm. The Fire Department had an additional 21 investigations and fire alarm
responses, 11 power line problems, 2 swift water rescue responses, and a cardiac
arrest.
The prior week, Acting Fire Chief Chip Duncan, Fire Battalion Chief Justin Carr,
and Acting Assistant Chief Boyles participated in Dr. Seuss Day at Newport
Elementary School and read to some of the students.
The American Legion is hosting its annual Firefighter of the Year and Lifeguard of
the Year dinner on March 6, 2017. Aside from Newport Beach, Costa Mesa, the
Coast Guard, the Sheriff’s Department and Huntington Beach are also going to
attend.
Several Fire staff participated in the blood drive the prior week.
Spring 2017 CERT classes are underway and were held at Station 7 on Thursday,
March 2 and Saturday, March 4.
In February, the Fire Department responded to 884 calls. Of those calls, 646 were
medical aid dispatches and 478 were transports to the hospital.
Lifeguards had a total of 1,619 incidents, including animal calls, public assists, boat
calls, enforcements, medical aid, preventative actions, and rescues.
Lifeguard Captain Skeeter Leeper, Lifeguard Officer Andy Matsuyama and
Lifeguard Captain Brian O'Rourke rescued two novice surfers in distress near the
Newport Pier.
On Saturday, March 4, the City held its annual lifeguards tryouts for 90 applicants.
They completed a 1,000-meter swim and a Run-Swim-Run exercise.
Colleen Gill, Administrative Assistant to the Fire Chief, will be retiring on Friday,
March 9, 2017. She has been with the Fire Department for 19 years.
The Fire Operations 101 class was held February 25. Council Member Herdman,
Civil Service Board Member Robyn Grant, Community Development Director Kim
Brandt, City Manager Dave Kiff, and Civil Service Board Member Sharon Wood
participated. Photos taken during the class were shared with the Civil Service
Board and members of the public.
DraftMarch 6, 2017, NB Civil Service Board Minutes
Page 4 of 6
In response to Board Member Sharon Wood's question, Acting Assistant Chief Boyles
relayed that animal incidents usually related to lost, stray, and/or injured animals. Recent
incidents include an injured seal, a half-eaten bat ray, and fishing wire wrapped around a
seagull's neck. The public calls lifeguards, and then lifeguards respond and call animal
control.
Vice Chair Fesler encouraged the Fire Department and Police Department to consider
posting more items to their Facebook page because it is great publicity and demonstrates
safety personnel's contributions to the betterment of the community.
In reply to Chair Talbot's inquiries, Acting Assistant Chief Boyles stated a car was not
burned during the Fire Operations 101 class. A more efficient wooden structure was used.
Acting Assistant Chief Boyles further clarified to Chair Talbot that the rescue of the surfers
occurred a couple of weeks ago.
Board Member Sharon Wood thanked everyone for their assistance and support during
the Fire Operations 101 class. It is a good program to learn exactly how firefighters work.
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
Deputy Director Jonathan Stafford reported:
The prior Friday, Police staff attended a memorial service in Downey for Whittier
Police Officer Keith Boyer who was killed in the line of duty.
On February 20, Police staff attended the Police Explorer graduation at the Orange
County Sheriff's Academy. Two Newport Beach Explorers graduated at that time.
Board Members were invited to attend the Police Appreciation Breakfast on March
29, 7:15 a.m., at the Newport Beach Hyatt Regency.
Two recruits are scheduled to begin the Pre-Police Academy on March 13.
Community Service Officer and Dispatcher hiring processes are underway with
interviews scheduled in March.
CAD events totaled 6,913 in February 2017, a decrease from January 2017 events
of 8,172 and from February 2016 events of 7,984. The decrease in February 2016
events may be related to the recent rainy weather.
Through March 1, 2017, Part I crimes are down 5.4 percent, or 19 crimes.
DraftMarch 6, 2017, NB Civil Service Board Minutes
Page 5 of 6
The Mobile Computer Terminal (MCT) replacement is almost complete. The Dell
tablet, which is built for military, is rugged, can be removed, and used outside
police vehicles. They currently have a total of 64 devices.
In reply to Vice Chair Fesler's question, Deputy Director Jonathan Stafford advised that
forms and documents available at the police station are also available on the tablets.
In response to Chair Talbot's inquiry, Deputy Director Jonathan Stafford indicated data
entered on tablets is sent to a central server. Police officers can run license plates and
individual's names, receive and send calls for service and information, and write reports
from tablets.
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
In response to Board Member Doug Wood's question, Ms. Salvini reported the City had a
policy for cell phone usage. After the recent California Supreme Court ruling, Staff would
review it with the City Attorney to ensure compliance with directives from the court case
and to update City policy, if needed.
Board Member Grant appreciated receiving notice of emails sent to the government email
address.
In reply to Vice Chair Fesler's inquiries, Ms. Salvini clarified that reviewing City policy was
to ensure it provides employees with notice that use of personal devices for business
purposes could result in personal devices being inspected in the event of litigation. She
believes City policy currently complies with the ruling. The City provides cell phones to
some employees. Some employees receive a phone stipend to supplement their personal
device.
Chair Talbot relayed Public Information Manager Tara Finnigan's request for one or more
Board Members to attend the Women in Newport Networking (WiNN) forum on March 16.
Chair Talbot, Vice Chair Fesler, and Board Member Sharon Wood indicated they planned
to attend. Board Member Grant indicated that she is on the WiNN board and therefore will
be at the event.
Chair Talbot suggested inviting former Board Members to fill three extra seats at the Police
Appreciation Breakfast on March 29. Board Members concurred. Vice Chair Fesler
indicated that staff could also be invited if former Board Members could not attend.
VI. ADJOURNMENT
DraftMarch 6, 2017, NB Civil Service Board Minutes
Page 6 of 6
There being no further business to come before the Civil Service Board, the meeting was
adjourned at 5:42 p.m.
The agenda for the Regular Meeting was posted on Thursday, March 2, 2017, before 5:00 p.m.,
on the City’s website, public counter in the Human Resources Department (Bay A2) and in the
Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic Center
Drive.
Prepared by:
Traci Mackinen, Administrative Assistant to the HR Director
City of Newport Beach
Approved by:
Maiqual Talbot, Chairperson
Civil Service Board 2016/2017