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HomeMy WebLinkAbout08 - Fire Station No. 4 Interior Renovation�EWPR CITY OF T - z NEWPORT BEACH <,FoR�P City Council Staff Report April 11, 2017 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Fong Tse, Assistant City Engineer, ftse@newportbeachca.gov PHONE: 949-644-3321 TITLE: Fire Station No. 4 Interior Renovation - Reject All Bids - Contract No. 8134-1 (16F11) ABSTRACT: Staff has received bids for the Fire Station No. 4 Interior Renovation Project. Upon reviewing the received bids, Staff believes the best course of action is to reject all bids and re -bid the project at a later time. RECOMMENDATION: a) Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment; b) Reject all bids received for Contract No. 8134-1; and c) Direct staff to re -advertise for bids at a later time. FUNDING REQUIREMENTS: No fiscal impact. DISCUSSION: At 2:00 PM on March 22, 2017, the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low Richard Lee Sherman Plumbing $ 138,000.00 2 Optima RPM, Inc. $ 185,000.00 W Fire Station No.4 Interior Renovation — Reject All Bids — C-8134-1 April 11, 2017 Page 2 Remodeling of Fire Stations was included in this year's Capital Improvement Program as part of the Facility Maintenance Master Plan. The Fire Station No. 4 Interior Renovation Project includes the remodeling and replacement of the existing kitchen, dining room, day room, hallways and storage areas in the Fire Station including furnishings and fixtures. The Station was last renovated in 1994. Recognizing that the per square foot cost of this work could be higher than those of larger projects staff included a 15% small -job premium in the $85,000 to $95,000 engineer's estimate. Additionally, the bidding period for this project was extended two weeks for a total of five weeks to encourage contractor participation. However, the City received only two bids, with the low bid being substantially higher than the engineer's estimate. Additionally, the low bidder indicated on the submitted bid forms that their personnel did not visit the job site to familiarize themselves with the required work prior to submitting its bid. With these revelations, it is recommended that the City Council reject all bids and direct staff to re -advertise the project at a later time. The current economy and the marketplace for contractors performing small public prevailing wage facility projects is limited. This coupled with the premium pricing is challenging for project delivery. ENVIRONMENTAL REVIEW: The Project consists of the renovation of the existing kitchen, day room and the second floor corridor. As such, Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (Replacement or Reconstruction) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Location Map 8-2 BALBOA AVENUE nn w w D z zw w �a a z x w a U z zcr_ O a PARK AVENUE 0 z a PROJECT LOCATION ^� LEGEND A ® PROJECT LOCATION N.T.S. FIRE STATION NO. 4 CITY OF NEWPORT BEACH INTERIOR RENOVATION PUBLIC WORKS DEPARTMENT LOCATION MAP C-8134-1 04/11/17 8-3